Sharp MXUSX5 User Guide

Sharp MXUSX5 - Desk - PC Manual

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  • Sharp MXUSX5 | User Guide - Page 1
    Sharpdesk TM R3.1 User's Guide Version 3.1.08 Sharpdesk User's Guide i
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    as allowed under copyright laws. Trademark Acknowledgements Sharp® is a registered trademark of Sharp Corporation. Sharpdesk™ is a trademark of Sharp Corporation. Microsoft® and Windows® are other trademarks identified herein are the property of their respective owners. ii Sharpdesk User's Guide
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    Table of Contents Chapter 1 Introduction...1 Overview ...2 About This Guide...3 User's Guide Organization...3 Definitions of Terms ...4 Sharpdesk Online Help ...4 Chapter 2 Installing Sharpdesk 5 Installation Procedure...5 Software Location...5 User File Location ...5 Sharpdesk CD Installation 6
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    Shortcuts 24 Reordering Folders ...24 Copying a File...25 Renaming a File...25 Attaching a Document to Electronic Mail (Email 25 Scanning with Sharpdesk...25 Scanning Documents...25 To scan an image from a Chapter 5 Searching with Sharpdesk 29 Introduction ...29 iv Sharpdesk User's Guide
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    Index...40 Creating a New Index Database 40 Editing an Index Database 43 Deleting an Index Database 44 Setting up an Index Schedule 44 Manually Indexing the Database 46 Monitoring the Indexing Process 46 Show Progress...47 Show Last Indexing ...47 Perform Indexing ...47 Cancel Indexing ...47
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    the Text for the Header/Footer 56 Attaching a Document to Email 56 Saving Documents...56 Opening a Composer Document 57 Closing Composer...57 vi Sharpdesk User's Guide
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    68 Applying a Rubber Stamp 68 Adding a Highlight ...70 Changing Highlight Properties 70 Document Enhancement 71 Removing Speckles From a Document 71 Straightening a Page 71 Sharpdesk User's Guide vii
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    Setting the Reject Character 79 Controlling the OCR Options Dialog 79 Convert an Image using Drag-and-Drop 79 Chapter 9 Glossary ...81 viii Sharpdesk User's Guide
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    complete, easy-to-use solution for organizing and working with your paper and electronic documents and images. Once a document has been saved to your PC, tools you need. This User's Guide describes the standard features of Sharpdesk. Sharpdesk also works with other Sharp products that might add new
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    your PC using all of the scanning controls and options provided with your TWAIN scanner or Sharp multi-functional peripheral (MFP) with the Network Scanner Tool option. Sharpdesk provides you with specifications, or Boolean operations "and", "or", "not", or "near". 2 Sharpdesk User's Guide
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    documents. For assistance in using Windows or Internet Explorer, refer to your Microsoft Windows user documentation. User's Guide Organization This user's guide is organized into the following chapters: Chapter 1, Introduction A basic overview of Sharpdesk features, options, system requirements, and
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    hardware such as a scanner, printer, fax machine, digital camera or copier. OCR Optical Character Recognition (OCR). A technology that lets you convert an . Sharpdesk Online Help The online help provides step-by-step instructions for performing Sharpdesk tasks. You can access the online help by
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    boot drive (usually C:\) in a folder named Sharpdesk (the full path is C:\Program Files\Sharp\Sharpdesk\), unless you specify another drive and/or folder during installation. The installation process also changes folders will be deleted if Sharpdesk is ever uninstalled. Sharpdesk User's Guide 5
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    the CD. NOTE: If the CD supports multiple languages, you need to choose a language first. Sharpdesk Installation Welcome Screen 4. Follow the on-screen instructions to complete the installation. 5. Once placed on your desktop making access to the software very convenient. 6 Sharpdesk User's Guide
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    OK to close the Add/Remove Programs Properties dialog box. The menu item, "Uninstall", in the Windows startup menu also launches this process. Sharpdesk User's Guide 7
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    Introduction Sharpdesk is a Windows application that provides integrated organization for all your paper and electronic documents and images. With Sharpdesk, you can: • Scan and view documents • Convert digital camera) more efficient, easy, and productive than ever before. Sharpdesk User's Guide 8
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    all the commands that are available in Sharpdesk, from opening and displaying documents to accessing product support on the Internet. Folder Window The Folder Window lets you access your files and system resources. a tool tip appears explaining the function of that option. Sharpdesk User's Guide 9
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    are more than can be displayed in the current window, Sharpdesk provides scroll bars that let you view all the available information. 10 Sharpdesk User's Guide
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    Folder - create a new folder at the current location. • Rename - rename the selected folder. • Delete - delete the selected folder into the Windows recycle bin. Sharpdesk User's Guide 11
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    client. Only .SDF files may be converted to PDF format before they are sent. • Properties - display property information for the selected file. 12 Sharpdesk User's Guide
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    MENU Folders Toolbars DESCRIPTION Toggle the default folder view on and off. Toggles the Toolbar, Text Labels, and Large Buttons on and off. Sharpdesk User's Guide 13
