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Motorola 98741H User Guide - Page 54

Managing Tasks, 6.3 Synchronizing

UPC - 723755987418

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mobile PhoneTools - mobile PhoneTools features 4.6.2 Managing Tasks 4.6.2.1 Creating Tasks 1. From the Calendar interface, - in the Edit menu, select New then Task. - right-click in the display area of the Tasks window, then select Add task from the popup menu. - select Task from the scrolling list to the right of the New/Edit icon. The Add task window appears. 2. In the Subject field, enter the name of the task you want to create. For example: Deliver the monthly report. 3. Indicate the Status by selecting one of the options from the scrolling list: In progress, Not started, or Finished. % Complete is displayed according to the selected status. 4. In the Duration section, enter the Start and End date and time for performing the task. 5. Check the Urgent and/or Private options so that a mark will appear next to the task. 6. Check the Recurrence option to define the frequency with which the task takes place. The Appointment Recurrence window appears. 7. In the Description field you can enter unlimited additional comments about the task. 8. Click OK to save the task. The Add task window closes and the task is added to the Tasks window. The day of the task appears in bold in the Calendar window. 4.6.2.2 Modifying Tasks 1. From the Calendar interface, in the Tasks window, double-click on a task or select it then right-click and choose Edit task from the popup menu. The Edit task window appears. 2. Make the required changes, as described above. 3. Click OK to confirm and close the window. 4.6.2.3 Deleting Tasks 1. From the Calendar interface, Tasks window, select the task you want to delete then: - right-click and select the Delete task option from the popup menu - in the Edit menu, select the Delete option - click on the Delete icon 2. Confirm the task deletion and it will be removed from the Tasks window. 4.6.3 Synchronizing Refer to Synchronization, page 54 53

