Epson WorkForce WF-2540 Quick Guide
Epson WorkForce WF-2540 Manual
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- Epson WorkForce WF-2540 | Quick Guide - Page 1
WF-2540 Quick Guide Your WF-2540 2 Using Special Papers 4 Placing Originals for Copying, Scanning, or Faxing 6 Copying a Photo or Document 8 Printing From Your Computer 9 Scanning a Document or Photo 13 Faxing a Document 17 Maintaining Your Product 23 Solving Problems 28 Notices 35 1 - Epson WorkForce WF-2540 | Quick Guide - Page 2
Quick Guide and your online User's Guide for instructions on using your product. Features Copy, scan, and fax from the easy-to-use control panel Wireless printing and scanning from mobile devices with EPSON Connect™ Easy Wi-Fi networking High-capacity ink cartridges Advanced paper handling with - Epson WorkForce WF-2540 | Quick Guide - Page 3
r Copy button to select copy mode, press x Menu, press u or d to select Printer Setup, then press OK. Select Sound, then select Off and press OK. If you turn off fax dialing settings 8 Stop printing/copying/scanning/faxing or reset settings 9 View wireless network status 10 Access your - Epson WorkForce WF-2540 | Quick Guide - Page 4
one, call 800-GO-EPSON (800-463-7766). Paper name EPSON Bright White Paper EPSON Brochure & Flyer Paper Matte Double-sided EPSON Ultra Premium Presentation Paper Matte EPSON Premium Presentation Paper Matte EPSON Premium Presentation Paper Matte Double-sided EPSON Presentation Paper Matte EPSON - Epson WorkForce WF-2540 | Quick Guide - Page 5
paper loading instructions, see the Start Here sheet or online User's Guide. For best results: ■ Fan and align the edges of the paper before loading. ■ Load paper against the right edge guide with the printable side faceup; it is usually whiter or brighter. (Load letterhead or pre-printed paper - Epson WorkForce WF-2540 | Quick Guide - Page 6
or a document up to letter-size (or A4-size) on the scanner glass. 1. Raise the document cover. 2. Place your original facedown on the front right corner of the scanner glass, with the top of your original against the right side. 3. Close the cover gently so you don't move your original. 6 Placing - Epson WorkForce WF-2540 | Quick Guide - Page 7
Using the Automatic Document Feeder You can place up to 30 sheets of letter- or A4-size paper or 10 sheets of legal-size paper at a time. Load only plain paper in the ADF. 1. Move the edge guide outward. 2. Fan the originals, then tap them on a flat surface to even the edges. 3. Insert the originals - Epson WorkForce WF-2540 | Quick Guide - Page 8
Type, Paper Size, Layout, and Quality settings may be available depending on the options you choose. See the online User's Guide for details. To clear copy settings, press y Stop/Reset. 9. After you finish selecting settings, press x Menu to exit the settings menu. 10. Press the B&W or Color x Start - Epson WorkForce WF-2540 | Quick Guide - Page 9
describes the basic steps for printing from a Windows® or Mac computer. For detailed instructions on printing, see the online User's Guide. Printing in Windows 1. Select the print command in your application. Select your EPSON product Click here to open your printer software 2. Make sure your - Epson WorkForce WF-2540 | Quick Guide - Page 10
one of the Printing Presets on the left side of the screen. You can delete these presets or create your own by clicking the Add/Remove Presets button. 4. For more printing options, click the More Options tab. Note: For more information about print settings, click Help or see your online User's Guide - Epson WorkForce WF-2540 | Quick Guide - Page 11
to print from Mac OS X. 1. Open the File menu and select Print. 2. Select your EPSON product as the Printer setting. Select your EPSON product 3. Click the arrow or Show Details to expand the print window, if necessary. 4. Select basic copy and page settings. For borderless printing, choose a Paper - Epson WorkForce WF-2540 | Quick Guide - Page 12
up menu. See the online User's Guide for details. 7. Click Print. 8. To monitor your print job, click the printer icon in the Dock. Selecting the Correct Paper Type Select the correct Paper Type (Windows) or Media Type (Mac OS X) setting in your printer software so the ink coverage can be adjusted - Epson WorkForce WF-2540 | Quick Guide - Page 13
For detailed scanning instructions, see the online User's Guide. Quick Scanning . 3. Press u or d to select one of the following options, then press OK destination that you have registered with EPSON Connect. ■ Scan to PC Services for Devices) on the computer you want to scan to. Scanning - Epson WorkForce WF-2540 | Quick Guide - Page 14
over a network. Then press the Color x Start button to begin scanning. Scanning With EPSON Scan Software You can scan original one of the following to start EPSON Scan: ■ Windows: Double-click the EPSON Scan icon on your desktop. ■ Mac OS X 10.5: Double-click EPSON Scan in Applications > Epson - Epson WorkForce WF-2540 | Quick Guide - Page 15
EPSON Scan opens in image is scanned and you see its icon in the folder you have selected. Scanning With Mac OS X 10.6/10.7 You can scan original documents and photos and save them as files to select scan settings, such as Color Restoration and file save settings, click Show Details. Scanning With - Epson WorkForce WF-2540 | Quick Guide - Page 16
