Adobe 22002484 User Guide
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- Adobe 22002484 | User Guide - Page 1
USING ADOBE® ACROBAT® 9 STANDARD - Adobe 22002484 | User Guide - Page 2
://creativecommons.org/licenses/by-nc-sa/3.0/ Adobe, the Adobe logo, Adobe Garamond, the Adobe PDF logo, Acrobat, Buzzword, Creative Suite, Distiller, Flash, FrameMaker, FreeHand, Illustrator, InDesign, LiveCycle, Photoshop, PostScript, and Reader are either registered trademarks or trademarks of - Adobe 22002484 | User Guide - Page 3
and registration 1 Help and support ...2 Services, downloads, and extras 3 What's new ...4 Getting started tutorials 5 Chapter 2: Workspace Work area basics ...18 Customizing the work area 21 Viewing PDF pages 26 Adjusting PDF views 37 Grids, guides, and measurements 43 Organizer ...46 - Adobe 22002484 | User Guide - Page 4
USING ACROBAT 9 STANDARD iv Contents Participating in a PDF review 140 Tracking and managing PDF reviews 143 Commenting ...146 Managing comments 216 Securing documents with certificates 218 Securing documents with Adobe LiveCycle Rights Management ES 225 Setting up security policies - Adobe 22002484 | User Guide - Page 5
USING ACROBAT 9 STANDARD v Contents Layers ...296 Using Geospatial PDFs 298 Chapter 12: Searching and indexing Searching PDFs ...302 Creating PDF indexes 308 Chapter 13: Multimedia and 3D models Multimedia in PDFs 309 Interacting with 3D models 311 Chapter 14: Color management Understanding - Adobe 22002484 | User Guide - Page 6
activation and deactivation, see the service note http://kb2.adobe.com/cps/100/1008779.html. Register Register your product to receive complimentary installation support, notifications of updates, and other services. ❖ To register, follow the onscreen instructions in the Registration dialog box - Adobe 22002484 | User Guide - Page 7
take greater control of enterprise-wide deployments of Adobe® Acrobat® 9 Standard and Adobe Reader®. With it, you can customize the installer and application features before deployment. The Customization Wizard is a free downloadable utility. Providing a graphical interface to the Windows Installer - Adobe 22002484 | User Guide - Page 8
Product Help Adobe provides a comprehensive user guide for Acrobat as online product Help and PDF. Topics from adobe.com/en_US/CommunityHelp/. Support resources Visit the Adobe Support website at www.adobe.com/support to learn about free and paid technical support options. Services, downloads - Adobe 22002484 | User Guide - Page 9
ACROBAT 9 STANDARD 4 Getting started Adobe downloads Visit www.adobe.com/go/downloads to find free updates, tryouts, and other useful software. Adobe Labs Adobe Labs at www.adobe.com/go/labs gives you the opportunity to experience and evaluate new and emerging technologies and products from Adobe - Adobe 22002484 | User Guide - Page 10
PDF files in the same folder to help you quickly find the information you need. Collaboration Use Acrobat.com for shared reviews Participants download the file from Acrobat.com, and add comments or data using Acrobat or Adobe Reader web browser and the Adobe FormsCentral service. Recipients fill out - Adobe 22002484 | User Guide - Page 11
you install Acrobat, it adds PDFMaker controls to compatible applications automatically. 1 Create your document. Create and finalize the document in the authoring application that supports PDFMaker. Save the document. Document in an application that converts to Adobe PDF 2 Select PDF conversion - Adobe 22002484 | User Guide - Page 12
and links. In Visio (supported in Acrobat 9 Pro Extended and Acrobat 9 Pro), you can flatten layers. Click OK to close the Acrobat PDFMaker dialog box. Application-specific settings for creating PDFs 4 Create the PDF. Click the Convert To Adobe PDF button on the Acrobat PDFMaker toolbar or, in - Adobe 22002484 | User Guide - Page 13
can host a shared review on a network folder, WebDAV folder, SharePoint workspace, or on Acrobat.com, a new secure web-based service. All you need is Acrobat, a PDF, and a free Adobe ID to get started. 1 Prepare the PDF. Save the PDF you want participants to review. If you want to call attention to - Adobe 22002484 | User Guide - Page 14
longer be available on the shared review server. If you're using Acrobat 9 Pro Extended or Acrobat 9 Pro, then Adobe Reader users can participate in the shared review. Preparing the review invitation 5 Send the PDF. Click Send to post the PDF to the server and send email invitations to the review - Adobe 22002484 | User Guide - Page 15
10 Getting started Choose File > Collaborate > Send & Collaborate Live. Log on to Acrobat.com, if prompted. If you don't have an Adobe ID, create one. Use the Send and Collaborate Live wizard to start a live chat session. 3 Invite participants. Enter the email addresses of the colleagues - Adobe 22002484 | User Guide - Page 16
