Kyocera ECOSYS M3655idn M3645idn/M3655idn/M3660idn Fax Operation Guide
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- Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 1
PRINT COPY SCAN FAX ECOSYS M3645idn ECOSYS M3655idn ECOSYS M3660idn FAX OPERATION GUIDE - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 2
vi 1 Legal and Safety Information 1-1 Notice ...1-2 Safety Conventions in This Guide 1-2 About this Operation Guide 1-3 Legal Notice ...1-3 FCC PART 68 REQUIREMENTS 1-3 IMPORTANT SAFETY INSTRUCTIONS 1-4 IMPORTANTES MESURES DE SECURITE 1-4 CANADIAN IC REQUIREMENTS 1-5 CONDITIONS DE L'IC - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 3
FAX TX Resolution ...3-17 Density ...3-17 Original Image ...3-17 Continuous Scan ...3-18 FAX Direct Transmission ...3-18 Cancelling Direct Transmission 3-18 Manual Send ...3-19 FAX Delayed Transmission 3-20 Cancelling and Sending Delayed Transmissions (Queued 3-21 Standby Transmission ...3-21 - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 4
34 Manual Reception ...5-35 Remote Switch Function 5-36 6 Sending Faxes from PC 6-1 Flow of Network FAX Sending 6-2 Flow of Network FAX Receiving 6-2 Setup ...6-3 Installing the FAX Driver 6-3 Uninstalling the FAX Driver 6-6 Basic Transmission ...6-7 Configuring the Driver Default Settings - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 5
Send Restriction 8-18 Setting Reception Restriction 8-18 Unknown Number Reception 8-18 Unusable Time ...8-19 Account Management ...8-20 9 Troubleshooting 9-1 Indicators During Sending/Receiving Operation 9-2 Responding to an Attention Indicator Flashes 9-2 Precautions When Turning Power OFF - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 6
reference. About the FAX Operation Guide (this Guide) Structure of the guide This Operation Guide contains the following chapters. Chapter Contents setting prohibited use times. 9 Troubleshooting Explains what to do when errors are displayed or other problems occur. 10 Appendix Explains how - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 7
Conventions Used in This Guide Adobe Reader X is used as an example in the explanations below do not appear, refer to Adobe Reader Help. Certain items are indicated in this guide by the conventions described below. Convention [Bold] "Regular" Indicates keys and buttons. Indicates a message - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 8
for operating the machine In this Operation Guide, continuous operation of the keys on the touch panel is as follows: Actual procedure Select the [System Menu/Counter] key Select [ ] Select [Common Settings] Select [Sound] Procedure indicated in this guide [System Menu/Counter] key > [Common - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 9
information on the following topics. Notice ...1-2 Safety Conventions in This Guide ...1-2 About this Operation Guide ...1-3 Legal Notice ...1-3 FCC PART 68 REQUIREMENTS ...1-3 IMPORTANT SAFETY INSTRUCTIONS 1-4 IMPORTANTES MESURES DE SECURITE 1-4 CANADIAN IC REQUIREMENTS ...1-5 CONDITIONS DE L'IC - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 10
[Always connect the machine to an outlet with a ground connection] Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing (fee required). NOTE Due to performance updating, information in this - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 11
Guide for your machine for information regarding the sections listed below. Environment Precautions for Use Loading Paper Toner Container Replacement Waste Toner is also compliant. See installation instructions for details. 4 The REN that temporary discontinuance of service may be required. But - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 12
problem is resolved. 8 This equipment cannot be used on public coin service provided by the telephone company. Connection to Party line service manual. Do not dispose of batteries in a fire. They may explode. Check with local codes for possible special disposal instructions. SAVE THESE INSTRUCTIONS - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 13
les piles dans le feu: elles peuvent exploser. Se conformer aux règlements pertinents quant à l'élimination des piles. CONSERVER CES INSTRUCTIONS CANADIAN IC REQUIREMENTS "This product meets the applicable Innovation, Science and Economic Development Canada technical specifications." "The Ringer - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 14
requirements for pan-European approval for connection to the analogue Public Switched Telephone Networks (PSTNs) of TE (excluding TE supporting the voice telephony service) in which network addressing, if provided, is by means of Dual Tone Multi Frequency (DTMF) signalling. This terminal equipment - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 15
trademark of Xerox Corporation. • IBM and IBM PC/AT are trademarks of International Business Machines Corporation. All other company and product names in this Operation Guide are trademarks or registered trademarks of their respective companies. The designations™ and ® are omitted in this - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 16
2 Before Using the Fax Machine This chapter explains the following topics: Part Names and Functions ...2-2 Machine ...2-2 Operation Panel ...2-4 Touch Panel ...2-5 Enter key and Quick No. Search key ...2-6 Quick Setup Wizard (Fax Setup) ...2-7 Fax setup items ...2-7 Fax setup procedure ...2-8 - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 17
machine is used as a fax machine. For the parts required when functions other than FAX are used, refer to the following: Machine's Operation Guide 1 3 4 2 1 Operation panel 2 Power switch 3 TEL connector 4 LINE connector Perform the fax operation with this panel. Set this switch to the ON side - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 18
Using the Fax Machine > Part Names and Functions Document Processor 5 9 8 6 7 5 Top cover 6 Opening handle 7 Original table 8 Original eject table 9 Original width guides Open this cover when the original jammed in the Document Processor. Hold this handle when opening or closing the Document - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 19
: These keys enable various functions and applications, including copy and scan, to be registered. Function Key Assignment (page 8-6) Select the Returns settings to their default states. Cancels or pauses the job in progress. Starts copying and scanning operations and processing for setting operations - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 20
display the corresponding screen. You can change the icons to display on the Home screen as well as its background. Machine's Operation guide 1 Select the function. Home 2 8 7 Admin 10:10 6 Logout 5 3 Copy Send FAX Job Box 3 4 Removable Memory Sub Address Box Status/ Job Cancel - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 21
Before Using the Fax Machine > Part Names and Functions Operating the touch panel 1 Ready to send. FAX On Hook 2 Chain Direct Recall 8 10:10 Dest. : Check Add Dest. Address Book Ext Address Book One Touch Key 3 Functions Shortcut 1 Shortcut 2 Favorites 7 1 Ready to send. Functions - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 22
let phone ring before switching the FAX 8-9 and the phone. Set the number of redials. 8-8 NOTE The settings can be changed in the system menu. Default fax settings (page 8-2) 2-7 - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 23
. Login User Name: Login Password: ECOSYS M3645idn 4500 4500 ECOSYS M3655idn 5500 5500 ECOSYS M3660idn 6000 6000 1 Display the screen. [System Menu/Counter] key > [Quick Setup Wizard] > [FAX Setup] 2 Configure the function. Start the wizard. Follow the instructions on the screen to configure - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 24
in by referring to the machine's Operation Guide for Administrator User Name and Password. The factory default login user name and login password are set as shown below. Login User Name: Login Password: ECOSYS M3645idn 4500 4500 ECOSYS M3655idn 5500 5500 ECOSYS M3660idn 6000 6000 1 Display the - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 25
