Kyocera ECOSYS P2040dw ECOSYS P2040dw/dn Operation Guide Rev 2017 02
Kyocera ECOSYS P2040dw Manual
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- Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 1
PRINT ECOSYS P2040dn ECOSYS P2040dw OPERATION GUIDE - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 2
correctly, perform routine maintenance, and take simple troubleshooting measures as needed so that the machine can always be used in the optimum condition. Please read this Operation Guide before using the machine. To maintain quality, we recommend using genuine Kyocera toner containers, which must - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 3
SAFETY OF LASER BEAM (USA 1-6 Safety Instructions Regarding the Disconnection of Power 1-7 Compliance and Conformity 1-7 Other precautions (for users in California, the United States 1-7 EN ISO 7779 ...1-7 EK1-ITB 2000 ...1-8 Wireless Connection (Mexico only 1-8 Security Precautions when Using - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 4
Network Setup ...2-17 Configuring the Wired Network 2-17 Configuring the Wireless Network 2-19 Setting Wi-Fi Direct 2-24 Paper 3-7 Paper Stopper ...3-7 4 Printing from PC 4-1 Printer Driver Properties Screen 4-2 Displaying the Printer Driver Help 4-3 Changing the Default Printer Driver - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 5
Memory 5-8 6 Setup and Registration (System Menu 6-1 System Menu ...6-2 Operation Method ...6-2 Menu Settings ...6-3 Report Print ...6-4 Paper Settings ...6-6 Print 7-7 Job Accounting Access 7-8 Job Accounting (Local) ...7-9 Adding an Account ...7-9 Restricting the Use of the Machine 7-11 iv - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 6
of the Machine 8-2 Toner Container Replacement 8-6 Loading Paper ...8-9 Using the Maintenance Menu 8-10 Troubleshooting ...8-11 Solving Malfunctions 8-11 Machine Operation Trouble 8-11 Printed Image Trouble 8-13 Responding to Messages 8-16 Clearing Paper Jams ...8-24 Jam Location Indicators - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 7
as needed (Energy Saver function) Use less toner for printing (EcoPrint) Reduce paper use (Paper Saving Printing) Off The machine is equipped with by touching an ID card. You don't need to enter the administrator name and password. Card Authentication Kit(B) "Card Authentication Kit" (page 9-2) - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 8
about the network wiring. In addition, Wi-Fi Direct, etc. are supported. Configuring the Wireless Network (page 2-19) Setting Wi-Fi Direct (page 2-24) It is access to the machine remotely to print, send or download data. Administrators can configure the machine behavior or management settings. Command Center - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 9
, how to perform routine maintenance, and what to do when problems occur. Safety Guide Provides safety and cautionary information for installation environment and use of the machine. Be sure to read this guide before using the machine. Safety Guide (ECOSYS P2040dn/ECOSYS P2040dw) Indicates the space - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 10
and Accounting (User Login, Job Accounting) Explains user login and job accounting. 8 Troubleshooting Explains what to do when toner runs out, an error is displayed, or a paper jam or other problem occurs. 9 Appendix Describes convenient options that are available for the machine. Provides - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 11
how it is used. If the Table of Contents or tools do not appear, refer to Adobe Reader Help. Certain items are indicated in this guide by the conventions described below. Convention [Bold] "Regular" Indicates keys and buttons. Indicates a message or setting. Description x - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 12
are used, "R" is added to sizes used in the vertical orientation. Orientation Vertical orientation (-R) Cassette Setting Position (X=Length, Y=Width) Indicated size in this Guide*1 A5-R Multipurpose tray A5-R Horizontal orientation Cassette A5 Multipurpose tray A5 *1 Paper sizes that can - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 13
their reference titles. Report Print USB Memory Job Box Counter (page 2-41) Paper Settings Print Menu Map (page 6-4) Print Status Page (page 6-4) Print Fonts Cassette 3 Type (page 6-6) Type Adjust Reset Type Adjust (page 6-6) Paper Setup Msg (page 6-6) Quick Copy (page 4-16) Delete (page 4-16 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 14
MP Tray Priority (page 6-8) Paper Feed Mode (page 6-8) Duplex (page 6-8) Override A4/LT (page 6-8) Emulation Print Quality Page Set Wi-Fi Direct Set Wi-Fi Settings User Name (page 6-9) Job Name (page 6-9) Wi-Fi Direct (page 6-10) Auto Disconnect Wi-Fi (page 6-10) Quick Setup (page 6-10) TCP/IP - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 15
> Menu Map Wired Network TCP/IP Network Settings TCP/IP (IPv6) LAN Interface (page 6-12) Restart Network (page 6-12) Communication (page 6-13) SSL Server (page 6-13) IPSec (page 6-13) Bonjour (page 6-13) NetBEUI (page 6-13) SNMPv3 (page 6-13) FTP(Server) (page 6-13) SNMP (page 6-14) SMTP (page 6- - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 16
Set. Power Off Rule Power Off Timer (page 6-21) Disp. Status/Log Low Toner Alert (page 6-21) I/F Block Security Level (page 6-22) xv Date (Year/ 6-18) RAM Disk Size (page 6-18) Format (page 6-18) Duplex (page 6-19) Paper Mismatch (page 6-19) MP Tray Empty (page 6-19) Auto Panel Reset (page 6-19) - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 17
14) Print Job Accounting List (page 7-17) Apply Limit (page 7-20) Unknown ID Job (page 7-21) Change ID (page 7-22) Change Password (page 7-22) Restart Printer (page 6-23) Service (page 6-23) NetwkName(SSID) (page 6-23) PushButton Setup (page 6-24) Device Name (page 6-24) NetwkName (SSID) (page 6-24 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 18
OF LASER BEAM (USA) ...1-6 Safety Instructions Regarding the Disconnection of Power 1-7 Compliance and Conformity ...1-7 Other precautions (for users in California, the United States 1-7 EN ISO 7779 ...1-7 EK1-ITB 2000 ...1-8 Wireless Connection (Mexico only) ...1-8 Security Precautions when - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 19
] ... [Remove the power plug from the outlet] ... [Always connect the machine to an outlet with a ground connection] Please contact your service representative to order a replacement if the safety warnings in this Operation Guide are illegible or if the guide itself is missing (fee required). 1-2 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 20
Legal and Safety Information > Notice Environment The service environmental conditions are as follows: Temperature Humidity 50 to 90.5°F (10 to 32.5°C) 10 to 80% Avoid the following locations when selecting a site for the - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 21
destroy parts which contain toner. Other precautions Return the exhausted toner container to your dealer or service representative. The collected toner container will be an extended period of time, remove the paper from the cassette and the Multipurpose (MP) Tray, return it to its original package - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 22
Legal and Safety Information > Notice Laser Safety (Europe) Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is hermetically sealed within the protective housing and external cover. In the normal operation of the product by user, no - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 23
products marketed in the United States. The position of the rating label is show below. ECOSYS xxxxxxxx 3. Maintenance For safety of the service personnel, follow the maintenance instructions in the other section of this manual. 4. Safety switch The power to the laser unit is cut off when the front - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 24
and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there the equipment and receiver. • Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. • Consult the dealer or - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 25
wireless access points instead of using a network cable, which offers the advantage that a LAN connection can be established freely within an area in which radio waves can be transmitted. On the other hand, the following problems information including ID, passwords, and credit card numbers - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 26
of the automatic control equipment, use this product according to the instructions and precautions provided on the automatic control equipment. • If this product is used in devices that are directly related to service including airplanes, trains, ships, and automobiles or this product is used - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 27
of all or part of this guide without the prior written consent of KYOCERA Document Solutions Inc. is prohibited. Regarding Trade Names • PRESCRIBE and ECOSYS are registered trademark of Kyocera Corporation. • KPDL is a trademark of Kyocera Corporation. • Microsoft, Windows, Windows XP, Windows - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 28
LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 29
DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER Your exclusive remedy and the sole liability of Monotype Imaging in connection with the Software and Typefaces is repair or replacement of defective - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 30
Legal and Safety Information > Notice 10 You shall not sublicense, sell, lease, or otherwise transfer the Software and/or Typefaces without the prior written consent of Monotype Imaging. 11 Use, duplication or disclosure by the Government is subject to restrictions as set forth in the Rights in - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 31
