Section |
Page |
MFP basics |
15 |
HP LaserJet 4345mfp configurations |
16 |
HP LaserJet 4345mfp (Q3942A—base model) |
16 |
HP LaserJet 4345x mfp (Q3943A) |
16 |
HP LaserJet 4345xs mfp (Q3944A) |
16 |
HP LaserJet 4345xm mfp (Q3945A) |
17 |
Features and benefits of the MFP |
18 |
Functions |
18 |
Speed and throughput |
18 |
Resolution |
18 |
Memory |
18 |
User interface |
18 |
Language and fonts |
19 |
Copying and sending |
19 |
Print cartridge |
19 |
Paper-handling |
20 |
Connectivity |
20 |
Environmental features |
20 |
Security features |
20 |
Minimum system requirements |
21 |
MFP parts and accessories |
22 |
Accessories and supplies |
23 |
Interface ports |
24 |
Moving the MFP |
24 |
Locking and unlocking optional accessories |
25 |
Software |
26 |
Operating systems and MFP components |
26 |
Printer drivers |
27 |
HP disk management utility |
31 |
Software for Macintosh computers |
31 |
Installing the printing system software |
31 |
Uninstalling the software |
36 |
Loading input trays |
37 |
Loading tray 1 |
37 |
Loading trays 2, 3, 4 and 5 |
38 |
Configuring the trays by using the Paper handling menu |
42 |
Using the control panel |
43 |
Control-panel layout |
44 |
Control-panel features |
45 |
Home-screen navigation |
46 |
Help system |
47 |
\ |
47 |
\ |
47 |
Menu map |
48 |
Retrieve job menu |
49 |
Information menu |
50 |
Paper handling menu |
51 |
Configure device menu |
54 |
Originals submenu |
54 |
Copying submenu |
55 |
Enhancement submenu |
55 |
Sending submenu |
56 |
Printing submenu |
58 |
PCL submenu |
60 |
Print quality submenu |
62 |
System setup submenu |
65 |
Copy/send settings |
69 |
MBM-3 Configuration submenu |
70 |
Stapler/stacker submenu |
70 |
I/O submenu |
71 |
EIO X Jetdirect submenu |
72 |
Embedded Jetdirect submenu |
72 |
Resets submenu |
75 |
Fax menu |
77 |
Diagnostics menu |
78 |
Service menu |
81 |
Printing |
83 |
Orienting media |
84 |
Printing documents |
86 |
To print a document |
86 |
Selecting which tray is used for printing |
87 |
Understanding tray order |
87 |
Customizing tray 1 operation |
87 |
Printing by type and size of media (locking trays) |
88 |
Manually feeding media from tray 1 |
89 |
Selecting the correct fuser mode |
90 |
Selecting the output bin |
91 |
3‑bin mailbox output bins |
91 |
Selecting an output location |
91 |
Selecting face-up or face-down output for copy jobs |
92 |
Printing on envelopes |
93 |
Loading envelopes in tray 1 |
93 |
Printing on special media |
95 |
Printing on labels |
95 |
Printing on transparencies |
95 |
Printing on letterhead, prepunched, or preprinted paper |
96 |
Printing on paper that has a special finish |
97 |
Printing on small sizes, custom sizes, or heavy paper |
97 |
Setting custom paper sizes |
98 |
Printing on both sides of paper (optional duplexer) |
100 |
Guidelines for printing on both sides of paper |
100 |
Orientation of paper for duplexing |
101 |
Layout options for printing on both sides of paper |
101 |
To print on both sides by using the optional duplex-printing accessory |
102 |
Setting the registration |
103 |
To set the registration |
103 |
Using features in the printer driver |
104 |
Creating and using quick sets |
104 |
Creating and using watermarks |
104 |
Resizing documents |
105 |
Setting a custom paper size from the printer driver |
105 |
Printing on different paper for the first page of a print job |
105 |
Printing multiple pages on one sheet of paper |
106 |
Setting the stapling options |
106 |
Selecting face-up or face-down output in the printer driver |
107 |
Using job storage features |
108 |
To gain access to the job storage features |
108 |
Printing a private job |
108 |
Deleting a private job |
109 |
Storing a print job |
109 |
Creating a QuickCopying job |
110 |
Printing additional copies of QuickCopy jobs |
110 |
Deleting a QuickCopy job |
111 |
Proofing and holding a job |
111 |
Printing the remaining copies of a held job |
111 |
Deleting a held job |
112 |
Copying |
113 |
Copy-screen navigation |
114 |
Cancel button |
114 |
OK button |
114 |
Basic copying instructions |
115 |
Copying by using the default settings |
115 |
Copying by using user-defined settings |
115 |
Copying by using the scanner glass |
117 |
Copying by using the ADF |
117 |
Using Job Mode |
117 |
Modifying copy settings for the current job |
118 |
Adjusting the copy contrast |
118 |
Reducing or enlarging copies |
118 |
Background removal |
118 |
Sharpness |
118 |
Contrast |
118 |
Copying multiple sized originals |
119 |
Creating a stored copy job |