Selection Outside call number setting Setting value PSTN PBX 0-9 00-99 Description Use when connecting this machine to a public switched telephone network (default). Use when connecting this machine to PBX. Set a number to access an outside line. For the number, contact the PBX administrator - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 26
Folder, and Fax Transmission. NOTE Registering and editing of the Address Book can also be done in Command Center RX. Machine's Operation Guide Adding a Destination (Address Book) Add a new destination to the Address Book. There are two registering methods, contacts and groups. When adding a group - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 27
is set to change the transmission start speed. Select the speed from 33,600 bps, 14,400 bps, and 9,600 bps. NOTE Normally the default setting should be used. ECM is a communication mode specified by the ITU-T (International Telecommunication Union) that retransmits data when an error occurs. Fax - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 28
Destinations in the Address Book 5 Set a sub address. To use sub address communication, a sub address and password must be registered. 1 Select [Sub Address]. 2 Select [Sub Address] and [Password] and enter each item then select [OK]. For the procedure for setting a sub address, refer to the - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 29
Before Using the Fax Machine > Registering Destinations in the Address Book 3 Select the members (destinations). 1 [Member] > [+] Member 10:10 1/1 Menu End 2 Select destinations (contacts) to add to the group. NOTE Select the checkbox to select the desired destination from the list. The - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 30
0234567 10:10 1/1 Menu End 4 To add the destination, select [+]. Select the members to be added to add them. Member Sales department 1 Support department 0123456 0234567 10:10 1/1 Menu End 5 After you have completed the change of members, select [End]. 6 After you have completed the - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 31
Before Using the Fax Machine > Registering Destinations in the Address Book Printing Address List You can print the list of destinations registered in the Address Book. You can sort the list in the order of index or address numbers of the destinations. 1 Display the screen. [System Menu/Counter] key - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 32
Before Using the Fax Machine > Registering Destinations in the Address Book Adding a Destination on One Touch Key Add a new destination (contact or group) on One Touch Key. Adding a Destination Add a new destination (contact or group). A maximum of 100 destinations can be registered. Register fax - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 33
Before Using the Fax Machine > Registering Destinations in the Address Book Editing and Deleting One Touch Key Edit and delete the destinations you added to One Touch Key. 1 Display the screen. [System Menu/Counter] key > [Address Book/One Touch] > [One Touch Key] The procedure differs depending - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 34
...3-16 Duplex ...3-16 FAX TX Resolution ...3-17 Density ...3-17 Original Image ...3-17 Continuous Scan ...3-18 FAX Direct Transmission ...3-18 Cancelling Direct Transmission ...3-18 Manual Send ...3-19 FAX Delayed Transmission ...3-20 Cancelling and Sending Delayed Transmissions (Queued 3-21 - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 35
originals. For placing originals, refer to the following: Machine's Operation Guide 3 Select the transmission method. There are two transmission methods: memory The original is scanned into memory before communication starts. Memory transmission is selected by default. Direct transmission: The - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 36
finishes, transmission starts. When originals are placed in the document processor After originals placed in the document processor are scanned and stored in the memory, the receiving system is dialed. When originals are placed on the glass surface After originals placed on the glass surface - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 37
Sending Faxes > Basic transmission procedure Checking the Send Status 1 Select the [Status/Job Cancel] key. 2 Display the send job status screen. Select [Send Job Status]. The list of accepted time, destination, and status are displayed for each job. Priority Override Send A fax job waiting to be - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 38
them out from the original output table. Cancelling Memory Transmission (during communication) NOTE Even if transmission is canceled, there is a possibility that pages scanned prior to cancelation were sent to the receiving party. Check with the receiving party to see if pages were accidentally sent - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 39
Sending Faxes > Basic transmission procedure Using redial Redial is a function allowing you to dial the last entered number once again. Use this when the receiving system does not respond when you have tried to send a fax. When you want to send the fax to the same receiving system, select [Recall], - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 40
Sending Faxes > Methods For Entering the Destination Methods For Entering the Destination Entering the destination fax number with the numeric keys The procedure for entering the destination fax number with the numeric keys is explained below. NOTE If New Destination Entry(FAX) is set to [Prohibit - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 41
of the receiving system using the numeric keys. Manual Send (page 3-19) Sub Address Set this NOTE Normally this should be used with the default setting. ECM ECM is a communication mode specified same FAX number and select [OK]. Machine's Operation Guide Select [Next Dest.] to enter the next fax - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 42
Destinations in the Address Book (page 2-11) For details on the external address book, refer to the following: Command Center RX User Guide 1 Display the screen. Select [Address Book]. 2 Select the destination. Select the checkbox to select the desired destination from the list. The selected - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 43
Sending Faxes > Methods For Entering the Destination Choosing by One Touch Key Select the destination using the One Touch Key. NOTE For more information on adding One Touch Key, refer to the following: Adding a Destination on One Touch Key (page 2-17) 1 Display the screen. Select [One Touch Key]. 2 - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 44
for New Dest., a confirmation screen is displayed for the entered FAX number. Re-enter the same FAX number and select [OK]. Machine's Operation Guide Select the destination from the Address Book 1 Select [Address Book]. 2 Select the checkboxes of all destinations and select [OK]. NOTE For details of - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 45
Sending Faxes > Methods For Entering the Destination Select the destination from the One Touch Key 1 Select [One Touch Key]. 2 Select all destinations and select [OK]. NOTE For details of One Touch Key, refer to the following: Choosing by One Touch Key (page 3-10) 3 After selecting all the - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 46
need to enter a User ID and Password to use the machine. Normal login 1 Enter the login user name and login password to login. 1 If this screen and password. 10:10 Login User Name Login Password Keyboard Keyboard Login Character Entry Method (page 10-2) 2 [Password] > Enter the login password > - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 47
the [Authentication/Logout] key to return to the login user name/login password entry screen. Logging in when Job Accounting has been Enabled When job number of pages printed and the number of pages scanned. When the operations are complete, select the [Authentication/Logout] key to return - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 48