Section	Page
Chapter 1: Introduction	9
1.1 Copyrights	9
1.2 Trademarks	9
1.3 Statement	9
1.4 Screen Shots	9
1.5 Minimum system requirements	10
1.6 Contacts	11
1.6.1 Corporate Headquarters	11
1.6.2 Sales	11
1.6.3 Technical support	11
1.6.3.1 Web sites	11
1.6.3.2 Telephone number and e-mail address	11
1.6.3.3 Updates on documentation and comments	11
1.7 Live Update	12
Chapter 2: Getting started	13
2.1 Installing/Uninstalling mobile PhoneTools	13
2.1.1 Installing mobile PhoneTools	13
2.1.1.1 Starting the installation	13
2.1.1.2 Installation Wizard	13
2.1.1.3 Online registration	14
2.1.1.4 Choosing a user profile	15
2.1.2 Installing the mobile phone	15
2.1.2.1 Mobile Phone Connection Instructions: USB Cable and Infrared	16
2.1.2.2 Bluetooth connection using the Bluetooth Wizard	17
2.1.2.2.1 What is Bluetooth?	17
2.1.2.2.2 Bluetooth wizard overview	17
2.1.3 Uninstalling mobile PhoneTools	18
2.2 mobile PhoneTools main window	19
2.2.1 Function Panel	20
Chapter 3: Basic Configuration	21
3.1 Setup an Internet connection	21
3.1.1 Connection wizard	21
3.1.1.1 Launch Internet Browser automatically	22
3.2 Setting up e-mail	22
3.2.1 Importing an existing e-mail account	22
3.2.2 Creating a new e-mail account	23
3.2.2.1 Advanced Setup	23
3.2.2.2 Mailbox management	23
3.2.2.3 Signature management	24
3.3 Synchronization Wizard	24
3.3.1 Backing up Phone data	24
3.3.2 Deleting Phone data	25
3.3.3 Restoring Phone data	25
3.3.4 Synchronizing using the Wizard	26
Chapter 4: mobile PhoneTools features	28
4.1 mobile PhoneTools interface	28
4.1.1 Making a Call with mobile PhoneTools	28
4.1.1.1 Using the dialer	28
4.1.1.2 Calling from the phonebook	28
4.1.1.3 Redialing a phone number	28
4.1.2 Receiving a Call with mobile PhoneTools	29
4.1.2.1 Caller id screening	29
4.1.2.2 Pick up a call	29
4.1.2.3 Hang up a call	29
4.2 Transmission and Reception logs	29
4.2.1 Viewing the logbook	29
4.2.2 Printing the logbook	30
4.2.3 Clearing logbook entries	30
4.2.4 Archiving logbook entries	30
4.3 Internet Connection	31
4.3.1 New Connection	31
4.3.2 Connection properties	32
4.3.2.1 High-speed connection (GPRS and 1xRTT type)	32
4.3.2.2 Standard connection (GSM-Data and CDMA type)	35
4.3.3 Connection logs	36
4.3.3.2 Filtering logs	37
4.3.3.2.1 Display entries by date	37
4.3.3.2.2 Display entries by connection	37
4.3.3.3 Deleting logs	37
4.3.3.4 Exporting logs	37
4.4 Phonebook	38
4.4.1 Overview	38
4.4.2 Accessing the Phonebook	38
4.4.3 Phonebook Supported Formats	38
4.4.4 Phonebook Standard View	39
4.4.4.1 Creating and managing phonebooks	39
4.4.4.1.1 Create a phonebook	39
4.4.4.1.2 Open a phonebook	39
4.4.4.1.3 Delete a phonebook	40
4.4.4.1.4 Change the description of a phonebook	41
4.4.4.1.5 Match fields between an external phonebook and the application phonebook	41
4.4.4.2 Creating and managing phonebook records	42
4.4.4.2.1 Creating a record	42
4.4.4.2.2 Changing an existing record	42
4.4.4.2.3 Deleting a record	42
4.4.4.2.4 Printing a record	42
4.4.4.2.5 Searching for a record	43
4.4.4.3 Creating Groups of correspondents	44
4.4.4.3.1 Creating a Group	44
4.4.4.3.2 Renaming a Group	44
4.4.4.3.3 Deleting a Group	44
4.4.4.4 Setup Phonebook preferences	44
4.4.5 Phonebook Synchronization view	45
4.4.5.1 Contacts in computer view	46
4.4.5.2 Contacts in phone view	46
4.4.1 Importing records	47
4.4.1.1 Importing from an external file	47
4.4.1.2 Importing text files with delimiters	47
4.4.1.3 Importing from Outlook, Exchange, or Lotus Notes	47
4.4.1.4 Importing from a vCard file	48
4.4.2 Exporting records	48
4.4.2.1 Exporting to an external file	48
4.4.2.2 Exporting text files with delimiters	48
4.4.2.3 Exporting to Outlook, Exchange, or Lotus Notes	49
4.4.3 Synchronizing	49
4.4.4 Limitations	49
4.5 Calendar	50
4.5.1 Overview	50
4.5.1 Accessing the Calendar	50
4.5.2 Calendar supported formats	50
4.5.3 Creating a calendar	50
4.5.4 Calendar options	50
4.5.4.1 Access the Options window	51
4.5.4.2 Modify the period displayed	51
4.5.5 Modifying the calendar display	51
4.5.5.1 Changing the period displayed in the Calendar	51
4.5.5.2 Showing and hiding windows	51
4.5.5.3 Show toolbars	51
4.5.6 Managing events	52
4.5.6.1 Scheduling a new event	52
4.5.6.2 Modifying an event	52
4.5.6.3 Copying an event	52
4.5.6.4 Searching for an event	53
4.5.6.5 Deleting an event	53
4.5.7 Synchronizing	53
4.5.8 Limitations	53
4.6 Tasks	53
4.6.1 Overview	53
4.6.2 Managing Tasks	54
4.6.2.1 Creating Tasks	54
4.6.2.2 Modifying Tasks	54
4.6.2.3 Deleting Tasks	54
4.6.3 Synchronizing	54
4.6.4 Limitations	55
4.7 Synchronization	55
4.7.1 Overview	55
4.7.2 Synchronization Options	55
4.7.2.1 General Panel	55
4.7.2.2 Synchronization folder	56
4.7.2.3 Filter	57
4.7.2.4 Add Entry	58
4.7.2.5 Telephone field identification	58
4.7.2.6 Priorities	59
4.7.2.7 Mapping	60
4.7.2.8 AutoSync	61
4.7.3 Synchronization Wizard	62
4.7.4 Synchronization status report	62
4.8 User Profiles	63
4.8.1 Overview	63
4.8.2 Setting a new profile	63
4.8.3 Associate a phone with an existing profile	63
4.8.4 Defining a default user profile	63
4.9 E-mail	64
4.9.1 Overview	64
4.9.2 Sending an e-mail	64
4.9.2.1 Preparing an e-mail message	64
4.9.2.2 Attaching documents to an e-mail message	64
4.9.2.3 Defining a priority	65
4.9.2.4 Deferring a transmission	65
4.9.3 Receiving an e-mail	66
4.9.3.1 Receiving E-mail	66
4.9.3.1 Viewing an e-mail	66
4.9.3.2 Replying to an e-mail	67
4.9.3.3 Forwarding an e-mail	67
4.10 Text messaging (SMS and EMS)	67
4.10.1 Overview	67
4.10.2 Sending a Text Message	68
4.10.2.1 Configuration	68
4.10.2.1.1 Setting up the messaging function	68
4.10.2.2 Preparing a Text Message	69
4.10.2.2.1 SMS	69
4.10.2.2.2 EMS	69
4.10.2.3 Importing a Text Message	69
4.10.2.4 Previewing a Text Message	70
4.10.2.5 Deferring a transmission	70
4.10.3 Receiving an SMS or EMS	70
4.11 Multimedia Studio	71
4.11.1 Mobile Explorer	72
4.11.1.1 Transferring to phone	72
4.11.2 Image Studio module	73
4.11.2.1 Overview	73
4.11.2.2 Viewing an image	74
4.11.2.3 Editing an image	74
4.11.2.4 Saving an image	74
4.11.3 Melody Studio module	75
4.11.3.1 Overview	75
4.11.3.2 Playing a Melody	76
4.11.3.3 Select a musical extract	76
4.11.3.4 Saving a musical extract	76
4.11.4 MMS Studio module	77
4.11.4.1 Overview	77
4.11.4.2 Preparing an MMS	77
4.11.4.3 Using the Composer	78
4.11.4.4 Previewing an MMS	79
4.11.4.5 Saving an MMS	79
4.11.4.6 Sending to recipient	79
4.11.5 Video Studio module	80
4.11.5.1 Overview	80
4.11.5.2 Importing a video clip file	83
4.11.5.3 Editing video clip	83
4.11.5.4 Adding/editing text	84
4.11.5.5 Adding/editing sound	85
4.11.5.6 Save a movie	87
4.11.5.7 Transfer a movie	87
4.12 Inbox and Outbox	88
4.12.1 Overview	88
4.12.2 Inbox and Outbox folder	88
4.12.2.1 Inbox Folder	88
4.12.2.1.1 Creating a new Mailbox	88
4.12.2.1.2 Renaming a Mailbox	88
4.12.2.1.3 Deleting a Mailbox	89
4.12.2.2 Outbox folder	89
4.12.2.3 Pending e-mail folder	89
4.12.2.4 Finished transmissions folder	89
4.12.2.5 Failed transmissions folder	89
4.12.3 Managing Sent/Received messages	89
4.12.3.1 Viewing messages	89
4.12.3.2 Printing messages	90
4.12.3.3 Saving messages	90
4.12.3.4 Changing messages status	90
4.12.3.5 Deleting messages	90
4.12.3.6 Modifying a pending transmission	90
4.12.3.7 Reactivating messages	91
4.12.3.8 Deactivating messages	91
4.12.3.9 Retrieving SMS (or EMS) messages	91
4.12.3.10 Forwarding messages	91
4.12.3.11 Replying to messages	91
Chapter 5: Advanced Configuration	92
5.1 General Setup	92
5.1.1 Customize Tab: User Settings	92
5.1.2 Communication Tab	93
5.1.2.1 Modem settings	93
5.1.2.2 Communication functions	93
5.1.3 Location Tab: Dialing properties	94
5.1.4 E-Mail Tab	95
5.1.4.1 Add an e-mail account	95
5.1.4.2 Delete an e-mail account	95
5.1.4.3 Sending account: Default account	96
5.1.4.4 Advanced Setup …	96
5.1.4.4.1 General tab	96
5.1.4.4.2 Transmission tab	98
5.1.4.4.3 Reception tab	98
5.1.4.5 Mailbox management	99
5.1.4.5.1 Overview	99
5.1.4.5.1 Creating a new Mailbox	99
5.1.4.5.2 Renaming a Mailbox	99
5.1.4.5.3 Deleting a Mailbox	100
5.1.4.6 Signature management…	100
5.1.4.6.1 Overview	100
5.1.4.6.2 Create a new signature	100
5.1.4.6.3 Automatically adding a signature at the end of an e-mail	101
5.1.4.6.4 Deleting or modifying a signature	101
5.1.5 Telephone Tab	101
5.1.5.1 Ringer: Ring tone options	101
5.1.5.2 Number presentation: Outgoing Caller ID	102
5.1.6 Internet Tab	102

