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Managing events

UPC - 723755987418

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mobile PhoneTools - mobile PhoneTools features 4.5.6 Managing events 4.5.6.1 Scheduling a new event 1. From the Calendar interface: - in the Edit menu, select New > Event. - right-click in the Schedule window (central display area), then select Add an event from the popup menu. - click on the New icon in the toolbar. The New calendar event window appears. 2. In the Subject field, enter the name of the event you want to create. For example: Meeting with project managers. 3. Specify the Location of the event. For example: Santa Monica. 4. Indicate the Availability by selecting one of the options from the scrolling list: Free, In use or Temporary. 5. In the Duration section, specify the Start and End date and time for the event, or check the All day option. 6. Check the Reminder option if you want an alarm to remind you when the event is about to occur. 7. Check the Recurrence option to define the frequency with which the event takes place. The Appointment Recurrence window appears. 8. In the Description field you can enter unlimited additional comments about the event. 9. Click OK to save the event. The New calendar event window closes and the event appears in the schedule. The day of the event appears in bold in the Calendar window. 4.5.6.2 Modifying an event 1. From the Calendar interface, in the Schedule window (central display area), double-click the event. The Edit a calendar event window appears. 2. Make any changes required, as described above. 3. After editing the event, click OK to confirm and close the window. 4.5.6.3 Copying an event From the Calendar interface, in the Schedule window (central display area), select the event you want to copy then: 1. In the Edit menu, select Copy. 2. In the Edit menu, select Paste. A copy of the event is added to the event list. 51