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    has more than one page, view the previous one Launch Windows Explorer. DESCRIPTION Configure your Sharp-connected devices. Set preferences for displaying thumbnails, names for new scanned files, text conversion Display Sharpdesk product version and copyright information. 14 Sharpdesk User's Guide
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    ." Composer Launches Composer, letting you combine pages from multiple documents into a new Sharpdesk document. For more information, refer to "Chapter 6,Composing with Sharpdesk." Sharpdesk User's Guide 15
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    at the right of the Sharpdesk Work Area. The Print, Fax, and eMail buttons appear if your computer has the supporting software installed. For instance, if you do not have a Fax driver ('fax' somewhere in its name) installed the , choose the Exit command from the File menu. 16 Sharpdesk User's Guide
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    area, horizontal and/or vertical scroll bars appear. You can use them to scroll through the work area to view all the documents. Sharpdesk User's Guide 17
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    folder to be placed at the end, select Auto Arrange Off; they will remain in that position until you refresh the display. 18 Sharpdesk User's Guide
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    the thumbnails do not appear as expected, select the Refresh command from the View menu to correct the problem. Working with Images Combine You can combine .TIF image documents in the work area by clicking on attempt operations not permitted on thumbnails on the Desktop. Sharpdesk User's Guide 19
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    Sharpdesk with the last folder you were in displayed, check the 'Remember last folder...' box. To save your preference settings, click OK. 20 Sharpdesk User's Guide
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    me again.' Checkbox. [If you change your mind later, you can re-establish the connection with Sharpdesk Imaging using the Tools/Preferences menu.] Sharpdesk User's Guide 21
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    recipient's email application or may exceed size restrictions placed on email attachments by some Internet Service Providers. In such cases, you may modify the default image Export resolution settings. To detailed information about a document. To display properties 22 Sharpdesk User's Guide
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    to originally create the document) or, if it is an image document, in the Sharpdesk Imaging. To open a file using its parent application: Sharpdesk User's Guide 23
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    removed from the folder list. 4. After reordering folders, click OK to close the window and apply the results to the Folder Window. 24 Sharpdesk User's Guide
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    selection box to save the file with its new name. Attaching a Document to Electronic Mail (Email) If you use a MAPI-compliant e-mail application (such as in a TIFF format by default. This chapter provides instructions on setting and changing scan options. Scanning Documents Using your Guide 25
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    so it will vary with different manufacturers and scanner models. Follow the instructions that come with your scanner or camera to scan the image into disappear. If the dialog does not disappear on its own, close it manually to save the scanned image in the desired folder. Viewing Scanned Images Guide
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    Image View in Imaging For more information about viewing an image, refer to "Chapter 7, Sharpdesk Imaging." Sharpdesk User's Guide 27
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    uncompressed TIF image. This may be necessary if you cannot view the file with Sharpdesk Imaging. 6. After setting your options, click OK. 28 Sharpdesk User's Guide
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    date • File size You can also run a search using a file's property specifications, including: • Title • Author • Subject • Keyword The Sharpdesk search engine also supports the logical operators and, or, not, or near as keywords, allowing you great control over the search criteria you want to make
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    can be created or updated while you sleep. Once the original index is created, updating the index, either manually or on a timed schedule, can be much quicker. Only those files changed or added to the folders Note: Important information regarding searching for documents 30 Sharpdesk User's Guide
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    has progressed. To complete the Index Database, restart the indexing process following the instructions below for manually indexing. 2. If the user manipulates Index Databases other than through the Sharpdesk , modifying etc.). Should this occur, rebuild the index again. Sharpdesk User's Guide 31
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    spaces. Sharpdesk will search the index(s) selected and return the files that contain all of the words. The words can be found 32 Sharpdesk User's Guide
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    attribute fields (in summary tab of Microsoft Office documents). Examples: Type this Sharp and copier Sharp copier "sharp copier" apple or pear apple near pear apple not pear To Search for this Documents participle, etc. appl? would match apply and apple but not apples. Sharpdesk User's Guide 33
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    within 5 words of the second term. For example: apple near pear would retrieve any document that found "apple" within 5 words of "pear". 34 Sharpdesk User's Guide
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    the previous page, click Previous link. To return to the Summary view, click the Summary link next to the Sorted by drop-down. Sharpdesk User's Guide 35
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    : box: [Note: The Favorites "down arrow" button is only visible if "Display List of Search Favorites" box is checked in Search Preferences.] 36 Sharpdesk User's Guide