supports printing on 64 g/m2 paper. Using such paper containing less raw materials can lead to further saving of forest resources. * : EN12281:2002 "Printing and business paper - Requirements for copy paper for dry toner imaging processes" Your sales or service set to the default setting. Energy Star - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 32
Connecting the Machine and Other Devices ...2-6 Connecting Cables ...2-7 Connecting LAN Cable ...2-7 Connecting USB Cable ...2-8 Connecting the Default Settings of the Machine ...2-15 Setting Date and Time ...2-15 Network Setup ...2-17 Configuring the Wired Network ...2-17 Configuring the Wireless - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 33
Installing and Setting up the Machine > Part Names (Machine Exterior) Part Names (Machine Exterior) 1 2 6 5 3 4 1 Top Tray 2 Paper Stopper 3 Cassette 1 4 Power Switch 7 8 5 Front Cover Open Button 6 Operation Panel 7 Rear Cover 8 Anti-theft Lock Slot 2-2 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 34
Part Names (Connectors/Interior) Part Names (Connectors/Interior) 1 10 2 3 4 1 USB Interface Connector 2 Network Interface Connector 3 Feed Cover 4 Paper Length Guide 5 Paper Width Guides 9 6 5 78 6 USB Memory Slot 7 Multipurpose Tray 8 Tray Extension 9 Paper Width Guides 10 Fuser Cover 2-3 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 35
Installing and Setting up the Machine > Part Names (Connectors/Interior) 12 11 11 Toner Container Release Button 12 Toner Container 2-4 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 36
Installing and Setting up the Machine > Part Names (With Optional Equipments Attached) Part Names (With Optional Equipments Attached) 1 2 1 Cassette 2 2 Cassette 3 Optional Equipment (page 9-2) 2-5 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 37
Wi-Fi access point Tablet Wi-Fi connection*1 Wi-Fi Direct connection*1 NOTE If you are using wireless LAN, refer to the following. Configuring the Wireless Network (page 2-19) Cables that Can Be Used Connection Environment Connect a LAN cable to the machine. Connect a USB cable to the machine - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 38
LAN Cable IMPORTANT Make sure that the power to the machine is turned off. Power Off (page 2-9) 1 Connect the cable to the machine. 1 Connect the LAN cable to the network interface connector. 2 Connect the other end of the cable to the hub or the PC. 2 Power on the machine and configure the - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 39
is turned off. Power Off (page 2-9) 1 Connect the cable to the machine. 1 Connect the USB cable to the USB interface connector. 2 Connect the other end of the cable to the PC. 2 Power on the machine. Connecting the Power Cable 1 Connect the cable to the machine. Connect one end of the supplied power - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 40
machine will not be used for an even longer period of time (e.g. vacation), remove the power plug from the outlet as a safety precaution. IMPORTANT Remove paper from the cassettes and seal it in the paper storage bag to protect it from humidity. 2-9 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 41
wakes the machine from the sleep state. 5 [Quiet Mode] key: Lower print speed for quiet processing. 6 [Wi-Fi] indicator*1: Blinks during Wi-Fi connection. 7 [Energy Saver] indicator: Lights up when the machine is in energy save mode. 8 [Ready] indicator: Lights up in the print ready state. Blinks - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 42
Select the [Menu] key to display the setting menus. > Report Print > When the [▲] or [▼] key is selected, the selection moves line by line. Paper Settings > When [>] appears, select the [►] key to display a sub-menu. Exiting the menu operation Select the [Menu] key to exit the setting menu - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 43
there is another sub-menu ">>" is displayed before the second sub-menu. >>Paper Weight Normal 1 Indicates that this is the second sub-menu Setting a display returns to "Ready". NOTE Settings in an application or printer driver are given priority over operation panel settings. Help Screen If you - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 44
rights, you must enter your administrator ID and administrator password. NOTE The factory default administrator ID and administrator password are set as shown below. Administrator ID: 4000 Administrator Password: 4000 Login 1 Enter the administrator ID. If the administrator login screen - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 45
Installing and Setting up the Machine > Login/Logout Logout Select the [Logout] key to exit the setting menu screen and log out. You will return to the normal screen. Users are automatically logged out in the following circumstances: • When the machine enters the sleep state. • When the auto panel - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 46
settings that are configurable from System Menu, refer to the following: Setup and Registration (System Menu) (page 6-1) Setting Date and Time NOTE • The factory default administrator ID and administrator password are set as shown below. Administrator ID: 4000 Administrator Password: 4000 • Be - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 47
Installing and Setting up the Machine > Default Settings of the Machine 2 Configure the settings key > [Time Zone] > [OK] key > Select the time zone > [OK] key key > [Date (Year/Mon/Day)] > [OK] key > - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 48
Setup Configuring the Wired Network The machine is equipped with network interface, which is compatible with network protocols such as TCP/IP (IPv4), TCP/IP (IPv6), NetBEUI, and IPSec. It enables network printing on the Windows, Macintosh, UNIX and other platforms. Set up TCP/IP (IPv4) to connect - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 49
Installing and Setting up the Machine > Network Setup 11Set the default gateway. NOTE You can set any value between 000 and 255. Select the [▲] or [▼] key to enter a number. Select the automatically. Setting the IP Address of the DNS Server, refer to the following: Command Center RX User Guide 2-18 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 50
in the Product Library. You can configure the connection according to the instructions provided by the wizard. Setting the Connection by Using the Wi-Fi Setup Tool (page 2-19) The connection can be set from the Command Center RX. Command Center RX User Guide NOTE On a model with a Wi-Fi function - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 51
[Yes] ([Allow]). 3 Display the screen. 1 Click [View License Agreement] and read the License Agreement. 2 Click [Accept]. 1 2 4 Select [Maintenance]. 5 [Wi-Fi Setup Tool] > [OK] 1 2 6 Configure the settings. 1 [Do not use automatic configuration] > [Next] > [Next] 2 [Use LAN cable] > [Next - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 52
mode], and enter the login user name and password. Login user name and Password are both Admin. 6 Configure the communication settings > [Next] 7 Change the settings of access point as necessary > [Next] The network is configured. Wireless LAN Connection by Using Wi-Fi Direct 1 Display the screen - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 53
Setup 2 Configure the settings key > [On] > [OK] key 3 Restart the network. [Menu] key key > [Wi-Fi Settings] > [►] key key > [Restart Network] > [OK] key > [OK] key 4 Connect ]. • If the autorun screen is displayed, click [Run setup.exe]. • If the user account management window appears, click - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 54
] > [Next] 2 [Wi-Fi Direct] > [Next] > [Next] 3 [Advanced setup] > [Next] Select [Express] or [Custom] as device discovery method and specify the IP mode], and enter the login user name and password. Login user name and Password are both Admin. 6 Configure the communication settings > [Next] - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 55
a number. Select the [◄] or [►] key to move the cursor left or right. The factory default settings for the administrator ID is 4000. 3 Enter the administrator password and select the [OK] key. NOTE Enter a password consisting of between 0 (no settings) and 16 numbers. Select the [▲] or [▼] key to - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 56
a number. Select the [◄] or [►] key to move the cursor left or right. The factory default settings for the administrator ID is 4000. 3 Enter the administrator password and select the [OK] key. NOTE Enter a password consisting of between 0 (no settings) and 16 numbers. Select the [▲] or [▼] key to - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 57
Setup Configuring the Connection by Using Push Button When your computer or handheld device does not support Wi-Fi Direct but supports factory default settings for the administrator ID is 4000. 3 Enter the administrator password and select the [OK] key. NOTE Enter a password consisting Guide 2-26 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 58
a number. Select the [◄] or [►] key to move the cursor left or right. The factory default settings for the administrator ID is 4000. 3 Enter the administrator password and select the [OK] key. NOTE Enter a password consisting of between 0 (no settings) and 16 numbers. Select the [▲] or [▼] key to - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 59
a number. Select the [◄] or [►] key to move the cursor left or right. The factory default settings for the administrator ID is 4000. 3 Enter the administrator password and select the [OK] key. NOTE Enter a password consisting of between 0 (no settings) and 16 numbers. Select the [▲] or [▼] key to - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 60
Card Reader] > [OK] key [Card Reader] is displayed when the optional Card Authentication Kit is activated. 2 key > [Off] or [On] > [OK] key Power Off Off Rule is used to stop the power from automatically turning off. The default preset time is 3 days. For more information on Power Off Rule settings, - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 61