119 |
Scanning and sending to e‑mail |
121 |
What is SMTP? |
122 |
What is LDAP? |
122 |
E‑mail configuration |
123 |
Automatic e‑mail configuration |
123 |
Manual e-mail configuration |
123 |
To find gateways by using an e‑mail program |
124 |
E‑mail screen navigation |
125 |
Help button |
125 |
From: field |
125 |
To:, CC:, and BCC: fields |
125 |
Clear All button |
125 |
E‑mail basics |
126 |
Loading documents |
126 |
Sending documents |
126 |
Using the address book |
128 |
Creating a recipient list |
128 |
Using the local address book |
128 |
Additional e‑mail features |
130 |
Secondary e‑mail |
130 |
Send to folder |
130 |
Send to workflow |
130 |
Faxing |
131 |
Analog faxing |
132 |
Installing the fax accessory |
132 |
Connecting the fax accessory to a phone line |
134 |
Configuring and using the fax features |
135 |
Digital faxing |
136 |
Optional output and input devices |
137 |
3‑bin mailbox |
138 |
Mailbox mode |
138 |
Stacker mode |
138 |
Function-separator mode |
138 |
Using the 3‑bin mailbox |
138 |
Stapler/stacker accessory |
141 |
To configure the printer driver to recognize the optional stapler/stacker |
141 |
To select the stapler in the software (Windows) |
141 |
To select the stapler in the software (Mac) |
141 |
To select the stapler at the control panel for printed jobs |
142 |
To select the stapler in the printer driver for printed jobs (Windows) |
142 |
To select the stapler in the printer driver for printed jobs (Mac) |
142 |
To set the stapler at the control panel for all copy jobs |
142 |
To set the stapler at the control panel for a single copy job |
143 |
To configure the MFP to stop or continue when the staple cartridge is empty |
143 |
Loading staples |
143 |
500-sheet feeders and the cabinet/stand |
145 |
Envelope feeder |
146 |
Installing the optional envelope feeder |
146 |
Removing the optional envelope feeder |
147 |
Loading envelopes in the optional envelope feeder |
147 |
Troubleshooting the output and input accessories |
150 |
Security features |
151 |
Securing the embedded Web server |
152 |
To secure the embedded Web server |
152 |
Foreign Interface Harness (FIH) |
153 |
Requirements |
153 |
Using the FIH |
153 |
Secure Disk Erase |
155 |
Data affected |
155 |
Gaining access to Secure Disk Erase |
155 |
Additional Information |
155 |
Job-storage features |
156 |
DSS authentication |
157 |
Locking the control‑panel menus |
158 |
To lock the control‑panel menus |
158 |
Locking the formatter cage |
159 |
Managing and maintaining the MFP |
161 |
Using the embedded Web server |
162 |
Opening the embedded Web server |
162 |
Information tab |
163 |
Settings tab |
163 |
Digital Sending tab |
164 |
Networking tab |
164 |
Other links |
165 |
Using the HP Toolbox |
166 |
Supported operating systems |
166 |
Supported browsers |
166 |
To view the HP Toolbox |
167 |
Status tab |
167 |
Alerts tab |
167 |
Device Settings window |
168 |
Toolbox links |
168 |
Other links |
168 |
Using HP Web Jetadmin software |
169 |
Configuring and verifying an IP address |
170 |
TCP/IP assignment |
170 |
Verifying the TCP/IP configuration |
170 |
Changing an IP address |
170 |
Setting the real-time clock |
172 |
Setting the date and time |
172 |
Setting the wake time |
173 |
Setting the sleep delay |
174 |
Checking the MFP configuration |
175 |
To print an information page |
175 |
Menu map |
175 |
Configuration page |
175 |
HP Jetdirect page |
177 |
Supplies status page |
177 |
Usage page |
178 |
PCL or PS font list |
179 |
Managing the print cartridge |
180 |
HP print cartridges |
180 |
Non-HP print cartridges |
180 |
Print-cartridge authentication |
180 |
Print-cartridge storage |
180 |
Print-cartridge life expectancy |
180 |
Checking the supply level |
181 |
Cartridge-low and cartridge-out conditions |
181 |
Upgrading the firmware |
183 |
Determining the current level of firmware |
183 |
Downloading the new firmware from the HP Web site |
183 |
Transferring the new firmware to the MFP |
183 |
Upgrading the HP Jetdirect firmware |
185 |
Cleaning the MFP |
187 |
Cleaning the outside of the MFP |
187 |
Cleaning the touchscreen |
187 |
To clean the scanner glass |
187 |
Cleaning the fuser |
187 |
Cleaning the ADF delivery system |
188 |
Calibrating the scanner |
192 |
To print the calibration target |
192 |
Performing preventive maintenance |
193 |
Printer preventive maintenance |
193 |
The ADF maintenance kit |
193 |
Solving problems |
195 |
Solving general problems |
196 |
Troubleshooting checklist |
196 |
