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Aastra 5370ip User Manual Aastra 5370/5370ip (Office 70/Office 70ip) - Page 70

Storing a Team Partner under a Key- team key, Ringing, Melody, Speed, Answer

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Personalizing Your Phone ■ Storing a Team Partner under a Key- team key Together with other members you wish to organise yourself into a team so that on the one hand you can always be reached as a team and, on the other, to ensure mutual substitution. You can configure a configurable key as a Team key and then assign it to a team partner. One team key is configured for each team member, allowing you: • to call one another with a single keystroke; • to answer an incoming call for another team member with a single keystroke; • and to select whether the flashing team key should be complemented by a ringing tone whenever a team partner is called. You can configure a ringing delay for the ringing tone; • to choose between answering directly using automatic hands-free operation, picking up the handset, and pressing the Team key. The following audio settings are possible: Ringing, Melody, Speed, Answer. Notes: • A team key can only be allocated to a configurable key. • To find out how to use a Team key, refer to the Chapter "Using the Team Key", page 49. Team key Press the configurable key and hold it down for a moment. ➯ Display shows choice of key types. Scroll to Team key and press the Select Foxkey. Answer Entering or editing phone number. If the user is stored in the system, the name is automatically entered. Confirm with the Ok Foxkey. ➯ The display shows the properties with which you can configure the team key. Set the Audio settings: Scroll to the required audio settings and press the Modify Foxkey. Select the required setting and confirm with the Ok Foxkey. ➯ The setting is stored. Setting possibilities for ringing: • Off for no ringing tone, On for instant ringing tone, and ringing tone Del 10s, Del 20s and Del 30s and confirm Ok with the Foxkey. • You can listen to each setting using the Test Foxkey. Setting the answering mode: Scroll to Answer and press the Modify Foxkey. Select the required setting and confirm with the Ok Foxkey. ➯ The setting is stored. Setting possibilities for answering: Key to answer the call by pressing the line key, Handset to answer by picking up the handset, and Hands-free to answer automatically with hands-free. Notes: • The Handset and Hands-free settings only work when the ringing signal is activated. • If you select answer using Handset or Hands-free, you must also specify the Priority, with 1 being the highest priority, and 8 the lowest: 70 eud-0830/2.1 - I7.7 - 10.2008

Section	Page
Aastra 5370 / Aastra 5370ip User's Guide	1
Document information	7
Contents	8
Dialling and Phoning	9
Answering Calls	10
Answering a Call	10
Ending a Call	10
Making calls	11
Dialling with the Phone Number	11
Dialling with Redial	11
Using Your Phone in Open Listening Mode	12
Using Your Phone in Hands-Free Mode	12
Muting the Microphone	13
Using a Headset	13
Using the Display and Operating Elements	14
Display	15
Display symbols and display text	15
Keys	16
Pressing a Key	16
Using the Foxkey	16
Using the expansion key module Aastra M535	16
Input	17
Enters digits	17
Enter the letters	17
Digit keys	17
Switching between Upper and Lower Case	18
Correcting your Input	18
Moving the Cursor	18
Menu-Guided Navigation	19
Accessing the menu	19
Navigating with the navigation key	19
Undoing Actions	19
Other navigation possibilities	20
Resetting activated features	20
Signals	20
Indicator LED Signals	20
Supplementary features	21
Making and answering calls	22
Dialling by Name - Quickdial	22
Dialling from the phone book	23
Dialling from external phone books	24
Dialling from the Call List of Unanswered Calls	25
Dialling from the Call List of Answered Calls	25
Dialling with Redial	26
Selecting with a preconfigured Foxkey	26
Dialling with a Configurable Key	26
Requesting a Callback	27
To answer the callback request	27
Call Waiting on an internal user	28
Answering Call Waiting	28
Starting an Announcement	29
Receiving an Announcement	30
Private call with PIN	30
Using functions while in a call	31
Enquiry Call During a Call	31
Brokering between an Enquiry Call Party and Your Call Partner	31
Making a Conference Call	32
Transferring a Call Partner	32
Parking a Call Partner	33
Organising absences from the desk	34
Organising absences using the Absence Key	34
Forwarding Calls (Call forwarding)	34
Forwarding a Call on No Reply (CFNR)	35
Forward to Voice Mail	36
Forwarding to a message	36
Locking Your Phone	37
Unlocking Your Phone	38
Functions for special situations	39
Deflect a call during the ringing phase	39
Reject a call during the ringing phase	39
Send text messages	40
Read Text Messages	41
Picking Up a Call	41
Using the DTMF Mode. Activating/deactivating DTMF	42
Making a call on a third-party phone	43
Paging an Internal User	44
Answer the pager	44
Answering a General Bell	45
Activating/Deactivating a Discreet ring	45
Suppressing your call number from your called party's terminal display	46
Tracking a Malicious Call	46
Personal call routing	46
Ring Alone	47
Setting functions by remote control	48
Organisation Within the Team	49
Using the Team Key	49
Calling a Team Partner	49
Substituting for a Team Partner	50
Starting an Announcement to a Team Partner	50
Line Keys	51
Answering a Call on a Line Key	51
Making Calls using the line key	52
Park call on line key	52
Switching active lines	52
Personalizing Your Phone	53
Display	54
Setting the display	54
Setting the Aastra M535 display	54
Setting the Ringing Properties (Audio)	55
Setting the ringing volume during ringing	55
Setting the Volume during a Call	55
Setting the Ringing Properties	56
Hands-free and headset settings	57
Automatic Hands-Free Mode	57
To activate headset operation	58
General settings	59
Selecting the language	59
Configuring the DTMF mode	59
Changing the PIN	60
Entering the Display Text for the Idle State	61
Identifying the communication system	62
Local IP settings (Aastra 5370ip)	62
Protection	63
Do not disturb/Call waiting/Intrusion/Announcement/Forward	63
Phone Book Management	64
Creating a New Phone Book Entry	64
Editing or deleting a phone book entry	65
Storing the phone number in the phone book from the call list	65
Configuring Voice Mail	66
Personal greeting	66
Configuring Keys	67
Available keys	67
Store a phone number under a key - number key	68
Store a function under a key- function key	69
Storing a Team Partner under a Key- team key	70
Clearing a Key	71
Configuring Line Keys	71
Setting the Response of a Line Key	71
Formulating Functions	73
Function Commands	73
*/# Procedures	73
Further information	74
Troubleshooting	75
Malfunctions	75
Declaration Open Source Software (Aastra 5370ip).	76
About Open Source Software	76
System and Software-Related Functions	76
Installation and First-Time Operation	77
Equipment provided	78
Options	79
Setting up and mounting the phone	80
Setting the phone up as a desktop phone	80
Wall mounting	81
Dismantling	82
Connecting Aastra 5370	82
Connections	82
Connecting your phone to the system	82
Logging your phone on	82
Connecting Aastra 5370ip	83
Connections	83
Connecting your phone to the LAN	83
Connecting your PC to the LAN	84
Connecting the power supply	84
Logging your phone on	84
Expansion key module Aastra M530⁄M535 (optional)	85
Connections	85
Connecting the Aastra M530⁄M535 expansion key module	85
Labelling the Aastra M530 expansion key module	86
Index	87
A	87
B	87
C	87
D	87
E	87
F	87
G	88
H	88
I	88
K	88
L	88
M	88
N	88
O	88
P	88
Q	88
R	88
S	88
T	89
U	89
V	89
W	89