Installing and Setting up the Machine > Quiet Mode Quiet Mode Lower print speed for quiet processing. Select this mode when the running noise is uncomfortable. When the [Quiet Mode] key is selected, the [Quiet Mode] key blinks and Quiet Mode is enabled. [Quiet Mode] key NOTE The processing speed - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 62
full advantage of the features of the machine. Use this driver to create PDF files. This printer driver supports the XPS (XML Paper Specification) format developed by Microsoft Corporation. This is a Microsoft MiniDriver that supports PCL and KPDL. There are some restrictions on the machine features - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 63
• If the "Welcome to the Found New Hardware Wizard" dialog box displays, select [Cancel]. • If the autorun screen is displayed, click [Run setup.exe]. • If the user account management window appears, click [Yes] ([Allow]). 2 Display the screen. 1 Click [View License Agreement] and read the License - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 64
on. If the computer fails to detect the machine, verify that it is connected to the computer via a network or USB cable and that it is turned ). • If the Windows security window appears, click [Install this driver software anyway]. • To install Status Monitor on Windows versions preceding Windows - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 65
settings can be configured after the installation is completed. Printer Driver User Guide If a system restart message appears, restart the computer by following If the autorun screen is displayed, click [Run setup.exe]. • If the user account management window appears, click [Yes] ([Allow]). 2-34 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 66
name is specified. NOTE • The machine cannot be detected unless it is on. If the computer fails to detect the machine, verify that it is connected to the computer via a network or USB cable and that it is turned on and click (Reload). • If the desired device does not appear, select - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 67
Installing and Setting up the Machine > Installing Software 2 Select the driver to be installed. 1 2 3 3 Click [Utility] tab and select the utility to be installed. 1 2 3 4 Click [Install]. 2-36 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 68
[Finish] is clicked. Configure the settings for options installed on the machine. Device settings can be configured after the installation is completed. Printer Driver User Guide If a system restart message appears, restart the computer by following the screen prompts. This completes the printer - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 69
Windows 7, click [Start] button on the Windows and then select [All Programs], [Kyocera], and [Uninstall Kyocera Product Library] to display the Uninstall Wizard. 2 Uninstall the software. Place a check screen, click [Uninstall], and follow the on-screen instructions to uninstall the software. 2-38 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 70
the screen. 1 2 Double-click [Kyocera OS X x.x] depending on your Mac OS version. 3 Install the Printer Driver. Install the printer driver as directed by the instructions in the installation software. This completes the printer driver installation. If a USB connection is used, the machine is - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 71
the printer. 1 Open System Preferences and add the printer. 1 2 2 Select [Default] and click the item that appears in "Name" and then select the driver in "Use". 1 2 3 4 NOTE When using an IP connection, click the IP icon for an IP connection and then enter the host name or IP address. The - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 72
Installing and Setting up the Machine > Checking the Counter Checking the Counter Check the number of sheets printed. 1 Display the screen. [Menu] key key > [Counter] > [►] key 2 Check the counter. Select the item you want to check. 2-41 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 73
will allow you to configure all settings; therefore, please change the login user name and password. In addition, this machine is equipped with user authentication function, which can be configured to 6-14 page 6-15 Command Center RX User Guide Command Center RX User Guide page 6-13 page 6-13 2-42 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 74
RX Command Center RX If the machine is connected to the network, you can configure various settings default setting for the default user with administrator privileges is shown below. (Upper case and lower case letters are distinguished (case sensitive).) Login User Name: Admin Login Password: Admin - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 75
administrator password allows the user to access all pages, including Document Box. The factory default setting for the default user with administrator privileges is shown below. (Upper case and lower case letters are distinguished (case sensitive).) Login User Name: Admin Login Password: Admin 2-44 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 76
key > [OK] key 3 Log in with administrator privileges. The factory default setting for the default user with administrator privileges is shown below. (Upper case and lower case letters are distinguished (case sensitive).) Login User Name: Admin Login Password: Admin 4 Click [Security Settings]. 2-45 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 77
Installing and Setting up the Machine > Command Center RX 2 Configure the Security Settings. From the [Security Settings] menu, select the setting you want to configure. NOTE For details on settings related to certificates, refer to the following: Command Center RX User Guide 2-46 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 78
3 Log in with administrator privileges. The factory default setting for the default user with administrator privileges is shown below. (Upper case and lower case letters are distinguished (case sensitive).) Login User Name: Admin Login Password: Admin 4 From the [Device Settings] menu, click [System - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 79
Installing and Setting up the Machine > Command Center RX 2 Specify the host name. Enter the device information, and then click [Submit]. IMPORTANT After changing the setting, restart the network or turn the machine OFF and then ON. To restart the network, click [Reset] in the [Management Settings] - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 80
. To use this function, this machine must be connected to a mail server using the SMTP protocol. In default setting for the default user with administrator privileges is shown below. (Upper case and lower case letters are distinguished (case sensitive).) Login User Name: Admin Login Password: Admin - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 81
Installing and Setting up the Machine > Command Center RX 4 From the [Network Settings] menu, click [Protocol]. 1 2 2 Configure the settings. Set "SMTP (E-mail TX)" to [On] in the "Send Protocols". 2-50 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 82
server. SMTP Port Number Specify the port number to be used for SMTP. The default port number is 25. SMTP Server Timeout Set the amount of time to wait " in "SMTP (E-mail TX)" on the [Protocol Settings] page. Connection Test Tests to confirm that the E-mail function is operating under the - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 83
Restriction POP3 User Settings E-mail Size Limit Sender Address*1 Signature Function Defaults *1 Be sure to enter the items. 5 Click [Submit]. enable the function of receiving e-mail on the machine. Command Center RX User Guide Enter the maximum size of E-mail that can be sent in kilobytes. When - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 84
3 Preparation before Use This chapter explains the following operations. Loading Paper ...3-2 Precaution for Loading Paper ...3-2 Selecting the Paper Feeder Units ...3-3 Loading in the Cassettes ...3-4 Precautions for Outputting Paper ...3-7 Paper Stopper ...3-7 3-1 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 85
, note the following points. • If the paper is curled or folded, straighten it before loading. Paper that is curled or folded may cause a jam. • Avoid exposing opened paper to high humidity as dampness can be a cause of problems. Seal any remaining paper after loading in the multipurpose tray or - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 86
2 Statement, Folio, 16K, 3 Cassette 3 216×340mm, B5(ISO), Custom Paper Type Plain, Preprinted, Bond, Recycled, Vellum, Rough, Letterhead, Color, Prepunched, and paper type. • You should not use inkjet printer paper or any paper with a special surface coating. (Such paper may cause paper jams or - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 87
Loading Paper Loading in the Cassettes Load paper in the cassettes. The procedures here represent the cassette 1. 1 Pull the Cassette completely out of the machine. NOTE If the bottom plate is up, press the bottom plate down until it locks. 2 Adjust the paper length guide to the paper size required - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 88
Preparation before Use > Loading Paper When using Folio, Oficio II or Legal 3 Adjust the position of the paper width guides located on the left and right sides of the Cassette. 4 Load paper. 3-5 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 89
that is curled or folded may cause paper jams. • Ensure that the loaded paper does not exceed the level indicator (see illustration above). • If paper is loaded without adjusting the paper length guide and paper width guide, the paper may skew or become jammed. 5 Gently push the Cassette back in - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 90
Preparation before Use > Precautions for Outputting Paper Precautions for Outputting Paper Paper Stopper When using paper A4/letter or larger, open the paper stopper shown in the figure. 3-7 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 91
