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9. Appendix Connecting the Machine to a Telephone Line and Telephone 101 Connecting the Telephone Line 101 Selecting the Line Type 102 Connecting the Optional Handset or an External Telephone 102 Optional Equipment 104 Handset ...104 Specifications...105 Compatible Machines 106 Acceptable Types of Originals 107 Acceptable original sizes 107 Paper size and scanned area 107 Maximum Values 109 INDEX...110 vi

Section	Page
Operating Instructions	1
Facsimile Reference <Advanced Features>	1
<GRAPHIC>	1
<GRAPHIC>	1
<GRAPHIC>	1
<GRAPHIC>	1
For safe and correct use of this machine, please be sure to read the Safety Information in the Co...	1
For safe and correct use of this machine, please be sure to read the Safety Information in the Co...	1
Printed in China	2
EN USA	2
B168-8657	2
Introduction	3
Introduction	3
Introduction	3
This manual describes detailed instructions on the operation and notes about the use of this mach...	3
This manual describes detailed instructions on the operation and notes about the use of this mach...	3
Notes	3
Notes	3
Some illustrations in this manual might be slightly different from the machine.	3
Some illustrations in this manual might be slightly different from the machine.	3
Certain options might not be available in some countries. For details, please contact your local ...	3
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.	3
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.	3
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.	3
Important	3
Important	3
Contents of this manual are subject to change without prior notice. In no event will the company ...	3
Contents of this manual are subject to change without prior notice. In no event will the company ...	3
Trademarks	3
Trademarks	3
Microsoft	3
Microsoft	3
Adobe	3
Other product names used herein are for identification purposes only and might be trademarks of t...	3
Note	3
Note	3
The proper names of the Windows operating systems are as follows:	3
The proper names of the Windows operating systems are as follows:	3
Copyright © 2004	4
Copyright © 2004	4
Manuals for This Machine	5
Manuals for This Machine	5
Manuals for This Machine	5
The following manuals describe the operational procedures of this machine. For particular functio...	5
The following manuals describe the operational procedures of this machine. For particular functio...	5
Manuals provided are specific to machine type.	5
Manuals provided are specific to machine type.	5
Adobe Acrobat Reader is necessary to view the manuals as a PDF file.	5
Three CD-ROMs are provided:	5
General Settings Guide	5
General Settings Guide	5
General Settings Guide	5
Provides an overview of the machine and describes	5
Provides an overview of the machine and describes	5
Refer to this manual for Address Book procedures such as registering fax numbers, e-mail addresse...	5
Network Guide (PDF file - CD-ROM1)	5
Network Guide (PDF file - CD-ROM1)	5
Describes procedures for configuring the machine and computers in a network environment.	5
Describes procedures for configuring the machine and computers in a network environment.	5
Copy Reference	5
Copy Reference	5
Describes operations, functions, and troubleshooting for the machine's copier function.	5
Describes operations, functions, and troubleshooting for the machine's copier function.	5
Facsimile Reference <Basic Features>	5
Facsimile Reference <Basic Features>	5
Describes operations, functions, and troubleshooting for the machine's facsimile function.	5
Describes operations, functions, and troubleshooting for the machine's facsimile function.	5
Facsimile Reference <Advanced Features> (this manual)	5
Facsimile Reference <Advanced Features> (this manual)	5
Describes advanced functions and settings for key operators.	5
Describes advanced functions and settings for key operators.	5
Printer Reference 1	5
Printer Reference 1	5
Describes system settings and operations for the machine's printer function.	5
Describes system settings and operations for the machine's printer function.	5
Printer Reference 2 (PDF file - CD-ROM1)	5
Printer Reference 2 (PDF file - CD-ROM1)	5
Describes operations, functions, and troubleshooting for the machine's printer function.	5
Describes operations, functions, and troubleshooting for the machine's printer function.	5
Scanner Reference (PDF file - CD-ROM1)	5
Scanner Reference (PDF file - CD-ROM1)	5
Describes operations, functions, and troubleshooting for the machine's scanner function.	5
Describes operations, functions, and troubleshooting for the machine's scanner function.	5
Manuals for DeskTopBinder V2 Lite	6
Manuals for DeskTopBinder V2 Lite	6
DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Mana...	6
DeskTopBinder V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Mana...	6
• DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2)	6
• DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2)	6
• DeskTopBinder V2 Lite Setup Guide (PDF file - CD-ROM2)	6
Describes installation of, and the operating environment for DeskTopBinder V2 Lite in detail. Thi...	6
