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Brother International MFC 495CW Users Manual - English - Page 64

Changing Memory Receive Operations, Additional receiving operations, Printing a reduced incoming fax

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Chapter 6 Changing Memory Receive Operations 6 If received faxes remain in your machine's memory when you change the Memory Receive Operations, the LCD will ask you one of the following questions: „ Erase All Fax? Yes i Press 1 No i Press 2 „ Print All Fax? Yes i Press 1 No i Press 2 • If you press 1, faxes in the memory will be erased or printed before the setting changes. If a backup copy has already been printed it will not be printed again. • If you press 2, faxes in the memory will not be erased or printed and the setting will be unchanged. If received faxes are left in the machine's memory when you change to PC Fax Receive from another option [Fax Forward, Paging or Fax Storage], press a or b to choose the PC. The LCD will ask you the following question: „ Send Fax to PC? Yes i Press 1 No i Press 2 • If you press 1, faxes in the memory will be sent to your PC before the setting changes. You will be asked if you want to turn on Backup Print. (For detail, see PC Fax Receive (Windows® only) on page 46.) • If you press 2, faxes in the memory will not be erased or transferred to your PC and the setting will be unchanged. Additional receiving operations 6 Printing a reduced incoming fax 6 If you choose On, the machine automatically reduces each page of an incoming fax to fit on one page of Letter, Legal or A4 size paper. The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting. (See Paper Size on page 25.) a Press Menu. b Press a or b to choose Fax. Press OK. c Press a or b to choose Setup Receive. Press OK. d Press a or b to choose Auto Reduction. e Press d or c to choose On (or Off). Press OK. f Press Stop/Exit. 48