Driver Properties Screen ...4-2 Displaying the Printer Driver Help ...4-3 Changing the Default Printer Driver Settings (Windows 8.1 4-3 Printing from PC ...4-4 Printing on Standard Sized Paper ...4-4 Printing on Non-standard Sized Paper Tab ...4-18 Paper Tray Status Tab ...4-18 Toner Status Tab - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 92
of print-related settings. Printer Driver User Guide 1 3 2 No. Description used. You can use it to configure the paper size and duplex printing. [Layout] tab tab lets you configure settings for adding text pages or watermarks to print data. 2 [Profiles] Printer driver settings can be saved as - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 93
Settings (Windows 8.1) The default printer driver settings can be changed. By selecting frequently used settings, you can omit steps when printing. For the settings, refer to the following: Printer Driver User Guide 1 In charms on Desktop, click [Settings], [Control Panel], and then [Devices and - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 94
in the Multipurpose Tray (page 5-2) Printing on Standard Sized Paper If you loaded a paper size that is included in the print sizes of the machine, select the paper size in the [Basic] tab of the print settings screen of the printer driver. 1 Display the screen. Click [File] and select [Print] in - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 95
not included in print sizes of the machine such as cardstock or envelopes, the paper size needs to be registered. Printing on Non-standard Sized Paper (page 4-6) To print on the special paper such as thick paper or transparency, click "Media type" menu and select the media type. 4 Click [OK] button - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 96
from PC > Printing from PC Printing on Non-standard Sized Paper If you loaded a paper size that is not included in the print sizes of the machine, register the paper size in the [Basic] tab of the print settings screen of the printer driver. The registered size can be selected from the "Print size - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 97
. 8 Click the [OK] button. 8 3 Display the print settings screen. Click [File] and select [Print] in the application. 4 Select the paper size and type of non-standard size paper. 1 Select the machine from the "Printer" menu and click the [Properties] button. 1 2 2 Select the [Basic] tab. 4-7 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 98
type" menu and select the media type. NOTE If you loaded a postcard or envelope, select [Cardstock] or [Envelope] in the "Media type" menu. 4 Select the paper source in the "Source" menu. 5 Click [OK] button to return to the Print dialog box. 5 Start printing. Click the [OK] button. 4-8 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 99
Printing from PC > Printing from PC Canceling Printing from a Computer To cancel a print job executed using the printer driver before the printer begins printing, do the following: NOTE When canceling printing from this machine, refer to the following: Canceling Jobs (page 5-5) 1 Double-click the - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 100
is enabled in the Command Center RX. Command Center RX User Guide Printing by Google Cloud Print Google Cloud Print is a printing service provided by Google. This service enables a user with a Google account to print from a machine connected to the Internet. The machine can be configured in the - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 101
RAM Disk Mode] to [Off]. If you configure settings in the [Job] tab of the printer driver and then print, the print job will be saved in the Job Box (memory) and printing can . NOTE For information on how to use the printer driver software, refer to the following: Printer Driver User Guide 4-11 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 102
already printed. Activating Quick Copy and printing a document using the printer driver allow the print data to be stored in the Quick Copy Job required, you can reprint the required number of copies from the operation panel. By default, up to 32 documents can be stored. When power is turned off, all - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 103
single proof print of multiple-print job and holds printing of the remaining copies. Printing a multiple-print job in Proof and Hold using the printer driver allows only a single copy to be printed while maintaining the document data in the Job Box. To continue to print the remaining copies, use the - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 104
from the application software, specify a 4-digit access code in the printer driver. The job is released for printing by entering the access code on of the documents, and in addition there are no documents without access codes, "ID error" is displayed. • If you selected [All Files], select [▲] key - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 105
selected [All Files] and the access code does not match any of the documents, and in addition there are no documents without access codes, "ID error" is displayed. • If you selected [All Files], select [▲] key after "Copies ---" is displayed to set the number of copies. Deleting the Documents Stored - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 106
Printing from PC > Job Box Setting Job Box Setting Configures settings for Job Box. 1 Display the screen. [Menu] key key > [Job Box] > [►] key key > [Job Box Configuration] > [►] key 2 Configure the settings. The available settings are shown below. Item Quick Copy Delete Description To - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 107
Status Monitor, check the status below. • KX DRIVER is installed. • Either [Enhanced_WSD] or [ listed below to exit the Status Monitor. • Exit manually: Click the settings icon and select Exit in the Printing progress tab 2 Paper tray status tab 3 Toner status tab 4 Alert tab 5 Expand button - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 108
list 2 1 Select a job on the job list and it can be canceled using the menu displayed with a right-click. Paper Tray Status Tab Information is displayed about the paper in the printer and about the amount of paper remaining. v Toner Status Tab The amount of toner remaining is displayed. v 4-18 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 109
the Command Center RX to modify or confirm the network settings. This menu is not displayed when using USB connection. Command Center RX User Guide • Notification... This sets the display of the Status Monitor. Status Monitor Notification Settings (page 4-20) • www.kyoceradocumentsolutions.com Open - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 110
Printing from PC > Monitoring the Printer Status (Status Monitor) Status Monitor Notification Settings Click the setting icon to display valid events in the status monitor notification screen. Select whether notification is performed when an error in the event list occurs. 1 Select Enable event - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 111
, click [Run setup.exe]. • If the user account management window appears, click [Yes] ([Allow]). 2 Display the screen. 1 Click [View License Agreement] and read the License Agreement. 2 Click [Accept]. 1 2 3 Select [Maintenance]. 4 [Configuration Tool] > [OK] 1 2 5 Select the driver of the - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 112
Printing from PC > Configuration Tool Exiting the Configuration Tool Use either of the methods listed below to exit the Configuration Tool. • Exit using the Close button: Click in the top-right corner of the Configuration Tool window. • Exit using the OK or Cancel button: Clicking OK exits the - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 113
printer driver default settings and the energy save function of the machine. Item Print density MP tray priority Default emulation Power off timer (models for Europe) Auto error clear Auto sleep Description Adjust print density. Value: Light, Medium light, Normal, Medium dark, Dark If paper is - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 114
to be printed. When the preset timeout passes, the machine automatically prints paper. The options are between 5 and 495 seconds. Value: 5 to 495 seconds (in 5 second increments) Select the default paper source. Values: Bypass Tray, Cassette 1 (to 3) NOTE [Cassette 2] to [Cassette 3] are shown - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 115
Printing from PC > Configuration Tool Device Overview Display machine information. Item Model name System firmware Engine firmware Serial number Total memory Total printed pages Description Displays the machine's model name. Displays the version of the machine's system firmware. Displays the - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 116
5 Operation on the Machine This chapter explains the following topics: Loading Paper in the Multipurpose Tray ...5-2 Canceling Jobs ...5-5 Using Document Boxes ...5-6 What is Job Box? ...5-6 What is Removable Memory Box? ...5-6 Operating using Removable USB Memory ...5-7 Printing Documents - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 117
in the top tray may cause a paper jam. The capacity of the multipurpose tray is as follows. • Plain paper (80 g/m2), recycled paper or color paper: 100 sheets • Thick paper (209 g/m2): 5 sheets • Thick paper (157 g/m2): 5 sheets • Thick paper (104.7 g/m2): 70 sheets • Hagaki (Cardstock - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 118
tray and include it with the new paper before loading the paper back into the tray. • If there is a gap between the paper and the paper width guides, readjust the guides to fit the paper in order to prevent skewed feeding and paper jams. • Ensure that the loaded paper does not exceed the load limits - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 119