Match case Limit results 1 per page

Personalizing Your Phone

eud-0830/2.1 — I7.7 — 10.2008

■

Storing a Team Partner under a Key– team key

Together with other members you wish to organise yourself into a team so that on the one

hand you can always be reached as a team and, on the other, to ensure mutual substitution. You

can configure a configurable key as a Team key and then assign it to a team partner. One team

key is configured for each team member, allowing you:

•

to call one another with a single keystroke;

•

to answer an incoming call for another team member with a single keystroke;

•

and to select whether the flashing team key should be complemented by a ringing tone

whenever a team partner is called. You can configure a ringing delay for the ringing tone;

•

to choose between answering directly using automatic hands-free operation, picking up the

handset, and pressing the Team key.

The following audio settings are possible:

Ringing

Melody

Speed

Answer

Notes:

•

A team key can only be allocated to a configurable key.

•

To find out how to use a Team key, refer to the Chapter

"Using the Team Key"

, page

<long>

Press the configurable key and hold it down for a moment.

➯

Display shows choice of key types

Team key

Scroll to

Team key

and press the

Select

Foxkey.

<Phone number,

name>

Entering or editing phone number. If the user is stored in the system, the name

is automatically entered. Confirm with the

Foxkey.

➯

The display shows the properties with which you can configure the team

key.

Set the Audio settings:

Scroll to the required audio settings and press the

Modify

Foxkey. Select the

required setting and confirm with the

Foxkey.

➯

The setting is stored.

Setting possibilities for ringing:

•

Off

for no ringing tone,

for instant ringing tone, and ringing tone

Del 10s

Del 20s

and

Del 30s

and confirm

with the Foxkey.

•

You can listen to each setting using the

Test

Foxkey.

Answer

Setting the answering mode:

Scroll to

Answer

and press the

Modify

Foxkey.

Select the required setting and confirm with the

Foxkey.

➯

The setting is stored.

Setting possibilities for answering:

Key

to answer the call by pressing the line key,

Handset

to answer by picking up

the handset, and

Hands-free

to answer automatically with hands-free.

Notes:

• The

Handset

and

Hands-free

settings only work when the ringing signal is

activated.

•

If you select answer using

Handset

Hands-free

, you must also specify the

Priority

, with 1 being the highest priority, and 8 the lowest: