Kyocera ECOSYS M3540idn ECOSYS Model Printer Driver User Guide Rev 16.18.2013. - Page 33

Job Accounting, Job Accounting Options, Identity Settings

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Printer Driver Device Settings Prompt for name and validate Validate user name (computer) or prompt for login user name 5 Click OK in all dialog boxes. 6 Print the document from the application. 7 When the Print Options or Identity Settings dialog box appears, type or select a name and password, and click OK. Login is required for some options. Job Accounting Job accounting gives an administrator control of a printing system. With Job accounting, account IDs (identification numbers) can be assigned to users or departments. A specific account ID can be assigned, and then required before printing. After account IDs are created, from the printing system operation panel you can view the number of copies associated with a specific ID, as well as limit the number of copies for individual IDs. Account IDs can be a maximum of 8 digits. For some models, account IDs must be 4 digits or 7 digits. Note: Job accounting must be enabled on the printing system. A maximum of 1000 account IDs can be assigned on the printing system and stored in the printer driver. The maximum number varies by printing system model. In a client/server environment, some options are unavailable to a client. For a restricted user in a client/server environment, the Administrator button in Device Settings becomes the Identity button. A user can enter Job Accounting data in the Identity Settings dialog box. Job Accounting Options Job accounting supports the following options: Use specific account ID Select this option to track the print jobs of a user or group with an account ID. It sends the account ID with each print job. An administrator can restrict a user or group from changing their account ID by using the Password protect administrator settings in the Administrator Settings dialog box. A client computer in a client/server environment can accept the default account ID set by the administrator or type another account ID. Clicking Reset restores the default values. Prompt for account ID Select this option to track the print jobs of a user or group with an account ID as well as prompt for an account ID. At the time a print job is sent, the user is prompted to enter a Job accounting ID. Prompt for account ID and validate Select this option to prompt for an account ID that is saved in the driver. When sending a print job, type an account ID when prompted, and then click OK to print. The account ID is validated against the account ID list. If typed incorrectly, you are prompted to type it again. Display account ID list Select this option to display the account ID list at the time of printing. The print job can be assigned to a user or group. The account ID list is stored in the driver and more than one ID must be established for the list to appear. 3-13

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Device Settings
Prompt for name and validate
Validate user name (computer) or prompt for login user name
5
Click
OK
in all dialog boxes.
6
Print the document from the application.
7
When the
Print Options
or
Identity Settings
dialog box appears, type or select
a name and password, and click
OK
. Login is required for some options.
Job Accounting
Job accounting
gives an administrator control of a printing system. With
Job
accounting
, account IDs (identification numbers) can be assigned to users or
departments. A specific account ID can be assigned, and then required before
printing. After account IDs are created, from the printing system operation panel
you can view the number of copies associated with a specific ID, as well as limit
the number of copies for individual IDs. Account IDs can be a maximum of 8
digits. For some models, account IDs must be 4 digits or 7 digits.
Note:
Job accounting
must be enabled on the printing system. A maximum
of 1000 account IDs can be assigned on the printing system and stored in the
printer driver. The maximum number varies by printing system model.
In a client/server environment, some options are unavailable to a client.
For a restricted user in a client/server environment, the
Administrator
button in
Device Settings
becomes the
Identity
button. A user can enter Job Accounting
data in the
Identity Settings
dialog box.
Job Accounting Options
Job accounting
supports the following options:
Use specific account ID
Select this option to track the print jobs of a user or group with an account ID.
It sends the account ID with each print job. An administrator can restrict a
user or group from changing their account ID by using the
Password
protect administrator settings
in the
Administrator Settings
dialog box.
A client computer in a client/server environment can accept the default
account ID set by the administrator or type another account ID. Clicking
Reset
restores the default values.
Prompt for account ID
Select this option to track the print jobs of a user or group with an account ID
as well as prompt for an account ID. At the time a print job is sent, the user is
prompted to enter a Job accounting ID.
Prompt for account ID and validate
Select this option to prompt for an account ID that is saved in the driver.
When sending a print job, type an account ID when prompted, and then click
OK
to print. The account ID is validated against the account ID list. If typed
incorrectly, you are prompted to type it again.
Display account ID list
Select this option to display the account ID list at the time of printing. The
print job can be assigned to a user or group. The account ID list is stored in
the driver and more than one ID must be established for the list to appear.
Printer Driver
3-13