Ricoh Aficio MP 5500 S/P Facsimile Reference
Ricoh Aficio MP 5500 S/P Manual
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- Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 1
7500 Operating Instructions Facsimile Reference 1 Transmission 2 Other Transmission Features 3 Reception 4 Changing/Confirming Communication Information 5 Storing a Document 6 Fax via Computer 7 Appendix Read this manual carefully before you use this machine and keep it handy for future reference - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 2
Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Notes Some illustrations in this manual might be - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 3
Tools settings, and Address Book procedures such as registering fax numbers, e-mail addresses, and user codes. Also refer to this manual for explanations on how to connect the machine. ❖ Troubleshooting Provides a guide to solving common problems, and explains how to replace paper, toner, staples - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 4
• DeskTopBinder Lite Setup Guide • DeskTopBinder Introduction Guide • Auto Document Link Guide Note ❒ Manuals provided are specific to machine types. ❒ Adobe Acrobat Reader/Adobe Reader must be installed in order to view the manuals as PDF files. ❒ The following software products are referred to - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 5
for This Machine i How to Read This Manual 1 Symbols ...1 Names of Major Functions 1 Reading the Display 2 Reading ...29 Placing Originals 30 Setting the Original Orientation 32 Scanning Two-Sided Originals 33 Acceptable Original Sizes 36 Paper Size and Scanned Area 37 Original Sizes - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 6
...50 Mixed Original Sizes 52 Density (Contrast) ...54 Mixing Scan Settings for a Multiple Page Original 56 Changing the Line Port 57 Simultaneous ...93 Manual Dial ...95 Sender Settings...97 Advanced Features 100 Setting SUB Codes for Transmission 100 Setting a password 103 Setting SEP Codes - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 7
2. Other Transmission Features Sending at a Specific Time (Send Later 117 Requesting a Reception Notice 119 Setting an E-mail Destination as a BCC 121 Receiving documents according to parameter-specified settings 144 Reception Modes 146 Manual Reception 146 Auto Reception...146 Switching the - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 8
Length Reduction 162 Page Reduction...163 TSI Print (Transmitting Subscriber Identification Print 163 If There Is No Paper of the Correct Size 164 Setting priority trays 164 Just size printing 165 Having incoming documents printed on paper from the bypass tray 165 Where Incoming Documents Are - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 9
Before Use ...234 Using the Software 234 LAN-Fax Driver...234 Address Book ...235 LAN-Fax Cover Sheet Editor 235 Auto Run program 236 Installing Individual Applications 236 Setting LAN-Fax Driver Properties 237 Setting print properties 238 Making settings for option configuration 239 Basic - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 10
specific time 243 To print a sender stamp 243 To attach a cover sheet 244 To specify two-sided printing 244 To display preview 244 Saving as files ...244 To store the fax document on the Document Server 245 Checking Transmission Using LAN-Fax Driver Specifications...269 Specifications Required - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 11
. Indicates supplementary explanations of the machine's functions, and instructions on resolving user errors. This symbol is located at . Names of Major Functions This machine's major functions are referred to in this manual as follows: • Internet Fax (by specifying an e-mail address) → Internet - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 12
(switch 17, bit 3) in the Facsimile Features menu. ❒ To manually return to the standby display, do one of the following: • If Settings", General Settings Guide "Facsimile Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 13
display various informa- tion about communication. 2. Allows you to send or print the documents stored in the Document Server. 3. Allows you to set scan settings and original feed types. 4. Displays messages and the ma- chine status. 5. Press this tab to switch the type of transmission between fax - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 14
Lock File(s)", and "RX Print Standby File(s)". 16. Displays Quick Operation keys set for frequently used functions. [TX File Status] and [RX File Status] are "Facsimile Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide 4 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 15
Simplified Display This section explains how to switch to the simplified display. When you press the {Simplified Display} key, the screen changes from the initial display to the simplified display. Letters and keys are displayed at a larger size, making operations easier. AMG051S ❖ Example of a - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 16
menu. For details about the settings, see "Facsimile Features", General Settings Guide. ❖ General Settings Function name Quick Operation Key Switch you transmit using On Hook dialing. ❖ Scan Settings Function name Program / Change / Delete Scan Size Description You can program, change, or cancel - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 17
the first page of the original of the opposite party. Backup File TX Setting You can specify whether or not to send to a selected folder the backup of a file sent by Memory Transmission. ❖ Reception Settings Function name Switch Reception Mode Program Special Sender Program Special Sender: Print - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 18
paper trays. Specify a paper tray for each line (telephone, Internet Fax, IP-Fax). You can set whether the Folder Transfer Result Report is transmitted to the specified email address, when folders are programmed as the forwarding destinations to which documents are sent from all senders or Special - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 19
document away with you. You can also send the same original to several destinations. ❖ Immediate Transmission Immediately dials the destination number, and while scanning the original, sends it. It is very convenient when you want to send an original quickly or when you want to check the destination - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 20
Transmission Normally the machine is in the Memory Transmission mode. To switch the mode to Immediate Transmission, press [Immed. TX]. 1 Note ❒ You can set the machine to enter Memory Transmission mode or Immediate Transmission mode right after the power is turned on or the {Clear Modes} key is - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 21
deleted files. Simply turning off the power by pressing the operation switch does not delete stored documents. See "Troubleshooting When Using the Facsimile Function", Troubleshooting. ❒ If memory is full (0% appears in "Memory" at the upper right of the screen), Memory Transmission is disabled - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 22
Transmission C Make the scan settings you require. 1 D Using the number keys or a Destination key, specify a destination. If you make a mistake, press the {Clear/Stop} key, and then enter the correct - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 23
can store in memory (using A4 Standard ), see "Maximum Values". Reference p.43 "Scan Type" p.45 "Resolution" p.54 "Density (Contrast)" p.60 "Sending Over a Fax Line" p. 272 "Maximum Values" "Facsimile Features", General Settings Guide "Troubleshooting When Using the Facsimile Function - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 24
. B Place the first page of the original face down on the exposure glass. C Specify a destination. D Make the scan settings you require. E Press the {Start} key. The machine starts scanning. F Place the next original on the exposure glass within 60 seconds after the ma- chine has finished - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 25
Memory Transmission allows you to confirm the 1 connection status quickly. In addition, this function scans the original faster than Immediate Transmission. This is useful when you are in a hurry originals is not automatically printed. Reference "Facsimile Features", General Settings Guide 15 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 26
If there are a large number of files stored in memory, documents might not be sent in the order they were scanned. Dual Access The machine can scan other documents into memory even while sending a fax document from memory, receiving a document into memory, or automatically printing a report. Since - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 27
machine so that each time a destination is added using a Destination key, [Add] must be pressed. Make the setting in User Parameters (switch 17, bit 2) in the Facsimile Features menu. 1 Reference p.59 "Simultaneous Broadcast Using Multiple Line Ports" p.181 "Printing a List of Files in - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 28
Transmission C Select the scan settings you require. 1 D Using the number keys or a Destination key, Start} key. The machine dials a destination. Note ❒ Documents are not stored in memory. Reference p.43 "Scan Type" p.45 "Resolution" p.54 "Density (Contrast)" p.60 "Sending Over a Fax Line" p.63 " - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 29
originals using the exposure glass. A Press [Immed. TX]. 1 B Place the first page face down on the exposure glass. C Specify a destination. D Make the scan settings you require. E Press the {Start} key. F Place the next original on the exposure glass within 10 seconds after the ma- chine has - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 30
of Transmission On this screen you can check the destination, transmission mode, and other 1 transmission settings before transmitting. A Press [Check Modes], and then check the transmission settings. The following display appears. B After checking the settings on the display, press [Exit]. 20 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 31
specify its alias telephone number. Specify addresses of the gatekeeper or SIP server (proxy server, register server, redirect server) as appropriate in Initial Settings in the Facsimile Features menu. When using a SIP server, you can send by specifying SIP user name. You can also transmit to a G3 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 32
must be connected to a LAN and set up correctly under Initial Settings in the Facsimile Features menu. ❒ The facsimile function of this machine cannot be used with IPv6. ❒ Before using this function, configure the network in the System Settings menu. Note ❒ IP-Fax supported by this machine is ITU - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 33
the Machine", General Settings Guide "System Settings", General Settings Guide 1 "Facsimile Features", General Settings Guide Terminology The following and performs authentication functions. In addition, a gatekeeper governs band (transmission rate assignment) and access control. ❖ SIP server - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 34
the Facsimile Function", Troubleshooting. Reference "Troubleshooting When Using the Facsimile Function", Troubleshooting Functions Not Available for IP-Fax Transmission You can use the following functions with standard fax transmission, but not IPFax transmission: • On hook dial • Manual dial 24 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 35
Functions Internet Fax Functions This machine converts scanned document images to e-mail format and send Internet Fax documents, in the Facsimile Features menu, under Ini- tial Settings, set [Internet Fax Settings] to [On]. However, documents can still be forwarded or delivered to Internet - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 36
Transmission Note ❒ The Internet Fax function supported by this machine is compliant with ITUT Recommendation T.37. 1 Status)" "Connecting the Machine", General Settings Guide "System Settings", General Settings Guide "Facsimile Features", General Settings Guide Notes on Using Internet Fax The - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 37
