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Brother International MFC-8690DW Users Manual - English - Page 159

Size mismatch, Toner Low, Too Many Files, Unusable Device, Troubleshooting and routine maintenance

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Troubleshooting and routine maintenance Error Message Cause Action Size mismatch The paper in the tray is not the Load the correct size of paper in the tray and correct size. set the "Paper Size" (Menu, 1, 2, 2 (See Paper Size on page 23). Toner Low If the LCD shows Toner Low, Order a new toner cartridge now. you can still print; however, the C machine is telling you that the toner cartridge is near the end of its life. Too Many Files There are too many files stored Reduce the number of files stored on the USB on the USB Flash memory Flash memory drive. drive. Too Many Trays More than one optional tray is The maximum number of optional trays is one. installed. Remove any additional trays. Unusable Device An incompatible or broken Remove the USB Flash memory drive from the device has been connected to USB direct interface. Turn the machine off and the USB direct interface. then on again. 143

Section	Page
USER’S GUIDE MFC-8480DN/MFC-8680DN/MFC-8690DW/MFC-8890DW	1
Brother numbers	3
Register your product	3
FAQs (frequently asked questions)	3
For Customer Service	3
Ordering accessories and supplies	4
Notice - Disclaimer of Warranties (USA and Canada)	5
Compilation and Publication Notice	5
Brother™ One-Year Limited Warranty and Replacement Service (USA Only)	6
BROTHER MULTIFUNCTION CENTER / FAX MACHINELIMITED WARRANTY (Canada only)	8
Table of Contents	9
Section I: General	17
1 General information	18
Using the documentation	18
Symbols and conventions used in the documentation	18
Accessing the Software User’s Guide and Network User’s Guide	19
Viewing documentation	19
Viewing documentation (Windows®)	19
How to find scanning instructions	20
Software User’s Guide:	20
ScanSoft™ PaperPort™ 11SE with OCR How-to-Guides:	20
How to find Network setup instructions (MFC-8690DW and MFC-8890DW)	20
Viewing documentation (Macintosh)	20
How to find scanning instructions	21
Software User’s Guide:	21
Presto! PageManager User’s Guide:	21
How to find Network setup instructions (MFC-8690DW and MFC-8890DW)	21
Accessing Brother support (Windows®)	21
Control panel overview	22
Status LED indications	25
2 Loading paper and documents	26
Loading paper and print media	26
Loading paper in the standard paper tray	26
Printing on plain paper, thin paper, recycled paper or transparencies from the paper tray	26
Loading paper in the multi-purpose tray (MP tray)	28
Printing on thick paper, bond paper, envelopes, labels and transparencies	28
Unprintable area	29
Unprintable area for faxes and copies	29
Unprintable area when printing from a computer	29
Acceptable paper and other print media	30
Recommended paper and print media	30
Type and size of paper	31
Standard paper tray	31
Multi-purpose tray (MP tray)	31
Optional lower tray (LT-5300)	31
The name for the paper trays in the printer driver in this Guide are as follows:	31
Paper capacity of the paper trays	31
Recommended paper specifications	32
Handling and using special paper	32
Types of paper to avoid	33
Envelopes	33
Types of envelopes to avoid	34
Labels	35
Types of labels to avoid	35
Loading documents	36
Using the automatic document feeder (ADF)	36
Recommended environment	36
Using the scanner glass	37
3 General Setup	38
Mode Timer	38
Paper settings	38
Paper Type	38
Paper Size	39
Tray Use in copy mode	39
Tray Use in fax mode	40
Tray Use in print mode	41
Volume settings	41
Ring volume	41
Beeper volume	41
Speaker volume	42
Automatic daylight savings time	42
Ecology features	43
Toner Save	43
Sleep Time	43
Turning off the scanner lamp	44
LCD Contrast	44
Dial Prefix	45
Setting up the prefix number	45
Changing the prefix number	45
4 Security features	46
Secure Function Lock 2.0	46
Setting the password for the administrator	46
Changing the password for the administrator	47
Setting up the public user mode	47