• DeskTopBinder V2 Introduction Guide (PDF file - CD-ROM2)	6
• DeskTopBinder V2 Introduction Guide (PDF file - CD-ROM2)	6
Describes operations of DeskTopBinder V2 Lite and provides an overview of its functions. This gui...	6
• Auto Document Link Guide (PDF file - CD-ROM2)	6
• Auto Document Link Guide (PDF file - CD-ROM2)	6
Describes operations and functions of Auto Document Link installed with DeskTopBinder V2 Lite. Th...	6
Manuals for ScanRouter V2 Lite	6
Manuals for ScanRouter V2 Lite	6
ScanRouter V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Managem...	6
ScanRouter V2 Lite is a utility included on the CD-ROM labeled “Scanner Driver & Document Managem...	6
• ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2)	6
• ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2)	6
• ScanRouter V2 Lite Setup Guide (PDF file - CD-ROM2)	6
Describes installation of, settings, and the operating environment for ScanRouter V2 Lite in deta...	6
• ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2)	6
• ScanRouter V2 Lite Management Guide (PDF file - CD-ROM2)	6
Describes delivery server management and operations, and provides an overview of ScanRouter V2 Li...	6
Other manuals	6
Other manuals	6
• PostScript3 Supplement (PDF file - CD-ROM1)	6
• PostScript3 Supplement (PDF file - CD-ROM1)	6
• PostScript3 Supplement (PDF file - CD-ROM1)	6
• PostScript3 Supplement (PDF file - CD-ROM1)	6
• UNIX Supplement (Available from an authorized dealer, or as a PDF file on our Web site.)	6
• UNIX Supplement (Available from an authorized dealer, or as a PDF file on our Web site.)	6
TABLE OF CONTENTS	7
TABLE OF CONTENTS	7
Manuals for This Machine i	7
How to Read This Manual	11
How to Read This Manual	11
How to Read This Manual	11
Symbols	11
Symbols	11
In this manual, the following symbols are used:	11
In this manual, the following symbols are used:	11
This symbol indicates a potentially hazardous situation that might result in death or serious inj...	11
This symbol indicates a potentially hazardous situation that might result in minor or moderate in...	11
* The statements above are notes for your safety.	11
If this instruction is not followed, paper might be misfed, originals might be damaged, or data m...	11
This symbol indicates information or preparations required prior to operating.	11
This symbol indicates precautions for operation, or actions to take after abnormal operation.	11
This symbol indicates numerical limits, functions that cannot be used together, or conditions und...	11
This symbol indicates a reference.	11
Keys that appear on the machine's display panel.	11
Keys that appear on the machine's display panel.	11
Keys that appear on the machine's display panel.	11
Keys and buttons that appear on the computer's display.	11
Keys and buttons that appear on the computer's display.	11
Keys and buttons that appear on the computer's display.	11
Keys built into the machine's control panel.	11
Keys built into the machine's control panel.	11
Keys built into the machine's control panel.	11
Names of Major Options	12
Names of Major Options	12
The following software products are referred to using a general name:	12
The following software products are referred to using a general name:	12
1. Transmission Mode	13
1. Transmission Mode	13
Sending at a Specific Time (Send Later)	13
Sending at a Specific Time (Send Later)	13
Using this function, you can instruct the machine to delay transmission of your fax message until...	13
Using this function, you can instruct the machine to delay transmission of your fax message until...	13
<GRAPHIC>	13
If you have a non-urgent fax, select Send Later when you scan it. Faxes will be queued in memory ...	13
After the machine has been switched off for about one hour, all fax messages stored in memory are...	13
After the machine has been switched off for about one hour, all fax messages stored in memory are...	13
This function is unavailable with Immediate Transmission. Use Memory Transmission.	13
This function is unavailable with Immediate Transmission. Use Memory Transmission.	13
You can specify a time within the next 24 hour period.	13
You can specify a time within the next 24 hour period.	13
If the current time shown is not correct, change it. See “Timer Settings”,	13
A Place the original, and then select the scan settings you require.	13
A Place the original, and then select the scan settings you require.	13
A Place the original, and then select the scan settings you require.	13
p.13 “Placing Originals”, Facsimile Reference <Basic Features>	13
p.13 “Placing Originals”, Facsimile Reference <Basic Features>	13
p.13 “Placing Originals”, Facsimile Reference <Basic Features>	13
p.25 “Scan Settings”, Facsimile Reference <Basic Features>	13
p.25 “Scan Settings”, Facsimile Reference <Basic Features>	13
B Press	13
B Press	13
<GRAPHIC>	13
C Select	13
<GRAPHIC>	13
D Select	13
<GRAPHIC>	14
To cancel the setting, select	14
To cancel the setting, select	14
E Enter the time using the number keys, and then press	14
E Enter the time using the number keys, and then press	14
<GRAPHIC>	14