Orientation Duplex Close 10:10 Off A4 1/4 Top Edge on Top 1-sided Add/Edit Shortcut Function Description Reference Page Quiet Mode Lower print and scan speed for quiet processing. Select this mode when the running 3-16 noise is uncomfortable. Original Size Specify the original size to be - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 49
or Custom*. * For instructions on how to specify the custom original size, refer to the following: Machine's Operation Guide NOTE Be sure to always the top. Select the orientation of the original document top edge to scan correct direction. * This function is not displayed when [1-sided] is - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 50
standard size characters Typical character size: 10.5 point (example: Resolution Resolution) NOTE The default setting is [200 × 100 dpi Normal]. The higher the resolution, the clearer the etc., and thin lines on map originals or diagrams. Scanning produces an image that is suitable for OCR. 3-17 - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 51
, select the [Stop] key on the operation panel or [Cancel] on the touch panel. The originals that have been scanned are ejected, and the screen returns to the send default screen. When originals remain in the document processor, take them out. NOTE In some cases, transmission may take place even - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 52
Sending Faxes > Manual Send Manual Send This method allows you to send originals by pressing the [Start] key after confirming that the telephone line has connected to the receiving system. - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 53
Sending Faxes > FAX Delayed Transmission FAX Delayed Transmission Set a send time. You can use delayed transmission together with the broadcast transmission function, etc. Item Off On Start Time Description Does not use the delayed transmission. Uses the delayed transmission. Set the time from - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 54
the Home screen. 2 Place the originals. 3 Select the destination, and set transmitting functions if you want to use any. 4 Press the [Start] key. Scanning of the originals starts, and the next transmission is scheduled. NOTE When On is selected in Dest. Check before Send, a destination confirmation - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 55
Sending Faxes > Interrupt Send Interrupt Send During communication, when you scan originals by selecting direct transmission, you can use interrupt send. Even when the communication is prolonged due to broadcast transmission or a next transmission being scheduled, - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 56
as Job No. and Date and Time can also be set. Machine's Operation Guide Long Original Reads long-sized original documents using a document processor. (Value: [Off side of a long original cannot be scanned. Originals of up to 915 mm/36-1/32" long can be scanned. FAX TX Report You can check whether - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 57
Sending Faxes > Using chain dial Using chain dial Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number created with a number common to several destinations. By setting multiple phone numbers from several telephone companies to a chain - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 58
Entry Check for New Dest., a confirmation screen is displayed for the entered FAX number. Re-enter the same FAX number and select [OK]. Machine's Operation Guide 3-25 - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 59
wizard format, you can check each setting when transmitting. For the procedure for registering a favorites, refer to the following: Machine's Operation Guide 1 Select [Favorites] on the Home screen. 2 Select a favorite. When using the wizard mode 1 The registered screens are displayed in order. Make - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 60
Reception Method ...4-2 Checking and Changing the Reception Method 4-2 Flow of reception ...4-3 Canceling reception (Disconnection of communication 4-3 Manual Reception ...4-4 Flow of reception ...4-4 Fax reception functions ...4-5 Fax reception settings ...4-6 Duplex Printing ...4-6 2 in 1 Print - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 61
faxes on the machine are shown below. • Auto (Normal) • Auto (FAX/TEL) (Refer to 5-28.) • Auto (Answering machine) (Refer to 5-30.) • Manual (Refer to 4-4.) • Auto (DRD) (Available for some countries.) (Refer to 5-32.) Checking and Changing the Reception Method 1 Display the screen. [System Menu - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 62
. To print the received originals, supply paper or remove jammed paper. For the Status screen, refer to the following: Machine's Operation Guide 2 Reception Print Received faxes are output to the inner tray with the printed side facing down. Canceling reception (Disconnection of communication) When - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 63
is a fax machine, you will hear soft beep sounds. If a person answers, you can talk to that person. 4 [FAX] on the Home screen > [On Hook] > [Manual RX] Reception will start. NOTE When using a telephone set that can send tone signals, use the telephone to start the reception of originals with the - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 64
Receiving Faxes > Fax reception functions Fax reception functions The reception method and fax printing method can be set. What do you want to do? Print received faxes on both sides of the paper. Receive a two-page fax on one page. Print received faxes together as a batch. Print the date and time of - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 65
the data. On Print on both sides. Off Do not print on both sides. For more information about configuring settings, refer to the following: Default fax settings (page 8-2) 2 in 1 Print When you receive a multi-page Statement or A5 size original, this function prints 2 pages of the original at - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 66
for print output of the received fax. Supported paper types All Media Types, Plain, Rough configuring settings, refer to the following: Default fax settings (page 8-2) Setting the the paper size, refer to the following: Machine's Operation Guide 3 Selecting the paper type. 1 Select [Media Type]. - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 67
...5-27 Using a Connected Telephone ...5-28 FAX/TEL Auto Switch Reception ...5-28 FAX/Answering Machine Auto Switch Reception 5-30 DRD Reception (Available for some countries 5-32 Manual Send ...5-34 Manual Reception ...5-35 Remote Switch Function ...5-36 5-1 - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 68
Using Convenient Fax Functions > Forward Settings Forward Settings When you have received a fax, you can forward the received image to other fax machines or computers, or set printing. Type of Forwarding Destination Only one forwarding destination can be specified. When forwarding is set to [On], - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 69
destination. If [Address Entry (E-mail)] or [Address Entry (Folder)] is selected for the forwarding destination, enter the address. Machine's Operation Guide NOTE For details on character entry, refer to the following: Character Entry Method (page 10-2) 3 Select [End]. Changing and Deleting - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 70
selected [PDF] for file format, PDF Encryption functions are available. If the optional OCR Scan Activation Kit is installed, you can create a text-searchable PDF. Machine's Operation Guide File Separation When sending by e-mail transmission, folder (SMB) transmission, or folder (FTP) transmission - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 71
FTP encryption when you send data. NOTE To use FTP encryption, set SSL to [On] in the Secure Protocol settings. Machine's Operation Guide 1 Display the screen. [System Menu/Counter] key > [FAX] > [Forward Settings] > [FTP Encrypted TX] 2 Configure the function. Select [On] or [Off]. Print Setting - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 72
