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Dell 1600n Dell Laser Multi-Function Printer 1600n User's Guide - Page 27

Software Overview, Installing Software, Using the Dell, Toner Management System - printer driver

UPC - 708562765640

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Software Overview Installing Software Uninstalling Software Using the Dell™ Toner Management System Printer Settings Utility Software Overview After setting up your multi-function printer and connecting it your computer, you must install the drivers and utilities from the Drivers and Utilities CD included with your multi-function printer. If you purchased a Dell™ computer and your multi-function printer at the same time, the drivers and utilities are automatically installed. You don't need to install them. The Drivers and Utilities CD contains the following: Dell Printer Drivers- allows your computer to communicate with your multi-function printer. To use your multi-function printer as a printer in Windows, you must install the printer driver(s). For information about installing the printer drivers in Windows, see page 36. Printer Settings Utility- allows you to set up fax phonebook and the machine's other options from your PC desktop. It also allows you to update the firmware of your machine. You can also configure the scan destination application which is automatically launched when you press the button on the operator panel. Dell Toner Management System™- displays the status of the printer and the name of the job when you send a job to print. The Dell Toner Management System™ window also displays the level of toner remaining and allows you to order replacement toner cartridges. PaperPort® - allows you to scan documents, create PDFs, and turn your scanned images into editable Microsoft® Word, Excel, or text files. PaperPort® provides improved scanning features and supports annotations on all image types. PaperPort's enhanced search feature allows you to find items by specific item properties. Dell ScanCenter™- This is the front-end that enables you to quickly scan documents into a variety of applications, such as e-mail, photo editors, and text editors. Scan Driver- TWAIN or Windows Image Acquisition (WIA) drivers are available for scanning documents on your multi-function printer. User's Guide- HTML documentation provides detailed information about using your multi-function printer. Installing Software Before you begin, ensure that your system meets the minimum requirements.

