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Xerox 4260X System Administration Guide - Page 13

Introduction, Who should use this Guide?, Machine Models - printer

UPC - 095205743005

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1 Introduction WELCOME to the Xerox WorkCentre products. Who should use this Guide? This Guide is intended for System Administrators who need to install, setup and manage printers and other services on their network. To use the procedures in this Guide effectively, System Administrators must have previous experience working in a network environment and must possess Supervisor, Administrator, Account Operator, or equivalent rights to the network. They must also have prior knowledge of how to create and manage network User accounts. Machine Models The Xerox WorkCentre 4250/4260 series of multi-function machines are capable of being used for copying, printing, faxing and scanning. The features and functions available on your machine depend on the model you have purchased. Xerox WorkCentre 4250/4260 Series System Administration Guide 1

Section	Page
Xerox WorkCentre 4250/4260 Series	1
1 Introduction	13
Who should use this Guide?	13
Machine Models	13
Xerox WorkCentre 4250/4260 Series	14
Control Panel Overview	15
2 Machine Connection	17
Connection Ports	17
Front View	17
Side View	18
Interface Ports	18
Front	18
USB 2.0 Port	18
Left Side	19
Ext Port	19
Fax Line Port	19
Foreign Device Interface (FDI) Port	19
Card Reader Slot for Feature Enablement Key	19
A Type and B Type USB Port	19
Ethernet Port - 10 Mbps/100 Mbps	19
Finisher Connection Port	19
Initial Connection	19
Administrator Access	20
Configure Ethernet Settings	20
Setting the Ethernet speed at the machine	21
Printing a Configuration Report	21
CentreWare Internet Services	21
System Configuration	21
Access CentreWare Internet Services	22
Setup HTTP	22
Change the Administrator Password	23
3 Network Installation	25
TCP/IP	25
Configure Static IPv4 Addressing using the Machine User Interface	25
Information Checklist	25
Procedure	26
Enter a Static IP Address	26
DNS/DDNS Configuration	27
Enable Dynamic DNS Registration	27
Configure Dynamic IPv4 Addressing using the Machine User Interface	27
Information Checklist	27
Procedure	28
Installation via DHCP (Dynamic Host Configuration Protocol)	28
Installation via BOOTP or DHCP	28
Configure TCP/IP Settings using CentreWare Internet Services	29
IPv4	29
Domain Name	29
DNS Configuration	29
Zero-Configuration Networking	29
IPv6	30
Stateless Addresses	30
Default DHCPv6 (Dynamic Host Configuration Protocol) Settings	30
Manual Address Options	30
DNSv6	31
Test Access	31
DHCP/DDNS:	31
Zero-Configuration Networking:	32
AppleTalk	32
Information Checklist	32
Procedure	32
Setup AppleTalk at the machine	32
Netware	33
NDPS/NEPS	33
NWAdmin	33
Information Checklist	33
Procedure	33
Unix	35
HP-UX Client (Version 10.x)	35
Information Checklist	35
Procedure	35
Configure the Client	35
GUI Method	35
tty Method	36
Solaris 2.x	36
Information Checklist	36
Procedure	37
Configure the Client	37
GUI Method	37
tty Method	38
SCO	38
Information Checklist	38
Procedure	38
Configure the Client	38
GUI Method	39
tty Method	39
Linux CUPS	40
Static Addressing	40
Information Checklist	40
Procedure	40
Create the Print Queue	40
Dynamic Addressing	41
Information Checklist	41
Procedure	41
Create the Print Queue	41
Linux LPR via PrintTool	41
Static Addressing	41
Information Checklist	41
Procedure	41
Create the Print Queue	41
Dynamic Addressing	42
Information Checklist	42
Procedure	42
Create the Print Queue	42
Linux LPRng	43
Static Addressing	43
Information Checklist	43
Procedure	43
Create the Print Queue	43
Dynamic Addressing	43
Information Checklist	43
Procedure	43
Cloning	44
Procedure	44
Verify the Software Version	44
Clone a Machine	44
Install Clone File to another Device	45
4 Print Drivers	47
Windows Printing	47
LPR Printing	47
Ensure Print Services for Unix is enabled	47
Windows XP	47
Windows 2000/2003	48
Windows Vista	48
Install Printer Driver	49
Internet Printing Protocol (IPP) Port	50
How to Enable the IPP Port	50
Install Printer Driver	51
Raw TCP/IP Printing (Port 9100)	52
Information Checklist	52
How to Configure Port 9100	52
Install Printer Driver	53
AppleTalk Printing	54
Information Checklist	54
Configure AppleTalk	55
Install the Printer Driver	55
USB Printing (Windows XP/2000/2003)	57
Information Checklist	57
Procedure	57
Configure your Print Driver	58
Information Checklist	58
Procedure	58
Bi-Directional Setup	58
Installable Options	58
Accounting	58
Printing Preferences	59
Paper/Output	59
Saved Settings	60
Layout/Watermark	60
Advanced	60
Configure the Windows Printer Driver	60
Bi-Directional Communication	60
SNMP Settings	61
Manual Print Driver Configuration	62
Apple Mac	62
TCP/IP Printing (OSX)	62
Information Checklist	62
Install the Print Driver	62
