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Kyocera TASKalfa 255 255/305 Operation Guide - Page 182

Adding a Group, Display the screen., Adds a new destination., Select the registration method.

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Sending > Registering Destinations in the Address Book Adding a Group Compile two or more contacts into a group. Designations in the group can be added at the same time. When adding a group, a maximum of 50 groups can be added in the Address Book. Before adding a group in the Address Book, the contacts to be included in the group must be added first. NOTE If user login administration is enabled, you can only edit destinations in the Address Book by logging in with administrator privileges. 1 Display the screen. Use [ ] or [ ] to scroll up and down. GB0054_02 2 1 3 GB0411_00 2 Adds a new destination. GB0413_02 3 Select the registration method. GB0419_00 6-28

Section	Page
Contents	5
Quick Guide	11
Menu Map	14
1 Preface	23
Notice	24
Safety Conventions in This Guide	24
Environment	25
Precautions for Use	25
Legal Restriction on Copying/Scanning	30
Legal and Safety Information	31
Legal Information	31
Energy Saving Control Function	34
Automatic 2-Sided Copy Function	34
Paper Recycling	34
Energy Star (ENERGY STAR®) Program	34
About this Operation Guide	35
Conventions in This Guide	35
Originals and Paper Sizes	37
2 Preparation before Use	39
Part Names	40
Machine	40
Operation Panel	44
Touch Panel	45
Determining the Connection Method and Preparing Cables	46
Connection Example	46
Preparing Necessary Cables	47
Connecting Cables	48
Connecting LAN Cable	48
Connecting USB Cable	49
Connecting the Power Cable	49
Power On/Off	50
Power On	50
Power Off	50
Installing Software	52
Installing Printer Driver	52
Setting TWAIN Driver	56
Setting WIA Driver (Windows 7, Windows Vista and Windows Server 2008)	57
Energy Saver function	58
Low Power Mode and Auto Low Power Mode	58
Sleep and Auto Sleep	59
Machine Setup Wizard	60
COMMAND CENTER (Settings for E-mail)	61
Sending E-mail	62
3 Common Operations	65
Loading Paper	66
Before Loading Paper	66
Loading Paper in the Cassettes	67
Loading Paper in the Multi Purpose Tray	69
Loading Originals	71
Placing Originals on the Platen	71
Loading Originals in the Document Processor	72
Checking the Equipment's Serial Number	74
Checking the Counter	75
Login/Logout	76
Login	76
Logout	77
Favorites	78
Registering Favorites	78
Editing and Deleting Favorites	81
Using Favorites	83
Shortcuts	85
Registering Shortcuts	85
Editing and Deleting Shortcuts	87
Using Shortcuts	88
Quick Setup Wizard	89
Help Screen	91
Canceling Jobs	92
Using Various Functions	93
Common Functionality	94
Original Size	95
Original Orientation	97
Mixed Size Originals	98
2-sided/Book Original	100
Continuous Scan	102
Paper Selection	104
Paper Output	105
Collate/Offset	106
Margin	108
Staple	111
Density	113
Scan Resolution	114
Original Image	115
Sharpness	116
Background Density Adjust	117
Prevent Bleed-through	118
Zoom	119
File Format	120
Color Selection	122
Job Finish Notice	123
File Name Entry	125
Priority Override	126
4 Copying	127
Basic Operation	128
Copying Functions	130
Zoom	131
Duplex	134
Combine	138
EcoPrint	141
Auto Image Rotation	142
Interrupt Copy	143
5 Printing	145
Printing from Applications	146
Using a Job Box	148
Private Print	148
Proof and Hold Print Box	150
Automatic Delete Setting for Temporary Documents	153
6 Sending	155
Basic Operation	156
Preparation for Sending a Document to a PC	159
Checking What to Enter for [Host Name]	159
Checking What to Enter for [Login User Name]	160
Creating a Shared Folder	161
Checking the [Path]	164
Configuring Windows Firewall (for Windows 7)	165
Specifying Destination	169
Choosing from the Address Book	169
Choosing by One Touch Key	171
Entering a New E-mail Address	172
Specifying a New PC Folder	173
Checking and Editing Destinations	176
Sending to Different Types of Destinations (Multi Sending)	177
Registering Destinations in the Address Book	178
Adding a Contact	178
Adding a Group	182
Editing and Deleting Address Book Entries	185
Adding a Destination on One Touch Key	187
Adding a Destination	187
Editing and Deleting One Touch Key	189
Sending Functions	190
Sending Size	191
File Separation	193
E-mail Subject/Body	194
FTP Encrypted TX	195
WSD Scan	196
Scanning using TWAIN	199
7 Document Box	201
Printing Documents Stored in Removable USB Memory	202
Saving Documents to USB Memory (Scan to USB)	205
Removing USB Memory	208
Functions for Document Box	209
Duplex	210
Encrypted PDF Password	211
JPEG/TIFF Print	212
XPS Fit to Page	213
Storing Size	214
8 Status / Job Cancel	217
Checking Job Status	218
Details of the Status Screens	219
Checking Job History	222
Sending the Log History	223
Setting the Destination	224
Automatic Log History Transmission	225
Manual Log History Transmission	225
Setting E-mail Subject	226
Check of Device Status	227
Checking the Remaining Amount of Toner and Paper	229
9 Setup, Registration, and User Management	231
System Menu	232
Operation Method	232
System Menu Settings	233
Language	235
Report	235
User Property	237
Cassette/MP Tray Settings	238
Common Settings	239
Copy	245
Send	245
Printer	246
System	247
Date/Timer	251
Adjustment/Maintenance	253
User Login Administration	255
First User Login Administration	255
User Login Settings	256
Enabling/Disabling User Login Administration	257
Local User Authorization	259
Adding a User	260
My Panel	264
Editing and Deleting Users	265
Simple Login	268
Group Authorization	274
Obtain Network User Property	278
Job Accounting	280
First Job Accounting Setup	280
Job Accounting Settings	282
Enabling/Disabling Job Accounting	283
Login/Logout	284
Adding an Account	285
Editing and Deleting Accounts	287
Restricting the Use of the Machine	289
Counting the Number of Pages Printed	291
Printing an Accounting Report	293
Job Accounting Default Setting	294
Unknown Login User Name Job	296
10 Troubleshooting	297
Toner Container Replacement	298
Waste Toner Box Replacement	300
Replacing Staples	301
Cleaning	302
Original Cover / Glass Platen	302
Document Processor	302
Solving Malfunctions	304
Responding to Error Messages	308
Clearing Paper Jams	317
Jam Location Indicators	317
Multi Purpose Tray	318
Inside the Right Cover 1	318
Cassette 1	319
Inside the Right Cover 3	320
Cassette 2 or 3	320
Optional Document Finisher	321
Optional Document Finisher Staple Jam	321
Bridge Unit	322
Document Processor	322
11 Appendix	325
Optional Equipment	326
Overview of Optional Equipment	326
Paper Feeder (single cassette)	327
Paper Feeder (double cassette)	327
Document Finisher	327
FAX Kit	327
Expansion Memory	327
Gigabit Ethernet Board	328
Optional Function	329
Character Entry Method	331
Entry Screens	331
Entering Characters	333
Paper	334
Basic Paper Specifications	335
Choosing the Appropriate Paper	335
Special Paper	338
Specifications	342
Machine	342
Printer	343
Scanner	344
Document Processor	344
Paper Feeder (single cassette) (option)	344
Paper Feeder (double cassette) (option)	345
Document Finisher (option)	345
Environmental Specifications	346
Glossary	347