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Using My Address Book when sending a document

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10.4 Using My Address Book when sending a document 10 10.4 Using My Address Book when sending a document Use My Address Book to specify a destination when sending a document using the Scan/Fax functions, or sending a document in a User Box. 10.4.1 Specifying destinations When the My Address function is available, the following screen appears when specifying an address. Addresses registered in My Address Book appears by address type. Select the desired destination. To select an address registered in the public address book, press [Public]. 10.4.2 Searching for destinations If a desired address is not found, you can search for it. In the screen for specifying a destination, press [Search]. To search for destinations based on the registered address type, press [Address Type]. To search for destinations based on the name and a part of registration contents, press [Detail Search]. bizhub C360/C280/C220 10-9

Section	Page
Table of contents	2
1 Introduction	7
1.1 Welcome	7
1.1.1 User's guides	7
1.1.2 User's Guide	8
1.2 Use conditions	8
1.3 Conventions used in this manual	9
1.3.1 Symbols used in this manual	9
To use this machine safely	9
Procedural instruction	9
Key symbols	10
1.3.2 Original and paper indications	10
Original and paper sizes	10
Original and paper indications	10
2 Overview	12
2.1 Overview of each function	12
2.1.1 Supported function table	12
2.1.2 Key layout after the function is expanded	12
2.1.3 Functions available with expanded functions	13
3 Assigning Application Keys	15
3.1 Overview	15
3.1.1 Key layout after the function is expanded	15
3.1.2 [Application Menu]	16
3.2 Customizing the application keys 1 and 2	17
3.2.1 [Application Key Settings]	17
4 Web Browser Function	20
4.1 Overview	20
4.1.1 Available operations with the Web Browser function	20
4.1.2 Specifications	21
Specifications for Web Browser	21
Restrictions on Flash Player	21
4.2 Displaying Web Browser	22
4.3 Configuring settings to enable use of the Web browser	23
4.3.1 Restricting the use of the Web browser in the MFP	23
[Web Browser Setting]	23
4.3.2 Restricting the use of Web browser for each user	24
[Function Permission]	24
4.3.3 Restricting the use of local contents	25
[Web browser contents access]	25
4.4 Basic operation	26
4.4.1 Screen components	26
4.4.2 Operating instructions	27
Operation using the Touch Panel	27
Operation using the Keypad	27
4.4.3 How to enter text	27
Entering text	27
4.4.4 Screen display mode	28
[Normal]	28
[Just-Fit Rendering]	28
[Smart-Fit Rendering]	28
4.4.5 Specifying speaker volume	28
4.5 Toolbar	29
4.5.1 Description of the toolbar	29
4.5.2 [Favorites] - [List]	30
List of favorites	30
4.5.3 [Favorites] - [Add]	30
4.5.4 [Address]	31
4.5.5 [History]	31
[Display History]	31
4.5.6 [Print]	32
4.5.7 [Menu]	32
4.6 Configuring the Web Browser settings	33
4.6.1 [Page Operation]	33
4.6.2 [Display]	33
4.6.3 [Manage windows]	34
4.6.4 [Settings]	34
4.7 Printing, displaying, or saving a document file	35
4.7.1 Printing a document file	35
4.7.2 Displaying a document file	36
4.7.3 Saving a document file	37
4.8 Uploading a document file	38
4.8.1 Restrictions	38
4.8.2 Uploading a scanned document file	38
4.8.3 Uploading a document file in a User Box	39
5 PageScope Web Connection (Web Browser Function)	42
5.1 Using PageScope Web Connection	42
5.1.1 Prior check	42
5.1.2 How to access	42
5.2 Screen components	43
5.3 Logging in and logging out	44
5.3.1 Login	44
5.3.2 Logout	44
5.4 Using the User Box function	45
5.4.1 Open User Box	45
[Open User Box]	45
[File List]	46
5.4.2 Document operations	47
Printing a document	47
Deleting a document	49
6 Image Panel	52
6.1 Overview	52
Features	52
6.2 Displaying the Image Panel	53
6.3 Operating Image Panel	54
6.3.1 Screen components	54
6.3.2 General operation	55
6.3.3 Reading a document	57
Scanning a document	57
Retrieving from User Box	58
Retrieving a document from an external memory	59
Using data saved in a cellular phone or PDA	60