] for sender name information addition. File name sample Example: doc00352720140826181723.pdf doc (file name) + 6-digit job number + year/month/day/hour/minute/second +file format (default setting is .pdf) 5-6 - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 73
this machine. For information on the network settings, refer to the followings: Machine's Operation Guide Accessing Command Center RX 1 Display Command Center RX. 1 Open the web browser. 2 to enter the correct user name and password when trying to access the relevant screens. Command Center RX User - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 74
same type. Sub address-based communication can be used together with various kind of functional communication. When registering a sub address and sub address password in the Address Book and One Touch Key, you can omit their entry before transmission. For details, refer to the explanations in the - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 75
sub address. 4 Enter the information and then select [OK]. The table below lists the items to be set. Item Box No. Owner* Permission* Box Password Delete after Printed Description Enter the box number. If you enter 00, the smallest number available will be automatically assigned. Set the owner of - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 76
to change and change the settings. The table below lists the items to be set. Item Box Name Box No. Sub Address Owner* Permission* Box Password Delete after Printed Description Set the box name to be displayed on the touch panel. Enter the box number. If you enter 00, the smallest - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 77
the document you want to print. NOTE When the password is set to a Sub Address Box, you need to enter the password in the following situations: If user login is disabled a new job top priority. Lower print and scan speed for quiet processing. 2 Press the [Start] key. Printing starts. 5-11 - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 78
Using Convenient Fax Functions > Sub Address Box Function Checking Details You can use the procedure below to check the details of documents forwarded to a Sub Address Box. 1 Select [Sub Address Box] on the Home screen. 2 Selecting the Originals. 1 Select the box containing the document you want to - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 79
Using Convenient Fax Functions > Sub Address Box Function Deleting Originals from a Sub Address Box Use the procedure below to delete an original that you have forwarded to a Sub Address Box. 1 Select [Sub Address Box] on the Home screen. 2 Deleting 1 Select the box containing the document you - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 80
[OK] key. You can use up to 20 digits including the numbers from 0 to 9, ' (space)', '#' and '*' characters to enter a sub address. 3 Select [Password]. 4 Enter the sub address password using the numeric keys, and then enter the [OK] key. You can use up to 20 digits including the numbers from 0 to - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 81
by the receiving machine. This allows the receiving machine to tailor the reception of originals to its own circumstances. This machine supports both polling transmission and polling reception. IMPORTANT Because the receiving machine dials the sending machine in polling communication, call charges - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 82
is complete. For each of the functions, refer to the following: Sending Faxes (page 3-1) Machine's Operation Guide 5 Start storing. Press the [Start] key. The originals are scanned and stored in the Polling box. Cancelling Polling Transmissions To cancel a polling transmission, delete the polling - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 83
-party machine. (On this machine, the sub address and sub address password.) Sub Address: 3333 External FAX IMPORTANT The recipient's machine must also Some fax machines cannot store originals and some do not support polling transmission. Check both the sending and receiving machines beforehand - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 84
(page 7-10) Using Polling Reception with Sub Addresses For polling reception, enter the sub address (on this machine, sub address and sub address password) set at the sending machine. This communication is still possible when the other party is using a third-party machine provided it is equipped - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 85
Mode Description Adds a file name. Sends E-mail notice when a job is complete. Suspends the current job and gives a new job top priority. Lower print and scan speed for quiet processing. For each of the functions, refer to the following: Machine's Operation - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 86
Using Convenient Fax Functions > Polling Communication Checking Details Use this procedure to check the details of an original stored in a Polling box. 1 Select [Polling Box] on the Home screen. 2 Select the original. 1 Select the document you want to check. 2 Select [...]. The details of the - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 87
Using Convenient Fax Functions > FAX Memory RX Box FAX Memory RX Box You can receive faxes to the FAX Memory RX Box, check the contents, and print only the faxes that you need. IMPORTANT Check the data stored in the FAX Memory RX Box, and print or delete the data as needed. If the box becomes full, - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 88
Using Convenient Fax Functions > FAX Memory RX Box 4 Select [Print This File]. Printing starts. NOTE If you will not use preview, select the received fax you want to print > [Print]. How to delete a fax from the FAX Memory RX Box Use the following procedure to delete an unneeded fax from the FAX - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 89
need to have the same encryption key and 2-digit key No. registered in advance. Sending system Receiving system Encrypt Decrypt Scan originals Encryption Output originals Description of settings at sending and receiving systems Settings Sending system Receiving system Encryption Key No - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 90
Using Convenient Fax Functions > Encryption Registering an Encryption Key An encryption key is required when registering the Address Book used for encryption communication (the other party is directly entered using the numeric keys) in the sending system and when setting encryption in the receiving - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 91
Using Convenient Fax Functions > Encryption Changing and Deleting Registration Contents of Encryption Key 1 Display the screen. [System Menu/Counter] key > [FAX] > [TX/RX Common] > [Encryption Key Registration] 2 Change/Delete Changing 1 Select [...] for the encryption key you want to change. - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 92
Using Convenient Fax Functions > Encryption Using the Encrypted Transmission When sending originals by encrypted transmission, use the Address Book registered for encryption or set encrypted transmission when dialing directly using the numeric keys. NOTE Encrypted transmission can be also used in - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 93
Using Convenient Fax Functions > Encryption NOTE When On is selected in Dest. Check before Send, a destination confirmation screen is displayed when you press the [Start] key. Confirmation Screen of Destinations (page 7-10) Setting the Encrypted Reception To conduct encryption communication - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 94
respond. Flow of reception FAX When the other party has sent originals with automatic send FAX When the other party has sent originals with manual send Telephone When the other party is calling from a telephone Receives incoming call without making ringing tone. (The other party is required to - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 95
