Vtech 5105 User Manual - Page 27

About Mailboxes, About Announcements, Record Your Announcement, Answering System Operation

Get Vtech 5105 PDF manuals and user guides View all Vtech 5105 manuals
Add to My Manuals
Save this manual to your list of manuals

Page 27 highlights

Answering System Operation About Mailboxes This answering system has three voice mailboxes. Callers using a touch tone phone can select the mailbox in which their messages will be recorded by pressing 1, 2, or 3 while the system plays the outgoing announcement. Otherwise, messages will be recorded in Mailbox 1. About Announcements • You can record two different announcements ---- one for normal answering and one for when you've set the system to play the announcement only. • Use normal answering when you want the system to record callers' messages. Use Announce only when you want to give information to callers without accepting messages. • If you choose not to record an announcement, the system answers with a pre-recorded announcement. • The normal answering pre-recorded announcement says: "Hello. I'm unable to answer your call right now. Please leave your name, number and a message after the tone." The Announce Only pre-recorded announcement says: "Hello, I'm unable to answer your call right now. Please call again. Thanks you." • By setting Announce Only to On or Off, you decide which announcement your callers will hear when the system answers a call (the system comes set for normal answering, with Announce Only turned off). See Set Announce Only on page 29 to change your announcement selection. Record Your Announcement NOTE: If you have assigned different mailboxes to different people, be sure to tell callers in your announcement to press 1, 2, or 3 to leave a message in the appropriate mailbox. Remember to leave a few seconds blank at the end of your recorded announcement to allow callers time to select a mailbox. An example of an announcement: "Thank you for calling. To leave a message for Bob, press 1 now; to leave a message for Sue, press 2 now; to leave a message for Elmo, press 3 now; or, wait for the beep and leave your message." The system will record your announcement for the currently selected answer mode (normal or Announce Only). To confirm or change the answer mode, follow the directions under Answering System Feature Setup and Feature Summary on pages 28 and 29. Answering System Operation 1 With the system set for the desired answer mode (normal or Announce Only) press MENU until you hear "Set Outgoing Message." 2 Press REC/MEMO. After you hear "Now recording" followed by a beep, speak toward the base to record an announcement up to 90 seconds long. 27 91-005358-050-000 v2656.pmd 27 8/5/2004, 4:51 PM

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10
  • 11
  • 12
  • 13
  • 14
  • 15
  • 16
  • 17
  • 18
  • 19
  • 20
  • 21
  • 22
  • 23
  • 24
  • 25
  • 26
  • 27
  • 28
  • 29
  • 30
  • 31
  • 32
  • 33
  • 34
  • 35
  • 36
  • 37
  • 38
  • 39
  • 40
  • 41
  • 42
  • 43
  • 44
  • 45
  • 46
  • 47
27
About Mailboxes
This answering system has three voice mailboxes. Callers using a touch tone
phone can select the mailbox in which their messages will be recorded by
pressing 1, 2, or 3 while the system plays the outgoing announcement. Otherwise,
messages will be recorded in Mailbox
1
.
About Announcements
•
You can record two different announcements ---- one for normal answering and one
for when you've set the system to play the announcement only.
•
Use normal answering when you want the system to record callers' messages.
Use Announce only when you want to give information to callers without accepting
messages.
•
If you choose not to record an announcement, the system answers with a
pre-recorded announcement.
•
The normal answering pre-recorded announcement says:
"Hello.
I'm unable to
answer your call right now. Please leave your name, number and a message
after the tone."
The Announce Only pre-recorded announcement says:
"Hello,
I'm unable to answer your call right now. Please call again. Thanks you."
•
By setting Announce Only to On or Off, you decide which announcement
your callers will hear when the system answers a call (the system comes set
for normal answering, with Announce Only turned off). See
Set Announce
Only
on page 29 to change your announcement selection.
Record Your Announcement
NOTE:
If you have assigned different mailboxes to different people, be sure to
tell callers in your announcement to press 1, 2, or 3 to leave a message in
the appropriate mailbox. Remember to leave a few seconds blank at the
end of your recorded announcement to allow callers time to select a
mailbox. An example of an announcement:
"Thank you for calling. To leave a message for Bob, press
1
now; to leave a
message for Sue, press
2
now; to leave a message for Elmo, press
3
now; or,
wait for the beep and leave your message."
The system will record your announcement for the currently selected answer
mode
(normal or Announce Only). To confirm or change the answer mode, follow
the directions under
Answering System Feature Setup
and
Feature Summary
on pages
28
and
29
.
1
With the system set for the desired answer mode (normal or Announce
Only) press
MENU
until you hear "Set Outgoing Message."
2
Press
REC/MEMO
. After you hear "Now recording" followed by a beep,
speak toward the base to record an announcement up to 90 seconds long.
Answering System Operation
Answering System Operation
91-005358-050-000 v2656.pmd
8/5/2004, 4:51 PM
27