6.3.4 Editing the document	61
[Preview]	61
[Document/Page] - [Edit Document]	61
[Document/Page] - [Combine Documents]	62
[Document/Page] - [Document Settings]	63
[Return to Scan Dest.]	63
6.3.5 Specifying a destination	64
Printing	64
Specifying destinations	65
Saving a document in an external memory	65
6.3.6 Checking the send tray	66
Send Tray	66
[Check TX Tray]	66
6.3.7 Sending data from a cellular phone or PDA	67
6.4 Registering a photo in the address book	68
6.4.1 Specifications of photo data	68
6.4.2 Registering photo data	69
6.5 Customizing Image Panel	71
6.5.1 Customizing the Read Data area	71
6.5.2 Customizing the Document Destination area	72
6.5.3 Deleting a registered shortcut icon	73
7 PDF Processing Function	75
7.1 Overview	75
Available operations with the PDF processing function	75
7.2 PDF document properties	76
7.3 Encrypting PDF document and adding digital signature	77
7.3.1 Password-based encryption	77
7.3.2 Digital ID-based encryption	78
7.4 Direct Print	80
8 Searchable PDF function	82
8.1 Overview	82
Precautions when creating searchable PDF files	82
Recognizable character size	82
8.2 Configuring the OCR operation setting	83
[OCR Operation Setting]	83
8.3 Configuring the searchable PDF setting	84
9 My Panel Function	86
9.1 Overview	86
9.1.1 Available operations with My Panel	86
Customizable items	86
Functions available by linking to the Web browser	86
Functions available with Image Panel	87
9.1.2 My Panel acquisition procedure	87
9.1.3 Restrictions on using the My Panel function	87
9.2 Displaying My Panel	88
9.2.1 Main Menu	88
9.2.2 Displaying Main Menu	88
9.3 Customizing My Panel	89
9.3.1 [My Panel Settings]	89
9.3.2 Displaying [My Panel Settings]	89
9.3.3 [Language Setting]	90
9.3.4 [Measurement Unit Settings]	90
9.3.5 [Copier Settings]	91
[Default Tab]	91
[Shortcut Key 1] - [Shortcut Key 2]	91
[Quick Settings 1] - [Quick Settings 4]	92
[Default Tab Density Settings]	92
9.3.6 [Scan/Fax Settings]	93
[Default Tab]	93
[Address Book Index Default]	94
[Shortcut Key 1] - [Shortcut Key 2]	94
[Default Address Book]	95
[Default Address Type]	95
9.3.7 [User Box Settings]	95
[Default Tab]	95
[Shortcut Key 1] - [Shortcut Key 2]	96
9.3.8 [Color Selection Settings]	96
9.3.9 [Main Menu Settings]	97
Main menu button	97
Registering a main menu button	97
9.3.10 [Initial Screen Settings]	98
10 My Address function	100
10.1 Overview	100
10.1.1 Classification of address books	100
Public address book	100
My Address Book	100
10.1.2 My Address Book acquisition procedure	101
10.1.3 Restrictions on using the My Address function	101
10.2 Registering and editing a destination	102
10.2.1 Address Book	102
10.2.2 Group	103
10.3 Copying destinations between address books	105
10.3.1 Copying destinations from the public address book to My Address Book	105
10.3.2 Copying destinations from My Address Book to the public address book	106
10.4 Using My Address Book when sending a document	107
10.4.1 Specifying destinations	107
10.4.2 Searching for destinations	107
11 Index	109
11.1 Index by item	109
A to W	109
11.2 Index by button	110

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bizhub C360/C280/C220

10-9

10.4

Using My Address Book when sending a document

10.4

Using My Address Book when sending a document

Use My Address Book to specify a destination when sending a document using the Scan/Fax functions, or

sending a document in a User Box.

10.4.1

Specifying destinations

When the My Address function is available, the following screen appears when specifying an address.

Addresses registered in My Address Book appears by address type. Select the desired destination.

To select an address registered in the public address book, press [Public].

10.4.2

Searching for destinations

If a desired address is not found, you can search for it. In the screen for specifying a destination, press

[Search].

To search for destinations based on the registered address type, press [Address Type].

To search for destinations based on the name and a part of registration contents, press [Detail Search].