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Overview, Import/Export an Image or Document

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Overview Working with Sharpdesk, you can: • Scan Images and Documents  Sharpdesk works with your scanner to let you read paper documents into your PC using all of the scanning controls and options provided with your TWAIN scanner or Sharp multi-functional peripheral (MFP) with the Network Scanner Tool option. Sharpdesk provides you with both "simple" scanning options as well as "advanced" options, giving you full control over scanning preferences. • Convert Images to Text  Text images scanned into Sharpdesk can be converted into editable text for use with common word processors. Sharpdesk uses an advanced Optical Character Recognition (OCR) engine that even preserves your document layouts. You can also convert an image containing text into a word processing format by simply dragging it from any folder onto the Sharpdesk Output Zone. • Prepare Production Ready Documents  Using Sharpdesk Composer, you can combine files of different types into a single production-ready document. For example, combine a Word® file with an Excel® file and then add in a Lotus® file. In general, any application that can send documents to a printer can contribute pages to a Composer document. Reorder pages as you want them to appear and then print the entire document into stapled sets, making a single trip to the printer to collect your new documents. • View Your Images  Using Sharpdesk Imaging, viewing your stored images, scanned images, and digital camera images is quick and easy. • Distribute Your Documents  Distribute documents by e-mail or print a hard copy as easily as dragging a file onto an icon on the Sharpdesk Output Zone. • Import/Export an Image or Document  Import, store, and manage .BMP,.JPG, .PCX, or .TIF documents and images directly from Sharpdesk. • Advanced Search Capabilities  Search for images and documents using a wide variety of search criteria including a single word, a phrase, or a list of words. Search for particular images or documents using a document path, image/document type, modified date, image/document size, a document's property specifications, or Boolean operations "and", "or", "not", or "near". 2 Sharpdesk User's Guide

Section	Page
Chapter 1 Introduction	9
Overview	10
About This Guide	11
User’s Guide Organization	11
Definitions of Terms	12
Sharpdesk Online Help	12
Chapter 2 Installing Sharpdesk	13
Installation Procedure	13
Software Location	13
User File Location	13
Sharpdesk CD Installation	14
Uninstalling Sharpdesk	15
Chapter 3 Sharpdesk Overview	16
Introduction	16
Starting Sharpdesk	17
Menu Bar	17
Folder Window	17
Toolbar	17
Work Area	18
Output Zone	18
Status Bar	18
Scroll Bars	18
Navigating in Sharpdesk	19
Working with the Folder Window	19
Right-Click Options	19
The Sharpdesk Menu	21
The Sharpdesk Toolbar	23
The Sharpdesk Output Zone	24
Exiting Sharpdesk	24
Chapter 4 Working with Sharpdesk	25
Introduction	25
Viewing Images and Documents	25
Working within a Folder	26
Working with Images	27
Combine	27
Split	27
Rotate	27
Controlling the Desktop Display	28
Changing the Thumbnail Size	28
Adding/Removing an Application on the Output Zone	28
Set up Sharpdesk Entry Folder	28
Viewing Image Files	29
Setting the File Types to be Viewed by Sharpdesk Imaging	29
Notification of Changes to File Type Viewer	29
Setting Export Options	30
Changing the Default Export Resolution	30
Changing Color Settings	30
Viewing a Document’s Property Details	30
Organizing Files	31
Selecting Files	31
Opening Files	31
Deleting Files	32
Restoring a File	32
Moving Documents and Folders	32
Creating Folder Shortcuts	32
Reordering Folders	32
Copying a File	33
Renaming a File	33
Attaching a Document to Electronic Mail (Email)	33
Scanning with Sharpdesk	33
Scanning Documents	33
To scan an image from a scanner using the TWAIN driver:	33
To scan an image from a scanner using the WIA driver:	34
To scan an image from a camera using the WIA driver:	34
Setting Scanning Options	34
Viewing Scanned Images	34
Changing Scanning Options	36
Chapter 5 Searching with Sharpdesk	37
Introduction	37
Setup Required	38
Index Databases	38
Ignored Words	39
Restrictions	39
Searching	40
To run a search	40
Search Query Syntax	40
Phrases	41
Wildcards (* and ?)	41
Examining the Results	43
Sorting the Results List	44
Moving Files	44
Running Another Search	44
Viewing the Last Search	44
Using Favorite Searches	44
Advanced Searching Techniques	45
File Attributes Tab	45
Document Properties Tab	46
Favorites Button	46
Customizing Search Preferences	47
Setting up an Index	48
Creating a New Index Database	48
Editing an Index Database	51
Deleting an Index Database	52
Setting up an Index Schedule	52
Manually Indexing the Database	54
Monitoring the Indexing Process	54
Show Progress	55
Show Last Indexing	55
Perform Indexing	55
Cancel Indexing	55
Exit	55
Chapter 6 Composing with Sharpdesk	56
Introduction	56
Starting Composer	58
Menu Bar	58
Toolbar	58
Work Area	58
Reference Area	59
Menu Options	59
Toolbar Options	60
Working with Composer	61
Loading Pages into Composer	61
Adding Pages into Composer	62
Adding Pages from Sharpdesk or Windows Explorer	62
Creating Composer Documents	62
Arranging Pages	62
Deleting Pages	63
Headers and Footers	63
Applying Header/Footer to Selected Pages	63
Setting the Size of the Header/Footer band	64
Setting the Text for the Header/Footer	64
Attaching a Document to Email	64
Saving Documents	64
Opening a Composer Document	65
Closing Composer	65
Chapter 7 Sharpdesk Imaging	66
Introduction	66
Basic Imaging Concepts	66
What is Imaging?	66
Types of Images	67
Image File Formats	67
Image Documents	67
Sharpdesk Imaging	68
Imaging Application	68
Display Images	68
Convert Image Files	69
Change Image Display	70
Scan Images	70
Annotate Images	70
Create a Contact Sheet	71
Image Processing	71
Using the Imaging Application	72
Starting Sharpdesk Imaging	72
Finding an Image Document	72
Setting Properties	72
Finding Specified Properties	73
Displaying an Image Document	74
Opening the Document	74
Changing the Display	74
Displaying and Changing Thumbnails	75
Creating a Contact Sheet	76
Annotating a Document	76
Applying a Rubber Stamp	76
Adding a Highlight	78
Changing Highlight Properties	78
Document Enhancement	79
Removing Speckles From a Document	79
Straightening a Page	79
Chapter 8 Converting Images to Text	81
Introduction	81
Setting Convert by OCR Options	82
Setting the Output File format	83
Setting the Original Document Layout	84
Setting Languages in Document	84
Selecting a User Dictionary	85
Selecting an existing dictionary	85
Modifying a user dictionary	85
Creating a new User Dictionary	87
Setting the Reject Character	87
Controlling the OCR Options Dialog	87
Convert an Image using Drag-and-Drop	87

