Xerox 3210/N User Guide - Page 45

2. Click the Add Device button or double-click the Add Device icon. 3. Click Next. 4. Select Browse for a scanner. (recommended), or select Connect to this scanner. and enter the IP address of your machine. 5. Click Next. A list of the scanners on your network appears. 6. Select your machine from the list and enter a name, user ID, and PIN (Personal Identification Number) for the machine. • For the scanner name, the model name of your machine is automatically entered, but can be changed. • You can enter an ID of up to 8 characters. The first character must be a letter. • The PIN must be 4 digits. 7. Click Next. 8. Click Finish. Your machine is added to the Network Scan program and you can now scan images through the network. • You can change the scanner properties of your machine and the scan settings from the Xerox Network Scan Manager window. Click Properties and set the options in each tab. Registering authorized users To send an email, you need to register authorized users using CentreWare IS. You can add up to 2000 users. You can setup authorized users to access scan to e-mail. You need to register authorized users using CentreWare IS. 1. Enter your machine's IP address as the URL in a browser and click Go to access the web site of your machine. The IP address can be found on the control panel. Press the Menu button > System Setup > Report > Network Info.. 2. Click Properties > E-mail > User Authentication 3. Enable User Authentication. Check the Enable Auth User box. 4. Check the Enable Guest Account box to allow guest access. If this option is enabled, then enter a Guest Login Name and a Guest Password from 4-10 digits that can be used by the guest account to access the feature. 5. Click the Add button to add new accounts. 6. Enter a User Name, a Auth ID, Password and Email address for each account desired. Your machine can hold up to 2000 accounts. From the control panel on your machine, verify the user correctly registered. 1. Press Scan/Email . 2. Press the left/right arrow until Scan to Email appears on the bottom line of the display and press OK. 3. The machine will prompt for a Login. Enter a valid My login ID, Password, and Destination Email. 4. The machine will open the email service. If an invalid set of credentials was entered the WorkCentre will return to Scan to Email. Setting up an e-mail account To scan and send an image as an email attachment, you need to set up network parameters using CentreWare IS. 1. Enter your machine's IP address as the URL in a browser and click Go to access the web site of your machine. 2. Click Properties, Protocol and SMTP Server. 44 _Scanning 3. Select IP Address or Host Name. 4. Enter the IP address in dotted decimal notation or as a host name. 5. Enter the server port number, from 1 to 65535. The default port number is 25. 6. Put a check mark in SMTP Requires Authentication to require authentication. 7. Enter the SMTP server login name and password. Scanning to a network client Network client allows you to remotely scan an original from your networkconnected machine to your computer in JPEG, TIFF, or PDF file format. Scanning 1. Make sure that your machine and the computer are connected to a network and Network Scan is running on the computer. 2. Load originals face up into the ADF, or place a single original face down on the scanner glass. For details about loading an original, see page 32. 3. Press Scan/Email . 4. Press the left/right arrow until Network Scan appears on the bottom line of the display and press OK. 5. Enter the ID you have set in the Xerox Network Scan Manager window and press OK. 6. Enter the PIN you have set in the Xerox Network Scan Manager window and press OK. 7. If the scan destination is folder type, press the left/right arrow until the scan setting option you want appears and press OK. Or, press Start to immediately start scanning using the default settings. • Resolution: Sets the image resolution. • Scan Color: Sets the color mode. • Scan Format: Sets the file format in which the image is to be saved. If you select TIFF or PDF, you can select to scan multiple pages. • Scan Size: Sets the image size. If the scan destination is application type, go to the step 11. 8. Press the left/right arrow until the desired status appears and press OK. 9. Press Start to start scanning. Your machine begins scanning the original to the computer where the program is running. Scanning to Email You can scan and send an image as an email attachment. You first need to set up your email account in CentreWare IS. See page 44. Before scanning, you can set the scan options for your scan job. See page 45. 1. Make sure that your machine is connected to a network. 2. Load originals face up into the ADF, or place a single original face down on the scanner glass. For details about loading an original, see page 32. 3. Press Scan/Email . 4. Press the left/right arrow until Scan to Email appears on the bottom line of the display and press OK. 5. Enter the recipient's email address and press OK. If you have set up Address Book, you can use a speed button or a speed email or group email number to retrieve an address from memory. See page 45.