is not supported over a LAN. • Internet Fax delivery might be delayed due to network congestion Scanned Area" p.69 "Bypassing the SMTP server" "Troubleshooting When Using the Facsimile Function", Troubleshooting Functions Not Available by E-mail Transmission The following functions are supported - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 38
Not Available by E-mail Reception The following functions are supported with standard fax reception, but not with 1 Internet depending on Stamp Sender Name settings. ❖ When Stamp Sender Name is set to on: From Sender Name(Fax Message NO.xxxx) ❖ When Stamp Sender Name is set to off: • If - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 39
the receiver's reception capability cannot be registered. If you know the receiver's reception capability, you can set it manually. ❖ Requesting a Reception Notice When the receiver's machine supports T.37 full mode and is programmed as a full mode machine in the Address Book, the machine requests - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 40
originals on the exposure glass, they are not detected. Place A5 size originals into the ADF. ❒ Do not lift the ADF while using it to scan originals. 30 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 41
is placed in the portrait orientation (K). ❒ For acceptable types of originals, see "Acceptable Original Sizes", "Paper Size and Scanned Area" and "Original Sizes Difficult to Detect". ❒ You can set the original feed types that are selected right after the power is turned on or the {Clear Modes - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 42
to Detect" p.40 "Transmission with Image Rotation" p.47 "Scan Size" p.264 "Registering a priority function using a program" "Facsimile Features", General Settings Guide "Placing Originals", Copy/Document Server Reference Setting the Original Orientation When you store documents in the Document - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 43
Placing Originals D Press [OK]. The selected original orientation appears in "Original Feed Type". E Specify a destination, and then press the {Start} key. 1 Reference p.215 "Storing a Document" Scanning Two-Sided Originals Use this function to send two-sided originals. The front and back of the - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 44
Transmission A Place the original, and then select the scan settings you require. B Press [Original Feed Type]. 1 C Specify the original orientation. Check the orientation of the placed document, and then press [ ] or [ ]. Make sure that the - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 45
[Original Feed Type]. H Specify a destination, and then press the {Start} key. Note ❒ You can confirm whether both sides were properly scanned using the Stamp function. ❒ You can set the original feed types that are selected right after the power is turned on or the {Clear Modes} key is pressed. See - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 46
Transmission Acceptable Original Sizes Where original is set Acceptable original size 1 Maximum number of sheets Paper thickness Exposure glass Up to A3 (297 × 420 mm), 1 ---- 11" × 17" (279 × 432 mm) ADF, one-sided - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 47
original larger than A3, 11"×17" on the exposure glass, only an 1 A3, 11"×17" area is scanned. ❖ Exposure Glass ❖ ADF AAG019S ❖ Maximum scan area The following shows the maximum scan area: • Memory Transmission: 297 × 1200 mm/11" × 47" (W × L) from the ADF • Immediate Transmission: 297 × 1200 mm - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 48
documents in a standard size, part of the image may be truncated depending on the length of the document. For details about how to set custom size documents, see "Setting a Scan Size". ❖ Metric Version ❖ Inch Version × - Unable to auto detect *1 Normally a length of about 420 mm (16.5") can be - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 49
p.47 "Scan Size" Original other than those listed in the following table • originals with index tabs, tags, or protruding parts • transparent originals, such as can select from 81/2" × 13", 81/4" × 13", 8" × 13" with User Tools (System Settings). See "System Settings", General Settings Guide. 39 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 50
Transmission Reference "System Settings", General Settings Guide 1 Transmission with Image Rotation Generally, place A4, 81/2"×11" originals in the landscape orientation (L). If you place an A4, 81/2"×11" original in the portrait - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 51
at the bottom of the front page and top of the rear page. 1 Important ❒ Stamp only works when scanning from the ADF. A Place the original, and then select the scan settings you require. B Press [Original Feed Type]. C Press [Stamp]. To cancel the stamp, press [Stamp] again before pressing [OK - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 52
to fail even if stamping is performed. ❒ You cannot turn the Stamp function on or off while an original is being scanned. Reference p.264 "Registering a priority function using a program" "Facsimile Features", General Settings Guide "Adding paper, Toner and Staples", Troubleshooting 42 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 53
Auto and Manual Density Scan Type If the original contains photographs, illustrations, or diagrams with complex shading patterns or grays, select the appropriate scan type to optimize image clarity. ❖ Text Select [Text] to send high-contrast black-and-white image originals. Use this setting when - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 54
with [Text / Line Art], [Text / Photo], or [Photo] and the background of the received image is dirty, reduce the density setting and resend the fax. ❒ You can set the scan type that is selected right after the machine is turned on or the {Clear Modes} key is pressed. See "Registering a priority - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 55
's fax machine has both the JBIG function and ECM function (G3 communication only). Resolution This section explains how to set the resolution of the original. Images and text are scanned into the machine by converting them to a sequence of dots. The density of the dots determines the quality of - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 56
Transmission A Press [Scan Settings]. 1 B Press [Resolution]. C Select the resolution you require, and then press [OK]. 46 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 57
Scan Settings Note ❒ If you install the optional expansion memory, "Super Fine" appears in the Resolution box. ❒ If the other party's machine does not support the resolution at which you are sending, this machine automatically switches to a resolution that is 1 supported. You can check the - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 58
Detects the size of the first page and scans all pages using that size. 1 If the machine cannot detect the original size, a confirmation message appears. Place the original again. A Place the originals. B Press [Scan Settings]. C Press [Scan Size]. D Make sure that [Auto Detect] is selected - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 59
1 "Auto Detect: Same Size" appears above [Scan Settings]. F Specify a destination and press the {Start} key. Regular The placed original is scanned according to specified size regardless of actual size. The sizes that can be specified are A4KL, B4 JISL, A3L, 81/2"×11"KL, 81/2"×14"L, and - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 60
. 1 81/2"×11" indicates LT. 81/2"×14" indicates LG. 11"×17" indicates DLT. E Press [OK]. The selected size appears above [Scan Settings]. F Specify a destination and press the {Start} key. Note ❒ To cancel the selected scan size, select [Auto Detect]. Area Program the sizes of the originals to be - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 61
C Press [Scan Size]. D Press [Area 1] or [Area 2]. Scan Settings 1 E Press [OK]. The specified size appears above [Scan Settings]. F Specify a destination and press the {Start} key. Note ❒ To cancel the selected scan size, select [Auto Detect]. 51 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 62
are sent together, usually all are sent 1 using the size of the first original. By selecting Mixed Original Sizes, the machine scans and sends each original according to its size. A Place the originals. B Press [Scan Settings]. C Press [Scan Size]. D Press [Mixed Original Sizes]. 52 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 63
1 "Auto Detect: Mixed Sizes" appears above [Scan Settings]. F Specify a destination and press the {Start} key. Note ❒ To cancel Mixed Original Sizes, press [Mixed Original Sizes] again. ❒ You can combine the original sizes as - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 64
writing is faint, adjust the density. ❖ Auto Density The appropriate density setting for the original is automatically selected. A Make sure that [Auto Density] is selected. ❖ Manual Density Use manual density to set density manually. You can select one of seven density levels. A If [Auto Density - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 65
Scan Settings ❖ Combined Auto and Manual Density You can only adjust density for photographs, Selecting [Text], [Text / Line Art], or [Text / Photo] for the scan type causes [Auto Density] to be selected. ❒ You can set the density that is selected right after the machine is turned on or the {Clear - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 66
(ADF) A Check which pages you want to scan with different settings. B Select the density, resolution, and scan type before the page you want to change the settings for starts being scanned. Depending on what time the scan settings are adjusted, the settings may not be reflected in the resulting - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 67
❖ IP-Fax When sending an IP-Fax, select either "SIP" or "H.323" as the protocol. To display "SIP" and "H.323" on the screen, make the settings in "Initial Settings" in the Facsimile Features menu. Ask your administrator whether you should select "SIP" or "H.323" as the protocol. 57 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 68
Transmission A Press [Select Line]. 1 B Select the line you want to use. If you select "G3 Auto", the machine will use any available line. This increases efficiency. When one optional extra G3 unit is installed When two optional extra G3 units are installed When H.323/SIP are set to "On" 58 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 69
shows the first communication that was initiated. Reference p.264 "Registering a priority function using a program" "Facsimile Features", General Settings Guide Simultaneous Broadcast Using Multiple Line Ports The Standard Broadcast function sends faxes one at a time to multiple destinations in - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 70
the Address Book, see "Using the Address Book to Specify Destinations". C Press the {Start} key. The machine starts to scan the original and stores it in memory. When scanning ends, the Communicating indicator lights and transmission starts. Note ❒ You can insert pauses and tones in a fax number - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 71
Specifying a Destination Reference p.57 "Changing the Line Port" p.61 "Entering a pause" p.62 "Entering a tone" 1 p.72 "Using the Address Book to Specify Destinations" p.79 "Registering Entered Destinations to the Address Book" p.272 "Maximum Values" Entering a pause Press [Pause] when - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 72
using the number keys. E Press the {Start} key. The machine starts to scan the original and stores it in memory. When scanning ends, the Communicating indicator lights and transmission starts. Note ❒ Certain services may be unavailable even when using Tone function. ❒ A tone is shown as a "T" on - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 73
