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Brother International 8360P Owners Manual - Page 70

Disconnected, Not Assigned, Out Of Memory, Paper Jam, Pls Open Cover, Machine, Error Xx, Toner Empty - drum reset

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ERROR MESSAGE CAUSE ACTION DISCONNECTED The other party or other party's fax Try to re-transmit or call the other machine terminated the call. party to see what happened. MACHINE ERROR XX Machine has a mechanical problem. Unplug the machine. Then contact your Brother dealer for service. NO RESPONSE/BUSY The number you called does not Check the number and try again. answer or is busy. Or, you may have reached a number that is not connected to a fax machine. NOT ASSIGNED You tried to access a One Touch or Speed Dial number that is not programmed. Set up the One Touch or Speed Dial number. (See Storing One Touch Dial Numbers, page 19 and Storing Speed Dial Numbers, page 19.) OUT OF MEMORY The machine memory capacity has See Dual Access, page 24 and Out been exceeded. of Memory Message, page 53. PAPER JAM The recording paper is jammed in the See Paper Jam, page 63. machine. PLS OPEN COVER A page, piece of paper or paper clip, Open the front cover and remove etc. may be jammed inside the the drum unit. If you see any machine. jammed paper or other item, gently pull it out, then re-insert the drum unit, close the front cover. If the error message remains, open and close the front cover again. If the machine cannot reset itself and return to the date and time prompt, it will display MACHINE ERROR XX. Please call your Brother dealer for service. TONER EMPTY Toner is used up and printing is not possible, or toner cartridge is not installed into the drum unit. Replace the toner cartridge with a new one, or install the toner cartridge into the drum unit. (See Replacing the Toner Cartridge, page 76.) 62 Chapter 11