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    specified directory and its subdirectories will be searched) • Type (for example, .bmp, .tif, .fax, .doc, .etc.) • Modified dates (between dates or during a period) Sharpdesk User's Guide 37
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    : 1. Type the search terms in the New Search Term box. 2. Click the Add button. To remove a search query from the Favorites list: 38 Sharpdesk User's Guide
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    . This box must be checked to be able to manage the list using the Favorites button on the Advanced Search display. If the Sharpdesk User's Guide 39
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    Up/Down arrows to change the number of matches which will be retrieved during the search or type in a number manually. 7. Select a default search results view - Summary or Detail. 8. By default, all fields except Abstract are page. The following view will be displayed: 40 Sharpdesk User's Guide
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    location, click Browse, navigate to the desired location and click OK. After entering the information, click Next. The Folders to Index prompt displays. Sharpdesk User's Guide 41
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    None. To select all the extensions, click All. After making your selections, click Next. The Create Index now or later window displays. 42 Sharpdesk User's Guide
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    searched: 1. Select the database you want to edit in the Currently Available Database list box. 2. Click Edit. The Index Database criteria page displays. Sharpdesk User's Guide 43
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    without affecting currently running indexing process. For example, if manual indexing is in progress when the scheduled indexing time occurs, the scheduled indexing will not start. The manual indexing currently in progress is not affected. You can specify that
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    , or if you want to manually run the index, click the Schedule manually. • Specify the index time using the Start Time up/down arrows or type in manually . • Specify the number of days between indexing using the Perform Indexing up/down arrows or type in manually or type in manually. • Specify
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    occurs the first time that you attempt to use the Windows scheduling service. If this is necessary, the following dialog will be presented: Enter to be able to set up an Indexing schedule. Manually Indexing the Database To manually index your database(s): 1. Choose Index Databases from the Guide
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    the current indexing process. Exit Select Exit to close the Indexing status menu and remove the Index Status icon from the System Tray. Sharpdesk User's Guide 47
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    created the file through the Sharpdesk Composer printer driver. The following applications have been tested with Composer, with the indicated results and limitations. Sharpdesk User's Guide 48
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    Acrobat. 2 Pages printed into Composer may be blank in some cases. 3 EPS output from Page Maker is not supported by Composer. 4 Only the sheet that was active when the file was closed is sent to Composer. 5 Color Composer' and press OK to begin loading pages into Composer. Sharpdesk User's Guide 49
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    based on their original print mode settings. Pages are displayed in the order they will print, left to right, top to bottom. 50 Sharpdesk User's Guide
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    clipboard at the current location. Remove a selected page(s) from the Work Area. Select all document pages. Insert a blank page at the current location. Sharpdesk User's Guide 51
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    place it in the clipboard. Paste Paste the contents of the clipboard at the current location. Delete Delete the currently selected page(s). 52 Sharpdesk User's Guide
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    : Print Screen Select Sharpdesk Composer as the target printer. To change the document's paper size or orientation, click the Properties button. Properties screen Sharpdesk User's Guide 53
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    all the pages you want. You can now use Composer to selectively delete or re-order pages into the finished document. Adding Pages into Composer With the Composer running, you can add pages as follows: • Click the Add icon in the upper right corner of the work area. 54 Sharpdesk User's Guide
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    the Apply to: section if you want the Header/Footer to be applied only to the pages you selected prior to selecting the Sharpdesk User's Guide 55
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    menu, or click the Save icon on the toolbar. If you have previously named and saved the document, it will automatically be 56 Sharpdesk User's Guide
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    the file you want to open and click Open. Closing Composer To close the Composer, choose the Exit command from the File menu. Sharpdesk User's Guide 57
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    be described as using computer software to create, modify, and process electronic images. Typical Imaging operations include: • Scanning text, photographs, or by e-mail or fax. • Adding annotations to images. • Performing electronic cleanup of images to make them easier to view. • Combining several
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    Types of Images An image is an electronic representation of a text document, a photograph, a line drawing, or other graphical entity. You can create an image by scanning a printed page, simple image document might be a blank form, scanned and saved in an image file format. Sharpdesk User's Guide 59
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    Document EXTENSION .TIF, .TIFF, .JFX Bitmap Image .BMP Fax Document (Windows 98 installations only) .AWD GIF File .GIF Image Bookmark File .IBK 60 Sharpdesk User's Guide
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    Image Files Using Sharpdesk Imaging, you can save a displayed image in one of the following formats: • .TIFF • .BMP • .JPEG • .AWD (Windows 98 only) Sharpdesk User's Guide 61