Section	Page
USER’S GUIDE MFC-495CW	1
Brother numbers	3
Register your product	3
FAQs (frequently asked questions)	3
For Customer Service	3
Ordering accessories and supplies	4
Notice - Disclaimer of Warranties (USA and Canada)	5
Compilation and Publication Notice	5
Brother® One-Year Limited Warranty and Replacement Service (USA Only)	6
BROTHER MULTIFUNCTION CENTER / FAX MACHINE LIMITED WARRANTY (Canada only)	8
Table of Contents	9
Section I: General	17
1 General Information	18
Using the documentation	18
Symbols and conventions used in the documentation	18
Accessing the Software User’s Guide and Network User’s Guide	18
Viewing Documentation	18
Viewing Documentation (Windows®)	18
How to find Scanning instructions	19
How to find Network setup instructions	19
Viewing Documentation (Macintosh)	20
How to find Scanning instructions	20
How to find Network setup instructions	20
Accessing Brother Support (Windows®)	21
Control panel overview	22
LCD screen	24
Basic Operations	24
2 Loading paper and documents	25
Loading paper and other print media	25
Loading envelopes and postcards	27
About envelopes	27
Loading envelopes and postcards	28
Loading photo paper	29
Removing small printouts from the machine	31
Printable area	32
Acceptable paper and other print media	33
Recommended print media	33
Handling and using print media	33
Paper capacity of the output paper tray cover	34
Choosing the right print media	35
Paper type and size for each operation	35
Paper weight, thickness and capacity	36
Loading documents	37
Using the ADF	37
Recommended environment	37
Document Sizes Supported	37
How to load documents	37
Using the scanner glass	38
Document Sizes Supported	38
How to load documents	38
Scannable area	39
3 General setup	40
On/Off key	40
Turning the machine off	40
Turning the machine on	40
Mode Timer	40
Paper settings	41
Paper Type	41
Paper Size	41
Volume Settings	42
Ring Volume	42
Setting the Ring Volume from the menu	42
Beeper Volume	42
Speaker Volume	43
Automatic Daylight Saving Time	43
Sleep Mode	43
LCD screen	44
LCD Contrast	44
Setting the backlight brightness	44
Setting the Dim Timer for the backlight	44
Setting the Wallpaper	44
4 Security features	45
TX Lock	45
Setting and changing the TX Lock password	45
Setting up the password	45
Changing the password	46
Turning TX Lock on/off	46
Turning TX Lock on	46
Turning TX Lock off	46
Section II: Fax	47
5 Sending a Fax	48
Entering Fax mode	48
Faxing from the ADF	48
Faxing from the scanner glass	48
Faxing A4 size documents from the scanner glass	49
Color fax transmission	49
Canceling a fax in progress	49
Broadcasting (Black & White only)	50
Canceling a Broadcast in progress	51
Additional sending operations	51
Sending faxes using multiple settings	51
Contrast	52
Changing fax resolution	52
Dual Access (Black & White only)	53
Real Time Transmission	53
Overseas Mode	53
Delayed Faxing (Black & White only)	53
Delayed Batch Transmission (Black & White only)	54
Checking and canceling waiting jobs	54
Setting your changes as the new default	54
Restoring all settings to the factory settings	55
Sending a fax manually	55
Sending a fax at the end of a conversation	55
Out of Memory message	55
6 Receiving a Fax	56
Receive modes	56
Choose the correct Receive Mode	56
Using receive modes	58
Fax Only	58
Fax/Tel	58
Manual	58
External TAD	58
Receive mode settings	59
Ring Delay	59
F/T Ring Time (Fax/Tel mode only)	59
Easy Receive	60
If Easy Receive is On:	60
If Easy Receive is Off:	60
Memory Receive (Black & White only)	60
Fax Forwarding	60
Paging	61
Fax Storage	62
PC Fax Receive (Windows® only)	62
Changing the destination PC	63
Turning off Memory Receive Operations	63
Changing Memory Receive Operations	64
Additional receiving operations	64
Printing a reduced incoming fax	64
Receiving a fax at the end of a conversation	65
Receiving faxes into memory when paper tray is empty	65
Printing a fax from the memory	65
Remote Retrieval	66
Setting a Remote Access Code	66
Using your Remote Access Code	66
Remote Fax commands	67
Retrieving fax messages	68
Changing your Fax Forwarding number	68
7 Telephone Services and External devices	69
Voice operations	69
Tone or Pulse (Canada only)	69
Fax/Tel mode	69
Telephone services	69
Voice Mail	69
Distinctive Ring	70
What does your telephone company's ‘Distinctive Ring’ do?	70
What does Brother's ‘Distinctive Ring’ do?	70
Do you have Voice Mail?	71
Before you choose the ring pattern to register	71
Registering the Distinctive Ring pattern	72
Turning off Distinctive Ring	72
Caller ID	73
Setting up your area code (USA only)	73
Connecting an external TAD (telephone answering device)	74
Connections	75
Recording an outgoing message (OGM) on an external TAD	75
Special line considerations	76
Roll over telephone lines	76
Two-line telephone system	76
Converting telephone wall outlets	76
Installing machine, external two-line TAD and two-line telephone	77
Multi-line connections (PBX)	77
External and extension telephones	78
Connecting an external or extension telephone	78
Using external and extension telephones	78
If you answer a call and no one is on the line:	78
Using a non-Brother cordless external telephone	79
Using remote codes	79
Fax Receive code	79
Telephone Answer Code	79
Changing the remote codes	79
8 Dialing and storing numbers	80
How to Dial	80
Manual dialing	80
Speed Dialing	80
Search	80
Fax Redial	81
Outgoing Call	81
Caller ID history	82
Storing numbers	82
Storing a pause	82
Storing Speed Dial numbers	82
Storing Speed Dial numbers from Outgoing Calls	83
Storing Speed Dial numbers from the Caller ID history	84
Changing Speed Dial names or numbers	84
Setting up groups for broadcasting	85
Changing a Group name	86
Deleting a Group	86
Deleting a number from a Group	86
Dialing Access codes and credit card numbers	87
9 Printing Reports	88
Fax reports	88
Transmission Verification Report	88
Fax Journal (activity report)	88
Reports	89
How to print a report	90
10 Polling	91
Polling overview	91
Polling receive	91
Setup to receive polling	91
Sequential polling (Black & White only)	91
Polled transmit (Black & White only)	92
Setup for polled transmit	92
Section III: Copy	93
11 Making copies	94
How to copy	94
Entering Copy mode	94
Making a single copy	94
Making multiple copies	94
Stop copying	94
Copy settings	95
Changing copy quality	95
Enlarging or reducing the image copied	95
Making N in 1 copies or a poster (Page Layout)	96
Sorting copies using the ADF	98
Adjusting Brightness and Contrast	98
Brightness	98
Contrast	98
Ink Save Mode	99
Paper Options	99
Paper Type	99
Paper Size	100
Book Copy	100
Watermark Copy	101
Using a template	101
Using media card or a USB Flash memory drive	101
Using a scanned paper document as your watermark	102
Setting your changes as the new default	102
Restoring all settings to the factory settings	102
‘Out of Memory’ message	103
Section IV: Direct Printing	105
12 PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive	106
PhotoCapture Center® Operations	106
Printing from a memory card or USB Flash memory drive without a PC	106
Scanning to a memory card or USB Flash memory drive without a PC	106
Using PhotoCapture Center® from your computer	106
Using a memory card or USB Flash memory drive	106
Memory cards, USB Flash memory drive and folder structures	107
Getting started	108
Entering PhotoCapture mode	109
Print Images	109
View Photos	109
Print Index (Thumbnails)	110
Printing Photos	110
Enhance Photos	111
Auto Correct	111
Enhance Skin-Tone	112
Enhance Scenery	112
Remove Red-Eye	113
Monochrome	113
Sepia	114
Search by Date	114
Print All Photos	115
Slide Show	115
Printing a photo during a Slide Show	115
Trimming	116
DPOF printing	116
PhotoCapture Center® print settings	117
Print Quality	118
Paper options	118
Paper Type	118
Paper and print size	118
Adjusting Brightness, Contrast and Color	119
Brightness	119
Contrast	119
Color Enhancement (True2Life®)	119
Cropping	120
Borderless printing	120
Print Date	120
Setting your changes as the new default	121
Restoring all settings to the factory settings	121
Scan to a memory card or USB Flash memory drive	121
Entering Scan mode	121
How to scan to a memory card or USB Flash memory drive	122
Auto Crop	123
How to set a new default	124
How to reset to the factory settings	124
Understanding the Error Messages	124
13 Printing photos from a camera	125
Printing photos directly from a PictBridge camera	125
PictBridge requirements	125
Setting your digital camera	125
Printing Images	126
DPOF printing	127
Printing photos directly from a digital camera (without PictBridge)	127
Printing Images	128
Understanding the Error Messages	128
Section V: Software	129
14 Software and Network features	130
Section VI: Appendixes	131
A Safety and Legal	132
Choosing a location	132
To use the machine safely	133
Important safety instructions	138
Standard telephone and FCC Notices (These notices are in effect on models sold and used in the United States only.)	139
Federal Communications Commission (FCC) Declaration of Conformity (USA only)	141
Industry Canada Compliance Statement (Canada only)	141
LAN connection	142
International ENERGY STAR® Qualification Statement	142
Legal limitations for copying	143
Trademarks	144
B Troubleshooting and Routine Maintenance	145
Troubleshooting	145
If you are having difficulty with your machine	145
Dial Tone	155
Telephone line interference	155
Error and Maintenance messages	156
Error animation	162
Transferring your faxes or Fax Journal report	162
Transferring faxes to another fax machine	162
Transferring faxes to your PC	162
Transferring the Fax Journal report to another fax machine	163
Document jam	163
Document is jammed in the top of the ADF unit	163
Document is jammed inside the ADF unit	164
Printer jam or paper jam	164
Routine maintenance	167
Replacing the ink cartridges	167
Cleaning the outside of the machine	169
Cleaning the scanner	170
Cleaning the machine’s printer platen	170
Cleaning the paper pick-up rollers	171
Cleaning the print head	171
Checking the print quality	172
Checking the print alignment	173
Checking the ink volume	173
Machine Information	174
Checking the serial number	174
Reset functions	174
How to reset the machine	174
Packing and shipping the machine	175
C Menu and Features	178
On-screen programming	178
Menu table	178
Memory storage	178
Mode and menu keys	178
Menu table	179
Entering Text	198
Inserting spaces	198
Making corrections	198
Repeating letters	198
Special characters and symbols	198
D Specifications	199
General	199
Print media	200
Fax	201
Copy	203
PhotoCapture Center®	204
PictBridge	205
Scanner	206
Printer	207
Interfaces	208
Computer requirements	209
Consumable items	210
Network (LAN)	211
Wireless one-push configuration	212
E Glossary	213
Index	217

