Sharp MXUSX5 User Guide - Page 39

Ignored Words, Restrictions, When Sharpdesk Search is

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Since all Index Databases are common to all users of the local PC, if a user indexes a private directory, either local or networked, some information regarding this data will be available to any other user of the PC, even if they logon under a different username. Information such as file name and number of hits is shown in the Search Results table, although the private entries are grayed out and a non-privileged user will not be able to access the files. Ignored Words Some words are so common in documents that they are not useful as search criteria. Sharpdesk ignores the following words when creating an index (and will never get a 'hit' on them): a about after all also an and another any are as at be because been before being between both but by came can come could did do each even for from further furthermore get got had has have he her here hi him himself how however i if in indeed into is it its just like made many me might more moreover most much must my never not now of on only or other our out over said same see she should since some still such take than that the their them then there therefore these they this those through thus to too under up very was way we well were what when where which while who will with would you your Restrictions 1. If the user logs off while indexing is in progress, indexing will be automatically stopped. However, in this case the index is not in a complete state. Searching the contents of the corresponding Index Database(s) may or may not find expected file information, depending on how far indexing has progressed. To complete the Index Database, restart the indexing process following the instructions below for manually indexing. 2. If the user manipulates Index Databases other than through the Sharpdesk Search or Index Tray user interface, the consequences of such actions are unpredictable. For example, the user should not modify the Index Databases by directly changing or deleting some of Index Database files. Similarly, do not manually terminate Indexer.exe via Windows Task Manager while indexing is in progress. When Sharpdesk Search is first opened, it verifies the data integrity of all existing Index Databases. If the Index Database is not valid, the invalid Index Database will be deleted and the user informed of the action. This is necessary because the corrupted Index Database is not usable in subsequent operations (indexing, searching, modifying etc.). Should this occur, rebuild the index again. Sharpdesk User's Guide 31

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Since all Index Databases are common to all users of the local PC, if a user indexes a private
directory, either local or networked, some information regarding this data will be available to any
other user of the PC, even if they logon under a different username.
Information such as file name and number of hits is shown in the Search Results table, although
the private entries are grayed out and a non-privileged user will not be able to access the files.
Ignored Words
Some words are so common in documents that they are not useful as search criteria. Sharpdesk
ignores the following words when creating an index (and will never get a ‘hit’ on them):
a
about
after
all
also
an
and
another
any
are
as
at
be
because
been
before
being
between
both
but
by
came
can
come
could
did
do
each
even
for
from
further
furthermore
get
got
had
has
have
he
her
here
hi
him
himself
how
however
i
if
in
indeed
into
is
it
its
just
like
made
many
me
might
more
moreover
most
much
must
my
never
not
now
of
on
only
or
other
our
out
over
said
same
see
she
should
since
some
still
such
take
than
that
the
their
them
then
there
therefore
these
they
this
those
through
thus
to
too
under
up
very
was
way
we
well
were
what
when
where
which
while
who
will
with
would
you
your
Restrictions
1.
If the user logs off while indexing is in progress, indexing will be automatically stopped.
However, in this case the index is not in a complete state.
Searching the contents of the
corresponding Index Database(s) may or may not find expected file information,
depending on how far indexing has progressed.
To complete the Index Database, restart
the indexing process following the instructions below for manually indexing.
2.
If the user manipulates Index Databases other than through the Sharpdesk Search or
Index Tray user interface, the consequences of such actions are unpredictable. For
example, the user should not modify the Index Databases by directly changing or
deleting some of Index Database files.
Similarly, do not manually terminate Indexer.exe
via Windows Task Manager while indexing is in progress.
When Sharpdesk Search is
first opened, it verifies the data integrity of all existing Index Databases.
If the Index
Database is not valid, the invalid Index Database will be deleted and the user informed of
the action.
This is necessary because the corrupted Index Database is not usable in
subsequent operations (indexing, searching, modifying etc.).
Should this occur, rebuild
the index again.
Sharpdesk User’s Guide
31