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Kyocera TASKalfa 255c Fax System (U) Operation Guide Rev-1 - Page 131

Setup, Flow of Setup, Machine Registration, Network FAX Driver Operation Guide

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Using Convenient Fax Functions > Network FAX Setup The following preparation is needed before using Network FAX. Flow of Setup Connection to a PC Connect the machine to a PC using the network cable. For details, refer to the machine's Operation Guide. Machine Registration Using the memory transmission function, select the recipient PC or file format. NOTE Use the memory transmission function to forward the received fax to the PC or forward it as an e-mail attachment. For details, refer to Memory Forwarding on page 6-2. Installing Software on the PC Install the dedicated software (included in the supplied CD-ROM) on your PC required to use Network FAX. For details, refer to Installing the Network Fax Driver on page 6-45. Network FAX Driver Operation Guide The Network FAX Driver Operation Guide (Online Manual) is contained in the included CD-ROM in PDF (Portable Document Format). The main contents include the following. • Installing Network FAX Driver • Performing Network FAX Sending • Specifying the Network FAX Transmission Settings • Specifying the Cover Letter Settings Opening the Online Manual Follow the steps below to refer to the online manual. 1 Insert the CD-ROM supplied with the machine into the CD-ROM drive. An explanation of the licensing agreement is displayed. If you agree to the terms of the agreement, click Accept. The main menu screen then appears. 2 Click Software Documentation and then Network FAX Driver. The online manual appears. NOTE Adobe Reader 8.0 or later needs to be installed to view the online manual. 6-44