If you enter a wrong number, press the	14
If you enter a wrong number, press the	14
To cancel Send Later, press the	14
F Press the	14
F Press the	14
<GRAPHIC>	14
G Press the	14
The standby display appears.	14
To check the settings, press	14
To check the settings, press	14
H Specify a destination, and then press the	14
H Specify a destination, and then press the	14
User Transmission	15
User Transmission	15
This function allows you to check each user or department's transmission history. To use the func...	15
This function allows you to check each user or department's transmission history. To use the func...	15
If a user code set with an e-mail address is specified, a transmission result e-mail can be sent.	15
You can program codes of up to 8 digits for a maximum of 50 users and/or departments.	15
You can program codes of up to 8 digits for a maximum of 50 users and/or departments.	15
You can enter user codes or names into various lists or reports.	15
You can program transmission operations in User Function key. User Function key let you skip step...	15
When you send an Internet Fax document using the user code with e-mail address programmed and \	15
A Place the original, and then select desired scan settings.	15
A Place the original, and then select desired scan settings.	15
A Place the original, and then select desired scan settings.	15
p.13 “Placing Originals”, Facsimile Reference <Basic Features>	15
p.13 “Placing Originals”, Facsimile Reference <Basic Features>	15
p.13 “Placing Originals”, Facsimile Reference <Basic Features>	15
p.25 “Scan Settings”, Facsimile Reference <Basic Features>	15
p.25 “Scan Settings”, Facsimile Reference <Basic Features>	15
B Press	15
B Press	15
<GRAPHIC>	15
C Select	15
<GRAPHIC>	15
D Using the number keys enter a user code (up to eight characters).	15
<GRAPHIC>	15
Entered character is shown by *.	15
Entered character is shown by *.	15
If you enter a wrong code, press the	15
To cancel the operation, press the	15
When canceling transmission by user code, to delete the programmed user code, press the	16
E Press the	16
E Press the	16
The display returns to that of step C.	16
<GRAPHIC>	16
When your e-mail address is programmed with the user code	16
When your e-mail address is programmed with the user code	16
If your e-mail address is programmed with the user code, you can select whether the machine sends...	16
A Select	16
A Select	16
The display returns to that of step C.	16
<GRAPHIC>	16
F Press the	16
The standby display appears.	16
To check the settings, press	16
To check the settings, press	16
G Specify a destination, and then press the	16
G Specify a destination, and then press the	16
E-mail Options	17
E-mail Options	17
When using the Internet Fax function, you can make the following settings:	17
When using the Internet Fax function, you can make the following settings:	17
• Attach Subject	17
• Attach Subject	17
• Attach Subject	17
You can enter a subject for the e- mail you want to send.	17
For convenience, program frequently used subjects.	17
For convenience, program frequently used subjects.	17
If you send e-mail without setting a subject in	17
You cannot send a subject-only e-mail, with no message.	17
• Return Receipt	17
• Return Receipt	17
You can confirm sent documents were properly received using notification e-mail or the Journal fu...	17
p.47 “Transmitting Internet Fax”, Facsimile Reference <Basic Features>	17
p.47 “Transmitting Internet Fax”, Facsimile Reference <Basic Features>	17
p.47 “Transmitting Internet Fax”, Facsimile Reference <Basic Features>	17
Fax Header Print	18
Fax Header Print	18
In some cases, you may want the other party to receive an unmarked copy of your original. To do t...	18
In some cases, you may want the other party to receive an unmarked copy of your original. To do t...	18
When the Fax Header is set to “On”, the stored name is printed on the receiver's paper.	18
In the USA, the Fax Header must contain the telephone number of the line your machine is connecte...	18
In the USA, the Fax Header must contain the telephone number of the line your machine is connecte...	18
You can program a fax header name using the Program Fax Information function.	18
You can program a fax header name using the Program Fax Information function.	18
You can select whether or not dates, fax header names, file numbers, or page numbers are printed ...	18
You can program one of the User Function keys with operations for this function.	18
In the USA, law requires that your fax number be included in the Fax Header. Program the fax numb...	18
A Press	18
A Press	18
A Press	18
<GRAPHIC>	18
B Select	18
<GRAPHIC>	18
C Select	18
<GRAPHIC>	18
D Press the	18
The standby display appears.	18
To check the settings, press	18
To check the settings, press	18
Label Insertion	19
Label Insertion	19
With this function you can have the receiver name printed on the message when it is received at t...	19
With this function you can have the receiver name printed on the message when it is received at t...	19
When there is an image around the area where the Label is to be printed, that image is deleted.	19