correction features for enhancing scanned images, and provides an interface for TWAIN-compliant OCR scanning software, such as ABBYY® FineReader®. To download EPSON Scan, visit Epson's driver download site epson.com/support (U.S.) or epson.ca/support (Canada). 16 Scanning With Mac OS X 10.6/10.7 - Epson WorkForce WF-2540 | Quick Guide - Page 17
to 30 sheets of letter- or A4-size paper or 10 sheets of legal-size paper at a time. Load only plain paper in the ADF. Note: You can also send or receive a fax from your computer using the Epson FAX Utility. For more information, see the online User's Guide. Breakdown or repair of this product may - Epson WorkForce WF-2540 | Quick Guide - Page 18
services such as FiOS™. Setting Up Fax Features Before sending or receiving faxes, you should create a fax header and select the number of rings before the fax answers. Note: To select other settings or use the Epson FAX Utility, see the online User's Guide online User's Guide for instructions on - Epson WorkForce WF-2540 | Quick Guide - Page 19
5. Press OK to select Fax Header. 6. Use the keypad to enter your sender name or other header information (see "Using the Keypad to Enter Numbers and Characters" below). You can enter up to 40 digits. 7. When you're done, use the arrow buttons to select Done, then press OK to return to the Header - Epson WorkForce WF-2540 | Quick Guide - Page 20
prints only in black and white, your fax is automatically sent in black and white even if you select color. ■ If you are scanning with the ADF, your document is automatically scanned and faxed. ■ If you place your document on the scanner glass, you can scan additional pages after the first one - Epson WorkForce WF-2540 | Quick Guide - Page 21
press the B&W or Color x Start button Note: For more information on setting up group dial entries, see the online User's Guide. ■ If you've then press OK. 4. Press u or d to select Paper Size to Print, then press OK. 5. Press u or d to select the paper size you loaded, then press OK. Note: If the - Epson WorkForce WF-2540 | Quick Guide - Page 22
of rings before the product answers, see page 19. If you run out of paper during printing, you see an error message. Load more paper and press the B&W or Color x Start button to continue. To receive faxes manually, turn off the Auto Answer feature and follow these steps: 1. When your telephone rings - Epson WorkForce WF-2540 | Quick Guide - Page 23
Maintaining Your Product Follow the instructions in this chapter to check and clean the print head nozzles, check ink levels, and replace ink cartridges. If you need to align the print head, see the online User's Guide. Caution: To keep your product looking like new, don't place anything on top of - Epson WorkForce WF-2540 | Quick Guide - Page 24
print quality. Checking Ink Levels If an ink cartridge is expended, you see a message on your product's LCD screen: Note: Printing stops when an ink cartridge is expended. If a color cartridge is expended, you may be able to continue printing temporarily with black ink; see the online User's Guide - Epson WorkForce WF-2540 | Quick Guide - Page 25
print when ink is low. This window can optionally display ink offers and other updates from Epson. Note: To disable checking for ink offers or updates from Epson, see the instructions in your online User's Guide. Purchasing EPSON Ink Cartridges You can purchase genuine EPSON ink and paper at EPSON - Epson WorkForce WF-2540 | Quick Guide - Page 26
installed until you have obtained a replacement, or the ink remaining in the print head nozzles may dry out. 1. Turn on the product. 2. If an ink cartridge is expended, you see a message on the LCD screen indicating which color to replace. Note which cartridges need to be replaced and press OK. If - Epson WorkForce WF-2540 | Quick Guide - Page 27
the ink cartridge. This can damage the cartridge. 6. Remove the yellow tape from the side of the ink cartridge. Caution: Do not remove any other labels or seals, or ink will leak. 7. Insert the new ink cartridge into the holder and push it down until it clicks into place. 8. Lower the scanner unit - Epson WorkForce WF-2540 | Quick Guide - Page 28
User's Guide for instructions on manually entering your wireless network name. If your wireless router or access point has wireless MAC address on the router. Print a Network Status Sheet (see page 30) to obtain the MAC address. Then see your router's manual for instructions. ■ If your wireless - Epson WorkForce WF-2540 | Quick Guide - Page 29
using DHCP. If it isn't, you will need to set the product's IP address manually. Make sure it is set correctly for your network. To set the IP address, download the EpsonNet Config Utility from Epson's driver download site epson.com/support (U.S.) or epson.ca/support (Canada). Network Problems 29 - Epson WorkForce WF-2540 | Quick Guide - Page 30
the document flat against the scanner glass. ■ Printing stops when an ink cartridge is expended. If a color cartridge is expended, you may be able to continue printing temporarily with black ink; see the online User's Guide for more information. If the black cartridge is expended, you must replace - Epson WorkForce WF-2540 | Quick Guide - Page 31