Tray When you load envelopes or cardstock in the multipurpose tray Load the paper with the print side facing up. For the procedure for printing, refer to the following: Printer Driver User Guide Example: When printing the address. 1 Oufuku hagaki (Return postcard) 2 Hagaki (Cardstocks) 3 Portrait - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 120
Operation on the Machine > Canceling Jobs Canceling Jobs 1 While the printer displays "Processing", select [Cancel] key. "?" appears on the message display followed by the job name currently in progress. 2 Cancel a job. Select the job to cancel, and select the [OK] key. The job is canceled. 5-5 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 121
data is saved on the SD/SDHC memory card. Exercise caution when saving sensitive documents. What is Removable Memory Box? A USB memory stick can be connected to the USB memory slot on the machine to print a saved file. You can print data directly from the USB memory without a PC. 5-6 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 122
Operation on the Machine > Operating using Removable USB Memory Operating using Removable USB Memory Plugging USB memory directly into the machine enables you to quickly and easily print the files stored in the USB memory without having to use a computer. The following file types can be printed: • - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 123
4 Enter the print quantity, and select the [OK] key. You can select a number between 001 and 999 as the number of copies. 5 Select the desired paper source and select the [OK] key. Printing of the selected file begins. Print a file list 1 Display the screen. [Menu] key key > [USB Memory] > [►] key - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 124
Report Print ...6-4 Paper Settings ...6-6 Print Settings ...6-8 Wi-Fi Direct Set ...6-10 Wi-Fi Settings ...6-10 Wired Network ...6-12 Network Settings ...6-13 Device Common ...6-17 Security ...6-22 User/Job Account ...6-22 Op functions ...6-22 Administrator ...6-23 Adjust/Maintenance ...6-23 Wired - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 125
Setup and Registration (System Menu) > System Menu System Menu Configure settings related to in with administrator privileges. The factory default administrator ID and administrator password are set as shown below. Administrator ID: 4000 Administrator Password: 4000 Refer to Menu Settings on - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 126
Setup see the table below. Item Print Report Counter Paper Settings Print Settings Wi-Fi Direct Set Wi- amount of remaining toner to notify the administrator when to order a toner when the toner is running low. primarily a menu option used by service personnel for maintenance work. There is no need - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 127
Setup and Registration (System Menu) > System Menu Item Restart Printer Op functions this machine. page 6-22 The wired network connection status appears. page 6-23 The wireless LAN status appears. page 6-23 Information on the device that is connected by Wi-Fi Direct appears. page 6-24 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 128
Setup and Registration (System Menu) > System Menu Item Print RAM Disk File List Print SD Card File List Description You can print a list of the files - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 129
settings of all media types set in "Media Type Set". Type Adjust Setting (page 6-7) Paper Setup Msg MP Tray Cassette 1 to 3 Set whether to display the confirmation screen for the paper setting when a new paper is set for each cassette. Values: On, Off NOTE [Cassette 2] to [Cassette 3] are - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 130
are available. Paper Weight Weight (g/m2) Paper Weight Light Normal 1 Normal 2 Normal 3 Up to 59 g/m² 60 g/m² to 74 g/m² 75 g/m² to 90 g/m² 91 g/m² to 105 g/m² Heavy 1*1 Heavy 2*1 Heavy 3*1 Extra Heavy*1 *1 The processing speed will be slower than normal. Each media type's default weight is - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 131
Setup and Registration (System Menu) > System Menu Print Settings [Menu] key key > [Print Settings] > [►] key Configure settings for printing. Item Paper Source Auto Cass.Change MP Tray Priority Paper Feed Mode Duplex Override A4/LT Emulation Error Report Description Select the default paper - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 132
Setup conserves toner when printing. This is recommended for test copies where faded printing is not a problem. Values Value: Off, On Set the default value for the XPS fit to page function. Value : Paper Size, Image Resolution, Print Resolution Set whether the user name set in the printer driver is - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 133
Push Button PIN(Device) Description If the machine will connect to an access point that supports the automatic wireless network setup, connection settings can be configured by Quick Setup. If the access point supports the push button method, wireless settings can be configured using the push button - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 134
Setup and Registration (System Menu) > System Menu TCP/IP TCP/IP Item DHCP Auto-IP IP Address Subnet Mask Gateway Description Select whether to use TCP/ - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 135
Setup and Registration (System Menu) > System Menu TCP/IP (IPv6) Item TCP/IP (IPv6) RA(Stateless) DHCPv6 Description Select whether to use TCP/IP (IPv6). Value: - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 136
Setup and Registration (System Menu) > System Menu Network Settings [Menu] key key > [Network Settings] > [►] key Configure network settings. Item Communication*1 SSL Server IPSec Bonjour Wi-Fi - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 137
Setup and Registration (System Menu) > System Menu SNMP Item Wi-Fi Direct*1 When selecting [On], it also requires a certificate for SSL. the default certificate is the self-certificate of the machine. Command Center RX User Guide Set whether to enable this function for each network. Value: Disable - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 138
Setup and Registration (System Menu) > System Menu HTTP Item Wi-Fi Direct*1 Wi-Fi*1 Wired Network HTTPS Wi-Fi Direct*1 Wi-Fi*1 Wired Network ThinPrint Wi- - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 139
Setup The default certificate is the self-certificate of the machine. Command Center RX User Guide Set whether [On]. Set whether to use our proprietary web services.*2 Value: Off, On Set whether to enable set to [On]. *1 Displayed only when wireless network function is available on the machine. *2 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 140
Setup and Registration (System Menu) > System Menu Device Common Configures overall machine operation. Message Language [Menu] key key > [Device Common] > [►] key key > [Message Language] > [OK] key - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 141
Setup and Registration (System Menu) > System Menu Buzzer [Menu] key key > [Device Common] > [►] key key > [Buzzer] > [►] key Set options for buzzer sound during the machine operations. - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 142
Setup and Registration (System Menu) > System Menu Error Handling [Menu] key key > [Device Common] > [►] key key > [Error Handling] > [►] key Select whether to cancel or continue the job when error has occurred. Duplex Item Paper as the default paper source, and there is no paper in the - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 143
Setup to be printed. When the preset timeout passes, the machine automatically prints paper. The options are between 5 and 495 seconds. Value: 5 to machine enters Energy Saver, the ID card cannot be recognized. *1 Displayed only when the optional Card Authentication Kit is activated. Power Off Rule - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 144
Setup the Status/Log. If the ID card authentication is enabled, this setting Toner Alert [Menu] key key > [Device Common] > [►] key key > [Low Toner Alert] > [►] key Item Low Toner Alert Description Set the amount of remaining toner to notify the administrator when to order a toner when the toner - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 145
Setup and Registration recommend. Use this setting normally. Low: This mode is used during maintenance. Do not use normally. User/Job Account [Menu] key key User Login Administration (page 7-2) Overview of Job Accounting (page 7-6) Unknown ID Job (page 7-21) Op functions [Menu] key key > [Op - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 146
and inspection. This menu is primarily used by service technicians to perform maintenance. Wired Status [Menu] key key > [Wired Status] The wired network connection status appears. Wi-Fi Status [Menu] key key > [Wi-Fi Status] The wireless LAN status appears. NOTE This function is displayed - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 147
connected by Wi-Fi Direct appears. NOTE This function is displayed when the wireless network function is available on the machine. Item Wi-Fi Direct PushButton Setup Device Name NetwkName (SSID) Password the SSID (Service Set Identifier) of the wireless LAN to which the machine connects. NOTE • - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 148
PC 7-6 Enabling Job Accounting ...7-7 Job Accounting Access ...7-8 Job Accounting (Local) ...7-9 Adding an Account ...7-9 Restricting the Use of the Machine ...7-11 Editing an Account ...7-13 ...7-19 Login/Logout ...7-19 Apply Limit ...7-20 Unknown ID Job ...7-21 Administrator settings ...7-22 7-1 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 149
Accounting) > Overview of User Login Administration Overview of User Login Administration User login administration specifies how the user access is administered on this machine. An ID card is used for machine login. NOTE To use user authentication, the Card Authentication - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 150