When there is an image around the area where the Label is to be printed, that image is deleted.	19
A Press	19
A Press	19
A Press	19
<GRAPHIC>	19
B Select	19
<GRAPHIC>	19
C Select	19
<GRAPHIC>	19
D Press the	19
The standby display appears.	19
To check the settings, press	19
To check the settings, press	19
2. Communication Information	21
2. Communication Information	21
After you have pressed the	21
After you have pressed the	21
• Memory Transmission	21
• Memory Transmission	21
• Memory Transmission	21
p.16 “Memory Transmission”, Facsimile Reference <Basic Features>	21
p.16 “Memory Transmission”, Facsimile Reference <Basic Features>	21
• Internet Fax Transmission	21
• Internet Fax Transmission	21
p.47 “Transmitting Internet Fax”, Facsimile Reference <Basic Features>	21
p.47 “Transmitting Internet Fax”, Facsimile Reference <Basic Features>	21
Canceling a Transmission	21
Canceling a Transmission	21
You can cancel transmission of a file when the file is being sent or stored in memory. All the sc...	21
You can cancel transmission of a file when the file is being sent or stored in memory. All the sc...	21
You can cancel a file for Memory Transmission. This function is useful to cancel a transmission w...	21
If you cancel a transmission while the file is being sent, some pages of your file may have alrea...	21
If you cancel a transmission while the file is being sent, some pages of your file may have alrea...	21
If you cancel a transmission while the file is being sent, some pages of your file may have alrea...	21
If the transmission finishes while you are carrying out this procedure, transmission cannot be ca...	21
A Press the	21
A Press the	21
A Press the	21
<GRAPHIC>	21
B Select	21
<GRAPHIC>	21
C Select a file whose transmission you want to cancel using	21
<GRAPHIC>	21
If multiple destinations were specified, only one destination number appears.	21
If multiple destinations were specified, only one destination number appears.	21
D Press	22
D Press	22
<GRAPHIC>	22
The selected file is deleted. The display returns to that of step B.	22
To quit transmission cancel, press	22
To quit transmission cancel, press	22
To cancel another transmission, repeat from step B.	22
E Press the	22
E Press the	22
The standby display appears.	22
Printing a List of Files in Memory (Print TX Standby File List)	23
Printing a List of Files in Memory (Print TX Standby File List)	23
Print this list if you want to find out which files are stored in memory and what their file numb...	23
Print this list if you want to find out which files are stored in memory and what their file numb...	23
The contents of a file stored in memory can also be printed. See	23
The contents of a file stored in memory can also be printed. See	23
A Press the	23
A Press the	23
A Press the	23
<GRAPHIC>	23
B Select	23
<GRAPHIC>	23
C Press the	23
<GRAPHIC>	23
The display returns to that of step	23
To cancel printing after pressing the	23
To cancel printing after pressing the	23
D Press the	23
D Press the	23
The standby display appears.	23
You can print a transmission standby file list using facsimile features, see	23
You can print a transmission standby file list using facsimile features, see	23
Checking the Transmission Result (	24
Checking the Transmission Result (	24
You can browse a part of the Transmission Result Report on the display.	24
You can browse a part of the Transmission Result Report on the display.	24
Only the transmission result of the last 100 communications (receptions & transmissions) are shown.	24
Only the transmission result of the last 100 communications (receptions & transmissions) are shown.	24
You can also check the transmission result using Web browser. For details, see Web browser Help.	24
If a transmission is completed while you are using this function, the result will not appear. To ...	24
You can program one of the User Function keys with operations for this function. User Function ke...	24
A Press the	24
A Press the	24
A Press the	24
<GRAPHIC>	24
B Select	24
<GRAPHIC>	24
C Check the transmission results using	24
<GRAPHIC>	24
Firstly, the latest transmission result appears.	24
When a fax is sent, “Destination” shows the Own Fax Number or Fax Header information of a receive...	24
When a fax is sent, “Destination” shows the Own Fax Number or Fax Header information of a receive...	24
To print the journal, press	24
D Press the	24
D Press the	24
The standby display appears.	24
p.19 “Printing the Journal”	24
p.19 “Printing the Journal”	24
p.19 “Printing the Journal”	24
Checking the Reception Result (RX File Status)	25
Checking the Reception Result (RX File Status)	25
You can browse a part of the Reception Result Report on the display.	25
You can browse a part of the Reception Result Report on the display.	25
Only the reception result of the last 100 communications (receptions & transmissions) are shown.	25
Only the reception result of the last 100 communications (receptions & transmissions) are shown.	25
You can also check the reception result using Web browser. For details, see Web browser Help.	25