Configure your Apple Mac Print Driver	64
Information Checklist	64
Procedure	64
Configuration	64
Printing Preferences	65
UNIX	65
Print Driver Options: Enable/Disable the Banner Sheet	66
From the Print Driver	66
From the Machine	66
5 Network Scanning	67
Overview	67
Information Checklist	67
Enable the Feature from the Machine	68
Configure a Repository	68
File Transfer Protocol (FTP)	68
Information Checklist	68
Procedure	69
Server Message Block (SMB)	70
Information Checklist	70
Procedure	70
HTTP/HTTPS	71
Information Checklist	71
Procedure	72
File Destinations Setup	73
Configure Custom Filenaming	74
Auto	74
Advanced	74
Custom Naming	75
Optional Step: Configure General Settings	75
Confirmation Sheet	75
Distribution Templates	76
Job Log	76
Optional Step: Configure the Default Template	76
Setting up the Default Template	76
Destination Services	76
Fax Destinations	77
Document Management Fields (Optional)	77
Scan Options	78
Optional Step: Create a New Template	79
Further Information	79
Validation Servers	79
Information Checklist	80
Procedure	80
Setup the Template Pool Location	81
Procedure	81
Scan Template Management	81
6 Store Files	83
Overview	83
Information Checklist	83
Use the Feature	83
Copy Jobs to the machine	84
Print Jobs to the Machine	84
Store to USB	84
Print Files	85
Print file from the machine (stored on the Internal drive)	85
Print file from the machine (stored on a USB flash drive)	85
Further Information	86
Accounting	86
Use Image Overwrite to overwrite folder information	86
7 Email	87
Overview	87
Email Addressing	87
Information Checklist	88
Enable Email from the Machine	88
Configure SMTP	88
Configure the Feature	89
General	89
Scan to Email	91
Advanced Settings	91
Layout Adjustment	91
Filing Options	91
Image Settings	92
Optional Step: Setup Address Books	92
8 LDAP Configuration and Address Books	93
Overview	93
Information Checklist	93
LDAP Configuration	94
General Settings	94
Verify the LDAP Settings	95
Create a Local Address Book	96
Overview	96
Procedure	96
Add a New Address	97
Export Local Address Book to File	97
Test the Local Address Book	97
Create a Group Address Book	98
Procedure	98
Add an Address from the Local Address Book	98
Create a New Address	98
Test the Group Address Book	98
9 Server Fax	101
Overview	101
Server Fax and Embedded Fax	101
Information Checklist	101
Insert the Feature Enablement Key	102
Enable the Server Fax from the Machine	102
Configure a Server Fax Repository	102
File Transfer Protocol (FTP)	103
Information Checklist	103
Procedure	103
Server Message Block (SMB)	104
Information Checklist	104
Procedure	104
HTTP/HTTPS	105
Information Checklist	105
Procedure	106
Optional Step: Configure Defaults	107
General	107
Test the Server Fax	108
10 Embedded Fax	109
Overview	109
Server Fax and Embedded Fax	109
Information Checklist	109
Enable Embedded Fax from the Machine	110
Test the Embedded Fax	110
Additional Features	110
Forward to Fax	110
Procedure	110
Forward to Email	111
Procedure	111
Print Local Copy	112
11 LAN Fax	113
Overview	113
Information Checklist	113
Enable LAN Fax (Windows Printer Drivers)	113
Configure the Printer Driver - Automatically	114
Configure the Printer Driver - Manually	114
Use the Feature	114
Windows	114
Mac OS Users	115
Add Fax Recipient	115
Add Recipient from Phonebook	115
Setting up a Cover Sheet	116
Setup Fax Options	116
Setup Phonebook Preferences	117
Personal Phonebook	117
Shared Phonebook	117
User Preferences	117
12 Network Accounting	119
Overview	119
Information Checklist	119
Insert the Feature Enablement Key	120
Enable Network Accounting from the Machine	120
Configure Network Accounting	121
Verify that Network Accounting is Enabled	122
Activate the machine	122
Enable Network Accounting in your Print Driver	122
Win 2000	122
Win XP or Vista	122
Mac OS X	123
Test Network Accounting	123
13 Xerox Standard Accounting	125
Overview	125
Information Checklist	126
Enable Xerox Standard Accounting in CentreWare Internet Services	126
Enable Xerox Standard Accounting from the Machine	127
Enable Xerox Standard Accounting in your Print Driver	127
Windows	127
Mac OS	128
Create a Group Account	128
Create a User Account	129
Add Users to a Group Account	129
Set Usage Limits	129
Setting Usage Limits	129
Exceeding Usage Limits	130
Use the Xerox Standard Accounting	131
Optional Step: Create a General Account	131
Overview	131
Account Example	132
Procedure	132
Add Users to the General Account	132
Optional Step: Reset User Limits	133
For a User	133
For All Accounts	133
Optional Step: Print a Usage Report	133
Optional Step: Backup and Clone Settings to Another Machine	134
Create Back-up file	134
Clone Settings to another machine	134
14 SMart eSolutions	137
Overview	137
Information Checklist	137
SMart eSolutions Information	138
Setup Meter Assistant	139
Supplies Assistant	139
15 Security	141
Security @ Xerox	141
Standard Authentication	141
