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Brother International MFC 9180 Owners Manual - Page 41

Printing Reports, Transmission Report and Journal Setting, Customizing the Transmission - specifications

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BASIC FAX USE 5 Printing Reports Transmission Report and Journal Setting Two reports require initial setup in the Menu table: Transmission Verification Report and Journal Period. For initial setup: Press Menu/Set, 2, 4, 1. -OR- 1.XMIT REPORT Press Menu/Set, 2, 4, 2. 2.JOURNAL PERIOD Customizing the Transmission Verification (Xmit) Report You can use the Xmit Report as confirmation that you sent a fax. This report lists the name or fax number of the receiving party, the time and date of transmission, and if the transmission was successful. When the feature is OFF, the report is printed automatically only if an error occurred during transmission. If the report indicates ERROR, send the document again. If the report indicates you should check the readability of certain pages, resend those pages. If you typically send multiple faxes to the same destinations, you may need a reminder to identify each fax transmission. You can select OFF+IMAGE or ON+IMAGE to print a portion of the first page of the fax message on the report. 1 Press Menu/Set, 2, 4, 1. 2 Press or to select OFF, OFF+IMAGE, ON and ON+IMAGE. 3 Press Menu/Set. 4 Press Stop/Exit. Setting the Journal Period You can set the machine to print activity reports at specific intervals (1, 3, 6, 12, 24 hours, 2, 4 or 7 days). If you set the interval to OFF, you can print the report by following the steps in the next section. 1 Press Menu/Set, 2, 4, 2. 2 Press or to choose your setting, and then press Menu/Set. 3 If you choose 7 days, the screen prompts you to choose a day at which to begin the 7-day countdown. Press or to choose your setting and press Menu/Set. 4 Enter the time to begin printing, in 24-hour format (for example, enter 19:45 for 7:45 PM), and press Menu/Set. 5 Press Stop/Exit. Printing Reports 33

Section	Page
OWNER’S MANUAL MFC-9180	1
APPROVAL INFORMATION	2
EC Declaration of Conformity under the R & TTE Directive	3
Using This Manual	4
Finding Information	4
Symbols Used In This Manual	4
User-Friendly Programming	5
Table of Contents	6
Preparation and Simple Use Guide	9
Steps to prepare and use the machine simply	9
Advice for Preparation and Simple Use Guide	12
Choosing a Location	12
Connecting the Power Cord	13
Memory Storage	14
Multi-Line Connections (PABXs)	14
If you are installing the machine to work with a PABX:	14
Using Extension Telephones	15
Connecting an External Telephone Answering Device (TAD)	16
Sequence	16
Connections	16
Outgoing Message (OGM) of External TAD	17
Connecting an External or Extension Telephone	17
Control Panel Overview	18
Menu Mode & Menu Selection Table	20
1 Setup	25
Initial Settings	25
Setting the Date and Time	25
Setting the Station ID	25
Custom Settings	26
Volume Settings	26
Ring Volume	26
Beeper Volume	26
Speaker Volume	27
PABX and TRANSFER	27
Setting PABX	27
Setting the Clock Change	28
Toner Save	28
Power Save	28
Sleep Mode	28
Turning Off the Scanner Lamp	29
Setting the Dialling Mode (Tone/Pulse)	29
Storing Numbers for Easy Dialling	29
Storing Speed Dial Numbers	29
Changing Speed Dial Numbers	30
2 Sending a Fax	31
Scanning Adjustment	31
Contrast	31
Fax Resolution	31
Dialling a Number	32
Speed Dialling	32
Search	32
Chain Dialling	32
Manual and Automatic Fax Redial	33
Pause	33
Sending Operation	33
Automatic Transmission	33
Manual Transmission (With an External Telephone)	33
Dual Access	34
Real Time Transmission	34
3 Receiving a Fax	35
Receive Mode Settings	35
Select Receive Mode	35
To select or change your Receive Mode	35
Setting the Ring Delay	36
Setting the F/T (Fax/Tel) Ring Time (Fax/Tel Mode Only)	36
Fax Detect (with an External or Extension Telephone)	37
Receiving a Fax	37
Printing a Reduced Incoming Document (Auto Reduction)	37
Setting the Print Density	38
Reception into Memory	38
Printing a Fax from Memory	38
4 Telephone (Voice) Operation	39
Making Voice Calls with an External Telephone	39
Manual Dialling with an External Telephone	39
Search	39
Speed Dialling	39
