Konica Minolta bizhub 558e bizhub 658e/558e/458e Security Operations User Manu - Page 9

bizhub 658e/558e/458e

1-5

1.1

Introduction

1

2.

After this machine is installed, refer to the Service Manual and perform the following steps.

Explain to the administrator of the machine that upgrading of the Firmware is necessary

and perform upgrading of the Firmware.

Check that the model name and the Firmware version (card version) checked with the Ser-

vice Manual agree with the value shown on the Firmware version display screen.

Check also that the MFP model name and the part numbers of the MFP board and the

eMMC board agree with those described in the Service Manual.

Check that the

Fax Kit FK-514

has been mounted and set up properly. After the installa-

tion, conduct transmission and reception tests to make sure that the

Fax Kit FK-514

has

been mounted and set up properly.

Let the machine read the Custom Function Pattern Selection setting file to which an elec-

tronic signature is assigned.

Explain to the administrator that the Custom Function Pattern Selection setting file is ded-

icated to the machine in question.

Get the administrator of the machine to confirm that [ISO15408] is selected for each of

[Copy/Print] and [Send/Save] of [Custom Function Pattern Selection] in the Administrator

Settings and obtain his or her consent not to change the setting.

Set CE Authentication to [ON] and set the CE Password.

Make the service settings necessary for the Enhanced Security Mode.

3.

After this machine is installed, refer to this User’s Guide and perform the following steps.

Check that the Administrator Password has been set by the administrator of the machine.

Select [Restrict] when the confirmation screen of machine usage information is displayed.

If [Allow] is mistakenly selected, make the following settings:

•

Set the function counter (Transmission Meter Count and Device Information) to [Re-

strict].

•

Set the TX Operation Log setting to [Do not Save].

For the setting procedure, see bizhub 658e/558e/458e/368e/308e User's Guide version

1.00 AA6V-9590BA-00.

Setting by the Service Engineer is required for the following:

•

Debug Log Collection System function (software SW No. 155)

•

Export Debug Log

Check that the Encryption Key has been set by the administrator of the machine.

Check that the Overwrite HDD Data has been set by the administrator of the machine.

Check that User Authentication has been set to [ON (MFP)], [External Server Authentica-

tion] (Active Directory only), or [Main + External Server] (Active Directory only) by the ad-

ministrator of the machine.

Check that the date and time have been correctly set in the machine by the administrator

of the machine.

Check that the Job Log Settings (Audit Log) has been set to [Yes] by the administrator of

the machine.

Check that the certificate for SSL communications has been registered by the administra-

tor of the machine.

In accordance with the security policies of the organization, register the certificate that is

issued by a reliable authentication authority.

Check that the ID & Print Settings has been set to [ON] by the administrator of the machine.

Check that the Memory RX Setting has been set to [Yes] by the administrator of the ma-

chine.

Check that IPsec has been set by the administrator of the machine for communications

between the machine and the external authentication server.


between the machine and the DNS server.


between the machine and the SMTP server.


between the machine and a client PC.

Let the administrator of the machine set Enhanced Security Mode to [ON].

Section	Page
Contents	2
1 Security	6
1.1 Introduction	6
Administrators	6
Compliance with the ISO15408 Standard	6
Operating Precautions	6
INSTALLATION CHECKLIST	8
1.2 Security Functions	11
Check Count Clear Conditions	11
1.3 Precautions for Operation Control	13
Roles of the Owner of the Machine	13
Roles and Requirements of the Administrator	13
Password Usage Requirements	13
External authentication server control requirements	14
Security function operation setting operating requirements	14
Operation and control of the machine	14
Machine Maintenance Control	16
Precautions for using the printer driver	17
1.4 Miscellaneous	18
Password Rules	18
Precautions for Use of Various Types of Applications	19
Encrypting communications	19
IPsec setting	19
Print functions	20
IPP printing	20
Items of Data Cleared by Overwrite All Data Function	21
USB keyboard	22
Different types of boxes	22
Hardware and software used in the machine	23
Firmware integrity verification function	23
CS Remote Care function	23
Terminating a Session and Logging out	23
Authentication error during external server authentication	24
2 Administrator Operations	26
2.1 Accessing the Administrator Mode	26
2.1.1 Accessing the Administrator Mode	26
2.1.2 Accessing the User Mode	32
2.2 Enhancing the Security Function	36
2.2.1 Items cleared by HDD Format	38
2.2.2 Setting the Password Rules	39
2.2.3 Setting the Enhanced Security Mode	41
2.3 Protecting Machine from Illegal Firmware Update	44
Setting the FW Update (USB) Password	44
2.4 Preventing Unauthorized Access	47
Setting Prohibited Functions When Authentication Error	47
2.5 Canceling the Operation Prohibited State	49
Performing Release Setting	49
2.6 Setting the Authentication Method	51
2.6.1 Setting the Authentication Method	51
2.6.2 Setting the External Server	54
2.7 ID & Print Setting Function	56
Setting ID & Print	56
2.8 ID & Print Operation Setting Function	58
Making ID & Print Operation Setting	58
2.9 Auth. Operation Setting when print Documents are Stored Function	59
Setting Auth. Operation Setting when print Documents are Stored Function	59
2.10 System Auto Reset Function	60
Setting the System Auto Reset function	60
2.11 User Setting Function	62
Making user setting	63
2.12 Account Track Setting Function	68
Making account setting	68
2.13 User Box Function	73
2.13.1 Setting the User Box	73
2.13.2 Changing the user/account attributes and box password	78
2.13.3 Setting Memory RX	83
2.14 Changing the Administrator Password	86
Changing the Administrator Password	86
2.15 Protecting Data in the HDD	89
2.15.1 Setting the Encryption Key (encryption word)	89
2.15.2 Changing the Encryption Key	93
2.15.3 Setting the Overwrite HDD Data	95
2.16 Overwrite All Data Function	97
Setting the Overwrite All Data function	97
2.17 Obtaining Job Log	99
2.17.1 Obtaining and deleting a Job Log	99
2.17.2 Downloading the Job Log data	102
Job Log data	104
2.18 Setting time/date in machine	107
2.18.1 Setting time/date	107
2.18.2 Setting daylight saving time	110
2.19 SSL Setting Function	112
2.19.1 Device Certificate Setting	112
2.19.2 SSL Setting	114
2.19.3 Removing a Certificate	115
2.20 TCP/IP Setting Function	116
2.20.1 Setting the IP Address	116
2.20.2 Registering the DNS Server	117
2.21 E-Mail Setting Function	118
Setting the SMTP Server (E-Mail Server)	118
3 User Operations	120
3.1 User Authentication Function	120
3.1.1 Performing user authentication	120
3.1.2 Accessing the ID & Print Document	124
3.2 Change Password Function	125
Performing Change Password	125
3.3 Secure Print Function	128
Accessing the Secure Print Document	128
3.4 User Box Function	131
3.4.1 Setting the User Box	131
3.4.2 Changing the user/account attributes and box password	136
3.4.3 Accessing the User Box and User Box file	142
4 Application Software	148
4.1 Data Administrator	148
4.1.1 Accessing from Data Administrator	148
4.1.2 Setting the user authentication method	151
4.1.3 Changing the authentication mode	152
4.1.4 Making the user settings	154
4.1.5 Making the account settings	155
4.1.6 DNS Server Setting Function	156

Konica Minolta bizhub 558e bizhub 658e/558e/458e Security Operations User Manu - Page 9

Check that User Authentication has been set to [ON MFP], [External Server Authentica

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