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Ricoh Aficio MP 3500SP Facsimile Reference - Page 264

Before Use, Using the Software, When using Ethernet or IEEE 802.11b wireless LAN: See Connecting

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Fax via Computer Important ❒ The optional printer/scanner functions are required. ❒ Errors occurring when the machine is used as a LAN-Fax will not be displayed on the computer. Check for errors by using a Web Image Monitor. See Web Image Monitor help. ❒ USB connection is not available when using the LAN-Fax function on Windows 98. ❒ If your operating system is Windows Me, download USB Printing Support for Windows Me from the supplier's Web site. ❒ The facsimile function of this machine cannot be used with IPv6. Note ❒ It is recommended that you use a Web Image Monitor running under the same network environment as this machine. Otherwise, the Web browser may not open and an error may occur. Before Use To use these features, a LAN-Fax Driver must be installed on your computer. 6 Use the LAN-Fax Driver included on the printer CD-ROM. You must also make the required computer to fax network settings on the machine, according to the type of connection. Note ❒ When a personal computer and the machine are connected in parallel: See "Preparing the Machine", Printer Reference. ❒ When using Ethernet or IEEE 802.11b (wireless LAN): See "Connecting the Machine", General Settings Guide. Reference "Connecting the Machine", General Settings Guide "System Settings", General Settings Guide "Preparing the Machine", Printer Reference Using the Software This section provides information about LAN-Fax Driver, Address Book, and LAN-Fax Cover Sheet Editor. 254