Tone/Pulse	40
Fax/Tel (F/T) Mode	40
Tel/R Key	40
5 Printing Reports	41
Transmission Report and Journal Setting	41
Customizing the Transmission Verification (Xmit) Report	41
Setting the Journal Period	41
Using the Reports Key	42
To Print a Report	42
6 Advanced Sending	43
Advanced Operations	43
Electronic Cover Page	43
Cover Page for Next Fax Only	43
Always Send Cover Page	44
Using a Printed Cover Page	44
Composing Your Own Comments	44
Overseas Mode	45
Delayed Transmission (Timer)	45
Delayed Batch Transmission	45
Broadcasting	46
Setting Up Groups for Broadcasting	47
Cancelling a Job While Scanning the Document	47
Checking and Cancelling a Scheduled Job in Memory	47
Memory Security	48
Using Memory Security	48
Setting Up Memory Security for the First Time	48
Changing the Memory Security Password	49
Switching Memory Security ON	49
Switching OFF Memory Security	50
7 Advanced Receiving	51
Operation from an External or Extension Telephone	51
For Fax/Tel Mode Only	51
Switching ON Remote Activation and Changing Remote Codes	52
To switch Remote Activation ON and change Remote Codes	52
Telephone Services	52
BT Call Sign (For U.K. Only)	52
To enable the machine to work with BT Call Sign	52
8 Polling	53
Polling Receive	53
Setup for Polling Receive (Standard)	53
Secure Polling	53
Setup for Polling Receive with Secure Code	53
Setup Delayed Polling Receive	54
Sequential Polling	54
Polling Transmit	55
Setup for Polling Transmit (Standard)	55
Setup for Polling Transmit with Secure Code	55
9 Remote Fax Options	56
Setting Fax Storage	56
Backup Print	56
Fax Forwarding	56
Programming a Fax Forwarding Number	56
Changing the Remote Access Code	57
Remote Retrieval	57
Using Your Remote Access Code	57
Remote Commands	58
Change Fax Forwarding Setting	58
Retrieve or Erase a Fax	58
Check the Receiving Status	58
Change Receive Mode	58
Exit Remote Operation	58
Retrieving Fax Messages	59
Changing the Fax Forwarding Number	59
10 Making Copies	60
Basic Copy Operations	60
Using the Machine as a Copier	60
Making a Single Copy	60
Making Multiple Copies (Using the ADF)	60
Making Multiple Copies (Using the Glass Platen)	61
Out of Memory Message	61
Temporary Copy Setting	62
Copying Using Multiple Settings	62
Making Enlarged or Reduced Copies	63
Copy Contrast	63
Using the Options Key	64
Copy Mode	64
Sorting Multiple Copies (Using ADF)	64
Special Copy Options (Using ADF)	65
Special Copy Options (Using the Glass Platen)	65
2 in 1	66
4 in 1	66
Poster	66
Paper Type	67
Changing Default Settings	67
Copy Mode (Type of Original)	68
Copy Contrast	68
Paper Type	68
11 Using the machine as a Printer	69
Special Printing Features	69
Windows® Printing	69
Enhanced Memory Management	69
Printing From Your PC	69
Multi-Purpose Sheet Feeder	69
Two-Sided Printing (Manual Duplex)	70
Loading Envelopes	70
Paper Tray	71
Reset Key	71
Simultaneous Printing/Faxing	71
Printer Menu Functions	71
Printing the Internal Font List	71
Printing the Print Configuration List	71
Restoring Factory Default Settings	71
Acceptable Paper	72
12 Printer Driver Settings (For WindowsR Only)	73
Using the Brother MFC-9180 Printer Driver	73
Features in the Printer Driver (For Windows® Users Only)	73
Basic Tab	73
Paper Size	74
Multiple Page	74
Border Line	74
Orientation	74
Copies	74
Collate	74
Media Type	75
Advanced Tab	75
Print Quality	76
Resolution	76
Toner Save	76
Print Setting (For Windows® 95/98/98SE/Me Users Only)	76
Duplex Printing	76
Manual Duplex	76
Binding Offset	76
Watermark	77
Print Watermark	77
In background	77
Watermark Text	77
Watermark Bitmap	78
Position	78
Page Setting	78
Device Options	79
Quick Print Setup	79
Administrator (For Windows® 95/98/98SE/Me Users Only)	80
Print Date & Time	81
Support	82
Brother Solutions Center	82
Web Update	82
Check Setting	82
13 Using the WindowsR-Based Brother Control Centre (For WindowsR Only)	83
Brother Control Centre	83
AutoLoad the Brother Control Centre	83
How to Turn Off AutoLoad	84
Using the Scan Key with Windows PC	84
Using the Control Panel Keys	85
Scan to Image	85
Scan to OCR	85
Scan to E-mail	85
Brother Control Centre Features	86
Auto Configuration	86
Scanning Operations	86
Copy Operations	87
PC Fax Operation	87
Scanner Settings	87
Global Settings	87