appears when the Card Authentication Kit is activated. Card Authentication Kit(B) "Card Authentication Kit" (page 9-2) 1 Display . The factory default settings for the administrator ID is 4000. 3 Enter the administrator password and select the [OK] key. NOTE Enter a password consisting of between - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 151
appears when the Card Authentication Kit is activated. Card Authentication Kit(B) "Card Authentication Kit" (page 9-2) • This function The factory default settings for the administrator ID is 4000. 3 Enter the administrator password and select the [OK] key. NOTE Enter a password consisting of - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 152
section explains procedures while setting job accounting. Login/Logout When User Login is enabled, the ID card authentication screen will appear each time the machine is used. Login Place the ID card on the ID card reader. Logout When the operations are complete, select the [Logout] key. You will - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 153
manages the print count accumulated by individual accounts by assigning an ID to each account. 1 Enable job accounting. (page 7-7) configure settings by using the printer driver on the PC. 1 Set Job Accounting for the PC on the network by using the printer driver. (page 7-15) 2 Execute - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 154
a number. Select the [◄] or [►] key to move the cursor left or right. The factory default settings for the administrator ID is 4000. 3 Enter the administrator password and select the [OK] key. NOTE Enter a password consisting of between 0 (no settings) and 16 numbers. Select the [▲] or [▼] key to - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 155
a number. Select the [◄] or [►] key to move the cursor left or right. The factory default settings for the administrator ID is 4000. 3 Enter the administrator password and select the [OK] key. NOTE Enter a password consisting of between 0 (no settings) and 16 numbers. Select the [▲] or [▼] key to - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 156
restriction for each account. Adding an Account Up to 20 individual accounts can be added. NOTE Because account IDs are managed as numeric The factory default settings for the administrator ID is 4000. 3 Enter the administrator password and select the [OK] key. NOTE Enter a password consisting of - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 157
set a number from 1 to 8 digits. Select the [▲] or [▼] key to enter a number. Select the [◄] or [►] key to move the cursor left or right. Any "Account ID" that has already registered cannot be used. Enter any other account ID. 2 Select the [OK] key. A new account is added on the account list. 7-10 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 158
a number. Select the [◄] or [►] key to move the cursor left or right. The factory default settings for the administrator ID is 4000. 3 Enter the administrator password and select the [OK] key. NOTE Enter a password consisting of between 0 (no settings) and 16 numbers. Select the [▲] or [▼] key to - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 159
User Authentication and Accounting (User Login, Job Accounting) > Job Accounting (Local) 2 Configure the settings. 1 Select the account you want to change and select the [OK] key. 2 Select the [►] key. 3 key > [Restriction] > [OK] key 4 key > [Off], [Counter Limit] or [Reject Usage] > [OK] key - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 160
a number. Select the [◄] or [►] key to move the cursor left or right. The factory default settings for the administrator ID is 4000. 3 Enter the administrator password and select the [OK] key. NOTE Enter a password consisting of between 0 (no settings) and 16 numbers. Select the [▲] or [▼] key to - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 161
a number. Select the [◄] or [►] key to move the cursor left or right. The factory default settings for the administrator ID is 4000. 3 Enter the administrator password and select the [OK] key. NOTE Enter a password consisting of between 0 (no settings) and 16 numbers. Select the [▲] or [▼] key to - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 162
configure the following settings by using the printer driver on the PC. Instructions are based on interface elements as they appear Set the Account ID. [Use specific account ID]: Enter the Account ID. Printing will be performed using the entered Account ID. If this option password will appear. 7-15 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 163
User Authentication and Accounting (User Login, Job Accounting) > Job Accounting (Local) 3 Click [OK]. NOTE For other settings of job accounting, refer to the following: Printer Driver User Guide 7-16 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 164
screen. Print Accounting Report The total pages counted of all relevant accounts can be printed as an accounting report. ACCOUNT. REPORT 1 Prepare paper. Check that A4 or Letter paper is loaded in the cassette. 2 Display the screen. 1 [Menu] key key > [User/Job Account] > [►] key 7-17 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 165
a number. Select the [◄] or [►] key to move the cursor left or right. The factory default settings for the administrator ID is 4000. 3 Enter the administrator password and select the [OK] key. NOTE Enter a password consisting of between 0 (no settings) and 16 numbers. Select the [▲] or [▼] key to - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 166
accounting. Login/Logout If job accounting is enabled, an account ID entry screen appears each time you use this machine. Login screen for entry of account codes on the machine appears, perform the following. 1 Enter the account ID > [OK] key NOTE You can set a number from 1 to 8 digits. Select the - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 167
User Authentication and Accounting (User Login, Job Accounting) > Using Job Accounting Apply Limit Use this to specify the action taken when a department exceeds its printing limits. [Menu] key key > [User/Job Account] > [►] key key > [Apply Limit] > [►] key For details on each function, see the - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 168
a number. Select the [◄] or [►] key to move the cursor left or right. The factory default settings for the administrator ID is 4000. 3 Enter the administrator password and select the [OK] key. NOTE Enter a password consisting of between 0 (no settings) and 16 numbers. Select the [▲] or [▼] key to - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 169
is 4000. 2 Configure the settings. The setting items are as follows. Item Change ID Change Password Descriptions You can use this to set the administrator ID. The factory default settings for the administrator ID is 4000. Select the [▲] or [▼] key to increase or decrease, respectively, the value - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 170
the Machine ...8-2 Toner Container Replacement ...8-6 Loading Paper ...8-9 Using the Maintenance Menu ...8-10 Troubleshooting ...8-11 Solving Malfunctions ...8-11 Machine Operation Trouble ...8-11 Printed Image Trouble ...8-13 Responding to Messages ...8-16 Clearing Paper Jams ...8-24 Jam Location - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 171
Troubleshooting > Regular Maintenance Regular Maintenance Cleaning Clean the machine regularly to ensure optimum printing quality appear. 1 Open the front cover. 2 Lift the developer unit together with the toner container out of the machine. A IMPORTANT Do not touch the developer roller or subject - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 172
Troubleshooting > Regular Maintenance 3 Place the developer unit together with the toner container flat on a clean, level surface. IMPORTANT Do not place the developer unit together with the toner container on end. 4 Remove the drum unit from the machine. B B IMPORTANT Do not touch the drum or - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 173
Troubleshooting > Regular Maintenance 6 Use a clean, lint free cloth to clean dust and dirt away from the metal registration roller. 7 On the drum unit, slide the main charger cleaner - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 174
Troubleshooting > Regular Maintenance 9 Return the developer unit together with the toner container to its position, aligning the guides at both ends with the slots in the machine. 10 Close the front cover. 8-5 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 175
Troubleshooting > Regular Maintenance Toner Container Replacement When toner is empty, the following message will be displayed. "Replace the toner." When toner runs low, the following message will be displayed. Make sure you have a new toner container available for replacement. "Toner low" Frequency - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 176
Troubleshooting > Regular Maintenance Replacing the Toner Container 1 Open the front cover. 2 Unlock the toner container. 3 Remove the toner container. 4 Put used toner containers into the plastic waste bag. 8-7 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 177
Troubleshooting > Regular Maintenance 5 Remove the new toner container from the box. IMPORTANT Do not touch the points shown below. 6 Shake the toner container. 5~6 7 Install the toner container. 8-8 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 178
Troubleshooting > Regular Maintenance 8 Close the front cover. NOTE • If the front cover does not close, check that the new toner container is installed correctly. • Return the exhausted toner container to your dealer or service representative. The collected toner container will be recycled or - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 179
Troubleshooting > Using the Maintenance Menu Using the Maintenance Menu You can use the [Maintenance Menu] to adjust the print position and maximize the print quality for the elevation of your location. Maintenance Menu User Guide Adjust print position Item Printing start position Center Line - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 180