of the fax number. Important ❒ Specify the protocol to be used in [Select Line] in advance. A Make sure that [Fax] is selected. B Press [Manual Entry]. C Enter the IP-Fax destination, and then press [OK]. If you enter an incorrect character, press [Backspace] or [Delete All]. Then, reenter the - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 74
scan the original and stores it in memory. When scanning ends, the Communicating indicator lights and transmission starts. Note ❒ Depending on security settings, [Manual local reseller or service representative. ❒ Methods of entering a destination vary depending on the network settings made by - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 75
p.79 "Registering Entered Destinations to the Address Book" p.272 "Maximum Values" "Entering Text", About This Machine "Facsimile Features", General Settings Guide Regarding IP-Fax destinations Depending on the network to which this machine is connected or this machine's configuration, enter the - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 76
gatekeeper, and is available only in the network to which the gatekeeper is connected. ❒ Pay attention to the number of telephone number digits set in the gateway/IPv4 address conversion table to avoid transmission error. Sending to an E-mail Address This section explains how to specify an e-mail - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 77
Fax] to switch the type of transmission to Internet Fax. 1 B Specify the sender. For details about specifying senders, see "Sender Settings". C Press [Manual Entry]. D Enter the e-mail address destination, and then press [OK]. If you enter an incorrect character, press [Backspace] or [Delete - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 78
, repeat steps E and F. G Press the {Start} key. The machine starts to scan the original and stores it in memory. When scanning ends, the Communicating indicator lights and transmission starts. Note ❒ Depending on security settings, [Manual Entry] may not appear, and you may be unable to enter the - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 79
272 "Maximum Values" "Entering Text", About This Machine "System Settings", General Settings Guide "Facsimile Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide Bypassing the SMTP server You can send Internet Fax documents - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 80
"HOST"; [email protected] ❖ Specify the other party's IPv4 address Specify a destination's e-mail address by changing the domain part of the email address to the other party's IPv4 address. xxxx@[the other party's IPv4 address] Example: The other party's e-mail address is "[email protected] - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 81
box selected, the SMTP server setting specified on this machine is enabled. Reference p.233 "Sending Fax Documents from Computers" "System Settings", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide "Special Operations under Windows - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 82
Destination key again. You can also press the {Clear / Stop} key to cancel the selection. To select more destinations, repeat steps B and C. The destination is set and the Destination key is highlighted. 72 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 83
❒ To check the contents of Destination keys, print the destination list. Reference 1 "System Settings", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide Switching the titles in the Address Book There are three types of titles for - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 84
Fax] to switch the transmission type to fax/IP-Fax or Internet Fax. B Press the Destination key programmed with the desired group. The destination is set and the Destination key is highlighted. To select more groups, repeat step B. C Press the {Start} key. 74 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 85
"System Settings", General Settings Guide "Facsimile Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide Selecting and later destinations broadcasted to • Destinations specified in the LAN-Fax Driver on the computer 75 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 86
Transmission A Place the original, and then select the scan settings you require. B Press [Recent]. 1 C Select the destination you want to redial to, and then press [OK]. D Press the {Start} key. Note ❒ You can select Internet - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 87
Book Programming Destinations in the Address Book You can program fax numbers, e-mail addresses, IP-Fax destinations, and folder 1 destinations using Address Book Management in Administrator Tools in the System Settings menu. A Press the {User Tools/Counter} key. ALV007S B Press [System - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 88
and Configuring the Printer", Network Guide, or, for information about the Address Book, see the relevant Help. Reference "System Settings", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide "Monitoring and Configuring the Printer - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 89
any necessary information. For details about registering destinations, see "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide. C Press [OK]. Note ❒ Depending on security settings, [Prg. Dest.] may not appear, and you may be unable to register the destination - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 90
addresses, only one address can be retrieved by the search. The address retrieved by the search depends on the searching method supported by the LDAP server. However, the address programmed first is normally retrieved. Reference p.272 "Maximum Values" "System Settings", General Settings Guide 80 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 91
Searching for a Destination in the Address Book Search by Destination Name Follow these steps to search for a destination registered in the Address Book by name. 1 A Press [Search Dest.]. B Select a search destination. To search through the Address Book, select [Address Book]. To search - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 92
Transmission D Press [Name]. 1 E Enter the destination name you want to search for, and then press [OK]. If you enter a wrong destination name, press Backspace], and [Delete All], and then enter the destination name again. F Confirm the characters you entered, and then press [Start Search]. A - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 93
G Select a destination. Searching for a Destination in the Address Book 1 If the desired destination does not appear, use [U] or [T] to scroll through the list. Press [Details] to display the detailed information of the selected destination. Reference "Entering Text", About This Machine Search by - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 94
Transmission B Select a search destination. To search through the Address Book, select [Address Book]. To search through an LDAP server, select the relevant LDAP server. 1 C Press [Fax Destination]. D Enter the number you want to search for, and then press [OK]. To search for an IP-Fax destination, - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 95
Searching for a Destination in the Address Book E Confirm the entered fax numbers, and then press [Start Search]. 1 A search-in-progress message appears. When the search is finished, a result appears. F Select a destination. If the desired destination does not appear, use [U] or [T] to scroll - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 96
Transmission Search by E-mail Address Follow these steps to use an e-mail address to search for a destination registered 1 in the destination list. A Press [Search Dest.]. B Select a search destination. To search through the Address Book, select [Address Book]. To search through an LDAP server - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 97
D Press [E-mail Address]. Searching for a Destination in the Address Book 1 E Enter the e-mail address you want to search for, and then press [OK]. If you enter a wrong e-mail address, press Backspace], or [Delete All], and then enter the e-mail address again. F Confirm the entered characters, - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 98
Transmission G Select a destination. 1 If the desired destination does not appear, use [U] or [T] to scroll through the list. Press [Details] to display the detailed information of the selected destination. Search Using Advanced Search Follow these steps to search for a destination registered in the - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 99
a partial string. The following conditions can be specified for Address Book searches: Name, User Code, Fax Destination, E-mail Address, and Folder Name. The following conditions can be specified for LDAP server searches: Name, Fax Destination, E-mail Address, Company Name, and Department Name - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 100
Search]: Perform a fuzzy search. This item appears when selecting an LDAP server in step B. The perform- ance of fuzzy search depends on the search method supported by the LDAP server. F Press [OK]. G Press [Start Search]. When the search is finished, the search result appears. 90 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 101
condition for LDAP servers by specifying the Search Options under Program / Change / Delete LDAP Server under System Settings. For details about setting Search Options, see "System Settings", General Settings Guide. ❒ The string you enter in the [Name] condition field is read as the first or last - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 102
Transmission C Enter a registration number using the number keys, and then press [#]. 1 You do not need to enter the first zeros of a registration number when the display prompts you to enter five digits. If you make a mistake, press [Clear], and then try again. D Press [OK]. The corresponding - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 103
❒ This function is not available for the optional extra G3 interface unit, Internet Fax and IP-Fax. A Place the original, and then select the scan settings you require. B Press [On Hook]. You will hear a low tone from the internal speaker. If you want to cancel this operation, press [On Hook - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 104
you want to send a fax document (ask them to switch to facsimile mode). ❒ For details about On Hook Mode Release Time, see "Facsimile Features", General Settings Guide. Reference p.72 "Using the Address Book to Specify Destinations" "Facsimile Features", General - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 105
and IP-Fax. ❒ If Immediate TX Result Report (Immediate Transmission) is printed, the result of a transmission with Manual Dial is not mentioned in the report. A Place the original, and then select the scan settings you require. B Pick up the handset. You will hear a dial tone. C Dial. The machine - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 106
Transmission E Replace the handset. If you want to cancel a transmission, press the {Clear/Stop} key, and then remove the originals. 1 After transmission, the standby display appears. Note ❒ When the operation switch is off, even if the main power switch is on, you cannot operate this machine - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 107
. The transmission result is sent to the logged-in user's e-mail address. A Place the original, and then select the scan settings you require. B Press [Sender Name]. C Select a sender. To select a sender by specifying the registration number registered in the Address Book, press [Registration - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 108
sender's e-mail address is registered, you can send the transmission result to the registered e-mail address. G Press [OK]. The standby display appears. To check the settings, press [Sender Name]. 98 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 109
number of uses by each user. ❒ To cancel the Sender Name, cancel the transmission. See "Canceling a Transmission". Reference p.108 "Canceling a Transmission" "Facsimile Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide 99 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 110