Match case Limit results 1 per page

Chapter 6

Changing Memory Receive

Operations

If received faxes remain in your machine’s

memory when you change the Memory

Receive Operations, the LCD will ask you

one of the following questions:

Erase All Fax?

Yes

Press 1

Press 2

Print All Fax?

Yes

Press 1

Press 2

•

If you press

, faxes in the memory will

be erased or printed before the setting

changes. If a backup copy has already

been printed it will not be printed again.

•

If you press

, faxes in the memory will

not be erased or printed and the setting

will be unchanged.

If received faxes are left in the machine's

memory when you change to

PC Fax Receive

from another option

[

Fax Forward

Paging

Fax Storage

press

to choose the PC.

The LCD will ask you the following question:

Send Fax to PC?

Yes

Press 1

Press 2

•

If you press

, faxes in the memory will

be sent to your PC before the setting

changes. You will be asked if you want

to turn on Backup Print. (For detail, see

PC Fax Receive

(Windows

only)

on page 46.)

•

If you press

, faxes in the memory will

not be erased or transferred to your PC

and the setting will be unchanged.

Additional receiving

operations

Printing a reduced incoming

fax

If you choose

, the machine automatically

reduces each page of an incoming fax to fit on

one page of Letter, Legal or A4 size paper.

The machine calculates the reduction ratio by

using the page size of the fax and your Paper

Size setting. (See

Paper Size

on page 25.)

Press

to choose

Fax

Press

to choose

Setup Receive

Press

to choose

Auto Reduction

Press

to choose

(or

Off

Press

Stop/Exit