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Ricoh Aficio MP 7500 S/P Facsimile Reference - Page 226

Storing a Document, using Auto Delete File in Document Server under System Settings . See

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Storing a Document Note ❒ Stored documents are not deleted even if there is a power failure, or the main power switch is turned off. ❒ You can specify whether or not the machine automatically deletes documents from the Document Server after a certain number of days. The delete function is preconfigured with the software and automatically deletes any stored document that is more than three days (72 hours) old. You can change this setting using "Auto Delete File in Document Server" under "System Settings" . See "System Settings", General Settings Guide. ❒ You cannot check received and stored documents through the Document Server. ❒ Documents in the Document Server can be sent, printed, or deleted, and their information can be changed using the Web Image Monitor. ❒ Using the DeskTopBinder or Web Image Monitor, documents you stored in the Document Server can be downloaded and managed on the computer. See 5 "Document Server", Copy/Document Server Reference. ❒ For the maximum values of the following items, see "Maximum Values". • Number of documents you can store in the Document Server using the facsimile function • Number of pages per document you can store in the Document Server • Number of pages you can store in the Document Server (in total - copy function, facsimile function, printer function, and scanner function) Reference p.272 "Maximum Values" "Utilizing Stored Documents", About This Machine "System Settings", General Settings Guide "Document Server", Copy/Document Server Reference Storing a Document You can store and send a document at the same time. You can also just store a document. ❖ File names Scanned documents are automatically assigned names like "FAX0001" or "FAX0002". ❖ User Names You can set this function if necessary to know who and what departments stored documents in the machine. ❖ Password You can set this function so as not to send to unspecified people. 216