Section	Page
1 Before Using the Fax Machine	15
Part Names and Functions	16
Machine	16
1	16
7	17
Operation Panel	18
Touch Panel	19
Enter key and Quick No. Search key	19
Quick Setup Wizard (Fax Setup)	21
Fax setup items	21
Fax setup procedure	22
1	22
Setting Date and Time	24
1	24
2	24
2	24
1	25
PBX Setting (Europe only)	26
2 Registering Destinations	27
Registering Destinations in the Address Book	28
Adding a contact	28
1	28
1	29
1	29
3	29
2	30
2	30
2	30
2	31
1	31
Adding a Group	32
1	32
1	33
1	33
1	33
Editing and Deleting Address Book Entries	35
1	35
Printing Address List	37
1	37
2	37
Adding a Destination on One Touch Key	38
Adding a Destination	38
2	38
3	39
Editing and Deleting One Touch Key	40
2	40
1	40
1	40
3 Methods For Entering the Destination	41
Entering the destination fax number with the numeric keys	42
Choosing from the Address Book	44
Choosing by One Touch Key	46
1	46
Using the Speed Dial key	47
Broadcast Transmission	48
1	48
1	49
1	49
Using redial	50
Using chain dial	51
1	51
2	52
1	52
1	52
Using favorites	53
4 Sending Faxes	55
Basic transmission procedure	56
Checking the Send Status	57
1	57
Priority Override Send	58
1	58
Cancelling the Transmission	59
1	59
1	60
Fax transmission functions	61
Original scan settings	62
Original Size Selection	62
2	62
1	62
1	63
Original Orientation	63
1	63
Mixed Sized Originals	63
1	63
2-sided/Book Original	64
1	64
Sending Size Selection	65
1	65
Selecting the FAX Resolution	65
1	65
Selecting the Density	66
1	66
Selection of Original Image	66
1	66
Zoom	67
1	67
Continuous Scan	67
1	67
Direct Transmission	68
1	68
Cancelling Direct Transmission	68
Manual Send	69
Delayed Transmission	70
1	70
2	71
Cancelling and Sending Delayed Transmissions (Queued)	72
1	72
1	72
1	72
Standby Transmission	73
Interrupt Send	74
Job Finish Notice	75
1	75
File Name	76
1	76
5 Receiving Faxes	77
Fax reception	78
Reception Method	78
Checking and Changing the Reception Method	79
2	79
FAX Automatic Reception	80
Flow of reception	80
Canceling reception (Disconnection of communication)	82
1	82
Manual Reception	83
Flow of reception	83
Fax reception functions	84
Fax reception settings	85
Duplex Print Output	85
2 in 1 Print	85
Batch Print	85
Reduced Reception	85
Reception Date/Time	85
Media Type for Print Output	86
2	86
1	86
1	87
6 Using Convenient Fax Functions	88
Memory Forwarding	89
Type of Forwarding Destination	89
Setting Forwarding	89
1	89
1	89
Registering Forwarding Destination	90
1	90
1	90
Changing and Deleting Registration Contents	91
1	91
1	91
1	92
Forwarding Time Setting	92
1	92
1	93
File Format Setting	93
1	93
1	94
File Separation	94
1	94
1	94
E-mail Subject Add. Info Setting	95
1	95
1	95
FTP Encrypted TX Setting	96
1	96
1	96
Print Setting	97
1	97
2	97
File Name Registration	97
1	97
2	98
1	98
Settings for Forwarding from COMMAND CENTER (RX/ Forward Requirements)	99
Sub Address Box Function	100
Sub Address Box	100
Sub Address Communication	100
Registering a Sub Address Box	101
1	101
2	101
1	102
1	102
1	102
1	103
Changing/Deleting Sub Address Box	103
1	103
2	104
1	104
1	104
1	105
4	105
Printing Originals from a Sub Address Box	105
1	105
1	106
1	106
Checking Details	106
1	106
1	107
Deleting Originals after Printing from a Sub Address Box	108
1	108
1	108
Deleting Originals from a Sub Address Box	108
1	108
1	109
Printing a Sub Address Box List	109
1	109
2	109
Sub Address Transmission	110
1	110
1	111
1	111
1	111
1	112
Polling Communication	113
Polling Transmission	113
1	113
2	114
1	114
2	114
1	115
1	115
Polling Reception	117
1	118
Printing from a Polling Box	120
1	120
1	120
Checking Details	121
1	121
Deleting Originals in a Polling Box	122
1	122
1	122
Encryption	123
Registering an Encryption Key	123
1	124
2	124
Changing and Deleting Registration Contents of Encryption Key	125
1	125
2	125
1	125
Using the Encrypted Transmission	126
1	126
2	127
1	127
1	127
1	128
1	128
1	128
Setting the Encrypted Reception	129
1	129
Network FAX	130
Flow of Network FAX Sending	130
Flow of Network FAX Receiving	130
Setup	131
Installing the Network Fax Driver	132
1	132
2	132
1	133
2	133
Basic Transmission	133
3	134
2	134
Configuring the Driver Default Settings	136
7 Using a Connected Telephone	137
FAX/TEL Auto Switch Reception	138
FAX/Answering Machine Auto Switch Reception	140
DRD Reception (Available for inch versions only)	142
Manual Send	144
2	144
Manual Reception	145
2	145
Remote Switch Function	146
8 Checking Transmission Results and Registration Status	147
Various Tools for Checking Transmission Results and Registration Status	148
Checking FAX Job History	149
Displaying Job Log Screen	149
2	149
Printing Administrative Reports	150
Send Result Reports	150
2	150
1	150
Report for Job Canceled before Sending	151
2	151
FAX RX Result Reports	152
2	152
Activity Report	153
Printing Activity Reports	153
2	153
Automatic Printout	154
2	154
Status Page	155
2	155
Reporting FAX Receipt Result by E-mail	156
2	156
1	157
1	157
Confirmation Screen of Destinations	158
2	158
9 Fax Settings	160
Default fax settings	161
Operation method	161
System Menu Settings	162
Report	163
Cassette/MP Tray Settings	164
Common Settings	164
FAX	165
Adjustment/Maintenance	167
Transmission Restriction	168
Registering Permit FAX No.	169
1	169
1	170
Changing and Deleting Permit FAX No.	170
1	170
1	171
1	171
Registering Reject FAX No.	172
1	172
1	172
Changing and Deleting Reject FAX No.	173
1	173
2	173
3	174
Registering Permit ID No.	174
1	174
1	175
Changing and Deleting Permit ID No.	175
1	175
2	176
3	176
Setting Send Restriction	177
1	177
1	177
Setting Reception Restriction	178
1	178
1	178
Unknown Number Reception	179
1	179
1	179
Unusable Time	180
1	180
1	181
1	181
Account Management	182
Logging in when User Accounting has been Enabled	183
1	183
2	183
Logging in when Job Accounting has been Enabled	185
10 Troubleshooting	186
Indicators During Sending/Receiving Operation	187
Responding to an Attention Indicator Flashes	187
Precautions When Turning Power OFF	188
Error Messages	189
Error Code List	191
Troubleshooting	193
11 Appendix	195
Character Entry Method	196
Entry Screens	196
1	196
13	197
Entering Characters	198
1, 3	198
2	198
Specifications	199
Menu Map	200
Received FAX Sizes and Paper Priority (Inch Model)	205
Received FAX Sizes and Paper Priority (Metric Model)	208