Section	Page
Chapter 1: Introduction	9
1.1 Copyrights	9
1.2 Trademarks	9
1.3 Statement	9
1.4 Screen Shots	9
1.5 Minimum system requirements	10
1.6 Contacts	11
1.6.1 Corporate Headquarters	11
1.6.2 Sales	11
1.6.3 Technical support	11
1.6.3.1 Web sites	11
1.6.3.2 Telephone number and e-mail address	11
1.6.3.3 Updates on documentation and comments	11
1.7 Live Update	12
Chapter 2: Getting started	13
2.1 Installing/Uninstalling mobile PhoneTools	13
2.1.1 Installing mobile PhoneTools	13
2.1.1.1 Starting the installation	13
2.1.1.2 Installation Wizard	13
2.1.1.3 Online registration	14
2.1.1.4 Choosing a user profile	15
2.1.2 Installing the mobile phone	15
2.1.2.1 Mobile Phone Connection Instructions: USB Cable and Infrared	16
2.1.2.2 Bluetooth connection using the Bluetooth Wizard	17
2.1.2.2.1 What is Bluetooth?	17
2.1.2.2.2 Bluetooth wizard overview	17
2.1.3 Uninstalling mobile PhoneTools	18
2.2 mobile PhoneTools main window	19
2.2.1 Function Panel	20
Chapter 3: Basic Configuration	21
3.1 Setup an Internet connection	21
3.1.1 Connection wizard	21
3.1.1.1 Launch Internet Browser automatically	22
3.2 Setting up e-mail	22
3.2.1 Importing an existing e-mail account	22
3.2.2 Creating a new e-mail account	23
3.2.2.1 Advanced Setup	23
3.2.2.2 Mailbox management	23
3.2.2.3 Signature management	24
3.3 Synchronization Wizard	24
3.3.1 Backing up Phone data	24
3.3.2 Deleting Phone data	25
3.3.3 Restoring Phone data	25
3.3.4 Synchronizing using the Wizard	26
Chapter 4: mobile PhoneTools features	28
4.1 mobile PhoneTools interface	28
4.1.1 Making a Call with mobile PhoneTools	28
4.1.1.1 Using the dialer	28
4.1.1.2 Calling from the phonebook	28
4.1.1.3 Redialing a phone number	28
4.1.2 Receiving a Call with mobile PhoneTools	29
4.1.2.1 Caller id screening	29
4.1.2.2 Pick up a call	29
4.1.2.3 Hang up a call	29
4.2 Transmission and Reception logs	29
4.2.1 Viewing the logbook	29
4.2.2 Printing the logbook	30
4.2.3 Clearing logbook entries	30
4.2.4 Archiving logbook entries	30
4.3 Internet Connection	31
4.3.1 New Connection	31
4.3.2 Connection properties	32
4.3.2.1 High-speed connection (GPRS and 1xRTT type)	32
4.3.2.2 Standard connection (GSM-Data and CDMA type)	35
4.3.3 Connection logs	36
4.3.3.2 Filtering logs	37
4.3.3.2.1 Display entries by date	37
4.3.3.2.2 Display entries by connection	37
4.3.3.3 Deleting logs	37
4.3.3.4 Exporting logs	37
4.4 Phonebook	38
4.4.1 Overview	38
4.4.2 Accessing the Phonebook	38
4.4.3 Phonebook Supported Formats	38
4.4.4 Phonebook Standard View	39
4.4.4.1 Creating and managing phonebooks	39
4.4.4.1.1 Create a phonebook	39
4.4.4.1.2 Open a phonebook	39
4.4.4.1.3 Delete a phonebook	40
4.4.4.1.4 Change the description of a phonebook	41
4.4.4.1.5 Match fields between an external phonebook and the application phonebook	41
4.4.4.2 Creating and managing phonebook records	42
4.4.4.2.1 Creating a record	42
4.4.4.2.2 Changing an existing record	42
4.4.4.2.3 Deleting a record	42
4.4.4.2.4 Printing a record	42
4.4.4.2.5 Searching for a record	43
4.4.4.3 Creating Groups of correspondents	44
4.4.4.3.1 Creating a Group	44
4.4.4.3.2 Renaming a Group	44
4.4.4.3.3 Deleting a Group	44
4.4.4.4 Setup Phonebook preferences	44
4.4.5 Phonebook Synchronization view	45
4.4.5.1 Contacts in computer view	46
4.4.5.2 Contacts in phone view	46
4.4.1 Importing records	47
4.4.1.1 Importing from an external file	47
4.4.1.2 Importing text files with delimiters	47
4.4.1.3 Importing from Outlook, Exchange, or Lotus Notes	47
4.4.1.4 Importing from a vCard file	48
4.4.2 Exporting records	48
4.4.2.1 Exporting to an external file	48
4.4.2.2 Exporting text files with delimiters	48
4.4.2.3 Exporting to Outlook, Exchange, or Lotus Notes	49
4.4.3 Synchronizing	49
4.4.4 Limitations	49
4.5 Calendar	50
4.5.1 Overview	50
4.5.1 Accessing the Calendar	50
4.5.2 Calendar supported formats	50
4.5.3 Creating a calendar	50
4.5.4 Calendar options	50
4.5.4.1 Access the Options window	51
4.5.4.2 Modify the period displayed	51
4.5.5 Modifying the calendar display	51
4.5.5.1 Changing the period displayed in the Calendar	51
4.5.5.2 Showing and hiding windows	51
4.5.5.3 Show toolbars	51
4.5.6 Managing events	52
4.5.6.1 Scheduling a new event	52
4.5.6.2 Modifying an event	52
4.5.6.3 Copying an event	52
4.5.6.4 Searching for an event	53
4.5.6.5 Deleting an event	53
4.5.7 Synchronizing	53
4.5.8 Limitations	53
4.6 Tasks	53
4.6.1 Overview	53
4.6.2 Managing Tasks	54
4.6.2.1 Creating Tasks	54
4.6.2.2 Modifying Tasks	54
4.6.2.3 Deleting Tasks	54
4.6.3 Synchronizing	54
4.6.4 Limitations	55
4.7 Synchronization	55
4.7.1 Overview	55
4.7.2 Synchronization Options	55
4.7.2.1 General Panel	55
4.7.2.2 Synchronization folder	56
4.7.2.3 Filter	57
4.7.2.4 Add Entry	58
4.7.2.5 Telephone field identification	58
4.7.2.6 Priorities	59
4.7.2.7 Mapping	60
4.7.2.8 AutoSync	61
4.7.3 Synchronization Wizard	62
4.7.4 Synchronization status report	62
4.8 User Profiles	63
4.8.1 Overview	63
4.8.2 Setting a new profile	63
4.8.3 Associate a phone with an existing profile	63
4.8.4 Defining a default user profile	63
4.9 E-mail	64
4.9.1 Overview	64
4.9.2 Sending an e-mail	64
4.9.2.1 Preparing an e-mail message	64
4.9.2.2 Attaching documents to an e-mail message	64
4.9.2.3 Defining a priority	65
4.9.2.4 Deferring a transmission	65
4.9.3 Receiving an e-mail	66
4.9.3.1 Receiving E-mail	66
4.9.3.1 Viewing an e-mail	66
4.9.3.2 Replying to an e-mail	67
4.9.3.3 Forwarding an e-mail	67
4.10 Text messaging (SMS and EMS)	67
4.10.1 Overview	67
4.10.2 Sending a Text Message	68
4.10.2.1 Configuration	68
4.10.2.1.1 Setting up the messaging function	68
4.10.2.2 Preparing a Text Message	69
4.10.2.2.1 SMS	69
4.10.2.2.2 EMS	69
4.10.2.3 Importing a Text Message	69
4.10.2.4 Previewing a Text Message	70
4.10.2.5 Deferring a transmission	70
4.10.3 Receiving an SMS or EMS	70
4.11 Multimedia Studio	71
4.11.1 Mobile Explorer	72
4.11.1.1 Transferring to phone	72
4.11.2 Image Studio module	73
4.11.2.1 Overview	73
4.11.2.2 Viewing an image	74
4.11.2.3 Editing an image	74
4.11.2.4 Saving an image	74
4.11.3 Melody Studio module	75
4.11.3.1 Overview	75
4.11.3.2 Playing a Melody	76
4.11.3.3 Select a musical extract	76
4.11.3.4 Saving a musical extract	76
4.11.4 MMS Studio module	77
4.11.4.1 Overview	77
4.11.4.2 Preparing an MMS	77
4.11.4.3 Using the Composer	78
4.11.4.4 Previewing an MMS	79
4.11.4.5 Saving an MMS	79
4.11.4.6 Sending to recipient	79
4.11.5 Video Studio module	80
4.11.5.1 Overview	80
4.11.5.2 Importing a video clip file	83
4.11.5.3 Editing video clip	83
4.11.5.4 Adding/editing text	84
4.11.5.5 Adding/editing sound	85
4.11.5.6 Save a movie	87
4.11.5.7 Transfer a movie	87
4.12 Inbox and Outbox	88
4.12.1 Overview	88
4.12.2 Inbox and Outbox folder	88
4.12.2.1 Inbox Folder	88
4.12.2.1.1 Creating a new Mailbox	88
4.12.2.1.2 Renaming a Mailbox	88
4.12.2.1.3 Deleting a Mailbox	89
4.12.2.2 Outbox folder	89
4.12.2.3 Pending e-mail folder	89
4.12.2.4 Finished transmissions folder	89
4.12.2.5 Failed transmissions folder	89
4.12.3 Managing Sent/Received messages	89
4.12.3.1 Viewing messages	89
4.12.3.2 Printing messages	90
4.12.3.3 Saving messages	90
4.12.3.4 Changing messages status	90
4.12.3.5 Deleting messages	90
4.12.3.6 Modifying a pending transmission	90
4.12.3.7 Reactivating messages	91
4.12.3.8 Deactivating messages	91
4.12.3.9 Retrieving SMS (or EMS) messages	91
4.12.3.10 Forwarding messages	91
4.12.3.11 Replying to messages	91
Chapter 5: Advanced Configuration	92
5.1 General Setup	92
5.1.1 Customize Tab: User Settings	92
5.1.2 Communication Tab	93
5.1.2.1 Modem settings	93
5.1.2.2 Communication functions	93
5.1.3 Location Tab: Dialing properties	94
5.1.4 E-Mail Tab	95
5.1.4.1 Add an e-mail account	95
5.1.4.2 Delete an e-mail account	95
5.1.4.3 Sending account: Default account	96
5.1.4.4 Advanced Setup …	96
5.1.4.4.1 General tab	96
5.1.4.4.2 Transmission tab	98
5.1.4.4.3 Reception tab	98
5.1.4.5 Mailbox management	99
5.1.4.5.1 Overview	99
5.1.4.5.1 Creating a new Mailbox	99
5.1.4.5.2 Renaming a Mailbox	99
5.1.4.5.3 Deleting a Mailbox	100
5.1.4.6 Signature management…	100
5.1.4.6.1 Overview	100
5.1.4.6.2 Create a new signature	100
5.1.4.6.3 Automatically adding a signature at the end of an e-mail	101
5.1.4.6.4 Deleting or modifying a signature	101
5.1.5 Telephone Tab	101
5.1.5.1 Ringer: Ring tone options	101
5.1.5.2 Number presentation: Outgoing Caller ID	102
5.1.6 Internet Tab	102