section describes how to specify a destination using advanced features. 1 Setting SUB Codes for Transmission Follow these steps to send a document . ❒ A SUB Code cannot be used with Internet Fax. ❒ To use this function, set [SUB Code Transmission] to on. ❒ Obtain the SUB Code of the other party in - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 111
C Press [Option Setting]. D Press [SUB Code Transmission]. Advanced Features 1 E Press [OK] twice. The standby display appears. F Enter the fax number of a destination or an IP-Fax destination. G Press [Adv.Features]. H Make sure that [SUB Code] is selected. I Press [Transmission SUB Code]. 101 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 112
use Immediate Transmission and the fax machine at the destination does not support the SUB Code function, a message will appear on the display the number of digits in the SUB Code matches the specification of the machine to which you are sending. For the Scanner Functions", General Settings Guide 102 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 113
Values" "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide Setting SEP Codes for Reception Follow these steps Code you entered. This function enables the machine to utilize services that use the polling function or receive documents from multiple destinations - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 114
Transmission B Press [Option Setting]. 1 C Press [SEP Code Reception]. D Press [OK] twice. The standby display appears. E Enter the fax number of a destination or an IP-Fax destination. F Press [Adv.Features]. G Make sure that [SEP Code] is selected. H Press [Reception SEP Code]. 104 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 115
the {Start} key. Note ❒ Make sure the number of digits in the SEP Code matches the specification of the machine from which you are receiving. For the maximum number of digits for the SEP Code Values" "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide 105 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 116
and Changing Keystroke Programs" p.272 "Maximum Values" "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide SEP Code RX Reserve Report This report is printed after SEP Code Reception is set up. You can use this report to check the reservations for SEP Code - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 117
the report without text disruption, select a font of even character width in your e-mail application's settings. ❒ You can display a destination with the User Parameters (switch 04, bit 4) in the the Facsimile Features menu. Reference p.197 "Journal" "Facsimile Features", General Settings Guide 107 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 118
1 Important ❒ Remember that the Communicating indicator turns off almost immediately when an Internet fax is being sent. Before the Original Is Scanned Use this procedure to cancel a transmission before pressing the {Start} key. A Press the {Clear Modes} key. ALV001S Note ❒ When originals are - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 119
Canceling a Transmission Note ❒ Scanning may be completed while you are performing the cancel operation. While the Original Is Being Transmitted are cases when a destination may not be selected as the destination appears as "p", depending on the security settings. C Press [Stop Transmission]. 109 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 120
Transmission D Press [OK]. 1 To cancel another file, repeat steps B and D. To cancel stopping transmission, press [Cancel]. E Press [Exit]. The standby display appears. Note ❒ If you cancel a document while it is being sent, the transmission is halted as soon as you finish the cancellation procedure - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 121
it. You can cancel transmission of a file while the file is being sent, stored in memory, or fails to transmit. All the scanned data is deleted from memory. Important ❒ This function is unavailable with Immediate Transmission. A Press [Change TX / Info]. B Press [Check / Stop Transmission File - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 122
, press [U] or [T] to find it. There are cases when a destination may not be selected as the destination appears as "p", depending on the security settings. D Press [Stop Transmission]. E Press [OK]. To cancel another file, repeat steps C and E. To cancel stopping transmission, press [Cancel]. 112 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 123
number of destinations for unsent documents appears. ❒ If multiple destinations were specified, only one destination number ap- pears. To display all destinations, press [Check / Change Settings]. Reference p.170 "Deleting a Destination from a Simultaneous Broadcast" 113 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 124
Transmission Confirming a Transmission A Press [Change TX / Info]. 1 B Press [Check / Stop Transmission File]. C Select a file to check. If multiple destinations were specified, only the destination selected first appears. If multiple destinations were specified, only the number of destinations for - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 125
D Press [Check / Change Settings]. Confirming a Transmission 1 E Confirm a transmission, and then press [Exit]. F Press [Exit] twice. The standby display appears. 115 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 126
the User Parameters (switch 03, bit 2) in the Facsimile Features menu. ❒ Even if the machine is set up not to print this report, it is still printed if an original could not be stored. ❒ You 04, bit 5) in the Facsimile Features menu. Reference "Facsimile Features", General Settings Guide 116 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 127
Sending at a Specific Time (Send Later) Using this function, you can instruct the machine Troubleshooting When Using the Facsimile Function", Troubleshooting. ❒ This function is unavailable with Immediate Transmission. Use Memory Transmission. A Place the original, and then select the scan settings - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 128
key allows you to omit step B. ❒ You can cancel the transmission setup for Send Later. See "Canceling a Transmission". Reference p.108 "Canceling a Transmission" "System Settings", General Settings Guide "Facsimile Features", General Settings Guide "Troubleshooting When Using the Facsimile Function - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 129
was received. 2 Important ❒ The Reception Notice feature is only available if the receiver supports MDN (Message Disposition Notification). A Place the original, and then select the scan settings you require. B Press [TX Mode]. C Press [Reception Notice] to highlight it. D Press [OK - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 130
in the Journal. ❒ You can select whether or not to print the Reception Notice. This can be set with User Parameters (switch 21, bit 0) in the Facsimile Features menu. ❒ You can program one of the order in which they were specified. Reference "Facsimile Features", General Settings Guide 120 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 131
specified destinations as bcc. A Place the original, and then select the scan settings you require. B Press [TX Mode]. 2 C Press [BCC Transmission] to highlight it. D Press [OK]. The standby display appears. To check the settings, press [TX Mode]. E Specify a destination, and then press the {Start - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 132
destination. Important 2 ❒ Register the e-mail address of the destination for e-mail notification in the destination list in advance. A Place the original, and then select the scan settings you require. B Press [TX Mode]. C Press [E-mail TX Results] to highlight it. 122 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 133
TX Results] gets highlighted and the destination of notification selected appears. E Press [OK]. To check the settings, press [TX Mode]. The standby display appears. F Specify a destination, and then press the {Start} you to omit step B. Reference "Facsimile Features", General Settings Guide 123 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 134
Other Transmission Features Entering the Subject Allows you to enter a subject for the document you want to send. A Place the original, and then select the scan settings you require. B Press [TX Mode]. 2 C Press [Subject]. D Enter the subject. 124 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 135
advance in "Pro- gram / Change / Delete User Text" in "System Settings". ❒ If you send e-mail without setting a subject, a subject is automatically in- serted. For details about how the subject is automatically inserted, see "Email Subject" and "Received Images". ❒ You cannot send a subject only as - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 136
Other Transmission Features Reference p.28 "E-mail Subject" p.149 "Received Images" p.272 "Maximum Values" "Entering Text", About This Machine "System Settings", General Settings Guide 2 "Facsimile Features", General Settings Guide 126 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 137
be transmitted. Important ❒ Program text strings in advance in "Program / Change / Delete E-mail Mes- sage" in "System Settings". A Place the original, and then select the scan settings you require. 2 B Press [TX Mode]. C Press [Text]. D Select a text, and then press [OK]. E Press [OK]. The - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 138
can program one of the Quick Operation keys with operations for this function. Using the Quick Operation key allows you to omit step B. 2 Reference "System Settings", General Settings Guide "Facsimile Features", General Settings Guide 128 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 139
stamped, that image is deleted. ❒ Program a standard message in "Program / Change / Delete Standard Mes- sage" in the Facsimile Features menu. See "Facsimile Features", General Settings Guide. A Place the originals, and then select the scan settings you require. B Press [TX Mode]. C Press [Option - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 140
for this function. Using the Quick Operation key allows you to omit step B and step C. Reference p.132 "Label Insertion" "Facsimile Features", General Settings Guide Auto Reduce When this function is turned on, if the receiver's paper is smaller than the size of the original you are sending, the - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 141
parts of the image may be deleted when printed at the other end. 2 A Place the original, and then select the scan settings you require. B Press [TX Mode]. C Select [Option Setting]. D Make sure that [Auto Reduce] is highlighted. To cancel an Auto Reduce, press [Auto Reduce] to turn the highlight off - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 142
Insertion to [On] when programming fax destinations. • Set Label Insertion to on when sending fax documents. • On the Standard Message screen, select the standard message you want to print. A Place the original, and then select the scan settings you require. B Press [TX Mode]. C Select [Option - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 143
as a default, program it in advance in "Program / Change / Delete Standard Message" in the Facsimile Features menu. Reference p.129 "Standard Message Stamp" "Facsimile Features", General Settings Guide 133 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 144
available with Internet Fax. A Place the original, and then select the scan settings you require. B Press [TX Mode]. C Select [Option Setting]. D Press [Closed Network] to highlight it. To cancel a Closed you to omit step B and step C. Reference "Facsimile Features", General Settings Guide 134 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 145
Even though "SUB 2 Code Transmission" is set to on, if the SUB Code is not appended to the spec- ified destination, transmission is in standard fax the original, and then select the scan settings you require. B Press [TX Mode]. C Select [Option Setting]. D Press [SUB Code Transmission] to - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 146
Setting SUB Codes for Transmission" 2 p.262 "Programs" "Facsimile Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide "SEP Code Reception" is set to on, reception is not if "SEP Code Reception" is set to off, the SEP Code is - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 147
