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Konica Minolta bizhub C258 bizhub C368/C308/C258 Security Operations User Manu - Page 148

Application Software, 4.1 Data Administrator, 4.1.1 Accessing from Data Administrator

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4.1 Data Administrator 4 4 Application Software 4.1 Data Administrator Data Administrator is an application for management purpose that allows the authentication, destination and network functions of the machine to be edited or registered from a PC connected over the network. It allows the authentication, destination and network setting list to be downloaded in your PC, the data in the list to be edited on the PC, and then the data to be written in the machine. A destination list of file formats including XML, CSV, TAB, LDIF, and Lotus Notes Structured Text can be downloaded. A destination list can also be downloaded by searching through or browsing destinations using the LDAP protocol for a directory server such as Active Directory. NOTICE Make sure that none of the general users of the machine will know the Administrator Password. If the Administrator Password is forgotten, it must be set again by the Service Engineer. Contact your Service Representative. Tips - The time-of-day and date on which this machine was registered in the Data Administrator may be changed. For details, see the Data Administrator User's Guide. - The destination and authentication data read from this machine may be written as a backup file and can be restored. For details, see the Data Administrator User's Guide. - Destination setting can be made from the Data Administrator. For details, see the Data Administrator User's Guide. 4.1.1 Accessing from Data Administrator 0 Do not leave the site while you are gaining access to the machine through Data Administrator. If it is absolutely necessary to leave the site, be sure first to log off from the Data Administrator. 1 Start the Data Administrator. 2 Select this machine from Device List and click [Authentication Settings/Address Settings] or [Adminis- trator settings]. % Select [Authentication Settings/Address Settings] to edit or register the authentication or destination function of the machine, and select [Administrator settings] to edit or register the network function of the machine. bizhub C368/C308/C258 4-2

Section	Page
Contents	2
1 Security	6
1.1 Introduction	6
Administrators	6
Compliance with the ISO15408 Standard	6
Operating Precautions	6
INSTALLATION CHECKLIST	8
1.2 Security Functions	11
Check Count Clear Conditions	11
1.3 Precautions for Operation Control	13
Roles of the Owner of the Machine	13
Roles and Requirements of the Administrator of the machine	13
Password Usage Requirements	13
External authentication server control requirements	14
Security function operation setting operating requirements	14
Operation and control of the machine	14
Machine Maintenance Control	16
Precautions for using the printer driver	16
1.4 Miscellaneous	17
Password Rules	17
Precautions for Use of Various Types of Applications	18
Encrypting communications	18
Print functions	18
IPP printing	19
Items of Data Cleared by Overwrite All Data Function	19
Fax functions	20
USB keyboard	20
Different types of boxes	20
Hardware and software used in the machine	21
Firmware integrity verification function	21
IPsec setting	21
CS Remote Care function	21
Terminating a Session and Logging out	22
Authentication error during external server authentication	22
2 Administrator Operations	24
2.1 Accessing the Administrator Mode	24
2.1.1 Accessing the Administrator Mode	24
2.1.2 Accessing the User Mode	30
2.2 Enhancing the Security Function	34
2.2.1 Items cleared by HDD Format	36
2.2.2 Setting the Password Rules	37
2.2.3 Setting the Enhanced Security Mode	39
2.3 Protecting Machine from Illegal Firmware Update	42
Setting the FW Update (USB) Password	42
2.4 Preventing Unauthorized Access	43
Setting Prohibited Functions When Authentication Error	43
2.5 Canceling the Operation Prohibited State	45
Performing Release Setting	45
2.6 Setting the Authentication Method	47
2.6.1 Setting the Authentication Method	47
2.6.2 Setting the External Server	50
2.7 ID & Print Setting Function	53
Setting ID & Print	53
2.8 System Auto Reset Function	55
Setting the System Auto Reset function	55
2.9 User Setting Function	57
Making user setting	58
2.10 Account Track Setting Function	63
Making account setting	63
2.11 User Box Function	68
2.11.1 Setting the User Box	68
2.11.2 Changing the user/account attributes and box password	73
2.11.3 Setting Memory RX	78
2.12 Changing the Administrator Password	81
Changing the Administrator Password	81
2.13 Protecting Data in the HDD	84
2.13.1 Setting the Encryption Key (encryption word)	84
2.13.2 Changing the Encryption Key	88
2.13.3 Setting the Overwrite HDD Data	90
2.14 Overwrite All Data Function	92
Setting the Overwrite All Data function	92
2.15 Obtaining Job Log	95
2.15.1 Obtaining and deleting a Job Log	95
2.15.2 Downloading the Job Log data	97
Job Log data	99
2.16 Setting time/date in machine	106
2.16.1 Setting time/date	106
2.16.2 Setting daylight saving time	109
2.17 SSL Setting Function	111
2.17.1 Device Certificate Setting	111
2.17.2 SSL Setting	113
2.17.3 Removing a Certificate	114
2.18 TCP/IP Setting Function	115
2.18.1 Setting the IP Address	115
2.18.2 Registering the DNS Server	116
2.19 AppleTalk Setting Function	117
Making the AppleTalk Setting	117
2.20 E-Mail Setting Function	118
Setting the SMTP Server (E-Mail Server)	118
3 User Operations	120
3.1 User Authentication Function	120
3.1.1 Performing user authentication	120
3.1.2 Accessing the ID & Print Document	124
3.2 Change Password Function	126
Performing Change Password	126
3.3 Secure Print Function	129
Accessing the Secure Print Document	129
3.4 User Box Function	132
3.4.1 Setting the User Box	132
3.4.2 Changing the user/account attributes and box password	137
3.4.3 Accessing the User Box and User Box file	143
4 Application Software	148
4.1 Data Administrator	148
4.1.1 Accessing from Data Administrator	148
4.1.2 Setting the user authentication method	151
4.1.3 Changing the authentication mode	152
4.1.4 Making the user settings	154
4.1.5 Making the account settings	155
4.1.6 DNS Server Setting Function	156
4.1.7 AppleTalk Setting Function	157

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bizhub C368/C308/C258

4-2

4.1

Data Administrator

Application Software

4.1

Data Administrator

is an application for management purpose that allows the authentication, destination

and network functions of the machine to be edited or registered from a PC connected over the network.

It allows the authentication, destination and network setting list to be downloaded in your PC, the data in the

list to be edited on the PC, and then the data to be written in the machine.

A destination list of file formats including XML, CSV, TAB, LDIF, and Lotus Notes Structured Text can be

downloaded. A destination list can also be downloaded by searching through or browsing destinations using

the LDAP protocol for a directory server such as Active Directory.

NOTICE

Make sure that none of the general users of the machine will know the Administrator Password.

If the Administrator Password is forgotten, it must be set again by the Service Engineer. Contact your Service

Representative.

Tips

The time-of-day and date on which this machine was registered in the

Data Administrator

may be

changed. For details, see the

Data Administrator

User's Guide.

The destination and authentication data read from this machine may be written as a backup file and can

be restored. For details, see the

Data Administrator

User's Guide.

Destination setting can be made from the

Data Administrator

. For details, see the

Data Administrator

User's Guide.

4.1.1

Accessing from Data Administrator

Do not leave the site while you are gaining access to the machine through

Data Administrator

. If it is

absolutely necessary to leave the site, be sure first to log off from the

Data Administrator

Start the

Data Administrator

Select this machine from Device List and click [Authentication Settings/Address Settings] or [Adminis-

trator settings].

Select [Authentication Settings/Address Settings] to edit or register the authentication or destination

function of the machine, and select [Administrator settings] to edit or register the network function

of the machine.