Section	Page
OWNER’S MANUAL FAX-8360P	1
Using This Manual	4
Finding Information	4
Symbols Used In This Manual	4
User-Friendly Programming	5
Table of Contents	6
Preparation and Simple Use Guide	9
Steps to prepare and use the machine simply	9
Advice for Preparation and Simple Use Guide	11
Choosing a Location	11
Connecting the Power Cord	11
Memory Storage	12
Multi-Line Connections (PABXs)	12
If you are installing the machine to work with a PABX:	12
Using Extension Telephones	13
Connecting an External Telephone Answering Device (TAD)	14
Sequence	14
Connections	14
Outgoing Message (OGM) of External TAD	15
Connecting an External or Extension Telephone	15
FAX-8360P Control Panel Overview	16
Menu Mode	18
Menu Selection Table	18
1 Setup	22
Initial Settings	22
Setting the Date and Time	22
Setting the Station ID	22
Custom Settings	23
Volume Settings	23
Ring Volume	23
Beeper Volume	23
Speaker Volume	23
PABX and TRANSFER	24
Setting PABX	24
Setting the Clock Change	24
Toner Save	25
Sleep Mode	25
Power Save	25
Setting the Dialling Mode (Tone/Pulse)	26
Lower Tray (With Optional Paper Tray Only)	26
Storing Numbers for Easy Dialling	27
Storing One Touch Dial Numbers	27
Storing Speed Dial Numbers	27
Changing One Touch and Speed Dial Numbers	28
2 Sending a Fax	29
Scanning Adjustment	29
Contrast	29
Fax Resolution	29
Dialling a Number	30
One Touch Dialling	30
Speed Dialling	30
Search	30
Chain Dialling	30
Automatic and Manual Fax Redial	31
Pause	31
Sending Operation	31
Automatic Transmission	31
Manual Transmission (With an External Telephone)	31
Dual Access	32
Real Time Transmission	32
3 Receiving a Fax	33
Receive Mode Settings	33
Select Receive Mode	33
Manual Reception (Manual Mode)	34
Setting the Ring Delay	34
Setting the F/T (Fax/Tel) Ring Time (Fax/Tel Mode Only)	34
Fax Detect (with an External or Extension Telephone)	35
Receiving a Fax	36
Printing a Reduced Incoming Document (Auto Reduction)	36
Setting the Print Density	36
Reception into Memory	37
Printing a Fax from Memory	37
4 Telephone (Voice) Operation	38
Making Voice Calls with an External Telephone	38
Manual Dialling with an External Telephone	38
Search	38
One Touch Dialling	39
Speed Dialling	39
On Hook Dialling	39
Tone/Pulse	40
Fax/Tel (F/T) Mode	40
Tel Key	40
5 Printing Reports	41
Transmission Report and Journal Setting	41
Customizing the Transmission Verification (Xmit) Report	41
Setting the Journal Period	41
Using the Reports Key	42
To Print a Report	42
6 Advanced Sending	43
Advanced Operations	43
Electronic Cover Page	43
Cover Page for Next Fax Only	43
Always Send Cover Page	44
Using a Printed Cover Page	44
Composing Your Own Comments	44
Overseas Mode	45
Delayed Transmission (Timer)	45
Delayed Batch Transmission	45
Broadcasting	46
Setting Up Groups for Broadcasting	47
Cancelling a Job While Scanning the Document	48
Checking and Cancelling a Scheduled Job in Memory	48
Memory Security	48
Using Memory Security	49
Setting Up Memory Security for the First Time	49
Changing the Memory Security Password	49
Switching Memory Security ON	50
Switching OFF Memory Security	50
7 Advanced Receiving	51
Operation from an External or Extension Telephone	51
For Fax/Tel Mode Only	51
Switching ON Remote Activation and Changing Remote Codes	52
To switch Remote Activation ON and change Remote Codes	52
Telephone Services	52
BT Call Sign (For U.K. Only)	52
To enable the machine to work with BT Call Sign	52
8 Polling	53
Secure Polling	53
Polling Receive	53
Setup for Polling Receive (Standard)	53
Setup for Polling Receive with Secure Code	53
Setup Delayed Polling Receive	54
Sequential Polling	54
Polling Transmit	55
Setup for Polling Transmit (Standard)	55
Setup for Polling Transmit with Secure Code	55
9 Remote Fax Options	56
Setting Fax Storage	56
Backup Print	56
Fax Forwarding	56
Programming a Fax Forwarding Number	56
Changing the Remote Access Code	57
Remote Retrieval	57
Using Your Remote Access Code	57
Remote Commands	58
Change Fax Forwarding Setting	58
Retrieve or Erase a Fax	58
Check the Receiving Status	58
Change Receive Mode	58
Exit Remote Operation	58
Retrieving Fax Messages	59
Changing the Fax Forwarding Number	59
10 Making Copies	60
Basic Copy Operations	60
Using The Machine as a Copier	60
Making a Single Copy	60
Making Multiple Copies	60
Out of Memory Message	61
Temporary Copy Setting	61
Copying Using Multiple Settings	61
Making Enlarged or Reduced Copies	62
Using the Contrast Key	62
Using the Copy Mode Key	63
Using the Options Key	63
Sorting Multiple Copies	63
Special Copy Options	64
2 in 1	64
4 in 1	64
Paper Type	65
Copy Quality – Default Settings	65
Changing Default Settings	65
Copy Mode (Type of Original)	66
Copy Contrast	66
Paper Type	66
Manual Feed Slot	66
Loading Paper	67
Copying onto Thicker Paper and Card Stock	67
11 Troubleshooting and Maintenance	69
Error Messages	69
Document Jams and Paper jams	71
Document Jam	71
Paper Jam	71
Paper is Jammed in the Paper Tray	72
Paper is Jammed near the Drum Unit	72
Paper is Jammed in the Fuser Unit	73
Difficulty with Operation	74
Packing and Shipping the Machine	78
Regular Maintenance	81
Cleaning the Scanner	81
Cleaning the Printer	82
Cleaning the Drum Unit	83
Replacing the Toner Cartridge	84
Toner Empty Indicator	84
Steps for Replacing Toner Cartridge	84
Drum Life Considerations for Your Brother Fax Machine	88
Replacing the Drum Unit	88
12 Important Safety Information	91
Important Safety Instructions	91
IEC 60825 Specification	92
Laser Diode	92
For Your Safety	93
Disconnect device	93
13 Optional Accessories	94
Memory Board	94
Installing the Optional Memory Board	94
Optional Paper Tray	97
14 Specifications	98
Electrical and Environment	99
Acceptable Paper	100
Compilation and Publication Notice	101
Trademarks	101
Ordering Accessories and Supplies	101
Entering Text	102
Inserting spaces	102
Making corrections	102
Repeating letters	102
Special characters and symbols	102
About Fax Machines	103
Fax Tones and Handshake	103
ECM (Error Correction Mode)	103
Glossary	104
Index	107