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Ricoh Aficio MP C3000 Scanner Reference - Page 16

Send Settings, Initial Settings, Items, Description

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❖ Send Settings Items Compression (Black & White) Compression (Gray Scale / Full Color) High Compression PDF Level Max. E-mail Size Divide & Send E-mail E-mail Information Language No. of Digits for Single Page Files Stored File E-mail Method Description Specify a compression method for files scanned in black and white. specify a compression method for files scanned in gray scale or full color. Specify the data compression method for High Compression PDF files. Select whether or not to limit the size of e-mail that has attachments. Select whether or not to divide files that exceed the size specified in [Max. E-mail Size] and send them as multiple e-mails. Select the language in which document information such as the title, date, and administrator's name is sent. Set the number of digits in serial numbers used for single-page file names. Sets the default for whether to attach a file or send URL Link when sending stored files by e-mail. ❖ Initial Settings Items Menu Protect Description Set the default access level for functions whose settings can be changed by users other than the administrator. 8

Section	Page
Operating Instructions Scanner Reference	1
Introduction	2
Important	2
Trademarks	2
Manual for This Machine	3
TABLE OF CONTENTS	5
How to Read This Manual	9
Symbols	9
About the Scanner Functions	10
Display Panel	11
Simplified Display	11
Confirmation Displays	12
Check Modes	12
Preview	13
Transmission File Status	14
1. Sending Scan Files by E-mail	17
Before Sending Scan Files by E-mail	17
Outline of Sending Scan Files by E-mail	17
Preparation for Sending by E-mail	18
Registering E-mail Addresses in the Address Book	18
E-mail Screen	19
Basic Operation for Sending Scan Files by E-mail	20
Switching to the E-mail Screen	23
Specifying E-mail Destinations	24
Selecting the Destination from the Machine’s Address Book	24
Selecting a destination from the list	24
Selecting destinations by entering the registration numbers	25
Searching the machine’s address book for the destination and selecting it	26
Entering an E-mail Address Manually	28
Selecting Destinations by Searching an LDAP Server	29
Registering a Directly-Entered Destination in the Address Book	32
Specifying the E-mail Sender	33
Selecting a Sender from the List	33
Using a Registration Number to Specify a Sender Name	34
Selecting the Sender by Searching the Machine’s Address Book	35
Specifying the E-mail Subject	37
Specifying the E-mail Message	38
Selecting a Message from the List	38
Manual Entry of a Message	39
Simultaneous Storage and Sending by E-mail	40
Sending the URL by E-mail	41
2. Sending Scan Files to Folders	43
Before Sending Files by Scan to Folder	43
Outline of Sending Scan Files by Scan to Folder	43
Sending files to shared folders	43
Sending files to an FTP server	44
Sending files to a NetWare server	45
Preparation for Sending by Scan to Folder	46
Registering Destination Folders in the Address Book	47
Scan to Folder Screen	48
Basic Operations When Using Scan to Folder	49
Switching to the Scan to Folder Screen	51
Specifying Scan to Folder Destinations	52
Selecting the Destination from the Machine’s Address Book	52
Selecting a destination registered in the destination list	53
Selecting destinations by entering the registration numbers	53
Searching the machine’s address book for the destination and selecting it	54
Sending Files to a Shared Network Folder	56
Entering the path to the destination manually	56
Specifying the path by browsing the network for destinations	58
Sending Files to an FTP Server	59
Entering the path to an FTP server manually	59
Sending Files to an NDS Tree or NetWare Server	61
Entering the path to an NDS tree or NetWare server manually	61
Specifying the path to a destination folder in an NDS tree or on a NetWare server by browsing the...	63
Registering the Path to the Selected Destination in the Address Book	64
Simultaneous Storage and Sending by Scan to Folder	65