Using Convenient Fax Functions > Using a Connected Telephone Preparation: Select [Auto (FAX/TEL)]. FAX (page 8-7) 1 The telephone rings. The connected telephone set makes a ringing tone. Note that if [0] (zero) is set as the number of rings (for FAX/TEL Auto Switch), the connected telephone does not - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 96
the machine. For details, such as responding to messages, refer to the Operation Guide of each answering machine. Set the number of rings to be made by the with automatic send FAX When the other party has sent originals with manual send Telephone When the other party is calling from a telephone - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 97
times. NOTE If you lift the handset while the telephone set is still making the ringing tone, the machine enters a status the same as manual reception. Manual Reception (page 5-35) 2 The answering machine responds. When the call is from a telephone, but the user is absent The answering machine plays - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 98
> Using a Connected Telephone DRD Reception (Available for some countries.) This reception mode utilizes the Distinctive Ring Pattern service available through some telephone companies. With this service, you can use two or more fax numbers on a single telephone line. Thus, you can use this fax - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 99
you lift the handset while the telephone is still ringing, the machine will deal with the call in the same manner as standard Manual FAX Reception. Manual Reception (page 5-35) 2 Answer the call. The machine will then ring using the predetermined ring pattern. When the call is from a telephone Lift - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 100
Using Convenient Fax Functions > Using a Connected Telephone Manual Send When you want to talk to the person at the receiving system or the receiving system needs to switch to fax, use this method - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 101
is a fax machine, you will hear soft beep sounds. If a person answers, you can talk to that person. 4 [FAX] on the Home screen > [On Hook] > [Manual RX] Reception will start. NOTE When using a telephone set that can send tone signals, use the telephone to start the reception of originals with the - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 102
Using Convenient Fax Functions > Using a Connected Telephone Remote Switch Function You can start fax reception by operation from the connected telephone set. This function is convenient for using this machine and a telephone set (commercially available product) in combination installed at places - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 103
FAX Sending ...6-2 Flow of Network FAX Receiving ...6-2 Setup ...6-3 Installing the FAX Driver ...6-3 Uninstalling the FAX Driver ...6-6 Basic Transmission ...6-7 Configuring the Driver Default Settings 6-10 Default Settings Dialog Box ...6-11 Changing Transmit Settings ...6-14 Using Cover Pages - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 104
Sending Faxes from PC > Flow of Network FAX Sending The Network FAX function enables any PC, which is networked to the machine, to perform sending and receiving of faxes. Its primary features include the following. • PC-prepared document can be sent and received by fax without being printed out. • - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 105
PC to the network using a network cable. Machine's Operation guide Machine Registration Using the memory transmission function, select the recipient . Forward Settings (page 5-2) Installing the FAX Driver The procedure for installing the FAX Driver is explained below. (The screens in Windows - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 106
it is turned on and click (Refresh). • If the desired device does not appear, select [Add custom device] to directly select the device. 2 Select [FAX Driver]. 1 2 3 3 Click [Install]. 6-4 - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 107
Sending Faxes from PC > Setup 5 Finish the installation. If a system restart message appears, restart the computer by following the screen prompts. This completes the FAX driver installation procedure. 6-5 - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 108
then select [All Programs], [Kyocera], and [Uninstall Kyocera Product Library] to display the Uninstall Wizard. 2 Uninstall the software. Place a check in the check box of the driver to be deleted and click , select to uninstall, and follow the on-screen instructions to uninstall the software. 6-6 - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 109
Sending Faxes from PC > Basic Transmission Basic Transmission This section explains the basic procedure for sending a fax by Network FAX. An Adobe Acrobat document is sent as an example. 1 Create the document to be sent. 1 Use an application on your computer to create the document to be sent. 2 - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 110
size on the FAX Setting tab, and click [OK]. 1 2 For detailed information on the settings on the tab, refer to the following: Configuring the Driver Default Settings (page 6-10) 2 You will return to the Print dialog box for the application. Click [OK]. The Transmit Settings dialog box will appear - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 111
Sending Faxes from PC > Basic Transmission 6 Set the destination. 1 Use the keyboard to enter the destination fax number in the [Address Setting] tab. • Maximum number of characters that can be entered: 64 characters • Characters that can be entered: 0 to 9, #, *, -, space (a space or "-" CANNOT be - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 112
Sending Faxes from PC > Basic Transmission Configuring the Driver Default Settings Use the FAX Setting tab of the print settings screen to set the original size and other transmission conditions. 1 Display the screen. 1 From the - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 113
setting the transmission conditions that you use most in this dialog box, you can minimize the need to change the settings each time. The Default Settings dialog box can be accessed by the following procedure: 1 Display the screen. 1 In charms on Desktop, click [Settings], [Control Panel], and then - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 114
either Use Specific Login User Name or Prompt for Login User Name as desired. Use Specific Login User Name: Enter the Login User Name and Password. Transmission will be performed using the entered Login User Name and Password. Prompt for Login User Name: A screen for entering the Login User Name and - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 115
the e-mail address makes it possible to receive the transmission results report by e-mail. The fax machine must be set to transmit e-mail. Machine's Operation Guide 6-13 - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 116
Sending Faxes from PC > Basic Transmission Changing Transmit Settings (1) Selecting a Destination from the Address Book There are two types of Address Books from which you can select the party to transmit to. They are the fax machine's Address Book and Windows Address Book. NOTE There are three - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 117
Sending Faxes from PC > Basic Transmission 3 Select the Destination. The destinations registered in the Address Book are shown in the list on the left side of the dialog box. To select a group of destinations, select [Group] from the filter's drop-down menu. Select the desired destination and click - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 118
box. Click on the [Option Settings] button in the [Address Setting] tab of the [Transmit Settings] dialog box. 2 Enter the sub-address and password as it is registered in the destination fax. • Maximum number of characters that can be entered: 20 characters • Characters that can be entered: 0 to - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 119