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Overview

Working with Sharpdesk, you can:

•

Scan Images and Documents



Sharpdesk works with your scanner to let you read paper

documents into your PC using all of the scanning controls and options provided with your

TWAIN scanner or Sharp multi-functional peripheral (MFP) with the Network Scanner

Tool option. Sharpdesk provides you with both “simple” scanning options as well as

“advanced” options, giving you full control over scanning preferences.

•

Convert Images to Text



Text images scanned into Sharpdesk can be converted into

editable text for use with common word processors.

Sharpdesk uses an advanced Optical

Character Recognition (OCR) engine that even preserves your document layouts. You can

also convert an image containing text into a word processing format by simply dragging it

from any folder onto the Sharpdesk Output Zone.

•

Prepare Production Ready Documents



Using Sharpdesk Composer, you can combine

files of different types into a single production-ready document. For example, combine a

Word

file with an Excel

file and then add in a Lotus

file. In general, any application that

can send documents to a printer can contribute pages to a Composer document. Reorder

pages as you want them to appear and then print the entire document into stapled sets,

making a single trip to the printer to collect your new documents.

•

View Your Images



Using Sharpdesk Imaging, viewing your stored images, scanned

images, and digital camera images is quick and easy.

•

Distribute Your Documents



Distribute documents by e-mail or print a hard copy as

easily as dragging a file onto an icon on the Sharpdesk Output Zone.

•

Import/Export an Image or Document



Import, store, and manage .BMP,.JPG, .PCX, or

.TIF documents and images directly from Sharpdesk.

•

Advanced Search Capabilities



Search for images and documents using a wide variety

of search criteria including a single word, a phrase, or a list of words. Search for particular

images or documents using a document path, image/document type, modified date,

image/document size, a document’s property specifications, or Boolean operations “and”,

“or”, “not”, or “near”

Sharpdesk User’s Guide