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Konica Minolta bizhub C451 bizhub C451 Box Operations User Manual - Page 39

Registering user boxes, Naming documents, The names can contain a maximum of 30 characters.

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Saving documents 2 Registering user boxes Before document data can be saved, a user box must be created for saving the data. Up to 1,000 user boxes can be created. Up to 200 documents can be saved in a single user box. A total of 10,000 pages can be saved in all user boxes. A total of 3,000 documents can be saved in all user boxes. There are public user boxes (which can be used by more than one person), personal user boxes (which can be used only by a single person), and group user boxes (which can be used by users belonging to the account that has been logged on when account track settings have been specified). For details on registering user boxes, refer to "Registering user boxes" on page 7-6. Naming documents Document data that is saved can be given a name. The names can contain a maximum of 30 characters. The names can also be changed after they are saved. The names can be specified when the data is saved; however, if the data is saved without a name specified, a preset name is applied. Names are created by combining the following elements. As an example, the document name "CKMBT_C45108102315230" is described. Element C KMBT_C451 08102315230 _0001 Description This letter indicates the mode when the document was saved. C: Copy S: Fax/Scan P: Print This represents the name of the device that scanned the data. The factory default is "KMBT_C451". This name can be changed with the "Input Machine Address" parameter on the Administrator/Machine Setting screen in Administrator mode. A name of up to 10 characters can be specified. This indicates the year (last two digits), month, day, hour and minutes when the data was scanned. The last digit is a serial number if the document is part of a series of scans. This indicates the page when multi-page data is scanned. This numeral does not appear beside "Document Name"; however, it is added automatically as part of the name when the file is transmitted. Add this part to the name according to the naming conditions of the server receiving the files, for example, when data is sent by FTP. C451 2-4