Sending Faxes from PC > Basic Transmission (3) Cover Page Settings A Cover Page can be set as the first page of a fax transmission. In addition to the standard templates for Cover Pages, original templates can be created and used. To attach and transmit a Cover Page, place a check in the check box - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 120
Sending Faxes from PC > Basic Transmission (5) Transmitting Terminal Information Data The settings that were selected in "(4) Sender Information Tab" can be changed by clicking the [Sender Information tab]. 6-18 - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 121
Sending Faxes from PC > Basic Transmission Using Cover Pages Cover Page Selection (Transmission Settings) The Cover Page is attached to the fax and sent as the first page. About Cover Pages The Cover Page can be selected from a template. The Cover Page contains such destination information and - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 122
Sending Faxes from PC > Basic Transmission Attaching and Transmitting a Cover Page 1 Open the Transmit Settings dialog box. Perform Steps 1 to 7 of the Basic Transmission method to display the Transmit Settings dialog box. Basic Transmission (page 6-7) When selecting the destination from an - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 123
maximum of 32 characters can be entered. A maximum of 32 characters can be entered. 3 When the sender information is not set in the [Default Settings] dialog box, click on the [Sender Information] tab and set the sender information. (4) Sender Information Tab (page 6-13) . Item Company Department - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 124
Settings, then the action of selecting the Cover Page for each transmission can be omitted. Cover Page Registration (Default Settings) (page 6-24) Original Cover Page templates can be created. Creating New Cover Page Templates (page 6-26) 7 Check the contents of the Cover Page. 1 Click - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 125
Sending Faxes from PC > Basic Transmission 2 Click on the [Close] button. 8 Edit the Message. 1 Click on the [Edit Message] button. 2 Enter the message to be added to the Cover Page and click on the [OK] button. Item Message Description A maximum of 1,000 characters can be entered. 9 Transmit. - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 126
the Cover Page template to be registered in the Default Settings. The registration method is as follows. 1 Open the Default Settings dialog box. Perform the Default Settings Dialog Box procedure, open the [Default Settings] dialog box. Default Settings Dialog Box (page 6-11) 2 Attach a Cover Page - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 127
Sending Faxes from PC > Basic Transmission 4 Check the contents of the Cover Page. 1 Click on the [Preview] button. A preview of the currently selected template will be displayed. To display a different template, use the drop-down menu at the top of the dialog box or click on the [] or [] button. - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 128
Perform the following procedure to create an original Cover Page template. 1 Open the Default Settings dialog box. Perform the Default Settings Dialog Box procedure, open the [Default Settings] dialog box. Default Settings Dialog Box (page 6-11) 2 Edit the Cover Page templates. 1 Place a check in - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 129
font point size so that the inserted information will fit in the field box. NOTE When a fax is transmitted, the information entered in the Default Settings and Destination Settings will automatically be entered in the fields. The following field boxes can be used. Use them as required. Menu Item - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 130
Sending Faxes from PC > Basic Transmission Menu Item Sender Company Department Name FAX Number Telephone Number Comment Template Display Sender - Company Sender - Department Sender - Name Sender - FAX Number Sender - Telephone Number Comment Inserted Information Sender information company - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 131
Sending Faxes from PC > Basic Transmission Transmission Control Perform the following procedure when you want to use your computer to verify the status of a fax transmission currently being processed, or to actually terminate that transmission. Once a fax transmission starts being processed, a - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 132
7 Managing Jobs This chapter explains the following topics: Various Tools for Checking Transmission Results and Registration Status 7-2 Checking FAX Job History ...7-3 Displaying Job Log Screen ...7-3 Printing Administrative Reports (Result Report Setting 7-4 Send Result Reports ...7-4 Attached - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 133
Managing Jobs > Various Tools for Checking Transmission Results and Registration Status Various Tools for Checking Transmission Results and Registration Status Check the fax transmission results and registration status using the following tools. Tool FAX job history check Send result report / - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 134
send and receipt results are displayed regardless of the account ID. For details of the job history check, refer to the following: Machine's Operation Guide Displaying Job Log Screen 1 Display the screen. [Status/Job Cancel] key > [FAX Job Log] > [Outgoing FAX Log] or [Incoming FAX Log] NOTE To - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 135
Managing Jobs > Printing Administrative Reports (Result Report Setting) Printing Administrative Reports (Result Report Setting) You can print various administrative reports to check the results of fax transmission or the status of the functional setup. Send Result Reports Each time you send a fax, - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 136
Managing Jobs > Printing Administrative Reports (Result Report Setting) Report for Job Canceled before Sending Print a send result report when the job is canceled before being sent. NOTE This is not displayed if E-mail/Folder and Fax are both set to [Off] in Send Result Reports. 1 Display the screen - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 137
Managing Jobs > Printing Administrative Reports (Result Report Setting) FAX RX Result Reports Each time you receive a fax, you can print a report to confirm whether the fax was received successfully. NOTE Fax receipt can also be notified by e-mail instead of checking the receipt result report. - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 138
Managing Jobs > Activity Report (Outgoing FAX Report and Incoming FAX Report) Activity Report (Outgoing FAX Report and Incoming FAX Report) Activity reports are reports of both the sent faxes and the received faxes. Each report lists the history of the latest 50 sent or received fax data. When - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 139
Managing Jobs > Status Page Status Page A status page provides information on a number of user setups. FAX-related information includes the Local FAX Number, Local FAX Name, fax line setting, etc. You can print it out as necessary. 1 Display the screen. [System Menu/Counter] key > [Report] > [Report - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 140
Managing Jobs > Reporting FAX Receipt Result by E-mail Reporting FAX Receipt Result by E-mail Fax receipt can also be notified by e-mail instead of checking the receipt result report. NOTE This setting is displayed when the FAX RX Result Report setting is [On] or [Error/ SubAddress]. FAX RX Result - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 141
selecting [On] for Dest. Check before Send, the confirmation screen of destinations appears after pressing the [Start] key. Machine's Operation Guide Follow the steps below to confirm the destinations. 1 Check all destinations. Select [ ] or [ ] to confirm every destination. Select [...] to display - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 142