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mobile PhoneTools - mobile PhoneTools features

4.6.2 Managing Tasks

4.6.2.1

Creating Tasks

1. From the Calendar interface,

- in the

Edit

menu, select

New

then

Task

- right-click in the display area of the

Tasks

window, then select

Add task

from

the popup menu.

- select

Task

from the scrolling list to the right of the

New/Edit

icon.

The

Add task

window appears.

2. In the

Subject

field, enter the name of the task you want to create.

For example: Deliver the monthly report.

3. Indicate the

Status

by selecting one of the options from the scrolling list:

In progress

Not started

, or

Finished

% Complete

is displayed according to the selected status.

4. In the

Duration

section, enter the

Start

and

End

date and time for performing the task.

5. Check the

Urgent

and/or

Private

options so that a mark will appear next to the task.

6. Check the

Recurrence

option to define the frequency with which the task takes place.

The

Appointment Recurrence

window appears.

7. In the

Description

field you can enter unlimited additional comments about the task.

8. Click

to save the task. The

Add task

window closes and the task is added to the

Tasks

window. The day of the task appears in bold in the

Calendar

window.

4.6.2.2

Modifying Tasks

1. From the Calendar interface, in the

Tasks

window, double-click on a task or select it then

right-click and choose

Edit task

from the popup menu.

The

Edit task

window appears.

2. Make the required changes, as described above.

3. Click

to confirm and close the window.

4.6.2.3

Deleting Tasks

1. From the Calendar interface,

Tasks

window, select the task you want to delete then:

- right-click and select the

Delete

task

option from the popup menu

- in the

Edit

menu, select the

Delete

option

- click on the

Delete

icon

2. Confirm the task deletion and it will be removed from the

Tasks

window.

4.6.3 Synchronizing

Refer to

Synchronization,

page 54