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Additional Preparations for the Administrator, Strengthening the Security

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Installing and Setting up the Machine > Additional Preparations for the Administrator Additional Preparations for the Administrator In addition to the information provided in this chapter, the administrator of this machine should check the following, and configure the settings as needed. Strengthening the Security One user with administrator rights has been pre-registered in the machine. Logging in as this user will allow you to configure all settings; therefore, please change the login user name and password. In addition, this machine is equipped with user authentication function, which can be configured to limit the access to this machine to only those who have a registered login name and password. User Authentication and Accounting (User Login, Job Accounting) (page 8-1) I want to... Restrict the users of the machine. Prevent another user from handling the documents stored in the machine. Prevent the data stored in the machine from being leaked. Auto Panel Reset Custom Box*1 Data Overwrite*2 Encryption*2 Completely delete the data on the machine before disposing of the machine. Protect the transmission from interception and wiretapping. DataSanitization IPP over SSL HTTPS SMTP Security Function POP3 Security *1 The optional SSD is required. *2 The optional Data Security Kit is required. IPSec SNMPv3 Reference page page 7-14 page 5-6 Refer to the Data Security Kit (E) Operation Guide. page 7-22 page 7-20 page 7-20 Command Center RX User Guide Command Center RX User Guide page 7-20 page 7-17 2-30

Section	Page
Preface	2
Contents	3
Machine Features	7
Guides Provided with the Machine	9
About the Operation Guide (this Guide)	11
Structure of the guide	11
Conventions Used in This Guide	12
Menu Map	14
1 Legal and Safety Information	20
Notice	21
Safety Conventions in This Guide	21
Environment	22
Precautions for Use	23
Laser Safety (Europe)	24
SAFETY OF LASER BEAM (USA)	25
Safety Instructions Regarding the Disconnection of Power	26
WARNING	26
Radio Tag Technology	26
Other precautions (for users in California, the United States)	26
EN ISO 7779	26
EK1-ITB 2000	26
Legal Information	27
Energy Saving Control Function	31
Automatic 2-Sided Print Function	31
Resource Saving - Paper	31
Environmental benefits of \	31
Energy Star (ENERGY STAR®) Program	32
2 Installing and Setting up the Machine	33
Part Names	34
Machine Exterior	34
Connectors/Interior	35
With Optional Equipments Attached	37
Connecting Cables	38
Connecting LAN Cable	38
Connecting USB Cable	39
Connecting the Power Cable	39
Power On/Off	40
Power On	40
Power Off	40
Using the Operation Panel	41
Operation Panel Keys	41
Operation Method	42
Selecting a Menu	43
Setting a Menu	43
Cancelling Menu Selection	43
Help Screen	43
Login/Logout	44
Login	44
Logout	44
Default Settings of the Machine	45
Setting Date and Time	45
Network Setup (LAN Cable Connection)	47
Energy Saver function	49
Sleep and Auto Sleep	49
Installing Software	51
Software on DVD (Windows)	51
Installing Software in Windows	52
Uninstalling the Software	58
Installing Software in Mac Computer	59
Checking the Counter	61
Additional Preparations for the Administrator	62
Strengthening the Security	62
Command Center RX	63
Accessing Command Center RX	64
Changing Security Settings	65
Changing Device Information	67
E-mail Settings	69
Creating a New Custom Box	73
Printing a document stored in a Custom Box	74
3 Preparation before Use	76
Loading Paper	77
Precaution for Loading Paper	78
Loading in the Cassettes	79
Loading Paper in the Multi Purpose Tray	82
Specifying Paper Size and Media Type	85
Paper Stopper	88
4 Printing from PC	89
Printing from PC	90
Printing on Non-standard Sized Paper	92
Printer Driver Print Settings Screen	93
Printer Driver Help	94
Changing the Default Printer Driver Settings (Windows 7)	94
Canceling Printing from a Computer	94
Printing by AirPrint	95
Printing by Google Cloud Print	96
Printing Data Saved on the Printer	97
Specifying the Job Box from a Computer and Storing the Job	97
Printing Documents from Private Print Box	98
Printing Document from Stored Job Box	100
Printing Document from Quick Copy Box	102
Printing Document from Proof and Hold Box	104
Job Box Setting	106
Status Monitor	107
Accessing the Status Monitor	107
Exiting the Status Monitor	107
Status Monitor Display	107
5 Operation on the Machine	111
Checking the Equipment's Serial Number	112
Canceling Jobs	113
What is Document Box?	114
Using a Custom Box	116
Creating a New Custom Box	116
Editing and Deleting Custom Box	116
Storing Documents	116
Printing Documents	117
Editing Documents	117
Deleting Documents	118
Printing lists	119
Printing Documents Stored in Removable USB Memory	120
Removing USB Memory	122
6 Using Various Functions	123
Functions Available on the Machine	124
Functions	125
Quiet Mode	125
Delete after Printed	125
7 Setup and Registration (System Menu)	126
System Menu	127
Menu Settings	128
Report Print	129
Paper Settings	131
Print Settings	134
Device Common	136
User/Job Account	140
Network	141
Optional Network	143
Security	144
Op Functions	148
Administrator	148
Adjust/Maintenance	148
Network Status	148
Opt. Network Status	148
8 User Authentication and Accounting (User Login, Job Accounting)	149
Overview of User Login Administration	150
Enabling User Login Administration	151
Key Login	152
Using User Login Administration	153
Login/Logout	153
Overview of Job Accounting	154
Enabling Job Accounting	155
Job Accounting Access	156
Setting an Account	157
Adding an Account	157
Restricting the Use of the Machine	158
Editing an Account	160
Deleting an Account	161
Job Accounting for Printing	162
Configuring Job Accounting	163
Apply Limit	163
Counting the Number of Pages Printed	164
Print Job Accounting List	165
Using Job Accounting	166
Login/Logout	166
Unknown ID Job	167
Administrator settings	168
9 Troubleshooting	169
Regular Maintenance	170
Cleaning	170
Toner Container Replacement	171
Waste Toner Box Replacement	175
Troubleshooting	177
Solving Malfunctions	177
Responding to Messages	181
Adjustment/Maintenance	189
Clearing Paper Jams	194
10 Appendix	207
Optional Equipment	208
Overview of Optional Equipment	208
Optional Applications	214
Paper	217
Basic Paper Specifications	217
Choosing the Appropriate Paper	218
Special Paper	221
Specifications	225
Machine	225
Printer Functions	227
Paper Feeder (500-sheet) (Option)	227
Glossary	228