8 Fax Settings This chapter explains the following topics: Default fax settings ...8-2 Operation method ...8-2 System Menu Settings ...8-3 Report ...8-4 Cassette/MP Tray Settings ...8-5 Common Settings ...8-5 Document Box ...8-6 FAX ...8-7 Transmission Restriction ...8-11 Registering Permit FAX No - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 143
appears during operations, log in by referring to the machine's Operation Guide for Administrator User Name and Password. The factory default login user name and login password are set as shown below. ECOSYS M3645idn ECOSYS M3655idn ECOSYS M3660idn Login User Name: 4500 5500 6000 Login - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 144
Fax Settings > Default fax settings System Menu Settings Settings for the fax function in the system menu are shown below. NOTE For settings other than fax settings, refer to the following: Machine's Operation Guide Item Quick Setup Wizard FAX Setup Report Cassette/MP Tray Settings Common Settings - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 145
fax settings Report Print reports to check the machine settings and status. Default settings for printing the result reports can also be configured. Report Print Item Status Page Sub Address Box List FAX List (Index) FAX List (No.) - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 146
Fax Settings > Default fax settings Cassette/MP Tray Settings Select paper size and media type for Cassette 1 to 5. Cassette1 (to 5) Item Description Paper Size Set the paper size - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 147
resolution. Value: 400×400dpi Ultra Fine, 200×400dpi Super Fine, 200×200dpi Fine, 200×100dpi Normal Set the continuous scan defaults. Value: Off, On Display Status/Log Item Display FAX Log Description Set the display method of the Status/Log. Value: Show All, Hide All Function - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 148
This is used to register an encryption key for encrypted communication. Encryption (page 5-23) If a problem arises with this machine and you contact our service representative, this feature enables our Service Center computer to access the machine over the phone and check the machine's status or - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 149
. In that case, set a lower TX Start Speed. Value: 9600bps, 14400bps, 33600bps NOTE Normally this should be used with the default setting. Set the default settings for Continuous Scan, used when the original is placed on the platen for transmission. Value: Off, On NOTE: When [On] is selected, this - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 150
Fax Settings > Default fax settings Item 2 in 1 Print Batch Print Rings(Normal) Rings with some countries. Select the reception mode. Value: Auto (Normal), Auto (FAX/TEL), Auto (Answering Machine), Manual, Auto (DRD) If Auto (DRD) is selected, select the DRD Pattern. Value: Pattern 1 (Normal Ring), - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 151
Fax Settings > Default fax settings TX/RX Restriction This function allows you to send or receive originals only when communication requirements are met. Transmission Restriction (page 8-11) Forward - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 152
Local digits of the dialed number FAX IDs of other parties. match the last 4 digits of the recipient's Local FAX Number. (Excludes manual transmissions.) • Register Permitted FAX numbers or Permitted ID numbers.** Registering Permit FAX No. (page 8-12) • The sender's Local FAX Number matches - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 153
Fax Settings > Transmission Restriction Reception Rejection Prerequisites Reception Rejection Requirements • Register Reject FAX numbers.* • The sender's Local FAX Number is not registered. Registering Reject FAX No. (page 8-14) • The sender's Local Fax • Reception restriction settings are - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 154
Fax Settings > Transmission Restriction Changing and Deleting Permit FAX No. 1 Display the screen. [System Menu/Counter] key > [FAX] > [TX/RX Restriction] > [Permit No. List] 2 Change/Delete. Changing 1 Select [...] for Permit FAX No. you want to change, and enter the new number. System Menu/ - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 155
Fax Settings > Transmission Restriction Registering Reject FAX No. NOTE Up to 25 Reject FAX numbers can be registered. 1 Display the screen. [System Menu/Counter] key > [FAX] > [TX/RX Restriction] > [Reject No. List] 2 Add a Reject FAX No. 1 Select [+]. System Menu/Counter. TX/RX Restriction - - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 156
Fax Settings > Transmission Restriction Changing and Deleting Reject FAX No. 1 Display the screen. [System Menu/Counter] key > [FAX] > [TX/RX Restriction] > [Reject No. List] 2 Change/Delete. Changing 1 Select [...] for Reject FAX No. you want to change. System Menu/Counter. TX/RX Restriction - - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 157
Fax Settings > Transmission Restriction Registering Permit ID No. NOTE Up to 10 Permit ID numbers can be registered. 1 Display the screen. [System Menu/Counter] key > [FAX] > [TX/RX Restriction] > [Permit ID List] 2 Add a Permit ID No. 1 Select [+]. System Menu/Counter. TX/RX Restriction - - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 158
Fax Settings > Transmission Restriction Changing and Deleting Permit ID No. 1 Display the screen. [System Menu/Counter] key > [FAX] > [TX/RX Restriction] > [Permit ID List] 2 Change/Delete. Changing 1 Select [...] for Permit ID No. you want to change. System Menu/Counter. TX/RX Restriction - - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 159
Fax Settings > Transmission Restriction Setting Send Restriction Restrict the other parties to which you send originals only to the ones registered in Permit FAX No. and Permit ID No. as well as the ones registered in the Address Book. To change the sending restriction, follow the steps below. 1 - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 160
in by referring to the machine's Operation Guide for Administrator User Name and Password. The factory default login user name and login password are set as shown below. Login User Name: Login Password: ECOSYS M3645idn 4500 4500 ECOSYS M3655idn 5500 5500 ECOSYS M3660idn 6000 6000 1 Display the - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 161
100 users can be managed using User ID and Password. In job accounting, the status of fax refer to the following: Machine's Operation Guide It will be necessary to log Password. Enable User accounting. NOTE Machine's Operation Guide . NOTE Machine's Operation Guide Communication modes subject to - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 162
the following operations. • Normal transmission • Delayed transmission • Broadcast transmission • Sub address transmission • Output from Sub address Box • Encrypted transmission • Manual send when dialed from this machine to the receiving system • Polling reception • Sending Faxes from PC When job - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 163
9 Troubleshooting This chapter explains the following topics: Indicators During Sending/Receiving Operation 9-2 Responding to an Attention Indicator Flashes 9-2 Precautions When Turning Power OFF ...9-3 Messages ...9-4 Error Code List ...9-5 Troubleshooting ...9-8 Common inquiries ...9-10 9-1 - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 164
Troubleshooting > Indicators During Sending/Receiving Operation Indicators During Sending/Receiving Operation The [Processing] and [Memory] indicators show the Does the destination FAX Send again. - machine respond? Is there an error other than above? Contact your Service Representative. - 9-2 - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 165
Troubleshooting > Precautions When Turning Power OFF Precautions When Turning Power OFF To power off the machine, press the Power switch. You cannot automatically receive a fax when - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 166