for this function. Using the Quick Operation key allows you to omit step B and step C. Reference p.103 "Setting SEP Codes for Reception" p.262 "Programs" "Facsimile Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner Functions", General Settings Guide 137 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 148
the first when sending internal faxes and the second for external faxes. A Place the original, and then select the scan settings you require. B Press [TX Mode]. C Select [Option Setting]. D Make sure that [Fax Header Print] is highlighted. To cancel Fax Header Print, press [Fax Header Print] to - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 149
keys to specify the receiver, the first header name is printed on the receiver's paper. To print the second header name, contact 2 your service representative. ❒ You can program one of the Quick Operation keys with operations for this function. Using the Quick Operation key allows you to omit - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 150
Other Transmission Features 2 140 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 151
. But Memory Reception is used when "Multi-copy Reception" or "2 Sided Print" is set to on. ❒ If the Substitute Reception is used, a fax document is not printed: it is stored in memory. ❒ This machine supports Standard, Detail, Fine, and Super Fine resolutions for reception. If you do not have - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 152
this report to identify lost documents. See "Troubleshooting When Using the Facsimile Function", Troubleshooting. ❒ The machine may not be able to -copy Reception" or "2 Sided Print" is set to on. ❒ If you have selected Store for Reception File Setting, received document is saved on the hard disk - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 153
Types of Reception Reference "Facsimile Features", General Settings Guide "Troubleshooting When Using the Facsimile Function", Troubleshooting Substitute Reception Substitute Reception is used when the machine cannot print any fax documents. In Substitute Reception, a received fax document is - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 154
settings menu. Problems h is Troubleshooting. Add paper. For details about adding paper, see "Adding paper, Toner and Staples", Troubleshooting. Replace the toner cartridge. For details about replacing the toner cartridge, see "Adding paper, Toner and Staples", Troubleshooting. Call your service - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 155
Code of the other end matches the Closed Network Code of this machine. • Disable The machine does not receive any documents. Reference "Facsimile Features", General Settings Guide "Adding paper, Toner and Staples", Troubleshooting "Clearing Misfeeds", Troubleshooting 145 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 156
Reception Reception Modes There are two ways you can set up the machine to handle incoming calls: • Manual Reception (an external telephone required) • Auto Reception You can change the reception mode only if a standard G3 line is used. You cannot change the reception - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 157
Reception Modes Switching the Reception Mode You can switch reception modes using Reception Settings in the Facsimile Features menu. If you program a Quick Operation key To cancel the selection, press [Cancel]. The standby display appears. Reference "Facsimile Features", General Settings Guide 147 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 158
when sufficient memory becomes available. ❒ E-mail auto-reception should be set in "System Settings". When you select auto-reception, set the reception interval in minutes. ❒ E-mail can be received manually. Reference p.149 "Manual E-mail Reception" "System Settings", General Settings Guide 148 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 159
a Quick Operation key beforehand. A Press [Manual E-mail RX]. 3 B Check the message, and then press [Exit]. The machine accesses the server to check for e-mail and receives any new e-mail. The standby display appears. Reference "Facsimile Features", General Settings Guide Received Images Here is an - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 160
the sender is displayed as an attached document. Note ❒ The display format of the sender name differs according to that of the Stamp Sender Name setting and other functions. ❒ The display format of the subject varies according to Stamp Sender Name and other - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 161
documents using SUB Codes. Important ❒ Documents cannot be routed to folders using this function. 3 Routing received documents with SUB Code This fax machine, regardless of manufacturer. Reference "System Settings", General Settings Guide "Facsimile Features", General Settings Guide 151 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 162
back to the requesting party. ❒ You can transfer data received from any fax machine, regardless of manufacturer. Reference "Facsimile Features", General Settings Guide SEP Code Transfer Report You can check the results of transmission to Receiving Stations. The machine prints this report when it has - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 163
Report is transmitted to the specified e-mail address if folders are programmed as the forwarding destinations to which documents are sent from all senders or Special Senders. For details, see "Facsimile Features", General Settings Guide. ❒ For the maximum number of destinations you can program - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 164
"Facsimile Features", General Settings Guide SMTP Reception Using Internet Fax You can receive a document sent Internet Fax using SMTP reception. With SMTP reception, e-mail is received as soon as it is sent to the e-mail address set by the machine. 3 ALT005S Important ❒ Set this machine beforehand - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 165
other fax machines. 3 ALT006S Important ❒ Before routing e-mail received via SMTP, you first must set "SMTP RX File Delivery Settings" to "On" in the Facsimile Features menu. ❒ Depending on security settings, this function may not be available. The originator can request transfer of e-mail sent to - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 166
the maximum number of destinations you can program in a group, see 3 "Maximum Values". Reference p.272 "Maximum Values" "Facsimile Features", General Settings Guide JBIG Reception If you use JBIG (Joint Bi-level Image Experts Group) compression, you can send photographic originals faster than - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 167
of the beep or turn it off completely using "Adjust 3 Sound Volume" in the Facsimile Features menu (set the volume to the mini- mum level). Reference "Facsimile Features", General Settings Guide Checkered Mark When this function is turned on, a Checkered Mark is printed on the first page of fax - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 168
function using Centre Mark in the Facsimile Features menu. Reference "Facsimile Features", General Settings Guide Reception Time You can have the date, time, and file number printed at the this function, contact your service representative. Reference "Facsimile Features", General Settings Guide 158 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 169
pages of the received document must be of the same size-inform the sending party of this beforehand if necessary. You must also have paper set in the machine of the same size as that sent by the sending party. In Two-Sided Printing, this machine will correctly receive in A3L - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 170
size are printed on the same paper. Some stored documents may be unavailable for this printing option. 3 Reference "Facsimile Features", General Settings Guide 180-degree rotation printing When printing on both sides of the paper, this machine rotates images as shown in the diagram. CP2B02E0 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 171
the Facsimile Features menu. ❒ The machine will use Memory Reception for Multi-copy Reception. Reference "Facsimile Features", General Settings Guide 3 Image Rotation If you have set paper in the standard tray K, incoming fax documents are automatically rotated to fit onto the paper. Note ❒ If - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 172
10 mm (0.39") of the split area is duplicated on the top of the second sheet. Note ❒ Your service representative can customize this function with the following settings: • Reduction • Print split mark • Overprinting • Overprinting length • Guideline for split ❒ You can adjust the overprinting and - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 173
used, the printing quality may not be as good as usual. Reference p.162 "Page Separation and Length Reduction" "Facsimile Features", General Settings Guide TSI Print (Transmitting Subscriber Identification Print) Usually the sender's Fax Header is printed on received documents. When you receive an - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 174
on the paper available. Page reduction Disabled Reduction in Sub-scan Direction Enabled Page Separation Threshold 20 mm (0.79") Width or Reduction" p.163 "Page Reduction" "Facsimile Features", General Settings Guide Setting priority trays With the same size of paper loaded into multiple - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 175
where it left off. • If any documents or reports were being printed manually, the printer does not resume printing. Perform the operation from the beginning again. Reference "Facsimile Features", General Settings Guide Having incoming documents printed on paper from the bypass tray You can print - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 176
of originals. ❒ If you use this function, Image Rotation and 180-degree rotating printing are not possible. Reference "Facsimile Features", General Settings Guide Where Incoming Documents Are Delivered - Output Tray You can specify the output tray or output position to facilitate separation of - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 177
. Note ❒ You can turn this function on or off with the User Parameters (switch 19, bit 0) in the Facsimile Features menu. Reference "Facsimile Features", General Settings Guide 167 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 178
Reception 3 168 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 179
of Files in Memory After you have pressed the {Start} key (after scanning originals), you can check and edit the destination or settings of Memory Transmission. You can also cancel a transmission, change the settings of a transmission, print a stored file, print a list of stored files, and resend - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 180
Changing/Confirming Communication Information Deleting a Destination from a Simultaneous Broadcast You can delete selected broadcasting destinations. Important ❒ If you delete a destination that is the only destination for a transmission, the transmission is canceled. A Press [Change TX / Info]. 4 B - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 181
D Press [Check / Change Settings]. Changing the Settings of Files in Memory E Press [Change] for the destination you want to delete. 4 F Press the {Clear/Stop} key to delete the destination, and then press [ - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 182
Changing/Confirming Communication Information Adding a Destination You can add a destination for broadcasting. A Press [Change TX / Info]. 4 B Press [Check / Stop Transmission File]. C Select the file to which you want to add a destination. 172 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 183
D Press [Check / Change Settings]. Changing the Settings of Files in Memory E Press [Add Destination]. e-mail address, switch the type of transmission to Internet Fax by pressing [Internet Fax]. Then, press [Manual Entry] and enter the e-mail address. You can also program a SUB Code or SEP Code by - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 184