Setting up restricted users	48
Turning Secure Function Lock on/off	49
Switching Users	49
Setting Lock	50
Setting up the password	50
Changing your Setting Lock password	51
Turning Setting Lock on/off	51
Restricting dialing	52
Dial pad restriction	52
One Touch restriction	52
Speed Dial restriction	52
LDAP server restriction (MFC-8690DW and MFC-8890DW)	52
Section II: Fax	53
5 Sending a fax	54
How to fax	54
Entering fax mode	54
Sending a single-sided fax from the ADF	54
Sending a 2-sided fax from the ADF (MFC-8680DN, MFC-8690DW and MFC-8890DW)	54
Sending a fax from the scanner glass	55
Faxing A4/Legal/Folio size documents from the scanner glass	56
Canceling a fax in progress	56
Broadcasting	57
Canceling a Broadcast in progress	57
Additional sending operations	58
Sending faxes using multiple settings	58
Electronic cover page	58
Composing your own comments	59
Send a cover page for the next fax	59
Send a cover page for all faxes	59
Using a printed cover page	59
Contrast	60
Changing Fax Resolution	60
To change the Fax Resolution setting for the next fax	60
To change the default Fax Resolution setting	60
Dual access	61
Real Time Transmission	61
Sending in real time for all faxes	61
Sending in real time for the next fax only	61
Overseas Mode	62
Delayed Fax	62
Delayed batch transmission	62
Checking and canceling waiting jobs	63
Sending a fax manually	63
Manual transmission	63
Sending a fax at the end of a conversation	63
Out of memory message	63
6 Receiving a fax	64
Choose the correct Receive Mode	64
Using receive modes	65
Fax Only	65
Fax/Tel	65
Manual	65
External TAD	65
Receive Mode settings	66
Ring Delay	66
F/T Ring Time (Fax/Tel mode only)	66
Easy Receive	67
If Easy Receive is On:	67
If Easy Receive is Off:	67
Setting the Print Density	67
Additional receiving operations	68
Printing a reduced incoming fax	68
Duplex (2-sided) printing for Fax mode	68
Setting the Fax Receive Stamp	69
Receiving a fax at the end of a conversation	69
Printing a fax from the memory	69
Receiving faxes into memory when the paper tray is empty	69
7 Telephone services and external devices	70
Telephone line services	70
Voice Mail	70
Distinctive Ring	70
What does your telephone company’s ‘Distinctive Ring’ do?	71
What does Brother’s ‘distinctive ring’ do?	71
Do you have Voice Mail?	71
Before you choose the ring pattern to register	72
Registering the distinctive ring pattern Very important!	72
Turning off distinctive ring	73
Connecting an external TAD (telephone answering device)	73
Connections	74
Recording an outgoing message (OGM)	74
Special line considerations	74
Roll over telephone lines	74
Two-line telephone system	75
Converting telephone wall outlets	75
Installing machine, external two-line TAD and two-line telephone	75
Multi-line connections (PBX)	76
External and extension telephones	76
Using external and extension telephones	76
Using extension telephones	76
Using an external telephone(Connected to the EXT. jack of the machine)	76
If you answer a call and no one is on the line:	76
For Fax/Tel mode only	77
Connecting an external or extension telephone	77
Using a non-Brother cordless external handset	77
Using Remote Codes	77
Fax Receive Code	77
Telephone Answer Code	77
Changing the Remote Codes	78
8 Dialing and storing numbers	79
How to dial	79
Manual dialing	79
One touch dialing	79
Speed dialing	79
Search	80
LDAP search (MFC-8690DW and MFC-8890DW)	80
Fax redial	80
Storing numbers	81
Storing a pause	81
Storing One Touch Dial numbers	81
MFC-8480DN and MFC-8680DN:	81
MFC-8690DW and MFC-8890DW:	82
Storing Speed Dial numbers	83
MFC-8480DN and MFC-8680DN:	83
MFC-8690DW and MFC-8890DW	83
Changing One Touch and Speed Dial numbers	84
Setting up Groups for Broadcasting	85
Dialing access codes and credit card numbers	86
Pause	86
Tone or Pulse (Canada only)	86
9 Remote Fax Options	87
Fax Forwarding	87
Paging	88
Fax Storage	88
PC Fax Receive	89
Changing Remote Fax Options	90
Turning off Remote Fax Options	90
Remote retrieval	91
Setting a Remote Access Code	91
Using your Remote Access Code	91
Retrieving fax messages	92