Section	Page
FAX Option Type 7500 Operating Instructions Facsimile Reference	1
Introduction	2
Notes	2
Important	2
Trademarks	2
Note	2
Manuals for This Machine	3
TABLE OF CONTENTS	5
How to Read This Manual	11
Symbols	11
Names of Major Functions	11
Reading the Display	12
Reading the Display Panel and Using Keys	13
Simplified Display	15
Function List	16
1. Transmission	19
Transmission Modes	19
Selecting Type of Transmission	20
Memory Transmission	21
Sending multiple originals using the exposure glass	24
Parallel Memory Transmission	25
Automatic Redial	26
Dual Access	26
Simultaneous Broadcast	26
Immediate Transmission	27
Sending multiple originals using the exposure glass	29
Displaying Confirmation of Transmission	30
IP-Fax Functions	31
Terminology	33
Notes on Using IP-Fax	34
Functions Not Available for IP-Fax Transmission	34
Internet Fax Functions	35
Notes on Using Internet Fax	36
Functions Not Available by E-mail Transmission	37
Functions Not Available by E-mail Reception	38
E-mail Subject	38
T.37 Full Mode	39
Placing Originals	40
Setting the Original Orientation	42
Scanning Two-Sided Originals	43
Acceptable Original Sizes	46
Paper Size and Scanned Area	47
Original Sizes Difficult to Detect	49
Transmission with Image Rotation	50
Stamp	51
Scan Settings	53
Scan Type	53
JBIG Transmission	55
Resolution	55
Scan Size	57
Auto Detect	58
Regular	59
Area	60
Mixed Original Sizes	62
Density (Contrast)	64
Mixing Scan Settings for a Multiple Page Original	66
Changing the Line Port	67
Simultaneous Broadcast Using Multiple Line Ports	69
Specifying a Destination	70
Sending Over a Fax Line	70
Entering a pause	71
Entering a tone	72
Sending by IP-Fax	73
Regarding IP-Fax destinations	75
Sending to an E-mail Address	76
Bypassing the SMTP server	79
Using the Address Book to Specify Destinations	82
Switching the titles in the Address Book	83
Specifying Group Destinations	84
Selecting Destinations from Recent Destinations	85
Programming Destinations in the Address Book	87
Registering Entered Destinations to the Address Book	89
Searching for a Destination in the Address Book	90
Search by Destination Name	91
Search by Fax Number/IP-Fax Destination	93
Search by E-mail Address	96
Search Using Advanced Search	98
Search by Registration Number	101
On Hook Dial	103
Manual Dial	105
Sender Settings	107
Advanced Features	110
Setting SUB Codes for Transmission	110
Setting a password	113
Setting SEP Codes for Reception	113
Entering a password	116
SEP Code RX Reserve Report	116
SEP Code RX Result Report	117
Canceling a Transmission	118
Before the Original Is Scanned	118
While the Original Is Being Scanned	118
While the Original Is Being Transmitted	119
Before the Transmission Is Started	121
Confirming a Transmission	124
Checking the Storage Result (Memory Storage Report)	126
2. Other Transmission Features	127
Sending at a Specific Time (Send Later)	127
Requesting a Reception Notice	129
Setting an E-mail Destination as a BCC	131
Confirming Transmission Results by E-mail	132
Entering the Subject	134
Entering the Text	137
Transmission Options	139
Standard Message Stamp	139
Auto Reduce	140
Label Insertion	142
Closed Network	144
SUB Code Transmission	145
SEP Code Reception	146
Fax Header Print	148
3. Reception	151
Types of Reception	151
Immediate Reception	151
Memory Reception	152
Substitute Reception	153
Receiving documents unconditionally	154
Receiving documents according to parameter-specified settings	154
Reception Modes	156
Manual Reception	156
Auto Reception	156
Switching the Reception Mode	157
Receiving Internet Fax Documents	158
Auto E-mail Reception	158
Manual E-mail Reception	159
Received Images	159
Reception Functions	161
Routing Received Documents	161
Routing received documents with SUB Code	161
Transferring Received Documents	162
SEP Code Transfer Report	162
Forwarding Received Documents	163
SMTP Reception Using Internet Fax	164
Routing e-mail received via SMTP	165
JBIG Reception	166
Auto Fax Reception Power-Up	166
Printing Options	167
Print Completion Beep	167
Checkered Mark	167
Centre Mark	168
Reception Time	168
Two-Sided Printing	169
180-degree rotation printing	170
Multi-Copy Reception	170
Image Rotation	171
Page Separation and Length Reduction	172
Page Reduction	173
TSI Print (Transmitting Subscriber Identification Print)	173
If There Is No Paper of the Correct Size	174
Setting priority trays	174
Just size printing	175
Having incoming documents printed on paper from the bypass tray	175
Where Incoming Documents Are Delivered - Output Tray	176
Specifying tray for lines	176
Tray Shift	177
4. Changing/Confirming Communication Information	179
Changing the Settings of Files in Memory	179
Deleting a Destination from a Simultaneous Broadcast	180
Adding a Destination	182
Changing the Transmission Time	184
Changing the SMTP Server Setting	186
Printing a File from Memory	189
Printing a List of Files in Memory (Print TX File List)	191
Resending a File	193
Checking the Transmission Result (Transmission File Status)	195
Confirming on Display	195
Confirming by Report	196
Confirming by E-mail	197
Confirming by Report and E-mail	197
Communication Result Report (Memory Transmission)	198
Immediate TX Result Report (Immediate Transmission)	198
Communication Failure Report	199
Checking the Reception Result (Reception File Status)	200
Confirming on Display	200
Confirming by Report	201
Journal	201
Print Journal	202
Printing the Journal	202
All	203
Print per File No.	204
Print per User	205
Journal	207
Transmitting Journal by E-mail	209
Journal by e-mail	209
Printing/Deleting Received and Stored Documents (Print/Delete Stored Reception File)	210
Printing Received and Stored Documents	211
Deleting Received and Stored Documents	212
Printing a File Received with Memory Lock	213
Personal Boxes	215
Personal Boxes	215
Printing Personal Box Documents	216
Confidential File Report	217
Information Boxes	218
Information Boxes	218
Storing Documents in Information Boxes	219
Printing Information Box Documents	221
Deleting Information Box Documents	222
5. Storing a Document	225
Sending a Stored File	225
Storing a Document	226
Programming a user name	228
Setting a file name	229
Setting a password	229
Sending Stored Documents	230
Specifying documents from [File List]	233
Specifying documents by [User Name]	233
Specifying documents by [File Name]	234
Displaying a preview	234
Printing Stored Documents	235
Changing Stored Document Information	237
Changing a user name	239
Changing the file name	240
Changing the password	240
Deleting a Stored Document	241
6. Fax via Computer	243
Sending Fax Documents from Computers	243
Before Use	244
Using the Software	244
LAN-Fax Driver	244
Address Book	245
LAN-Fax Cover Sheet Editor	245
Auto Run program	246
Installing Individual Applications	246
Setting LAN-Fax Driver Properties	247
Setting print properties	248
Making settings for option configuration	249
Basic Transmission	250
Specifying a destination using a destination list	251
Specifying a destination using Address Book	251
Specifying a destination by directly entering a fax number, Internet Fax Destination, or IP-Fax destination	252
Specifying Options	253
To send a fax document at a specific time	253
To print a sender stamp	253
To attach a cover sheet	254
To specify two-sided printing	254
To display preview	254
Saving as files	254
To store the fax document on the Document Server	255
Checking Transmission Using LAN-Fax Driver	256
Confirming Transmission Results by E-mail	256
LAN-Fax Result Report	257
Printing and Saving	258
Editing Address Book	258
Programming new destinations	259
Editing programmed destinations	260
Deleting programmed destinations	260
Using the Machine's Address Book Data in the Destination List of the LAN-Fax	261
Editing Fax Cover Sheets	261
Creating a cover sheet	262
Attaching a created cover sheet	263
Managing Facsimile Functions Using SmartDeviceMonitor for Admin	264
LAN-Fax Operation Messages	264
Viewing Fax Information Using a Web Browser	265
Viewing, Printing, and Deleting Received Fax Documents Using a Web Image Monitor	265
Viewing received fax documents using a Web browser	265
Printing fax information using a Web browser	266
Deleting fax information using a Web browser	267
Programming Destination Information from Web Browser	267
To edit machine properties already programmed	268
To add new receiver	269
Delivering Files Received by Fax	270
7. Appendix	271
Checking the Memory Status	271
Programs	272
Registering and Changing Keystroke Programs	272
Registering a priority function using a program	274
Changing a program name	275
Deleting a Program	276
Using a Program	277
Optional Equipment	278
Expansion Memory (28MB: DIMM)	278
Extra G3 Interface Unit	278
Specifications	279
Specifications Required for the Internet Fax Destination Machines	281
Maximum Values	282