- Corrective Actions Connect both ends of the power cord securely. Check that the settings of the application software. Reference Page page 2-8 - Paper often jams. 2 or more sheets are overlaps when ejected. (multi feed) Is the paper loaded correctly? - Is the paper of the supported type? Is it - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 181
Troubleshooting > Troubleshooting Symptom Printouts are curled. Checkpoints ― Is the paper damp? Corrective Actions Reference Page Turn the paper over in the cassette, or turn the orientation 180 degrees around in which the paper is positioned. page 3-2 Replace the paper with new paper. page - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 182
? Correctly install the developer unit and drum unit. page 8-2 - Make sure the paper type setting is page 6-6 correct for the paper being used. - Select the [Menu] key > [Adjust/Maintenance] - > [Service] > [Drum] > [OK] > [OK]. Printed images are too dark even though the background - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 183
the position of the paper width guides. Reference Page page 3-2 Irregular horizontal lines ― appear in the image. The altitude is 1000 m or ― higher and irregular horizontal white lines appear in the image. Select the [Menu] key > [Adjust/Maintenance] ― > [Service] > [MC] > [OK] > [OK] and - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 184
Troubleshooting > Troubleshooting Symptom The previous image remains ― and lightly printed. ― Checkpoints Corrective Actions Reference Page Make sure the paper type setting is correct for the paper being used. page 6-6 Select the [Menu] key > [Adjust/Maintenance] ― > [Service] > [MC] > [OK] > - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 185
Troubleshooting > Troubleshooting Responding to paper feeders). page 3-2 page 3-7 You can only change the settings ― selected when logged in as a user with administrator privileges. C Message Call service ####:0123456 Checkpoints ― Call service ― F### Canceling data ― Cannot connect - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 186
Troubleshooting > Troubleshooting Message Cannot connect to ― Authentication Server ― Cannot connect. ― Checkpoints Cannot read data in this ― ID Card. Cannot recognize. Cannot start this job Press Go Cannot use this function. Close front cover. Connection limit exceeded. ― ― ― Is there - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 187
Troubleshooting > Troubleshooting E Message Enter Account Checkpoints ― Error.Power off ― F### Error.Power from the mains power supply. Then contact your service representative or authorized service center. See the back page of this manual for the relevant phone numbers. The printing count - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 188
Troubleshooting > Troubleshooting I Message ID error ― Checkpoints Illegal ID that you specified on the printer driver. page 4-14 page 4-15 The account ID was incorrect when page 7-9 processing the job externally. The job is canceled. Select the [GO] key. The login user name or password - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 189
Troubleshooting > Troubleshooting Message Load Cassette # (paper size) ↑↓ Load Cassette # (Media Type) Load MP Tray (paper size) ↑↓ Load MP Tray (Media Type) Low security Low temperature. Adjust room temp. Checkpoints Is the paper the toner container currently installed, select the [OK] key and - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 190
cancel the registration. Replace Maintenance Kit which is ― displayed on the message display. Replacement of the maintenance kit is necessary at every 100,000 images of printing and requires professional servicing. Contact your Service Representative. Replace the toner container. page 8-6 8-21 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 191
toner ― container. Obtain a new toner container. Message Unknown toner PC USB memory error. Press GO Use alternative? ##### Checkpoints Does the installed toner damaged. Connect a compatible removable memory. When the cassette does not contain any paper that matches the print data (paper size and - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 192
Troubleshooting > Troubleshooting W Message Waste toner near full ― Checkpoints Wrong Account ― Wrong ID ― Wrong Password ― Corrective Actions Reference Page The waste toner container will soon ― be full. Contact your Service Representative. Displayed when an attempt is made to - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 193
Troubleshooting > Clearing Paper Jams Clearing Paper Jams If a paper jam occurs, the message display will display "Paper Jam." and the machine will stop. Refer to these procedures to remove the jammed paper. Jam Location Indicators 1 Paper jam Cassette 1 1 Shows the location of a paper jam. - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 194
Troubleshooting > Clearing Paper Jams Remove any jammed paper in Cassette 1 CAUTION • Do not reuse jammed papers. • If the paper tears during removal, be sure to remove any loose scraps of paper from inside the machine. Scraps of paper left in the machine could cause subsequent jamming. 1 Pull - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 195
Troubleshooting > Clearing Paper Jams 4 Open the front cover. 5 Close the front cover. 8-26 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 196
Troubleshooting > Clearing Paper Jams Remove any jammed paper in Cassette 2 CAUTION • Do not reuse jammed papers. • If the paper tears during removal, be sure to remove any loose scraps of paper from inside the machine. Scraps of paper left in the machine could cause subsequent jamming. 1 Pull - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 197
Troubleshooting > Clearing Paper Jams 4 Open the front cover. 5 Close the front cover. 8-28 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 198
Troubleshooting > Clearing Paper Jams Remove any jammed paper in Cassette 3 CAUTION • Do not reuse jammed papers. • If the paper tears during removal, be sure to remove any loose scraps of paper from inside the machine. Scraps of paper left in the machine could cause subsequent jamming. 1 Pull - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 199
Troubleshooting > Clearing Paper Jams 4 Open the front cover. 5 Close the front cover. 8-30 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 200
Troubleshooting > Clearing Paper Jams Remove any jammed paper in the Multipurpose Tray CAUTION • Do not reuse jammed papers. • If the paper tears during removal, be sure to remove any loose scraps of paper from inside the machine. Scraps of paper left in the machine could cause subsequent jamming. 1 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 201
Troubleshooting > Clearing Paper Jams Remove any jammed paper in Front Cover CAUTION • Do not reuse jammed papers. • If the paper tears during removal, be sure to remove any loose scraps of paper from inside the machine. Scraps of paper left in the machine could cause subsequent jamming. 1 Pull - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 202
Troubleshooting > Clearing Paper Jams 4 Open the front cover. 5 Lift the developer unit together with the toner container out of the machine. A IMPORTANT Do not touch the developer roller or subject the developer roller to shock. Print quality will be degraded. 6 Place - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 203
Troubleshooting > Clearing Paper Jams 7 Remove the drum unit from the machine. B B IMPORTANT • The fuser unit inside the machine is hot. Do not touch it, as it may result in burn injury. • Do not touch the drum or subject the - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 204
Troubleshooting > Clearing Paper Jams 10 Remove any jammed paper. 11 Push Feed Cover back in. 12 Return the drum unit to the original position. 13 Return the developer unit together with the toner container to its position, aligning the guides at both ends with the slots in the machine. 8-35 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 205
Troubleshooting > Clearing Paper Jams 14 Close the front cover. 8-36 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 206
Troubleshooting > Clearing Paper Jams Remove any jammed paper in Rear Cover CAUTION The fixing unit is extremely hot. Take sufficient care when working in this area, as there is a danger of getting burned. 1 Open Rear Cover. 2 Remove any jammed paper. 3 Open the feed cover (D). D 8-37 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 207
Troubleshooting > Clearing Paper Jams 4 Remove any jammed paper. 5 Pull Cassette 1 out toward you until it stops. 6 Open Feed Cover. 7 Remove any jammed paper. 8-38 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 208
Troubleshooting > Clearing Paper Jams 8 Push Feed Cover back in. 9 Push Cassette 1 back in. 10 Push Rear Cover. 11 Open the front cover. 8-39 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 209
Troubleshooting > Clearing Paper Jams 12 Close the front cover. Remove any jammed paper in Duplex Unit CAUTION The fixing unit is extremely hot. Take sufficient care when working in this area, as there is a danger of getting burned. 1 Open Rear Cover. 2 Remove any jammed paper. 8-40 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 210
Troubleshooting > Clearing Paper Jams 3 Push Rear Cover. 4 Pull Cassette 1 out toward you until it stops. 5 Open Feed Cover. 6 Remove any jammed paper. 8-41 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 211
Troubleshooting > Clearing Paper Jams 7 Push Feed Cover back in. 8 Push Cassette 1 back in. 9 Open the front cover. 10 Close the front cover. 8-42 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 212
of Optional Equipment ...9-2 Optional Applications ...9-5 Starting Application Use ...9-5 Checking Details of Application ...9-6 Paper ...9-8 Basic Paper Specifications ...9-8 Choosing the Appropriate Paper ...9-9 Special Paper ...9-12 Specifications ...9-16 Machine ...9-16 Printer Functions ...9-18 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 213