Determining MFP problems |
198 |
Clearing jams |
199 |
Clearing jams from the top-cover and print-cartridge areas |
200 |
Clearing jams from the optional envelope-feeder area |
202 |
Clearing jams from the tray 1 area |
203 |
Clearing jams from the tray 2, 3, 4, or 5 areas |
205 |
Clearing jams from the optional duplexer |
206 |
Clearing jams from the output areas |
207 |
Clearing jams from the fuser |
209 |
Clearing jams from the ADF |
212 |
Clearing staple jams |
213 |
Solving repeated jams |
215 |
Using the paper-path test |
215 |
Understanding MFP messages |
217 |
Using the MFP help system |
217 |
If a message persists |
217 |
Resolving control‑panel messages |
218 |
Understanding accessory lights for the 3‑bin mailbox and stapler/stacker |
230 |
Accessory lights |
230 |
Replacing accessories or accessory components |
231 |
Understanding lights on the formatter |
232 |
HP Jetdirect LEDs |
232 |
Heartbeat LED |
232 |
Fax LED |
233 |
Correcting print-quality and copy-quality problems |
234 |
Print-quality checklist |
234 |
Image defect examples |
234 |
Light print (partial page) |
236 |
Light print (entire page) |
237 |
Specks |
237 |
Dropouts |
237 |
Lines |
238 |
Gray background |
238 |
Toner smear |
239 |
Loose toner |
239 |
Repeating defects |
240 |
Repeating image |
240 |
Misformed characters |
241 |
Page skew |
241 |
Curl or wave |
241 |
Wrinkles or creases |
242 |
Vertical white lines |
242 |
Tire tracks |
243 |
White spots on black |
243 |
Scattered lines |
243 |
Blurred print |
244 |
Random image repetition |
244 |
Blank page (ADF) |
245 |
Horizontal lines (ADF) |
245 |
Page skew (ADF) |
246 |
Vertical lines (ADF) |
246 |
Image shifted (ADF) |
246 |
Unexpected image (ADF) |
247 |
Repetitive defect ruler |
248 |
Solving e‑mail problems |
249 |
To validate the SMTP gateway address |
249 |
To validate the LDAP gateway address |
249 |
Solving network connectivity problems |
250 |
Troubleshooting network printing problems |
250 |
Verifying communication over the network |
250 |
Supplies and accessories |
253 |
Ordering parts, accessories, and supplies |
254 |
Ordering directly from HP |
254 |
Ordering through service or support providers |
254 |
Ordering directly through the embedded Web server (for printers that are connected to a network) |
254 |
Ordering directly through the HP Toolbox software (for printers that are directly connected to a com ... |
254 |
Part numbers |
255 |
Accessories |
255 |
Print cartridges |
255 |
Maintenance kits |
256 |
Memory |
256 |
Cables and interfaces |
257 |
Print media |
257 |
Service and support |
261 |
Hewlett-Packard limited warranty statement |
261 |
Print Cartridge Limited Warranty Statement |
262 |
Availability of support and service |
263 |
HP maintenance agreements |
263 |
Priority Onsite Service |
263 |
Next business day |
263 |
Installation and maintenance-kit replacement |
263 |
Repacking the MFP |
264 |
To repack the MFP |
264 |
Service information form |
265 |
MFP specifications |
267 |
Physical specifications |
268 |
Electrical specifications |
269 |
Acoustic specifications |
270 |
Environmental specifications |
271 |
Image area |
272 |
Skew specifications |
273 |
Media specifications |
275 |
Print media specifications |
275 |
Printing and paper storage environment |
275 |
Envelopes |
276 |
Labels |
278 |
Transparencies |
278 |
Supported types and sizes of print media |
279 |
MFP memory and expansion |
285 |
Memory overview |
286 |
Determining memory requirements |
287 |
Installing memory |
288 |
To install memory DIMMs |
288 |
To install a flash memory card |
290 |
Replacing the hard-disk drive |
292 |
Checking memory installation |
296 |
To verify that memory devices are installed correctly |
296 |
Saving resources (permanent resources) |
297 |
Installing EIO cards |
298 |
To install EIO cards |
298 |
Regulatory information |
299 |
Introduction |
299 |
FCC regulations |
300 |
Telecom |
301 |
Environmental Product Stewardship program |
302 |
Protecting the environment |
302 |
Ozone production |
302 |
Energy consumption |
302 |
HP LaserJet printing supplies |
303 |
Material safety data sheet |
304 |
For more information |
304 |
Declaration of conformity (HP LaserJet 4345mfp) |
305 |
Declaration of conformity (HP LaserJet 4345x mfp, 4345xs mfp, and 4345xs mfp) |
306 |
Country-/region-specific safety statements |
307 |
Laser safety statement |
307 |
Canadian DOC statement |
307 |
Japanese VCCI statement |
307 |
Korean EMI statement |
307 |
Finnish laser statement |
308 |
Australia |
308 |