against the right side, and slide the left edge guide against the paper (but not too tightly). ■ Don't load too many sheets at once. See your online User's Guide for information on paper loading limits. Don't load paper above the arrow mark on the edge guide. ■ If paper has jammed, follow the steps - Epson WorkForce WF-2540 | Quick Guide - Page 32
paper feeder 3. Raise the ADF input tray and carefully remove the jammed paper. 4. Return the ADF input tray to its original position and close the ADF cover. Faxing Problems answering services, calls or faxes may be inadvertently received by your voice mail service. ■ Printing and Copying Problems - Epson WorkForce WF-2540 | Quick Guide - Page 33
to align the print head. See the online User's Guide for instructions. ■ The ink cartridges may be low on ink. Check your cartridge levels (see page 24) and replace cartridges, if necessary (see page 26). ■ Clean the scanner glass with a soft, dry, lint-free cloth (paper towels are not recommended - Epson WorkForce WF-2540 | Quick Guide - Page 34
you can download drivers, view manuals, get FAQs, or e-mail Epson. Speak to a Support Representative Before you call Epson for support, please have the following information ready: ■ Product name (WF-2540) ■ Product serial number (located on the back of the product and under the scanner) ■ Proof of - Epson WorkForce WF-2540 | Quick Guide - Page 35
Instructions Before using your EPSON product, read and follow these safety instructions: ■ Be sure to follow all warnings and instructions connectors. Each connector has only one correct orientation. Inserting a connector and in front of the product for the paper to be fully ejected. Make sure the - Epson WorkForce WF-2540 | Quick Guide - Page 36
on the scanner glass when placing the originals. ■ Do not open the scanner section while the product is copying, printing, scanning, or instructions. ■ When storing or transporting the product, do not tilt it, stand it on its side, or turn it upside down; otherwise ink may leak from the cartridges - Epson WorkForce WF-2540 | Quick Guide - Page 37
product for replacement. ■ Although the ink cartridges may contain recycled materials, this does not affect product function or performance. ■ When printing in monochrome or grayscale, color inks instead of black ink may be used depending on the paper type or print quality settings. This is because - Epson WorkForce WF-2540 | Quick Guide - Page 38
Epson Multifunction printer C471A WF-2540 FCC Compliance Statement For United States Users telephone company. Applicable certification jack Universal Service Order Codes ("USOC") for the connected to a compatible modular jack that is also compliant. See installation instructions for details. The - Epson WorkForce WF-2540 | Quick Guide - Page 39
maintain uninterrupted service. If you have problems with this product and require technical or customer support, please visit www.epson.com for more to program this information into your fax machine, follow the instructions in "Entering Fax Header Information". According to the FCC's electrical - Epson WorkForce WF-2540 | Quick Guide - Page 40
cause interference to radio and television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures: ■ Reorient or relocate the receiving antenna. ■ Increase the separation between the - Epson WorkForce WF-2540 | Quick Guide - Page 41
any color change or fading of prints or reimbursement of materials or services required for reprinting. This warranty does not cover damage to the EPSON product caused by parts or supplies not manufactured, distributed or certified by Epson. This warranty does not cover ribbons, ink cartridges or - Epson WorkForce WF-2540 | Quick Guide - Page 42
or alterations to this product, or (excluding the U.S.) failure to strictly comply with Seiko Epson Corporation's operating and maintenance instructions. Seiko Epson Corporation shall not be liable for any damages or problems arising from the use of any options or any consumable products other than - Epson WorkForce WF-2540 | Quick Guide - Page 43
for any questions regarding copyright law. Trademarks EPSON and Supplies Central are registered trademarks, EPSON Connect is a trademark, and EPSON Exceed Your Vision is a registered logomark of Seiko Epson Corporation. EPSON Connection is a service mark of Epson America, Inc. General Notice: Other - Epson WorkForce WF-2540 | Quick Guide - Page 44
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WF-2540
Quick Guide
Your WF-2540. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Using Special Papers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
Placing Originals for Copying, Scanning, or Faxing. . . . . . . . . . . . . . . . . . . . . . 6
Copying a Photo or Document . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Printing From Your Computer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
Scanning a Document or Photo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Faxing a Document. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Maintaining Your Product . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23
Solving Problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35