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mobile PhoneTools - mobile PhoneTools features

4.5.6 Managing events

4.5.6.1

Scheduling a new event

1. From the Calendar interface:

- in the

Edit

menu, select

New > Event

- right-click in the

Schedule

window (central display area), then select

Add an

event

from the popup menu.

- click on the

New

icon

in the toolbar.

The

New

calendar event window appears.

2. In the

Subject

field, enter the name of the event you want to create. For example: Meet-

ing with project managers.

3. Specify the

Location

of the event. For example: Santa Monica.

4. Indicate the

Availability

by selecting one of the options from the scrolling list:

Free

use

Temporary

5. In the

Duration

section, specify the

Start

and

End

date and time for the event, or check

the

All day

option.

6. Check the

Reminder

option if you want an alarm to remind you when the event is about

to occur.

7. Check the

Recurrence

option to define the frequency with which the event takes place.

The

Appointment Recurrence

window appears.

8. In the

Description

field you can enter unlimited additional comments about the event.

9. Click

to save the event.

The

New

calendar event window closes and the event appears in the schedule. The day

of the event appears in bold in the

Calendar

window.

4.5.6.2

Modifying an event

1. From the Calendar interface, in the

Schedule

window (central display area), double-click

the event.

The

Edit a calendar event

window appears.

2. Make any changes required, as described above.

3. After editing the event, click

to confirm and close the window.

4.5.6.3

Copying an event

From the Calendar interface, in the

Schedule

window (central display area), select the event

you want to copy then:

1. In the

Edit

menu, select

Copy

2. In the

Edit

menu, select

Paste

A copy of the event is added to the event list.