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    documents by scanning forms, memos, pictures, or other paper documents to an image file. Sharpdesk Imaging supports TWAIN-compatible devices such as scanners and digital cameras. NOTE: For best results, save scanned documents Software's Homepage on the World Wide Web. 62 Sharpdesk User's Guide
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    . Contact Sheet Dialog Image Processing During scanning and faxing, documents can pick up small speckles of dust that degrade the image. The Remove Speckles option electronically processes the document to remove these. Sharpdesk User
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    displayed image for you. Using the Imaging Application This section guides you through some basic operations when working with the Imaging application. Start button. 2. Point to Programs, then Sharpdesk, and then choose Sharp Imaging. NOTE: If you use the sample image files installed with Sharpdesk
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    the Find button. The Find: Image Files dialog appears. Find: Image Files Dialog 3. Enter the property value by which you want to search. Sharpdesk User's Guide 65
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    Page and Thumbnails to display thumbnails of pages in a window next to the page view. The selected thumbnail has a border around it. 66 Sharpdesk User's Guide
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    . [Note: Magnifier controls can only be accessed with the mouse. Keyboard control is not supported.] Displaying and Changing Thumbnails To display or change thumbnails: 1. Choose the Thumbnails command from menu. The Thumbnail Size dialog appears. Thumbnail Size Dialog Sharpdesk User's Guide 67
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    . Applying a Rubber Stamp To apply a rubber stamp to the document: 1. Choose the Open command from the File menu. The Open dialog displays. 68 Sharpdesk User's Guide
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    in the Stamps list, and then click Edit. The Edit Text Rubber Stamp Properties dialog appears. Click Font. Edit Text Rubber Stamp Dialog Sharpdesk User's Guide 69
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    annotation, right-click on the tool in the Annotation toolbar or choose the Set As Default option in the Annotation Properties dialog. 70 Sharpdesk User's Guide
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    below the line. Release the mouse button when the reference line you have drawn is positioned correctly as shown in the following example. Sharpdesk User's Guide 71
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    Straighten Page Dialog 4. Click OK in the Straighten Page dialog. The page rotates until the reference line you drew is parallel with the top and bottom edges of the window. 72 Sharpdesk User's Guide
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    image file has pages that are within the allowed resolution range, these pages will be converted as expected. If your image file falls outside the supported range, you can sometimes use imaging tools such as Sharpdesk Imaging to bring the resolution into the
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    Setting Convert by OCR Options Sharpdesk lets you set the various options that control the OCR process. To do so, choose the Preferences command from the Sharpdesk Tools menu and click the Convert by OCR tab: Convert By OCR Options 74 Sharpdesk User's Guide
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    (*.rtf) Text - Comma Delimited (*.txt) Text - Standard (*.txt) MS Word Document (*.doc) WordPerfect 8.0 (*.wpd) WordPerfect 9, 10 (*.wpd) Word format (*.doc) is the default. Sharpdesk User's Guide 75
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    more languages are selected; choose only those languages that you expect to find in the documents if processing speed becomes an issue. 76 Sharpdesk User's Guide
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    to add to the dictionary into the User word section. Then click the Add button to add the new word to the dictionary. Sharpdesk User's Guide 77
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    display the following dialog: Specify the file name you want to create and click on the Save button. Ending the edit session When you are finished modifying the user dictionary, click on the Close button to return to the User Dictionary Files dialog. 78 Sharpdesk User
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    dialog for adding, importing, or deleting words. See the "Modifying a user dictionary" section of this manual for more details. Setting the Reject Character If the OCR engine does not recognize a particular character, it the progress of the entire job. Once the conversion Sharpdesk User's Guide 79
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    completes, the dialog automatically closes and the finished text document appears in the appropriate application. If you click Cancel, the ongoing conversion process is canceled. 80 Sharpdesk User's Guide
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    the software assumes until or unless you specify another value. Devices A device is a piece of hardware such as a scanner, printer, fax machine, digital camera or copier. DPI Dots per inch. A unit of measurement for indicating a printer's resolution.
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    Movement of a sheet of paper into the printer's paper path. PC Fax An electronic way to send and receive faxes from your computer. A PC fax is sent from opposite of landscape orientation. Printer Driver Software that sends printing instructions to a printer. The printer driver keeps track of the
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    T TWAIN Both a protocol and an application programmer's interface (API) that lets you input image data directly from any source (for example: desktop and hand-held scanners, video capture boards, digital cameras, and other imaging equipment) without requiring you to switch out of the application. It
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Sharpdesk
TM
R3.1
User’s Guide
Version 3.1.08
Sharpdesk User’s Guide
i