Section	Page
Introduction	2
Trademarks and registered trademarks	3
OpenSSL statement	3
NetSNMP License	5
Kerberos	9
Mersenne Twister	10
Contents	12
About this manual	18
Structure of the manual	18
Notation	18
Explanation of manual conventions	19
User’s Guides	21
Printed manuals	21
User’s Guide CD manuals	21
1 Overview of the User Box functions	24
1.1 Available User Box functions	24
Saving documents	24
Using document data	25
Organizing document data	27
1.2 Set-up for User Box functions	28
User box registration	28
1.3 Control panel	29
1.4 Touch panel	32
Screen layout	32
Icons on the touch panel	32
1.5 About External Memory	34
Available External Memory	34
Connecting an external memory	34
2 Saving documents	37
2.1 Information on saving documents	37
User authentication	37
Registering user boxes	39
Naming documents	39
2.2 Authentication and user boxes that can be accessed	41
When user authentication and account track settings are not specified	41
When only user authentication settings are specified	42
When only account track settings are specified	43
When user authentication and account track settings are specified and synchronized	44
When user authentication and account track settings are specified, but not synchronized	46
2.3 Saving copies in user boxes	48
Settings that can be saved and changed	48
Saving copy documents	49
2.4 Saving scans in user boxes	53
Previewing	53
Preview - View Pages - Change Setting	55
Preview - View Status	56
Saving after previewing	56
Using a user box destination	58
Entering destinations directly	60
Saving in User Box mode	63
Saving on external memory from User Box mode	66
2.5 Saving printouts in user boxes	68
Saving data in a user box	68
Saving data in the Secure Print User Box	71
Saving data in the Encrypted PDF User Box	73
2.6 Specifying scan settings	74
Settings that can be specified	74
Original Type	75
Simplex/Duplex	77
Resolution	78
File Type	79
Density	83
Separate Scan	84
Color (Quality Adjustment)	85
Background Adjustment (Quality Adjustment)	87
Sharpness (Quality Adjustment)	88
Frame Erase (Erase)	90
Book Copy (Book Scan)	92
Scan Size (Application)	94
Original Settings	98
2.7 Display and operation of the left panel	101
Job List	101
Job List - Delete	102
Job List - Job Details	102
Settings when saving documents	108
Detail - Check Scan Settings	109
Detail - Check Original Settings	109
Settings when using documents	110
Detail	110
Check Job Settings	111
Check Job Settings - Destination Settings	111
Check Job Settings - E-Mail Settings	112
Preview	112
Preview - Detail	113
Preview - Detail (Print/Combine)	113
Preview - Detail (Send/Bind TX)	114
3 Organizing user box documents	117
3.1 Overview of document organizing	117
Available operations in the File Document screen	117
Checking documents saved in user boxes	118
Description of File Document screen	120
Searching for a user box name	121
3.2 Deleting a document	123
3.3 Changing the document name	125
3.4 Moving a document	127
3.5 Duplicating a document	129
3.6 Checking document details	131
Check the details	132
Preview screen operations	134
4 Printing a user box document	137
4.1 Overview of document printing	137
Available operations in the Use Document screen	137
Checking documents saved in user boxes	138
Description of Use Document screen	140
Searching for a user box name	140
4.2 Printing	141
Available print settings	141
To print a document	142
Changing the number of copies	143
Specifying single-sided/double-sided printing	144
Specifying Finishing settings	144
Adding a binding margin	150
Adding cover pages (Cover Sheet)	153
Adding insertions (Insert Sheet)	157
Inserting chapter title pages (Chapters)	162
Printing the date/time (Date/Time)	165
Printing page numbers (Page Number)	169
Adding preset text or images (Stamp)	173
Adding text and images to prevent copying (Copy Protect)	177
Adding repeated preset text or images (Stamp Repeat)	186
Inserting a header/footer (Header/Footer)	194
4.3 Combined printing	199
Available combined printing parameters	199
To print a document	200
5 Sending a user box document	204
5.1 Overview of document transmissions	204
Available document transmission operations	204
Transmission methods	204
Checking documents saved in user boxes	205
Description of Use Document screen	207
Searching for a user box name	207
To send a document	208
5.2 Specifying the destination	210
Selecting from the address book	210
Selecting from a group destination	211
Searching for a destination	213
Directly specifying an e-mail destination	215
Directly specifying an SMB destination	217
Directly specifying an FTP destination	218
Directly specifying a WebDAV destination	221
Selecting a destination with an Address search	223
5.3 Specifying the transmission settings	226
Settings that can be specified	226
File Type	227
E-Mail Settings (Communication Settings)	231
URL Notification Setting (Communication Settings)	232
E-Mail Encryption (Communication Settings)	233
Digital Signature (Communication Settings)	234
Date/Time (Application)	235
Page Number (Application)	239
Stamp (Application)	243
Header/Footer (Application)	246
Send & Print (Application)	251
5.4 Bind TX	254
Available combined sending parameters	254
To perform a combined transmission	254
5.5 Checking settings before sending	258
Deleting unnecessary destinations	259
6 Printing/sending a system user box document	262
6.1 Overview of system user boxes	262
6.2 Secure Print User Box	263
Available printing parameters	263
To print a document (Mode 1)	263
To print a document (Mode 2)	266
6.3 Annotation User Box	270
Available printing parameters	270
To print a document	270
Available transmission parameters	273
To send a document	275
Changing the text	276
6.4 Encrypted PDF User Box	280
Printing	280
Deleting	282
6.5 ID & Print User Box	285
Printing	286
Deleting	287
6.6 External Memory	289
Available printing parameters	289
File types that can be printed	289
Document Details	290
To print a document	290
To print an encrypted PDF file	292
7 Specifying Utility mode parameters	294
7.1 Settings that can be specified from Utility mode	294
Utility mode parameters	294
PageScope Web Connection	294
7.2 User box permissions	295
Types of users	295
Public user boxes and personal/group user boxes	295
7.3 Displaying settings screens	296
Displaying the Administrator Settings screen	296
7.4 Registering user boxes	298
Registering user boxes	299
Registering annotation user boxes	303
7.5 Maximum Number of User Boxes	310
7.6 User Box Settings	312
Displaying the User Box Settings screen	312
Delete Unused User Box	313
Delete Secure Print Documents	314
Auto Delete Secure Document	315
Encrypted PDF Delete Time	316
ID & Print Delete Time	317
Document Hold Setting	318
External Memory Function Settings	319
7.7 ID & Print Settings	321
7.8 User Box Administrator Setting	323
7.9 HDD Setting	326
Check HDD Capacity	327
Overwrite Temporary Data	328
Overwrite All Data	331
HDD Lock Password	333
HDD Encryption Setting	336
Format HDD	338
8 Appendix	341
8.1 Error message list	341
8.2 Entering text	342
Enlarging the keyboard	344
To type text	345
List of Available Characters	345
8.3 Glossary	346
9 Index	351
9.1 Index	351
A to F	351
G to T	352

Match case Limit results 1 per page

Saving documents

C451

2-4

Registering user boxes

Before document data can be saved, a user box must be created for saving

the data.

Up to 1,000 user boxes can be created.

Up to 200 documents can be saved in a single user box.

A total of 10,000 pages can be saved in all user boxes.

A total of 3,000 documents can be saved in all user boxes.

There are public user boxes (which can be used by more than one person),

personal user boxes (which can be used only by a single person), and group

user boxes (which can be used by users belonging to the account that has

been logged on when account track settings have been specified). For de-

tails on registering user boxes, refer to “Registering user boxes” on

page 7-6.

Naming documents

Document data that is saved can be given a name.

The names can contain a maximum of 30 characters.

The names can also be changed after they are saved.

The names can be specified when the data is saved; however, if the data is

saved without a name specified, a preset name is applied.

Names are created by combining the following elements. As an example, the

document name “CKMBT_C45108102315230” is described.

Element

Description

This letter indicates the mode when the document was saved.

C: Copy

S: Fax/Scan

P: Print

KMBT_C451

This represents the name of the device that scanned the data. The

factory default is “KMBT_C451”. This name can be changed with the

“Input Machine Address” parameter on the Administrator/Machine

Setting screen in Administrator mode. A name of up to 10 characters

can be specified.

08102315230

This indicates the year (last two digits), month, day, hour and min-

utes when the data was scanned. The last digit is a serial number if

the document is part of a series of scans.

_0001

This indicates the page when multi-page data is scanned. This nu-

meral does not appear beside “Document Name”; however, it is

added automatically as part of the name when the file is transmitted.

Add this part to the name according to the naming conditions of the

server receiving the files, for example, when data is sent by FTP.