Changing/Confirming Communication Information Changing the Transmission Time You can change the transmission time specified with Send Later. You can also delete the transmission time. If the transmission time is deleted, the file is transmitted immediately. A Press [Change TX / Info]. 4 B Press [ - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 185
D Press [Check / Change Settings]. Changing the Settings of Files in Memory E Press [Change TX Time]. 4 F Press [Clear], re-enter the transmission time using the number keys, and then press [OK]. If you - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 186
Changing/Confirming Communication Information Changing the SMTP Server Setting You can change the settings for whether or not to bypass the SMTP server. A Press [Change TX / Info]. 4 B Press [Check / Stop Transmission File]. C Select a file whose SMTP server setting you want to change. 176 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 187
D Press [Check / Change Settings]. Changing the Settings of Files in Memory E Press [Change]. 4 F Press [SMTP]. G Select [Yes] or [No], and then press [OK]. 177 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 188
Changing/Confirming Communication Information H Press [OK]. I Press [Exit]. 4 Repeat from step C to change the SMTP server settings of other recipients. J Press [Exit] twice. The standby display appears. 178 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 189
Printing a File from Memory Printing a File from Memory If you want to check the contents of a file that is stored in memory and not yet sent, use this procedure to print it out. A Press [Change TX / Info]. 4 B Press [Check / Stop Transmission File]. C Select the file you want to print. If - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 190
Changing/Confirming Communication Information D Press [Print]. If you want two-sided printing, press [Print on 2 Sides]. 4 To cancel printing, press [Cancel]. The display returns to that of step C. E Press the {Start} key. To cancel printing after pressing the {Start} key, press [Stop Printing]. - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 191
Printing a List of Files in Memory (Print TX File List) Printing a List of Files in Memory (Print TX File List) Print this list if you want to find out which files are stored in memory and what their file numbers are. Knowing the file number can be useful (for example when erasing files). A Press [ - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 192
that of step C. E Press [Exit] twice. The standby display appears. Note ❒ The contents of a file stored in memory can also be printed. ❒ You can set whether or not to display a sender name with the User Parameters (switch 04, bit 5) in the Facsimile Features menu. Reference 4 "Facsimile Features - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 193
File Machine memory stores documents that could not be successfully transmitted using Memory Transmission. Use this procedure to resend these documents. Important ❒ Set "Store documents in memory that could not be transmitted" to "On" in User Parameters (switch 24, bit 0) in the Facsimile Features - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 194
] twice. The standby display appears. Transmission starts. Note ❒ Files that could not be transmitted are kept for either 24 or 72 hours, depending on the setting you make in User Parameters (switch 24, bit 1) in the Facsimile Features menu. Reference "Facsimile Features", General - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 195
Fax is sent, the e-mail address and name programmed in the destination list appears. For a transmission from a computer, "-- LAN-Fax -->" is shown. Depending on security settings, the destination may appear as p. 185 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 196
the documents are sent to the receiver, confirm the same File No. Reference p.272 "Maximum Values" "Facsimile Features", General Settings Guide Confirming by Report Print reports for confirmation. ❖ Memory Transmission If a document cannot be sent, a Communication Failure Report is automatically - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 197
LAN-Fax Driver to specify whether or not the LAN-Fax Result Report is sent to the computer. Reference p.97 "Sender Settings" p.103 "Setting SEP Codes Facsimile Features", General Settings Guide "Registering Addresses and Users for Facsimile/Scanner", General Settings Guide Confirming by Report and - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 198
this machine. (However, this does not mean the e-mail was delivered.) Reference p.189 "Communication Failure Report" "Facsimile Features", General Settings Guide Immediate TX Result Report (Immediate Transmission) If you turn this report on, a report is printed after every Immediate Transmission - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 199
If the page was sent successfully, the Page column gives the total number of pages sent successfully. Reference "Facsimile Features", General Settings Guide 4 Communication Failure Report This report is printed when a document could not be successfully transmitted with Memory Transmission. If the - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 200
Changing/Confirming Communication Information Checking the Reception Result (Reception File Status) Confirm the reception result on the screen or in a report. Confirming on Display Follow these steps to display the reception result. A Press [Change TX / Info]. 4 B Press [Reception File Status]. C - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 201
with operations for this 4 function. Using the key allows you to omit step A. Reference p.272 "Maximum Values" "Facsimile Features", General Settings Guide Confirming by Report Print a report to confirm reception results. Journal Print the Journal to confirm the latest reception results. For - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 202
Journal manually. manually, select the printing method: "All", "Print per File No.", or "Print per User". 4 Note ❒ You can set on security settings, the Journal is not automatically printed. ❒ You can set whether the / Info]. ❒ Depending on security settings, the destination may not appear. ❒ - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 203
All Prints the results of communications in the order made. A Press [Change TX / Info]. Print Journal 4 B Press [Print Journal]. C Select [All]. D Press the {Start} key. To cancel a file printing, press [Stop Printing]. The display returns to that of step C. E Press [Exit] twice. The standby - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 204
Changing/Confirming Communication Information Print per File No. Prints only the results of communications specified by file number. A Press [Change TX / Info]. 4 B Press [Print Journal]. C Select [Print per File No.]. D Enter a 4-digit file number. If you make a mistake, press [Clear] or the {Clear - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 205
Print per User Prints the results of communications by individual senders. A Press [Change TX / Info]. Print Journal 4 B Press [Print Journal]. C Select [Print per User]. D Select a user. Press [Cancel] if the user is not registered. The display returns to that of step C. E Press [OK] after - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 206
Changing/Confirming Communication Information F Press the {Start} key. To cancel a file printing, press [Stop Printing]. The display returns to that of step C. G Press [Exit] twice. The standby display appears. 4 196 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 207
Journal This section explains the items printed in the Journal. Print Journal 4 1. Printing date Shows the date and time the report was printed. 2. Programmed Fax Header Shows the sender name programmed for printing. 3. Date Shows the transmission or reception date. 4. Time Shows the transmission - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 208
receiver, • For forwarding to the folder destinations After (folder mark) and "T" for outgoing faxes, and receptions After , and "T" for outgoing email or "R" for incoming e-mail, the communication e-mail for which a Reception Notice is set in "TX Mode", whereas an "A" service representative. 198 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 209
, December, 2005 is "JOURNAL200512201440.csv". ❒ The subject of a Journal sent by e-mail begins with "Journal". Reference "Facsimile Features", General Settings Guide Journal by e-mail If the setting is made so that the Journal is transmitted as e-mail, it is transmitted to the e-mail address of an - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 210
print received and stored documents using a Web Image Monitor or DeskTopBinder. Reference p.255 "Viewing Fax Information Using a Web Browser" p.272 "Maximum Values" "Facsimile Features", General Settings Guide DeskTopBinder's manuals and Help 200 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 211
Printing/Deleting Received and Stored Documents (Print/Delete Stored Reception File) Printing Received and Stored Documents Use the following procedure to print documents saved on the hard disk. A Press [Change TX / Info]. 4 B Press [Print / Delete Stored Reception File]. C Select a file to be - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 212
Changing/Confirming Communication Information Reference p.272 "Maximum Values" "Facsimile Features", General Settings Guide Deleting Received and Stored Documents Use the following procedure to delete documents stored on the hard disk. A Press [Change TX / Info]. 4 B Press [Print / Delete Stored - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 213
the following preparations are required. • Program your Memory Lock ID. • Set Memory Lock Reception to On. Important ❒ If the main power switch is been de- leted. For details, see "Troubleshooting When Using the Facsimile Function", Troubleshooting. A Confirm that the Confidential File indicator - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 214
appears. Note ❒ If Memory Lock Reception and received document storage are both set to on, Memory Lock Reception is unavailable and received documents become stored documents. Stored Reception File)" "Facsimile Features", General Settings Guide "Troubleshooting When Using the Facsimile Function - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 215
Important ❒ Before using this function, set the Personal Box in advance. destination you specify. You can specify a fax number, email address, or IP-Fax destination as the receiver. 4 To details, see "Troubleshooting When Using the Facsimile Function", Troubleshooting. ❒ Documents delivered - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 216
Changing/Confirming Communication Information Printing Personal Box Documents Follow these steps to print a document received into a Personal Box. A Make sure that the Confidential File indicator is lit. 4 ALV004S B Press [Change TX / Info]. C Press [Print Personal Box File]. D Select the box with - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 217
Box document, it is deleted. ❒ The passwords for Personal Boxes can be programmed under "General Settings" in the Facsimile Features menu. Reference "Facsimile Features", General Settings Guide Confidential File Report You can check whether a document was received to a Personal Box. Note ❒ You - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 218
in Information Boxes". ❒ You can set a password for Information Boxes in advance. A password can be set in "General Settings" in the Facsimile Features menu. Reference p.211 "Printing Information Box Documents" "Facsimile Features", General Settings Guide "Troubleshooting When Using the Facsimile - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 219
if you select a box with a file stored in it. Press [Yes] when changing the file. The stored original file is overwritten. D If a password has been set for the box, enter the password, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 220
E Place the original, and then select the scan settings you require. You can also select the following settings: • Original Orientation 4 • Original Settings • Stamp F Press the {Start} key. The machine starts to scan the original. To stop scanning, press [Stop]. The display returns to that - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 221