Changing the Fax Forwarding number	92
Remote fax commands	93
10 Polling	94
Polling receive	94
Sequential polling	94
Polled transmit	95
Setup for polled transmit	95
11 Printing reports	96
Fax reports	96
Transmission verification report	96
Fax Journal	97
Reports	97
How to print a report	97
Section III: Copy	99
12 Making copies	100
How to copy	100
Entering copy mode	100
Making a single copy	100
Making multiple copies	100
Stop copying	100
Copy options (temporary settings)	101
Enlarging or reducing the image copied	101
Improving copy quality	102
Sorting copies using the ADF	102
Changing text copy resolution	102
Adjusting Contrast and Brightness	103
Contrast	103
Brightness	103
Making N in 1 copies (page layout)	104
If you are copying from the ADF:	104
If you are copying from the scanner glass:	105
Duplex (2-sided) copying	105
Duplex Copy (long edge flip)	105
Advanced Duplex Copy (short edge flip)	106
Tray selection	108
Out of memory message	108
Section IV:Direct printing	109
13 Printing data from a USB Flash memory drive or a digital camera supporting mass storage	110
Supported file formats	110
Creating a PRN or PostScript® 3™ file for direct printing	110
Printing data directly from the USB Flash memory drive or digital camera supporting mass storage	111
Understanding the error messages	113
Section V:Software	115
14 Software and Network features	116
How to read the HTML User’s Guide	116
Windows®	116
Macintosh	117
Section VI: Appendixes	119
A Safety and legal	120
Choosing a location	120
To use the machine safely	122
Important safety instructions	126
Standard telephone and FCC notices	128
Industry Canada Compliance Statement (Canada only)	130
Laser safety (For 110-120V Models only)	130
FDA regulations (For 110-120V Models only)	131
Disconnect device	131
LAN connection	132
International ENERGY STAR® Qualification Statement	132
Libtiff Copyright and License	133
Trademarks	134
B Options	135
Options	135
Optional paper tray (LT-5300)	136
Memory board	136
Installing extra memory	137
C Troubleshooting and routine maintenance	138
Troubleshooting	138
If you are having difficulty with your machine	138
Improving the print quality	147
Setting Dial Tone detection	154
Telephone line interference	154
Error and maintenance messages	155
Transferring your faxes or Fax Journal report	160
Transferring faxes to another fax machine	160
Transferring faxes to your PC	160
Transferring Fax Journal report to another fax machine	160
Document jams	161
Document is jammed in the top of the ADF unit	161
Document is jammed under the document cover	161
Document is jammed at the output tray	162
Document is jammed in the duplex slot	162
Paper jams	163
Paper is jammed in the MP tray	163
Paper is jammed in Paper Tray 1 or Tray 2	164
Paper is jammed inside the machine	165
Paper is jammed inside the drum unit and toner cartridge assembly	166
Paper is jammed at the back of the machine	168
Paper is jammed in the duplex tray	169
Routine maintenance	170
Cleaning the outside of the machine	170
Cleaning the scanner	171
Cleaning the laser scanner window	171
Cleaning the corona wire	173
Cleaning the drum unit	174
Replacing the consumable items	176
Replacing a toner cartridge	177
Replacing the drum unit	180
Replacing periodic maintenance parts	182
Machine Information	182
Checking the Serial Number	182
Checking the Page Counters	182
Checking the remaining life of parts	183
Reset	183
How to reset	184
Packing and shipping the machine	184
D Menu and features	186
On-screen programming	186
Menu table	186
Memory storage	186
Menu keys	186
How to access the menu mode	187
Menu table	188
Entering text	209
E Specifications	211
General	211
Print media	213
Fax	215
Copy	216
Scan	217
Print	218
Interfaces	219
Direct Print feature	220
Computer requirements	221
Consumable items	223
Ethernet wired network	224
Ethernet wireless network (MFC-8690DW and MFC-8890DW)	226
Authentication and encryption for wireless users only	228
Authentication method	228
Encryption methods	228
Network key	229
Wireless one-push configuration	230
F Glossary	231
Index	235