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Oki MPS2731mc MC362w/MC562w/MPS2731mc Basic Users Guide (English) - Page 10

About this guide, Documentation suite, Purpose of this guide, OCUMENTATION, SUITE, URPOSE, GUIDE

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ABOUT THIS GUIDE NOTE Images used in this manual may include optional features that your product does not have installed. DOCUMENTATION SUITE This guide is part of a suite of online and printed documentation provided to help you become familiar with your product and to make the best use of its many powerful features. The documentation is summarised below for reference and is found on the manuals DVD unless indicated otherwise: > Installation Safety booklet: provides information for safe use of your product. This is a paper document that is packaged with the product and should be read before setting up your machine. > Set-up guide: describes how to unpack, connect and turn on your product. This is a paper document that is packaged with the product. > User's Guide: helps you become familiar with your product and make the best use of its many features. Also included are guidelines for troubleshooting and maintenance to ensure that it performs at its best. Additionally, information is provided for adding optional accessories as your printing needs evolve. > Configuration Guide: provides machine, fax and network configuration information. > Printing Guide: helps you become familiar with the many features of the driver software supplied with your product. > Barcode Printing Guide: helps you become familiar with your product's built in barcode printing feature. > Security Guide: helps you become familiar with your product's security features. > Installation Guides: accompany consumable items and optional accessories to describe how to install them. These are paper documents that are packaged with the consumables and optional accessories. > On-line Help: on-line information accessible from the printer driver and utility software. PURPOSE OF THIS GUIDE The purpose of this guide is to provide you with in-depth information on how to use your machine efficiently and effectively for printing, copying, scanning and faxing1. NOTE The User Guide assumes that the machine has been set up and fully configured. Refer to the Setup Guide and Configuration Guide for guidance. 1. MC342dn, MC342dw, MC362dn, MC362w, MC562dn, MC562w, MC562dw, ES5462 MFP, ES5462dw MFP and MPS2731mc only. About this guide > 10