]. D Select the box that contains the stored file you want to print. You cannot select a box that has no stored file. E If a password has been set for the box, enter the password, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 222
Changing/Confirming Communication Information F Press the {Start} key. If you want two-sided printing, press [Print on 2 Sides] before pressing the {Start} key. To stop printing before pressing the {Start} key, press [Cancel]. The display re- turns to that of step D. To stop printing after pressing - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 223
Information Boxes E If a password has been set for the box, enter the password, and then press [OK]. If you make a mistake, press [Clear] or the {Clear/Stop} key before pressing [OK], and - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 224
Changing/Confirming Communication Information 4 214 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 225
use facsimile memory. You can send and print multiple stored documents as a single document, and also send them with scanned originals at the same time. Follow the instructions under [Select Stored File] when sending or printing stored documents. Important ❒ Data stored in the machine can be lost - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 226
Server (in total - copy function, facsimile function, printer function, and scanner function) Reference p.272 "Maximum Values" "Utilizing Stored Documents", About This Machine "System Settings", General Settings Guide "Document Server", Copy/Document Server Reference Storing a Document You can - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 227
Sending a Stored File A Place the original, and then select the scan settings you require. Set "Original Orientation" correctly. If you do not, the top/bottom orientation of the original will not be displayed correctly in the preview. B Press [Store File]. C - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 228
the Original Orientation" "System Settings", General Settings Guide Programming a user name A Press [User Name]. 5 B Press the user name to be programmed. Press the title key to switch between titles. To set a non-programmed user name, press [Manual Entry], and then enter the name. User names - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 229
Reference "Entering Text", About This Machine Setting a file name A Press [File Name]. Sending a Stored File B Enter the file name. 5 C Press [OK]. Reference "Entering Text", About This Machine Setting a password A Press [Password]. 219 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 230
the Document Server. Therefore, you can send them in just one operation without having to set your originals again. Important ❒ Store the documents to be sent in advance. You can program Transmission • Parallel Memory Transmission • On Hook Dial • Manual Dial A Press [Select Stored File]. 220 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 231
B Select the documents to be sent. Sending a Stored File When multiple documents are selected, they are sent in the order of selection. • Press [Queue] to arrange the order of the documents to be sent. • Press [File Name] to place the documents in alphabetical order. • Press [User Name] to - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 232
function in the Document Server. You cannot send documents stored in the Document Server using the copy, printer, or scanner functions. ❒ The specified documents are sent with the scan settings made when they were stored. ❒ To see details of the selected document, press [Details]. To return to the - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 233
[User Name] A Select [User Name]. 5 B Select the user name of the programmed document, and then press [OK]. To search by directly entering a user name, press [Manual Entry], and then enter the user name. Partial matching is used when searching for a user name. C Select the file to be sent. 223 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 234
Storing a Document Specifying documents by [File Name] A Select [File Name]. B Enter the name of the document to be sent, and then press [OK]. 5 Partial matching is used when searching for a file name. C Select the file to be sent. Displaying a preview A Select the document you want to send. Press - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 235
C Check the preview. Sending a Stored File • Press [Zoom Out] or [Zoom In] to reduce or enlarge the preview image. • Press to scroll the preview image. • Press [Switch] for "Display File" to display another selected file. • Press [Switch] for "Display Page" to change the displayed page. D - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 236
Storing a Document B Select the document to be printed. Press the Thumbnail key to switch the screen to thumbnail display. C If you select a document with a password, enter the password, and then press [OK]. 5 If the document does not have a password, proceed to step D. D Press [Print File] or [ - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 237
Sending a Stored File Note ❒ Only documents stored using the facsimile function can be printed. ❒ When printing originals that were not stored using the Mixed Original Siz- es function, paper sizes might differ according to whether printing is through the facsimile function or the Document Server. - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 238
Storing a Document C If you select a document for which a password is set, enter the password, and then press [OK]. When a selected file does not have a password, proceed to step D. D Change the desired information of the stored document. - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 239
C Enter the new user name, and then press [OK]. Press the title word keys to switch between titles. To set a non-programmed user name, press [Manual Entry], and then enter the name. User names entered by pressing [Manual Entry] are not programmed into the user code. Note ❒ Depending on the security - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 240
Storing a Document Changing the file name A Press [Change File Name]. B Press [Backspace] or [Delete All], and then re-enter the file name. 5 C Press [OK]. Reference "Entering Text" About This Machine Changing the password A Press [Change Password]. 230 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 241
Sending a Stored File B Enter a new password using the number keys, and then press [OK]. C Enter the password again, and then press [OK]. 5 Deleting a Stored Document Use this function to delete stored documents. A Press [Select Stored File]. 231 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 242
Storing a Document B Press [Manage / Delete File]. C Select the document you want to delete. 5 You can also delete multiple documents at once. D Enter a password using the number keys, and then press [OK]. E Press [Delete File]. F Press [Yes]. If you do not want to delete the document, press [No]. G - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 243
printing out documents prepared on a computer for proof checking. • To use the LAN-Fax Driver, connect this machine to a LAN and make the necessary network settings, and then install the LAN-Fax Driver and the related utilities on your computer. ALT007S Important ❒ Errors occurring when the machine - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 244
"Connecting the Machine", General Settings Guide. Reference 6 "Connecting the Machine", General Settings Guide "System Settings", General Settings Guide "Preparing the Machine", Printer Reference Using the Software This section provides information about LAN-Fax Driver, Address Book, and LAN - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 245
Sending Fax Documents from Computers ❖ Operating environment • Computer PC/AT compatible • Operating systems Microsoft Windows 98/Me Microsoft Windows 2000/XP Microsoft Windows Server 2003 Microsoft Windows NT 4.0 • Display VGA 640×480 pixels or more Note ❒ Before beginning installation, exit all - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 246
2003, or Windows NT 4.0. ❒ Auto Run might not work automatically with certain OS settings. If this is the case, double-click "Setup.exe", located on the CD , restart your computer and install the rest of the software or print- er driver. Note ❒ If your operating system is Windows 2000/XP - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 247
the language selection window appears. Depending on your operating system settings, the installer may not launch automatically. If it does C Select the interface language of the software, and then click [OK]. D Click [LAN-Fax Driver]. The software license agreement window appears. E Read all - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 248
the following properties. • Paper Size • Orientation • Tray • Resolution 6 • Gray Scale • Print as Graphics D When using Windows NT 4.0, set the following properties. • Paper Size • Orientation • Tray • Resolution E When using Windows 2000/XP or Windows Server 2003, click the [Printing - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 249
[Apply]. 6 Option configuration settings are complete. G Click [OK]. [Accessories] tab The [Accessories] tab contains the following items besides option configuration items. • Prohibit manual destination entry Check this option to inhibit direct destination specification. • Enable E-mail Check - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 250
] for the printer. D Specify the destination. For details about specifying a destination, see the LAN-Fax Driver's Help. When user authentication is used with this machine, click [User Settings...]. E Specify necessary options. F Click [Send]. When you click [Send & Print], the fax is sent to - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 251
[Ad- dress Book] tab. On the [Specify Destination] tab, enter the registration number of the Destination key in the [Device Address] box. D Click [Set as Destination]. The entered destination is added and appears in the [List of Destination:] box. If you add a destination by mistake, click the wrong - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 252
the [Line:] list. • If you selected [E-mail], select the [Do not use SMTP server] check box if you want to bypass the SMTP server. E Click [Set as Destination]. The entered destination is added and appears in the [List of Destination:] box. If you add a destination by mistake, click the wrong - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 253
You can specify the following transmission options when sending a fax. For details about transmission options, see the LAN-Fax Driver's Help. • Sending at specific time • Print Fax Header • Attach a Cover Sheet • 2 sided printing 6 • Preview • Save as file • Document Server To send a fax - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 254
fax document in TIFF format (TIFF-F). A Click [Send Options]. The [Send Options] tab appears. B Select the [Save as file] check box. C Click [Save to...]. D Select a folder on the folder tree. 244 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 255
Select a method of file naming. To enter a file name manually, select the [Specify file name when saving] check box. create a new file], the image file is assigned a name and saved under the specified folder. The file name will be RicHHMMSS.tif (HH: hours, MM: minutes, SS: seconds). H Enter - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 256
When data is transmitted from the LAN-Fax Driver via the "SmartDeviceMonitor for Client" port, the the message may appear during the operation, due to the differences in memory capacity between this machine and a computer. A Click the [E-mail Settings] tab. B Select the [Notify] check box under - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 257
the LAN-Fax Result Report is printed. See "System Settings", General Settings Guide for the e-mail settings, and see "LAN-Fax Result Report" for the . ❒ When executing [Send] or [Send & Print] with the LAN-Fax Driver, and when the E-mail TX Result Report has not arrived, the Communication Result - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 258