Overview	141
Open Authentication	141
Network Authentication	141
Local Authentication	142
Guest Access	142
Foreign Device Interface (FDI)	142
Authentication and Accounting	142
Authentication Type	142
Information Checklist	142
Configure Network Authentication - Kerberos (Unix/Linux)	143
Configure Network Authentication - Kerberos (Windows ADS)	144
Configure Network Authentication - SMB (Windows NT 4)	144
Configure Network Authentication - SMB (Windows ADS)	145
Configure Network Authentication - LDAP	146
Procedure	146
Verify that LDAP Authentication is enabled at the machine	147
Configure Local Authentication	147
Information Checklist	147
Procedure	147
Create User Accounts	147
Verify that Local Authentication is enabled at the machine:	148
802.1X Authentication	148
Overview	148
Information Checklist	149
Enable 802.1X	149
Enable 802.1X using the CentreWare Internet Service	149
Image Overwrite Security	150
Overview	150
On Demand Image Overwrite (ODIO)	150
Overview	150
Standard and Full Overwrite	151
Information Checklist	151
Verify if On Demand Image Overwrite is enabled on your machine	151
Use On Demand Image Overwrite at the Machine	151
Use the Feature over the Network	152
Information Checklist	153
Procedure	153
Scheduled On Demand Image Overwrite	154
Immediate Image Overwrite	154
Overview	154
Information Checklist	154
Enable the IIO	155
Test Immediate Image Overwrite	155
Immediate Image Overwrite Error	155
IP Filtering	156
Overview	156
Enable IP Filtering	156
For IPv4 Filtering	156
For IPv6 Filtering	156
IP Sec	157
Enable IP Sec	157
Audit Log	158
Enable and Download the Audit Log	158
View the Audit Log File	158
Event ID	158
Event Description	159
Completion Status	159
Identify the PC or User	160
IIO Status	160
Entry Data	160
Machine Digital Certificate Management & Trusted Certificate Authorities	160
Overview	160
Information Checklist	161
Access the Machine Digital Certificate Management Screen	161
Create a Self Signed Certificate	161
Create a Request for a Certificate signed by a Trusted Certificate Authority	162
Enable Secure HTTP (SSL)	163
SNMP	163
Edit SNMP settings	164
Trap Destination Addresses	164
SNMPv3	165
16 Xerox Secure Access	167
Overview	167
Xerox Secure Access and Accounting	167
Information Checklist	168
Configure Xerox Secure Access on the Device	168
Access the Authentication Page	169
Configure Xerox Secure Access	169
Check the Server Configuration Address	170
Use Secure Access	170
17 CentreWare Internet Services (CWIS)	171
Overview	171
Information Checklist	172
Enable HTTP on the Machine	172
Access CWIS	172
Network Factory Default button	173
General	173
Rebooting the machine	173
Alerts	173
Trays	174
Consumables	174
Billing and Counters	175
Billing Information	175
Billing Meter	175
Usage Counters	175
Active Jobs	176
Print	176
Image Settings	177
Portable Document Format (PDF) Settings	178
Job Management	178
Alert Notification	179
General Device Alerts	179
To Edit Xerox or Administrator Support Contact Details	180
18 Software Upgrade	181
Overview	181
When should I upgrade the software?	181
How do I upgrade the software?	181
1. Manual Upgrade using CentreWare Internet Services	181
Determining whether your machine has a network connection	181
2. Manual Upgrade using a USB flash drive	182
3. Manual Upgrade using Print File Submission	182
Manual upgrade using CentreWare Internet Services	182
Information Checklist	182
Procedure	182
Manual upgrade using a USB flash drive	183
Information Checklist	183
Procedure	183
19 Troubleshooting	185
Problem Solving Procedure	185
Network Scanning	186
LDAP	189
Server Fax	191
Embedded Fax	192
Network Accounting	193
Printing	194
Connectivity	195
Store Files	197
Appendix A	199
Wireless Connectivity	199
Overview	199
802.11 Wireless Networking	199
802.11 Wireless Adapter	199
Management Information Base (MIB)	199
Enable/Disable System Timer Values	200
At the machine	200
To enable System Time Out	200
To enable Incomplete Scan	200

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Xerox WorkCentre 4250/4260 Series System Administration Guide

Introduction

WELCOME to the Xerox WorkCentre products.

Who should use this Guide?

This Guide is intended for System Administrators who need to install, setup and manage

printers and other services on their network.

To use the procedures in this Guide effectively, System Administrators must have previous

experience working in a network environment and must possess Supervisor, Administrator,

Account Operator, or equivalent rights to the network. They must also have prior knowledge

of how to create and manage network User accounts.

Machine Models

The Xerox WorkCentre 4250/4260 series of multi-function machines are capable of being

used for copying, printing, faxing and scanning. The features and functions available on

your machine depend on the model you have purchased.