Section	Page
Preface	2
Emergency first aid	3
Manufacturer	3
Importer to the EU/authorised representative	3
Environmental information	3
Contents	5
Notes, cautions and warnings	9
About this guide	10
Documentation suite	10
Purpose of this guide	10
On-line usage	11
Printing pages	11
Introduction	12
Overview	14
Front view	14
Rear view	15
Control panel	16
Keypad - character switching	18
Qwerty keyboard (MC562dn, MC562w, MC562dw, ES5462 MFP, ES5462dw MFP and MPS2731mc only)	19
Changing the display language	19
Getting started	20
Turning on your machine	20
Turning off your machine	21
When the machine is not used for long time	21
Power saving mode	22
Sleep mode	23
Auto power off	24
Installing drivers and utilities	25
Windows - scanner and printer drivers	26
Mac - printer driver	27
Fax driver (MC342dn, MC342dw, MC362dn, MC362w, MC562dn, MC562w, MC562dw, ES5462 MFP, ES5462dw MFP and MPS2731mc)	28
Configuration tool	29
ActKey utility	30
Paper recommendations	32
Cassette trays	33
Multi purpose tray	34
Face down stacker	34
Face up stacker	34
Duplex	34
Loading paper	35
Cassette trays	35
Multi purpose tray	38
Configuring the tray settings	38
Registering custom sizes	39
User authentication and access control	40
PIN authentication	40
Logging into the machine	40
Logging out of the machine	40
User name and password authentication	40
Logging into the machine	40
Logging out of the machine	40
Operation from the computer	41
Operation	43
Multi-tasking	44
Loading document(s)	45
Document requirements	45
Scannable area	45
Placing document(s) in the ADF	46
Placing document(s) on the glass	47
Copying	48
Basic operation	48
Increasing copy count	48
Advanced operation	49
Resetting copy settings	51
Auto reset	51
Using the reset/logout button	51
Scanning	52
Installing scanner drivers (TWAIN/WIA/ICA driver)	52
Installation procedure	52
Using ActKey software	57
Setup to use the WSD Scan	58
Installation procedure	58
Scanning methods	59
Scan to e-mail	61
Scan to network PC	65
Scan to USB memory	68
Scan to Local PC	70
Connecting VIA USB	71
Connecting VIA Network	71
WSD Scan connection	72
Scan to Remote PC	73
Simple scan node	74
Secure scan mode (for network connection)	76
Secure scan mode (for USB connection)	79
WSD scan (for network connection)	81
Managing profiles	82
Adding a new network profile	82
Deleting a network profile	83
Managing the address book	84
Setting sender and reply to e-mail addresses (from/reply to)	84
Creating e-mail templates	85
Adding an e-mail address entry to the address book	86
Deleting an e-mail address entry from the address book	86
Modifying an e-mail address entry from the address book	87
Adding a group entry to the address book	87
Deleting a group address entry from the address book	88
Modifying a group address entry from the address book	88
Printing	89
Job lists	89
Print job (MC562dn, MC562w, MC562dw, ES5462 MFP, ES5462dw MFP and MPS2731mc only)	90
Print from USB memory	91
Basic operation	91
Advanced operation	92
Switching online/offline	93
Printing with AirPrint	93
Products Affected	93
How to print	93
Faxing - MC342dn, MC342dw, MC362dn, MC362w, MC562dn, MC562w, MC562dw, ES5462 MFP, ES5462dw MFP and MPS2731mc only	94
Sending a fax from the MFP	94
Basic operation	94
Advanced operation	95
Fax receiving	104
Managing the phone book	107
Adding a speed dial entry to the phone book	107
Adding a group entry to the phone book	108
Deleting a speed dial entry from the phone book	108
Deleting a group dial entry from the phone book	108
Modifying a speed dial entry	109
Modifying a group dial entry	109
Registering an entry from reception or transmission history	109
Internet fax	110
Sending a fax from your PC	110
Receiving an internet fax	113
Adding fax numbers to the phone book	114
Adding new groups to the phone book	114
Importing and exporting fax numbers	115
Functions common to copy, fax and scan operations	116
Continuous scan mode	116
Job macros (MC562dn, MC562w, MC562dw, ES5462 MFP, ES5462dw MFP and MPS2731mc only)	117
Maintenance	119
Replacing consumable items	119
Toner cartridge replacement	119
Image drum replacement	124
Replacing the transfer belt unit	124
Fuser replacement	127
Cleaning	129
...the unit casing	129
...the LED head	129
...the paper path in the ADF	131
...the underside of the ADF	131
...the document glass	132
Installing upgrades	133
Memory upgrade	133
SD card (MC562dn, MC562w, MC562dw, ES5462 MFP, ES5462dw MFP and MPS2731mc only)	136
Additional paper tray	138
Setting the driver device options	139
Windows	139
Mac OS X	139
Troubleshooting	141
Checking the machine’s status	141
Checking the device and job status	141
Checking the LED indicator in the power switch	141
Clearing paper jams	142
In the scanner ADF section...	142
In the printer section...	143
Dealing with unsatisfactory printing	150
Dealing with unsatisfactory copying	151
Fax problem checklist (MC342dn, MC342dw, MC362dn, MC362w, MC562dn, MC562w, MC562dw, ES5462 MFP, ES5462dw MFP and MPS2731mc)	152
Specifications	154
Appendix A - menu system	158
Reports	159
Paper setup	160
Address book	162
Phone book	163
Profile	164
Network scan destination	166
Store document settings	166
View information	167
Easy setup	168
Admin setup	169
AirPrint & Wireless Setting	190
Index	191

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About this guide > 10

BOUT

THIS

GUIDE

OCUMENTATION

SUITE

This guide is part of a suite of online and printed documentation provided to help you

become familiar with your product and to make the best use of its many powerful features.

The documentation is summarised below for reference and is found on the manuals DVD

unless indicated otherwise:

Installation Safety booklet:

provides information for safe use of your product.

This is a paper document that is packaged with the product and should be read before

setting up your machine.

Set-up guide:

describes how to unpack, connect and turn on your product.

This is a paper document that is packaged with the product.

User’s Guide:

helps you become familiar with your product and make the best use

of its many features. Also included are guidelines for troubleshooting and

maintenance to ensure that it performs at its best. Additionally, information is

provided for adding optional accessories as your printing needs evolve.

Configuration Guide:

provides machine, fax and network configuration

information.

Printing Guide:

helps you become familiar with the many features of the driver

software supplied with your product.

Barcode Printing Guide:

helps you become familiar with your product’s built in

barcode printing feature.

Security Guide:

helps you become familiar with your product’s security features.

Installation Guides:

accompany consumable items and optional accessories to

describe how to install them.

These are paper documents that are packaged with the consumables and optional

accessories.

On-line Help:

on-line information accessible from the printer driver and utility

software.

URPOSE

THIS

GUIDE

The purpose of this guide is to provide you with in-depth information on how to use your

machine efficiently and effectively for printing, copying, scanning and faxing

NOTE

Images used in this manual may include optional features that your product

does not have installed.

NOTE

The User Guide assumes that the machine has been set up and fully

configured. Refer to the Setup Guide and Configuration Guide for guidance.

MC342dn, MC342dw, MC362dn, MC362w, MC562dn, MC562w, MC562dw, ES5462 MFP, ES5462dw

MFP and MPS2731mc only.