If a message is received while you are using this function, the result will not appear. To view t...	25
You can program a User Function key with operations for this function. User Function keys let you...	25
A Press the	25
A Press the	25
A Press the	25
<GRAPHIC>	25
B Select	25
<GRAPHIC>	25
C Check the reception results using	25
<GRAPHIC>	25
Firstly, the latest reception result appears.	25
When a fax is received, Transmission Status shows the fax number of a sender or Fax Header inform...	25
When a fax is received, Transmission Status shows the fax number of a sender or Fax Header inform...	25
To print the journal, press	25
D Press the	25
D Press the	25
The standby display appears.	25
p.19 “Printing the Journal”	25
p.19 “Printing the Journal”	25
p.19 “Printing the Journal”	25
Printing a File (Print TX Standby File)	26
Printing a File (Print TX Standby File)	26
If you want to check the contents of a file that is stored in memory and not yet sent, use this p...	26
If you want to check the contents of a file that is stored in memory and not yet sent, use this p...	26
You can also print files that have not been successfully transmitted.	26
You can also print files that have not been successfully transmitted.	26
A Press the	26
A Press the	26
A Press the	26
<GRAPHIC>	26
B Select	26
<GRAPHIC>	26
C Select the file you want to print using	26
<GRAPHIC>	26
Firstly, the latest transmission standby file appears.	26
If there is no transmission file, the message \	26
If there is no transmission file, the message \	26
D Press	26
D Press	26
The display returns to that of step B.	26
E Press the	26
E Press the	26
The standby display appears.	26
Repeat from step B, if you want to print another file.	26
Repeat from step B, if you want to print another file.	26
Printing a File Received with Memory Lock (Print Memory Lock File)	27
Printing a File Received with Memory Lock (Print Memory Lock File)	27
This is a security function designed to prevent unauthorized users from reading your messages. If...	27
This is a security function designed to prevent unauthorized users from reading your messages. If...	27
Before using this function, program a Memory Lock ID and set Memory Lock to on. See	27
Before using this function, program a Memory Lock ID and set Memory Lock to on. See	27
If the power is cut and remain off for more than an hour, all messages protected by Memory Lock a...	27
If the power is cut and remain off for more than an hour, all messages protected by Memory Lock a...	27
If the power is cut and remain off for more than an hour, all messages protected by Memory Lock a...	27
Even when Memory Lock is available, reception is not possible if free memory is insufficient.	27
Even when Memory Lock is available, reception is not possible if free memory is insufficient.	27
You can also apply a Memory Lock to messages that come only from certain senders. See	27
A Confirm that the Receive File indicator is blinking.	27
A Confirm that the Receive File indicator is blinking.	27
A Confirm that the Receive File indicator is blinking.	27
<GRAPHIC>	27
B Press the	27
<GRAPHIC>	27
C Select	27
<GRAPHIC>	27
If no confidential messages have been received, the message \	27
If no confidential messages have been received, the message \	27
D Enter a 4-digit Memory Lock ID using the number keys, and then press the	28
D Enter a 4-digit Memory Lock ID using the number keys, and then press the	28
<GRAPHIC>	28
The display returns to that of step C.	28
If the Memory Lock ID does not match, the message \	28
If the Memory Lock ID does not match, the message \	28
To cancel printing after pressing the	28
E Press the	28
E Press the	28
The standby display appears.	28
Printing the Journal	29
Printing the Journal	29
The Journal contains information about the last 50 communications (maximum) made by your machine....	29
The Journal contains information about the last 50 communications (maximum) made by your machine....	29
You can also print a copy of the Journal at any time by following the procedure below.	29
You can also print a copy of the Journal at any time by following the procedure below.	29
The contents of a Journal printed automatically are deleted after printing. Keep the journal if y...	29
The contents of a Journal printed automatically are deleted after printing. Keep the journal if y...	29
The setting on the machine can be changed so that user codes will be printed instead of user name...	29
The setting on the machine can be changed so that user codes will be printed instead of user name...	29
The sender name column of the Journal is useful when you need to program a special sender. See	29
You can set whether the Journal is automatically printed after every 50 communications in User Pa...	29
You can set whether you print the Journal by line type. See	29
You can program a User Function key with operations for this function. User Function keys let you...	29
A Press the	29
A Press the	29
A Press the	29
<GRAPHIC>	29
B Select	29
<GRAPHIC>	29
C Press the	29
<GRAPHIC>	29
To cancel printing after pressing the	29
To cancel printing after pressing the	29