in memory if print fails due to problems such as a paper shortage or paper jams. Make this setting with User Parameters (switch 20 Guide Editing Address Book You can program and edit destinations in the address list using the Address Book. For details about the Address Book, see the LAN-Fax Driver - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 259
dress Book]. The [Address Book] dialog box appears. If LAN-Fax Driver has already started up, click [Edit Address Book...]. B Click [New/ , G3 Dir. Auto, G3 PABX Auto, or I-G3. However, this machine does not support G4 and G3 PABX Auto. ❒ For [Protocol:] under [IP-Fax address:], select [H.323 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 260
the [Start] menu, point to [Programs], [LAN-Fax Utilities], and then click [Ad- dress Book]. The [Address Book] dialog box appears. If LAN-Fax Driver has already started up, click [Edit Address Book...]. B Click [New/Browse...], and then select the CSV file containing the address list to be edited - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 261
be inserted into the destination table of the LAN-Fax Driver by selecting [New/Browse...] in Address Book. Save the file again for the LAN-Fax Driver. Note ❒ When destinations registered in groups by this machine sheet file before attaching a cover sheet to fax document using LAN-Fax Driver. 251 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 262
Sheet Editor] dialog box appears. B Edit the cover sheet. For details about operations, see Help. C Click [Save as...] on the [File] menu. D Select a folder, and then enter a file name. E Click [Save]. Note ❒ Cover sheet data is stored in its own format (using "fcp" as its extension). 252 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 263
Sending Fax Documents from Computers Attaching a created cover sheet Use the following procedure to attach a created cover sheet file to a fax document. A On the [File] menu, click [Print...]. B Select [LAN-Fax M8] in the [Name:] list, and then click [OK]. The [LAN-Fax] dialog box appears. C - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 264
Guide LAN-Fax Operation Messages This section explains typical operation error messages displayed on the computer when using the LAN-Fax Driver possible. The maximum number of destinations that can be specified at one time is 500. "LAN-Fax" has already been The [LAN-Fax] dialog box is already - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 265
❒ You can also check and manage the documents using DeskTopBinder. Reference "Monitoring and Configuring the Printer", Network Guide "Facsimile Features", General Settings Guide DeskTopBinder's manual and Help 6 Viewing, Printing, and Deleting Received Fax Documents Using a Web Image Monitor Use the - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 266
"PDF File Security Settings" before clicking [Download]. Acrobat Reader starts and the selected document is displayed. Note ❒ If your computer cannot be connected to Web Image Monitor, see Network Guide. ❒ To download the document data on the list of received fax documents, click [TIFF] or [PDF - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 267
Viewing Fax Information Using a Web Browser Deleting fax information using a Web browser A Start a Web browser. B Enter the machine's IPv4 address in the [Address] field. C Click [Fax Received File] in the left pane. The list of received fax documents appears. D Select the check box of the fax - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 268
is displayed. E Click the radio button to the left of the machine you want to modify, and then click [Change]. The [Change User] page appears. 6 F Set the properties for Internet Fax data format other than the mode selection. If you change the mode to "Simple Mode", you cannot - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 269
is displayed. E Click [Add User]. The [Add User] page appears. F Enter the registration number, name, and e-mail address, then set the nec- essary properties. You can set the Internet Fax data format after entering the e-mail address. 6 G Click [Full Mode] under [Internet Fax Data Format], and - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 270
or "Save in the designated folder on the computer". Incoming documents software), see the ScanRouter delivery software's Help or instructions. ❒ For information about DeskTopBinder, see DeskTopBinder's manual and Help. Reference "System Settings", General Settings Guide 260 DeskTopBinder's manual - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 271
7. Appendix This section explains features and specifications of the facsimile function. Checking the Memory Status Use this Using Keys" p.205 "Personal Boxes" p.208 "Information Boxes" "Facsimile Features", General Settings Guide "When the Machine Dose Not Operate As Wanted", Troubleshooting 261 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 272
items in Keystroke Programs: • Memory Transmission, Immediate Transmission, type of transmission, destinations, Scan Type, Resolution, Scan Size, Mixed Original Sizes, Auto Density, Manual Density, Original Orientation, Original Settings, Stamp, Select Line, SUB/SID/SEP/PWD Code entry, Send Later - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 273
D Press [Program]. When no programs are registered, proceed to step E. Programs E Select a program number in which "Not Programmed" is shown. If you make a mistake, press [Cancel] and select a program number again. 7 When you change a Keystroke Program, press [Yes] after pressing the program - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 274
Specific Time (Send Later)" p.272 "Maximum Values" "Entering Text", About This Machine Registering a priority function using a program Set is pressed. To set the priority functions, register the desired settings to a program. Program screen. The recalled settings are registered as priority functions - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 275
Programs Changing a program name Follow these steps to change a program name. A Make sure that the machine is in facsimile mode and the standby display is shown. If the standby display is not shown, press the {Facsimile} key. B Press the {Program} key. ALV006S C Press [Change Name]. 7 D Select the - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 276
Appendix Deleting a Program Follow these steps to delete an unnecessary program: A Make sure that the machine is in facsimile mode and the standby display is shown. If the standby display is not shown, press the {Facsimile} key. B Press the {Program} key. ALV006S C Press [Delete]. 7 D Select the - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 277
the {Start} key. The machine starts to scan the original. Then, transmission starts with the recalled transmission settings. Note ❒ Using the program causes the previous settings to be cleared. ❒ If you have no programmed destinations or scan settings as programs, se- lect the program number, and - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 278
Fine). This also allows you to receive fax documents at high resolution (Fine or Super Fine). If you require this option, consult your service representative. Reference p.272 "Maximum Values" Extra G3 Interface Unit This option provides one extra G3 line connection. A maximum of two G3 interface - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 279
Specifications Specifications ❖ Fax Transmission and Reception Standard G3 Resolution G3: 8 × 3.85/mm·200 Standard size: A3L, 11" × 17" Custom size: 297 × 1200 mm/11" × 47" Maximum scanning size 297 × 1200 mm/11" × 47" Print process Printing on standard paper using a laser Transmission - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 280
-TX, IEEE1394 (IPv4 over 1394), IEEE802.11b (wireless LAN) Transmit function Scan line density E-mail 200 × 100 dpi (Standard character), 200 × 200 SMTP, IMAP4, TCP/IP Single/Multi-part, MIME Conversion Attached file forms: TIFF-F (MH, MR *1 , MMR *1 compression) Authentication method SMTP - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 281
Transmission and Reception" in "Specifications". Communication protocols • Transmission SMTP • Reception POP3, SMTP, IMAP4 E-mail format Data format • Format MIME, Base64 • Content-Type Image/tiff Multipart/mixed (text/plain, Image/tiff (attached file forms)) • Profile TIFF Profile S • Coding - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 282
for Admin", "DeskTopBinder", or Web Image Monitor. Number of documents sent from a LAN-Fax 400 400 Driver that the machine can retain as files to be sent Number of destinations you can register into a 500 500 Keystroke Program Number of Keystroke Programs you can register 100 100 272 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 283
of pages you can store in the Document Approx. 9,000 Approx. 9,000 Server (in total - copy function, facsimile func- tion, printer function, and scanner function) (Us- ing ITU-T q4 Chart) Note ❒ The maximum number of pages that can be stored or transmitted may decrease depending on the contents - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 284
INDEX Setting, 6 Box Setting: Print List, 6 Broadcasting sequence, 16 Bypassing the SMTP server, 69 274 C Canceling a Memory Transmission, 108 Canceling an Immediate Transmission, 108 Canceling a transmission, 108 Canceling a transmission before the original is scanned scanned, LAN-Fax Driver, 246 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 285
Fax, 10 Fax Destination, 83 Fax Header Print, 138 Fax via computer, 233 File List, 223 File Name, 219 First Name, 138 Folder Transfer Result Report, 6 Forwarding, 6 Forwarding destination, 153 Forwarding received documents, 153 Full mode, 29, 257 Function list, 6 Functions not available by e-mail - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 286
, 146 Manuals for This Machine, i Max. E-mail Size, 6 Maximum values, 272 MDN, 119 Memory, 261 Memory Lock Reception, 6 Memory Reception, 142 Memory Storage Report, 116 Memory Transmission, 9, 11 Memory Transmission sequence, 16 Menu Protect, 6 Mixed Original Sizes, 52 Mixing scan settings for - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 287
P Page reduction, 163 Page separation and length reduction, 162 Paper size and scanned area, 37 Paper Tray, 6 Parallel Memory Transmission, 9, 15 Parameter Setting, 6 Parameter Setting: Print List, 6 Password, 219 Password (PWD), 106 Password (SID), 103 Pause, 61 Personal Box, 151, 205 Photo, 43 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 288
144 S 278 Saving as files, 244 Scanning Two-Sided Originals, 33 Scan Settings, 6, 43 Scan Size, 47 Scan Type, 43 Search by destination name, 81 227 Sender Name, 97 Sender settings, 97 Sending a stored file, 215 Sending at a specific time, 117 Sending at specific time, 243 Sending by Internet - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 289
, 72 Using the Document Server, 215 Using the machine's Address Book data in the destination list of the LAN-Fax, 251 Using the software, 234 V Viewing fax information using a Web browser, 255 Viewing received fax documents using a Web browser, 255 Vol..., 93 W Web Image Monitor, 255 Where - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 290
280 GB GB B819-8600 - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 291
all EEA countries. Local PSTN compatibility is dependent on software switch settings. Please contact your service representative if relocating this product to another country. In the event of problems, please contact your service representative in the first instance. The CE Declaration of Conformity - Ricoh Aficio MP 5500 S/P | Facsimile Reference - Page 292
FAX Option Type 7500 Operating Instructions Facsimile Reference GB GB B819-8600
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 |
FAX Option Type
75
00
Operating Instructions
Facsimile Reference
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Transmission
Other Transmission Features
Reception
Changing/Confirming Communication Information
Storing a Document
Fax via Computer
Appendix
1
2
3
4
5
6
7