3. Storing Files Using the Scanner Function	67
Before Storing Files	67
Outline of File Storage under the Scanner Function	67
Basic Operation for Storing Scan Files	69
Specifying File Information for a Stored File	71
Specifying a User Name	71
Specifying a File Name	72
Specifying a Password	73
Displaying the List of Stored Files	74
List of Stored Files	74
Searching the List of Stored Files	75
Searching by user name	75
Searching by file name	76
Checking Stored Files	77
Checking a Stored File Selected from the List	77
Stored File Preview Screen	78
Checking Stored Files from a Client Computer	79
Displaying the List of Stored Files with DeskTopBinder Lite	79
Using Web Image Monitor to Display Stored Files	80
Sending a Stored File	81
Sending Stored Files	81
Managing Stored Files	83
Deleting a Stored File	83
Changing Data for a Stored File	84
Changing a user name	84
Changing a file name	86
Changing a password	87
4. Delivering Scan Files	89
Before Delivering Files	89
Outline of Scan File Delivery	89
Preparing to Deliver a File	90
Installing DeskTopBinder Lite from the Supplied CD-ROM	91
Network Delivery Scanner Screen	92
Basic Operation for Delivering Files	93
Switching to the Network Delivery Scanner Screen	96
Specifying Delivery Destinations	97
Selecting Destinations Registered in the Delivery Server’s Address Book	97
Selecting a destination from the Destination List	97
Selecting destinations by entering their registration numbers	98
Selecting destinations by searching the delivery server’s Destination List	99
Specifying the Sender	101
Selecting a Sender from the Sender List in the Delivery Server’s Destination List	101
Selecting the Sender by Entering the Registration Number	102
Selecting a Sender by Searching the Delivery Server’s Destination List	103
Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server	105
Simultaneous Storage and Delivery	106
5. Scanning Originals with the Network TWAIN Scanner	107
Before Using the Network TWAIN Scanner	107
Outline of the Network TWAIN Scanner	108
Preparing to Use the Network TWAIN Scanner	109
Installing the TWAIN Driver from the Supplied CD-ROM	110
Basic Network TWAIN Scanner Operation	111
6. Various Scan Settings	113
Scan Settings	113
Items for Specifying Scan Settings	114
Scan Type	114
Resolution	115
Scan Size	115
Relationship of original of mixed sizes and scan size	116
Setting procedure of custom size when scanning an entire original	116
Setting procedure of custom size when scanning part of an original	118
How to set originals to scan them by custom size	121
Edit	122
Adjusting Image Density	123
Setting of Original Feed Type	124
Original Orientation	124
Placing Originals	125
Original Settings	126
One-sided original	126
Two-sided original	127
Stamp	128
Batch, SADF	129
Divide	130
Scanning Multiple Pages of Originals as One File	131
Setting File Type and File Name	133
Setting File Type	133
Setting File Name	135
Changing the starting digit of file name serial numbers	136
Security Settings to PDF Files	137
Encrypting PDF files	137
Changing security permissions for PDF files	139
Programs	141
Registering Frequently Used Setting	141
Recalling a Registered Content	142
Changing a Registered Program	143
Deleting a Program	144
Changing the Registered Program Name	144
Registering Initial Values for Initial Display	145
Scan Settings When Using Twain Scanner	146
Setting Original Orientation on the TWAIN Scanner	146
Placing Originals	147
When Scanning Originals of Mixed Sizes Using TWAIN Scanner	148
7. Appendix	149
Relationship between Resolution and File Size	149
When Using E-mail, Folder Sending, Storing or Network Delivery Function	150
When Using as a TWAIN Scanner	151
Relationship between File Type Specified for Scanning and File Types for Sending E-mail and Folder	153
Software Supplied on CD-ROM	154
Quick Install	154
TWAIN Driver	154
DeskTopBinder Lite	155
Values of Various Set Items for Transmission/Storage/Delivery Function	157
Transmission Function	157
Sending E-mail	157
Folder transmission	158
Simultaneous Transmission	158
Storage Function	159
Network Delivery Function	160
Specifications	161