Section	Page
FAX Option Type 3045 Operating Instructions Facsimile Reference	1
Introduction	2
Important	2
Notes:	2
Caution:	2
Manuals for This Machine	3
TABLE OF CONTENTS	5
NOTICE	11
Important Safety Instructions	14
Caution	14
How to Read This Manual	15
Symbols	15
Names of Major Functions	15
Reading the Display	16
Reading the Display Panel and Using Keys	17
Function List	19
1. Transmission	23
Transmission Modes	23
Switching between Memory Transmission and Immediate Transmission	24
Memory Transmission	25
Sending multiple originals using the exposure glass (Memory Transmission)	28
Parallel Memory Transmission	29
Automatic Redial	30
Batch Transmission	30
Dual Access	31
Simultaneous Broadcast	31
If memory runs out while storing an original	32
Immediate Transmission	32
Sending multiple originals using the exposure glass (Immediate Transmission)	34
Checking the Transmission Settings	35
IP-Fax Functions	36
Terminology	38
Notes on Using IP-Fax	39
Functions Not Available for IP-Fax Transmission	39
Internet Fax Functions	40
Notes on Using Internet Fax	42
Functions Not Available by E-mail Transmission	43
Functions Not Available by E-mail Reception	43
E-mail Subject	44
T.37 Full Mode	45
Placing Originals	46
Setting a Scan Area	48
Auto Detect	49
Regular	50
Area	51
Mixed Original Sizes	52
Acceptable Original Sizes	54
Paper Size and Scanned Area	54
When placing an original on the exposure glass	55
When placing an original into the ADF	56
Original Sizes Difficult to Detect	57
Transmission with Image Rotation	58
Scan Settings	59
Resolution	59
Original Type	61
JBIG Transmission	62
Image Density (Contrast)	62
Mixing Scan Settings for a Multiple Page Original	64
Changing the Line Port	65
Simultaneous Broadcast Using Multiple Line Ports	67
Specifying a Destination	68
Sending Over a Fax Line	68
Entering a pause	69
Entering a tone	70
Sending by IP-Fax	71
Regarding IP-Fax destinations	73
Sending to an E-mail Address	75
Bypassing the SMTP server	78
Using the Address Book to Specify Destinations	80
Switching the titles in the Address Book	81
Specifying Group Destinations	82
Chain Dial	83
Redial	84
Programming Destinations in the Address Book	86
Registering Entered Destinations to the Address Book	88
Searching for a Destination in the Address Book	89
Search by Destination Name	90
Search by Fax Number	92
Search by E-mail Address	94
Search by IP-Fax Destination	96
Search by LDAP Server	97
Search by Registration Number	100
On Hook Dial	101
External Telephone On Hook Dial	102
Manual Dial	103
Advanced Features	104
Setting SUB Codes for Transmission	104
Setting a password	105
Setting SEP Codes for Reception	106
Entering a password	108
Transfer Request	108
With transfer requests set in the System Settings menu	112
Setting multistep transfer	113
Canceling a Transmission	114
Before the Original Is Scanned	114
While the Original Is Being Scanned	114
While the Original Is Being Transmitted	115
Before the Transmission Is Started	117
Confirming a Transmission	119
Checking the Storage Result (Memory Storage Report)	120
2. Other Transmission Features	121
Sending at a Specific Time (Send Later)	121
Sender Settings	123
Priority Transmission	127
Confidential Transmission	129
Polling Transmission	132
Polling Transmission Clear Report	135
Polling Reception	136
Polling Reception Reserve Report	138
Polling Reception Result Report	139
Sub Transmission Mode	140
Book Fax	140
Two-Sided Transmission (Double-Sided Transmission)	142
E-mail Options	145
Entering the subject	145
Entering the text	148
Requesting a reception notice	150
Setting an e-mail destination as a BCC	152
Standard Message Stamp	153
Sending an Auto Document	154
Printing documents stored as Auto Documents	156
Stamp	157
Transmission Options	158
Fax Header Print	159
Label Insertion	160
Reduced Image Transmission	162
Auto Reduce	163
Default ID Transmission	164
3. Reception	167
Types of Reception	167
Immediate Reception	167
Memory Reception	168
Substitute Reception	169
Receiving documents unconditionally	170
Receiving documents according to parameter-specified settings	170
Reception Modes	172
Manual Reception	172
Auto Reception	172
Switching the Reception Mode	173
Receiving Internet Fax Documents	174
Auto E-mail Reception	174
Manual E-mail Reception	175
Received Images	175
Reception Functions	177
Transfer Station	177
Multistep transfer	178
Sending the Transfer Result Report	178
Transfer Result Report	179
Transfer Result Report (transfer request by e-mail)	179
Forwarding Received Documents	180
Routing Received Documents with SUB Code	181
Transferring Received Documents	182
SMTP Reception Using Internet Fax	182
Routing e-mail received via SMTP	183
JBIG Reception	184
Auto Fax Reception Power-Up	185
Printing Options	186
Print Completion Beep	186
Checkered Mark	186
Center Mark	187
Reception Time	187
Two-Sided Printing	188
180-degree rotation printing	189
Multi-Copy Reception	189
Image Rotation	190
Combine Two Originals	191
Page Separation and Length Reduction	192
Reverse Order Printing	193
Page Reduction	193
TSI Print (Transmitting Subscriber Identification Print)	194
If There Is No Paper of the Correct Size	194
Setting priority trays	195
Just size printing	195
Having incoming documents printed on paper from the bypass tray	196
Where Incoming Documents Are Delivered - Output Tray	197
Specifying tray for lines	197
Tray Shift	197
4. Changing/Confirming Communication Information	199
Changing the Settings of Files in Memory	199
Deleting a Destination from a Simultaneous Broadcast	200
Adding a Destination	202
Changing the Transmission Time	204
Changing the SMTP Server Setting	205
Printing a File from Memory	207
Printing a List of Files in Memory (Print TX File List)	209
Resending a File	210
Checking the Transmission Result (TX File Status)	212
Confirming on Display	212
Confirming by Report	213
Confirming by E-mail	214
Confirming by Report and E-mail	215
Communication Result Report (Memory Transmission)	215
Immediate TX Result Report (Immediate Transmission)	216
Communication Failure Report	217
Checking the Reception Result (RX File Status)	218
Confirming on Display	218
Confirming by Report	219
Journal	219
Print Journal	220
Printing the Journal	220
All	221
Print per File No.	222
Print per User	223
Journal	224
Transmitting Journal by E-mail	226
Journal by e-mail	226
Displaying the Memory Status	227
Printing/Deleting Received and Stored Documents (Print/Delete Stored RX File)	229
Printing Received and Stored Documents	230
Deleting Received and Stored Documents	231
Printing a Confidential Document	232
Confidential File Report	234
Printing a File Received with Memory Lock	235
Personal Boxes	237
Personal Boxes	237
Printing Personal Box Documents	238
Information Boxes	240
Information Boxes	240
Storing Documents in Information Boxes	241
Printing Information Box Documents	243
Deleting Information Box Documents	244
5. Storing a Document	247
Sending a Stored File	247
Storing a Document	248
Programming a user name	250
Setting a file name	251
Setting a password	251
Sending Stored Documents	252
Specifying documents from the File List	255
Specifying documents by User Name	255
Specifying documents by File Name	256
Printing Stored Documents	256
Changing Stored Document Information	258
Changing a user name	259
Changing the file name	260
Changing the password	260
Deleting a Stored Document	261
6. Fax via Computer	263
Sending Fax Documents from Computers	263
Before Use	264
Using the Software	264
LAN-Fax Driver	265
Address Book	265
LAN-Fax Cover Sheet Editor	266
Auto Run program	266
Installing Individual Applications	267
Setting LAN-Fax Driver Properties	268
Setting print properties	268
Making settings for option configuration	269
Basic Transmission	270
Specifying a destination using a destination list	271
Specifying a destination using Address Book	271
Specifying a destination by directly entering a fax number, Internet Fax destination, or IP-Fax destination	272
Specifying Options	273
To send a fax document at a specific time	273
To print a sender stamp	274
To attach a cover sheet	274
To specify two-sided printing	274
To display preview	274
Saving as files	275
To store the fax document on the Document Server	275
Checking Transmission Using LAN-Fax Driver	276
Confirming Transmission Results by E-mail	276
LAN-Fax Result Report	277
Printing and Saving	278
Editing Address Book	278
Programming new destinations	279
Editing programmed destinations	280
Deleting programmed destinations	280
Using the Machine's Address Book Data in the Destination List of the LAN-Fax	281
Editing Fax Cover Sheets	281
Creating a cover sheet	282
Attaching a created cover sheet	283
Managing Facsimile Functions Using SmartDeviceMonitor for Admin	284
LAN-Fax Operation Messages	284
Viewing Fax Information Using a Web Browser	285
Viewing, Printing, and Deleting Received Fax Documents Using a Web Image Monitor	285
Viewing received fax documents using a Web browser	285
Printing fax information using a Web browser	286
Deleting fax information using a Web browser	287
Programming Destination Information from Web Browser	287
To edit machine properties already programmed	288
To add new receiver	289
Delivering Files Received by Fax	290
7. Appendix	291
Programs	291
Registering and Changing Keystroke Programs	291
Registering a priority function using a program	293
Changing a program name	294
Deleting a Program	295
Using a Program	296
Optional Equipment	297
Expansion Memory (32MB: DIMM)	297
Handset	297
Extra G3 Interface Unit	297
Specifications	298
Specifications Required for the Internet Fax Destination Machines	300
Maximum Values	301