(3) UG-33 (4) SD/SDHC Memory Card (1) PF-1100 "Paper Feeder" The paper feeder can be installed in the machine. Loading in the Cassettes (page 3-4) (2) Card Authentication Kit(B) "Card Authentication Kit" User login administration can be performed using ID cards. To do so, it is necessary to register - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 214
Appendix > Optional Equipment (4) "SD/SDHC Memory Card" An SD/SDHC memory card is useful for storing fonts, macros, and overlays. The machine is equipped with a slot for an SDHC memory card with a maximum size of 32 GB, and an SD memory card with a maximum size of 2 GB. IMPORTANT Unencrypted data is - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 215
Appendix > Optional Equipment 4 Replace the covers. 9-4 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 216
listed below are installed on this machine. Application Card Authentication Kit ThinPrint Option*1 *1 This can be used on a right. The factory default settings for the administrator ID is 4000. 3 Enter the administrator password and select the [OK] key. NOTE Enter a password consisting of between 0 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 217
a number. Select the [◄] or [►] key to move the cursor left or right. The factory default settings for the administrator ID is 4000. 3 Enter the administrator password and select the [OK] key. NOTE Enter a password consisting of between 0 (no settings) and 16 numbers. Select the [▲] or [▼] key to - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 218
Appendix > Optional Equipment 2 Check details of application. 1 Select [Details] of the application you will start using, and select the [►] key. You can view detailed information on the selected application. Select the [▲] key to view the next screen. Select the [▼] key to return to the previous - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 219
as laser printers. It also supports a variety of other types of paper that conform to the specifications given in this appendix. Be careful when choosing paper. Paper unsuitable for the machine may cause jams or may be wrinkled. Supported Paper Use standard copy paper for regular copiers or laser - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 220
may be supplied incorrectly or cause paper jams, which may cause excessive wear of the machine. Mixed paper weight (i.e., thickness) may cause several sheets to be supplied at once accidentally and may also cause blurring or other printing problems if the toner fails to adhere correctly. Moisture - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 221
electrostatically charged so that the toner adheres. Choose paper that can be discharged quickly so that copies do not cling together. Whiteness: Paper whiteness affects print contrast. Use whiter paper for sharper, brighter copies. Quality: Machine problems may occur if sheet sizes are not uniform - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 222
Sizes that can be Used with This Machine Paper of the following sizes is supported by the machine. Measurements in the table take into account a ±0.7 mm dimensional accuracy for length and width. Corner angles must be 90° ± 0.2°. Multipurpose Tray • B6 ( - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 223
quality will vary considerably due to differences in the construction and quality of special paper. Thus, special paper is more likely than regular paper to cause printing problems. Before purchasing special paper in volume, try testing a sample to ensure the print quality is satisfactory. General - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 224
liable for the print quality and possible trouble. Top sheet Adhesive layer Carrier sheet Labels is used. This composition of labels may cause more problems. The label surface must be covered completely with the . Some label paper has large margins on the top sheet. When using such paper, do not - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 225
flap or envelopes with an open or film-covered window. • If paper jams occur, load fewer envelopes at once. Thick Paper Before loading thick paper, fan it and align the edges. Some thick paper may still have rough edges developed by a paper cutter on the back side. Remove any such rough edges just - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 226
must be able to withstand the heat of printing. It must be resistant to silicone oil as well. Do not use paper with a treated surface such as glossy paper used for calendars. Recycled Paper Recycled paper must conform to the specifications; however, its whiteness may be considered separately. Basic - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 227
sides is 4.2 mm Warm-up Time (23°C/73.4°F, 60%) Power on Sleep Paper Capacity Cassette Multipurpose Tray Output Tray Capacity Top tray Image Write System Memory Interface 1 (Hi-Speed USB) Wireless LAN support*2 *1 Up to upper limit height line in the cassette. *2 Only ECOSYS P2040dw 9-16 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 228
Temperature Humidity Altitude Brightness Dimension (W × D × H) Weight (without toner container) Space Required (W × D) (Using multipurpose tray) Power Source The power consumption of the product in networked standby (If all network ports are connected.) Options Description 10 to 32.5°C/50 to - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 229
) Resolution Operating System Interface Page Description Language Emulations *1 Only ECOSYS P2040dw Description A4/A5 Letter Legal B5 A5-R A6 16K 40 sheets (10 BASE-T/100 BASE-TX/1000 BASE-T) Wireless LAN support*1 PRESCRIBE PCL6 (PCL-XL, PCL5c), KPDL3 (PostScript3 compatible), PDF, XPS, OpenXPS - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 230
Appendix > Specifications Paper Feeder Item Paper Supply Method Paper Size Supported Paper Dimensions (W) × (D) × (H) Weight Description Friction B5 (ISO), Custom (105 × 148 to 216 × 356 mm) Paper weight: 60 to 163 g/m2 Media types: Plain, Recycled, Special Paper 14.77" × 15.48" × 3.94" 375 × 393 × - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 231
for Auto-IP and assigned automatically. Auto Paper Selection A function to automatically select paper in the same size as originals when printing install Bonjour on Windows XP Service Pack 2 or later, the Windows firewall will be set up correctly for Bonjour. Default Gateway This indicates the - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 232
Mode A printing mode that helps save toner. Copies made in this mode are thus ). Enhanced WSD Proprietary web services. FTP (File Transfer Protocol in remote locations. It also supports the HTTP authentication mechanisms along with Kyocera Page Description Language) Kyocera's PostScript page description - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 233
MP) Tray The paper supply tray on the Windows as a standard protocol for file sharing and printing services. Outline font With outline fonts, character outlines are represented driver for the machine is contained in the DVD enclosed in the package. Install the printer driver on the computer connected - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 234
term "prefix" refers to something added to the beginning and, in this the problem of Setup) WPS is a network security standard created by Wi-Fi Alliance, to make it easy to connect with the wireless devices and set up the Wi-Fi Protected Access. The WPS-supported services can connect to the wireless - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 235
2-8 Connection Method 2-6 Conventions Used in This Guide x Counting the Number of Pages Printed Counter 2-41 Each Job Account 7-17 Print Accounting Report 7-17 Unknown ID Job 7-21 D Date 6-17 Date Format 6-17 Date Setting Date 6-17 Date Format 6-17 Summer Time 6-17 Time 6-17 Time Zone 6-17 Default - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 236
Guides Settings 6-13 J Job Accounting 7-6 Adding an Account 7-9 Counting the Number of Connecting 2-7 Legal Information 1-10 Limited Use of This Product 1-9 Login 2-13 Logout 2-14 Low Toner Alert 6-21 LPD Network Settings 6-14 M Maintenance Card Authentication Kit 9-2 Overview 9-2 Paper Feeder 9-2 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 237
Front Cover 8-32 Jam Location Indicators 8-24 Multipurpose Tray 8-31 Rear Cover 8-37 Paper Length Guide 2-3, 3-4 Paper Settings 6-6 Paper Stopper 2-2 Paper Width Guides 2-3, 3-4 Part Names 2-2 PDF/A 9-22 POP3 9-22 Network Settings 6-14 PostScript 9-22 Power Cable Connecting 2-8 Power Management 1-14 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 238
6-20 Panel Reset Timer 6-19 Power Off Timer 6-21 Sleep Timer 6-19 Toner Container 2-4 Toner Container Release Button 2-4 Top Tray 1-i, 2-2 Tray Extension 2-3 Troubleshooting 8-11 U USB 9-23 USB Cable Connecting 2-8 USB Interface 2-6 USB Interface Connector 2-3 USB Memory Printing 5-7 Remove 5-8 USB - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 239
- Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 240
10, 16/F.,Mita Centre, 552-566, Castle Peak Road Tsuen Wan, New Territories, Hong Kong Phone: +852-3582-4000 Fax: +852-3185-1399 KYOCERA Document Solutions Taiwan Corporation 6F., No.37, Sec. 3, Minquan E. Rd., Zhongshan Dist., Taipei 104, Taiwan R.O.C. Phone: +886-2-2507-6709 Fax: +886-2-2507-8432 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 241
Lda. Rua do Centro Cultural, 41 (Alvalade) 1700-106 Lisboa, Portugal Phone: +351-21-843-6780 Fax: +351-21-849-3312 KYOCERA Document Solutions South Africa (Pty) Ltd. KYOCERA House, Hertford Office Park, 90 Bekker Road (Cnr. Allandale), Midrand, South Africa Phone: +27-11-540-2600 Fax: +27-11-466 - Kyocera ECOSYS P2040dw | ECOSYS P2040dw/dn Operation Guide Rev 2017 02 - Page 242
2017.2 2RYKDEN001
OPERATION GUIDE
ECOSYS P2040dn
ECOSYS P2040dw
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