HTC 99HEJ116-00 User Manual - Page 123

Working With Company E-mails and Meeting Appointments 123 Scheduled synchronization If you do not want to use Direct Push, you can set a regular schedule for synchronizing Outlook e-mail and information. 1. In ActiveSync on your device, tap Menu > Schedule. 2. Select a shorter time interval in the Peak times box for you to be able to receive e-mails more frequently. (Peak times usually refer to your working hours when e-mail volume is high). 3. Select a longer interval in the Off-peak times box. Tip To set the days and hours that make up your peak and off-peak times, tap the peak times link at the bottom of the screen. Instant download through Fetch Mail The Fetch Mail feature downloads an entire e-mail immediately without the need for you to perform a full Send/Receive action. This limits the download to just the e-mail message that you want and helps save data cost. Requirement Fetch Mail works for your device only if your company is using Microsoft Exchange Server 2007 or higher. 1. On the TouchFLO 3D Home screen, slide to the Mail tab, select your Outlook account, and then tap Inbox. Tip You can also tap Start > Messaging > Outlook E-mail. 2. Open an e-mail message. 3. By default, only the first few words of the message is shown. To download the whole e-mail, finger-scroll to the end of the message, then tap Get the rest of this message. 4. Wait for the remainder of the message body to download. Notes • For information about changing e-mail sync options such as setting the download size for e-mail, see "Customize e-mail settings" in Chapter 6. • When you receive an e-mail that contains a link to a document such as a PDF or Microsoft Office document located on SharePoint or an internal file server, you can tap the link to view the document on your device. You can view the document only if you have a Microsoft Outlook account that synchronizes with Microsoft Exchange Server 2007 or later. Exchange Server must also be set up to allow access to SharePoint document libraries or internal file servers.