Section	Page
Dell Laser Multi-Function Printer 1600n User's Guide	1
Finding Information	1
Dell Printer Configuration Web Tool	5
Printer Status	5
Printer Settings	5
Copy Printer Settings	5
Printing Statistics	6
Printer Information	6
Email Alert Setup	6
Set Password	6
Online Help	6
Unpacking Your Multi-Function Printer	7
About Your Multi-Function Printer	10
Rear View	10
Operator Panel Button Functions	11
Copy Keys	12
Common Keys	12
Fax Keys	13
Scan Keys	14
Fonts	14
Installing the Toner Cartridge	15
Loading Paper	17
Connecting the Telephone Line	21
Connecting the Printer Cable	22
Powering On the Multi-Function Printer	24
Changing the Display Language	24
Toner Save Mode	25
Power Save Mode	25
Charge-Coupled Device (CCD) Power Save Mode	25
Software Overview	27
Installing Software	27
Installing Dell Software for Local Printing	28
Assigning an IP Address	29
Installing Dell Software for Network Printing	31
Uninstalling Software	33
Using the DellTM Toner Management System	34
Local Printer Status Monitor	34
Network Status Monitor Center	35
Printer Settings Utility	35
The Phonebook Tab	36
The Scan Settings Tab	36
The Fax Cover Sheet Tab	37
The Firmware Update Tab	37
Paper Handling	39
Print Media Guidelines	39
Paper	39
Transparencies	43
Envelopes	44
Labels	45
Card Stock	46
Storing Print Media	46
Identifying Print Media Sources and Specifications	47
Selecting an Output Location	50
Printing to the Front Output Tray (Face down)	50
Printing to the Rear Output Slot (Face up)	51
Loading Print Media in the Paper Tray	52
Using the Manual Feeder	53
Setting the Paper Type	55
Setting the Paper Size	56
Printing	57
Printing a Document	57
Canceling a Print Job	58
Printer Settings	59
Layout Tab	60
Paper Tab	61
Graphics Tab	62
Extras Tab	64
About Tab	65
Using a Favorite Setting	65
Using Help	66
Printing Multiple Pages on One Sheet of the Paper	66
Printing a Reduced or Enlarged Document	68
Fitting Your Document to a Selected Paper Size	69
Printing Posters	70
Printing Booklets	72
Using Watermarks	72
Using an Existing Watermark	73
Creating a Watermark	73
Editing a Watermark	74
Deleting a Watermark	75
Using Overlays	75
What is an Overlay?	75
Creating a New Page Overlay	76
Using a Page Overlay	77
Deleting a Page Overlay	78
Copying	80
Loading Paper for Copying	80
Selecting Paper Tray	80
Preparing a Document	80
Making Copies From the Scanner Glass	81
Making Copies From the ADF	83
Setting Copy Options	84
Contrast	84
Quality	84
Reduced/Enlarged Copy	85
Number of Copies	85
Using Special Copy Features	86
Auto Fit Copying	86
Clone Copying	87
Collation Copying	88
Two-Side Copying	88
2-up or 4-up Copying	89
Poster Copying	90
Changing the Default Settings	91
Setting the Time Out Option	91
Scanning	93
Scanning Overview	93
Scanning From Operator Panel	93
Scanning Using the Windows Image Acquisition (WIA) Driver	94
Faxing	96
Setting the Machine ID	96
Using the Number Keypad to Enter Characters	96
Setting the Time and Date	98
Changing the Clock Mode	99
Setting Sounds	99
Speaker, Ringer, Key Sounds and Alarm Sounds	99
Speaker Volume	99
Toll Save Mode	100
Setting up the Fax System	100
Changing the Fax Setup Options	100
Available Fax Setup Options	101
Sending a Fax	102
Loading an Original Document	102
Adjusting the Document Resolution	105
Sending a Fax Automatically	105
Sending a Fax Manually	106
Confirming Transmissions	106
Automatic Redialing	107
Receiving a Fax	107
About Receiving Modes	107
Loading Paper for Receiving Faxes	107
Receiving Automatically in the Fax Mode	107
Receiving Manually in the Tel Mode	108
Receiving Automatically in the Ans/Fax Mode	108
Receiving Manually Using an Extension Telephone	108
Receiving Faxes Using the DRPD Mode	108
Receiving Faxes in the Memory	110
Automatic Dialing	110
Speed Dialing	110
Group Dialing	111
Searching for a Number in the Memory	113
Printing a Phonebook List	114
Other Ways to Fax	114
Redialing	115
Sending Broadcasting Faxes	115
Sending a Delayed Fax	116
Sending a Priority Fax	117
Adding Documents to a Scheduled Fax	118
Canceling a Scheduled Fax	119
Additional Features	119
Using the Secure Receiving Mode	119
Printing Reports	120
Using Advanced Fax Settings	122
Networking	124
About Sharing the Printer on a Network	124
Locally-shared Printer	124
Wired Network-connected Printer	124
Printing Across a Network	124
Setting Up the Locally Shared Printer	124
In Windows 98/Me	124
In Windows NT 4.0/2000/XP/Server 2003	125
Setting Up a Network-connected Printer	126
Configuring Network Parameters on the Operator Panel	126
Maintenance	130
Clearing the Memory	130
Cleaning Your Multi-Function Printer	131
Cleaning the Exterior	131
Cleaning the Interior	131
Cleaning the scanner	132
Maintaining the Toner Cartridge	133
Storing the Toner Cartridge	133
Redistributing Toner	134
Replacing the Toner Cartridge	135
Cleaning the Drum	137
Printing When Toner is Low	137
Ordering Supplies	137
Troubleshooting	139
Clearing Jams in the ADF	139
Clearing Jams in the Paper Tray	141
Paper Feed Jam (Tray 1)	141
Paper Exit Jam	143
Fuser Area Jam	144
Manual Feeder Jam	146
Paper Feed Jam (Optional Tray 2)	146
Tips for Avoiding Paper Jams	147
Clearing LCD Error Messages	147
Solving Problems	150
Paper Feeding Problems	150
Printing Problems	151
Printing Quality Problems	153
Fax Problems	157
Copying Problems	158
Scanning Problems	158
Troubleshooting Postscript (PS) Errors	159
Installing Options	161
Precautions When Installing Printer Options	161
Installing Printer Memory	161
Removing the Memory	164
Installing an Optional Tray 2	164
Specifications	168
General Specifications	168
Scanner and Copier Specifications	168
Multi-Function Printer Specifications	169
Facsimile Specifications	170
Paper Specifications	170
Overview	170
Guidelines for Using Paper	171
Paper Specifications	172
Paper Output Capacity	173
Printer and Paper Storage Environment	173
Regulatory Notices	175
FCC Notices (U.S. Only)	176
IC Notice (Canada Only)	178
CE Notice (European Union)	179
CE Mark Notice	180
New Zealand Telecom Warnings	180
Simplified Chinese Class A Warning Notice (China Only)	181
EN 55022 Compliance (Czech Republic Only)	182
VCCI Notice (Japan Only)	182
MIC notice (Republic of Korea Only)	183
Polish Center For Testing And Certification Notice	184
BSMI Notice (Taiwan Only)	186
NOM Information (Mexico Only)	186

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Software Overview

Installing Software

Uninstalling Software

Using the Dell

™

Toner Management System

Printer Settings Utility

Software Overview

After setting up your multi-function printer and connecting it your computer, you must install the drivers and

utilities from the

Drivers and Utilities

CD included with your multi-function printer. If you purchased a Dell™

computer and your multi-function printer at the same time, the drivers and utilities are automatically

installed. You don't need to install them. The

Drivers and Utilities

CD contains the following:

Dell Printer Drivers- allows your computer to communicate with your multi-function printer. To use

your multi-function printer as a printer in Windows, you must install the printer driver(s). For

information about installing the printer drivers in Windows, see

page 36

Printer Settings Utility- allows you to set up fax phonebook and the machine's other options from your

PC desktop. It also allows you to update the firmware of your machine. You can also configure the scan

destination application which is automatically launched when you press the <Select Software> button

on the operator panel.

Dell Toner Management System™- displays the status of the printer and the name of the job when you

send a job to print. The Dell Toner Management System™ window also displays the level of toner

remaining and allows you to order replacement toner cartridges.

PaperPort® - allows you to scan documents, create PDFs, and turn your scanned images into editable

Microsoft® Word, Excel, or text files. PaperPort® provides improved scanning features and supports

annotations on all image types. PaperPort's enhanced search feature allows you to find items by

specific item properties.

Dell ScanCenter™- This is the front-end that enables you to quickly scan documents into a variety of

applications, such as e-mail, photo editors, and text editors.

Scan Driver- TWAIN or Windows Image Acquisition (WIA) drivers are available for scanning documents

on your multi-function printer.

User's Guide- HTML documentation provides detailed information about using your multi-function

printer.

Installing Software

Before you begin, ensure that your system meets the minimum requirements.