Troubleshooting > Messages Messages When an error occurs, the display may show one of the messages listed below. These will help you identify and correct the problem Guide. Internal error has occurred. Make a note ― of the error code displayed on the screen, and contact your Service Representative - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 167
Troubleshooting > Error Code List Error Code List When a transmission error occurs, not sent correctly. Send again. If you still have trouble, reduce TX Start Speed and send again. NOTE If the communication error occurs frequently, change the default setting of TX Start Speed in System Menu. Page - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 168
Troubleshooting > Error have trouble, reduce TX Start Speed and send again. NOTE If the communication error occurs frequently, change the default setting of other party during polling reception. Communication was interrupted because the password was incorrect. 2 The other party's machine is an our - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 169
Troubleshooting > Error Code List Error Code U05300 U14000 U14100 U19000 U19100 U19300 Possible Cause/Action Reception was rejected by the recipient because communication requirements are not - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 170
Troubleshooting > Troubleshooting Troubleshooting When a problem occurs, first check the following. If the problem persists, contact your dealer or service . Refer to the operation manual of your phone set. Is the remote switching number Check the registration. (Default: 55) 8-9 correct? No - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 171
Troubleshooting > Troubleshooting Symptom Cannot perform memory forwarding using a sub address. Checkpoint in the recipient fax machine? Cannot output from a Sub Address Box. Is the box password been set? Cannot use polling reception. Is polling transmission being used correctly on the sending - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 172
Troubleshooting > Common inquiries Common inquiries The following are the inquiries that are frequently received after this product has been purchased. Question Answer 1 I want to add a completion - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 173
10 Appendix This chapter explains the following topics: Character Entry Method ...10-2 Specifications ...10-5 Menu Map ...10-7 Received FAX Sizes and Paper Priority (Metric Model 10-13 Received FAX Sizes and Paper Priority (Inch Model 10-14 10-1 - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 174
as a PC keyboard are available. If necessary, change the layout. For information on how to change layouts, refer to the following: Machine's Operation Guide QWERTY layout is used here as an example. You may use another layout following the same steps. Entry Screens Lower-case Letter Entry Screen - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 175
Appendix > Character Entry Method Upper-case Letter Entry Screen Add - Name AB ABC A/a Input: Limit: 2 32 Del. Cancel < Back Next > Number/Symbol Entry Screen Add - Name 123 Symbol ņ Input: 3 Limit: 32 Del. 13 Cancel < Back Next > No. Display/Key 13 []/[] Description To enter - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 176
Appendix > Character Entry Method Entering Characters Follow the steps below to enter 'List A-1' for an example. 1 Enter 'List', (space). Add - Name L 1, 3 ABC A/a Input: Limit: 1 32 Del. 2 Add - Name List 5 8 ABC A/a 6 Input: Limit: 4 5 32 Del. 7 Cancel < Back Next > Cancel < - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 177
Max. width: 8.51"/216 mm, Max. length: 36.03"/915 mm Automatic Document Feed ECOSYS M3645idn: Max. 75 sheets (with document processor) ECOSYS M3655idn/ECOSYS M3660idn: Max. 100 sheets (with document processor) Resolution Scan: 200 × 100 dpi Normal (8 dot/mm × 3.85 line/mm) 200 × 200 dpi Fine - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 178
Statement, A4, A5, Folio, B5(JIS) Based on settings in the Network FAX Driver (setting is possible to any 1 minute increment within the subsequent 24 hour period) destinations Requires the input of a Login User Name and Password in the Network FAX Driver when User Login, is turn ON in the fax machine - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 179
(page 3-17) Density (page 3-17) Original Image (page 3-17) Continuous Scan (page 3-18) File Name Entry (page 3-23) Long Original (page 3-23 TX Report (page 3-23) Add/Edit Shortcut (refer to the machine's Operation Guide) Sub Address Box (page 5-8) Polling Box (page 5-15) FAX Memory RX - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 180
RX Box (refer to the machine's Operation Guide) FAX Line Off (page 3-5) Manual RX (page 4-4) Toner Status (refer to the machine's Operation Guide) Paper Status (refer to the machine's Operation Guide) Removable Memory (refer to the machine's Operation Guide) USB Keyboard (refer to the machine - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 181
Status Page (page 7-8) Font List (refer to the machine's Operation Guide) Network Status (refer to the machine's Operation Guide) Service Status (refer to the machine's Operation Guide) Accounting Report (refer to the machine's Operation Guide) Sub Address Box List (page 5-13) FAX List (Index - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 182
Paper Settings (refer to the machine's Operation Guide) Function Defaults FAX TX Resolution (page 8-6) Continuous Scan (FAX) (page 8-6) Preset Limit (refer to the machine's Operation Guide) Error Handling (refer to the machine's Operation Guide) Color Toner Empty Action (refer to the machine - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 183
page 8-7) ECM TX (page 8-7) TX Start Speed (page 8-7) Cont Scan w/Platen (page 8-7) Reception (page 8-8) Media Type (page 8-8) Defaults Sort (refer to the machine's Operation Guide) Address Book (refer to the machine's Operation Guide) Edit Restriction (refer to the machine's Operation Guide - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 184
Auto Panel Reset (refer to the machine's Operation Guide) Panel Reset Timer (refer to the machine's Operation Guide) Low Power Timer (refer to the machine's Operation Guide) Sleep Level (Except for Europe) (refer to the machine's Operation Guide) Sleep Rules (Europe only) Sleep Timer (refer to - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 185
Appendix > Received FAX Sizes and Paper Priority (Metric Model) Received FAX Sizes and Paper Priority (Metric Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority. - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 186
Appendix > Received FAX Sizes and Paper Priority (Inch Model) Received FAX Sizes and Paper Priority (Inch Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority. Priority - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 187
Confirmation Screen of Destinations 7-10 Continuous Scan 3-18 D Date 2-9 Default fax settings 8-2 Delayed Transmission Immediate Direct Transmission 3-18 Cancel 3-18 FAX Driver Basic Transmission 6-7 Flow of Receiving 6-2 Flow of Sending 6-2 Installing the FAX Driver 6-3 Setup 6-3 FAX Job History - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 188
Reception 4-4, 5-35 Manual Send 3-19, 5-34 Media Type for Print Output 4-7, 8-8 Memory Reception 4-3 Memory Transmission 3-2 Cancel 3-5 Menu Map 10-7 Messages 9-4 N Network FAX Basic Transmission 6-7 Flow of Receiving 6-2 Flow of Sending 6-2 Installing the FAX Driver 6-3 Setup 6-3 No Print Output - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 189
Reception 5-17 Sub Address Communication 5-8 Sub Address 5-8 Sub Address Password 5-8 Sub Address Transmission 5-14 T Telephone Line 2-7, 8-8 Time FAX No. 8-14 Send Restriction Setting 8-18 Unknown Number Reception 8-18 Troubleshooting 9-8 TX Start Speed 8-8 U Unusable Time 8-19 User Accounting 8-20 - Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 190
- Kyocera ECOSYS M3655idn | M3645idn/M3655idn/M3660idn Fax Operation Guide - Page 191
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