Xerox 4260X System Administration Guide - Page 87

7 E-mail This chapter explains how to set up the E-mail feature of the machine, which enables Users to scan paper documents into an electronic format and send those documents to one or more e-mail recipients. This is the procedure to follow to install and setup this feature: 1. Overview on page 75 2. Information Checklist on page 76 3. Enable E-mail from the Machine on page 76 4. Configure SMTP on page 76 5. Configure the Feature on page 77 6. Optional Step: Setup Address Books on page 80 Overview The E-mail feature enables a User to scan paper documents into an electronic format and send those documents to one or more e-mail recipients. Authentication (Service Access Control) can be enabled on the machine to prevent unauthorised access to the network options. If Authentication is enabled a user will be prompted to enter user account details, before they can access the E-mail feature. Authentication prevents a user from sending an anonymous e-mail from the device. E-mail Addressing Recipient addresses can be added using any one of the three methods listed below: 1. Enter a recipient address manually at the email keyboard screen. i.e. [email protected]. 2. Look up a recipient address using LDAP (Lightweight Directory Access Protocol), and/or perform a look up using the Local Address book. LDAP provides access to the global, or corporate address book. See LDAP Configuration and Address Books on page 81. 3. Enter a recipient using the .com key (Smart Key). The Smart Key can be programmed to enter full e-mail address i.e. [email protected], or the Smart Key can be programmed to append a domain address, i.e. @company.com. The end user can then enter part of an e-mail address and hit the .com key to append the domain address to his entry. See steps in General on page 77 to setup the Smart Key. Xerox WorkCentre 4250/4260 Series System Administration Guide 75