Setting Up the Scanner Configurations	88
To access the Scanner Configurations screen:	88
Perform an Operation from the Brother Control Centre Screen	88
Scan to File	89
Scanner Setting	89
Destination Folder	89
Scan to E-mail	90
Scanner Settings	90
Email Application	90
File Attachments	91
Conversion Options	91
Format	91
Show QuickSend Menu	91
QuickSend List	91
Scan to Word Processor	92
Scanner Settings	92
Word Processor	92
User Defined Button	93
Scanner Settings	93
Target Application	93
Copy	94
Scanner Settings	94
Copy Settings	94
Send a Fax	95
Scanner Settings	95
FAX Settings	95
14 Using ScanSoft PaperPortR for Brother and ScanSoft TextBridgeR	96
Viewing Items in ScanSoft™ PaperPort® for Brother	96
Organizing Your Items in Folders	97
Links to Many Other Applications	97
Using ScanSoft™ TextBridge® OCR (Converting Image Text to Text You Can Edit)	98
Importing Items from Other Applications	98
Exporting Items in Other Formats	98
Exporting an Image File	98
Accessing the Scanner	99
Scanning a Document into your PC	99
Settings in the Scanner Window	99
Image	99
Custom	100
PreScanning an Image	101
15 Setting Up and Using PC FAX (For WindowsR Only)	102
Introduction	102
Brother Resource Manager	102
MFC Remote Setup	102
PC FAX Sending (For Windows® Only)	103
Setting Up User Information	103
Setting Up Sending	104
Outside line access	104
Include header	104
Addressbook file	104
User interface	104
Setting Up Speed Dial	105
To register an address on a Speed Dial location:	105
To clear a Speed Dial location:	105
The Address Book	106
Setting Up a Member in the Address Book	106
Setting Up a Group for Broadcasting	107
Editing Member Information	107
To edit a Member or Group:	107
Deleting a Member or Group	107
To delete a Member or Group:	107
Exporting the Address Book	108
To export the current telephone book:	108
Importing to the Address Book	109
To import an ASCII text file:	109
Setting Up Cover Page	110
To	110
From	110
Comment	110
Select Cover Page Form	110
Import BMP file	110
Count Cover Page	110
Sending a File as a PC FAX Using the Simple Style	111
Sending a File as a PC FAX using the Facsimile Style	112
Redial:	112
16 Using the Brother MFC with a New Power MacintoshR G3, G4 or iMac/iBook	113
Set up Your USB Equipped Apple® Macintosh® G3,G4 or iMac™ with Mac OS 8.5/8.5.1/8.6/9.0/9.0.4/9.1	113
Using Brother Printer Driver with your Apple® Macintosh®	113
Sending a Fax from your Macintosh Application	115
Setting Up Your Address Book	117
Adding a New Member	117
Adding a New Group	118
Using Brother TWAIN Scanner Driver with Your Apple® Macintosh®	119
Accessing the Scanner	119
Scanning a Document into Your Macintosh G3, G4 or iMac	119
Settings in the Scanner Window	120
Image	120
Scanning Area	121
Business Card Size	121
Adjust Image	121
PreScanning an Image	122
17 For DOS User	123
How to Use the machine with Your DOS Application Software	123
What Does the Remote Printer Console Do?	123
Installing the Remote Printer Console	123
Running the Remote Printer Console Main Program	124
18 Troubleshooting and Maintenance	125
Error Messages	125
Document Jams and Paper Jams	127
Document Jam in the Top of the ADF Unit	127
Document Jam inside the ADF Unit	127
Printer Jam or Paper Jam	127
Paper is Jammed in the Multi-purpose Sheet Feeder	128
Paper is Jammed near the Drum Unit or in the Fuser Unit	128
Difficulty with Operation	129
Packing and Shipping the Machine	134
Regular Maintenance	136
Cleaning the Scanner	136
Cleaning the Printer	137
Cleaning the Drum Unit	138
Replacing the Toner Cartridge	139
Toner Empty Indicator	139
Steps for Replacing Toner Cartridge	139
Replacing the Drum Unit	142
19 Important Safety Information	146
Important Safety Instructions	146
IEC 60825 Specification	147
For Your Safety	148
Disconnect device	148
IMPORTANT	148
20 Specifications	149
Fax Specifications	149
Printer Specifications	150
Computer Requirement	151
Electrical and Environment	151
Compilation and Publication Notice	152
Trademarks	152
Ordering Accessories and Supplies	152
Entering Text	153
Inserting spaces	153
Making corrections	153
Repeating letters	153
Special characters and symbols	153
About Fax Machines	154
Fax Tones and Handshake	154
ECM (Error Correction Mode)	154
Glossary	155
Index	158