. To share pages or chat online, at least one other person must join you. Using Acrobat 9 or Reader 9, participants can join by clicking the PDF attachment or clicking the URL in the invitation. After participants log in with their Adobe ID and password or join as a guest, they can double-click the - Adobe 22002484 | User Guide - Page 17
You can also convert any electronic document to PDF using Acrobat PDFMaker, the Adobe PDF printer, or the Create PDF commands in Acrobat. 2 Use the Form wizard to automatically create form fields. Choose Forms > Start Form Wizard. Follow the onscreen instructions in the wizard, and click OK to close - Adobe 22002484 | User Guide - Page 18
delete a field, select it in the Fields pane and press Delete. Acrobat missed fields for the Yes and No radio buttons. 4 Add and combo boxes, radio buttons, action buttons, digital signature fields, and even barcodes to the PDF. Select the type of form field from the Add New Field list in the Forms - Adobe 22002484 | User Guide - Page 19
affecting anything else in the PDF Portfolio. 1 Create the PDF Portfolio file. In Acrobat, choose File > Create PDF Portfolio. The PDF Portfolio toolbar appears below the menu bar; Acrobat displays this toolbar whenever you open a PDF Portfolio. In Acrobat 9 Pro and Acrobat 9 Pro Extended, the Edit - Adobe 22002484 | User Guide - Page 20
you include a PowerPoint presentation, someone viewing your PDF Portfolio must have Office installed to view that component. 3 Publish the PDF Portfolio. When you've completed your PDF Portfolio, you can share it through email or on Acrobat.com, a secure web-based service. You can burn it to a CD or - Adobe 22002484 | User Guide - Page 21
sign a document. If you want to include an image of your signature, scan your signature and save it as a PDF. To create an appearance, choose Edit > Preferences (Windows) or Acrobat > Preferences (Mac OS). Select Security on the left, and then click New in the Digital Signatures section. Give the - Adobe 22002484 | User Guide - Page 22
PDF without invalidating the signature, and click Save. When you apply a digital signature, Acrobat embeds an encrypted message digest in the PDF. Acrobat also ID you want to share, and click Export. Follow the onscreen instructions to email your certificate as an FDF file to someone or to save the - Adobe 22002484 | User Guide - Page 23
, the toolbars, navigation pane, and document pane are available. To access commands in the menu bar, download the PDF and open it in Acrobat or Adobe Reader. Note: Some, but not all, PDFs appear with a document message bar. PDF Portfolios appear with a specialized work area. Last updated 9/30/2011 - Adobe 22002484 | User Guide - Page 24
printing a file or copying information to another application. If you have trouble opening a PDF or can't use certain features, contact its author or owner. Select another tool By default, the Select tool is active when Acrobat opens, because it is the most versatile tool. Specialized tools, such - Adobe 22002484 | User Guide - Page 25
instructions on how to proceed and for any special buttons associated with the task. The bar is color coded: purple for forms, yellow for reviews or security alerts, and blue for certified PDFs or PDFs . 1 Choose Edit > Preferences (Windows) or Acrobat > Preferences (Mac OS). 2 Under Categories, - Adobe 22002484 | User Guide - Page 26
Prefs and com.adobe.Acrobat.Pro.plist (if you are troubleshooting an issue with Distiller) • The Acrobat folder, which contains preferences for forms (MRUFormsList), collaboration (OfflineDocs), and color settings (AcrobatColor Settings.csf) 3 Restart Acrobat If the problem recurs after you - Adobe 22002484 | User Guide - Page 27
Markup toolbar contains tools for reviewing and annotating a PDF. Any toolbar can float or be docked. Docked Acrobat toolbars open by default A. Tasks toolbar B. File toolbar C. Page Navigation toolbar D. Select & Zoom toolbar E. Page Display toolbar F. Find toolbar A B C D E Adobe Reader - Adobe 22002484 | User Guide - Page 28
USING ACROBAT 9 STANDARD 23 Workspace Display and arrange toolbars When your work does not involve using the tools in a toolbar, you can close the toolbar to tidy up the work area. For example, if you are not adding review comments to a PDF, there's no need to have the Comment & Markup toolbar - Adobe 22002484 | User Guide - Page 29
You can also show and hide tool labels. Show or hide individual tools Acrobat includes more tools and more toolbars than the set that appears by default. . You can show labels for all buttons to help you as you learn to use Acrobat, or you can hide all tool labels to save space in the toolbar area. ❖ - Adobe 22002484 | User Guide - Page 30
clicking a thumbnail opens that page in the document. When you open a PDF, the navigation pane is closed by default, but buttons along the left side the Pages panel button and the Bookmarks panel button . When Acrobat is open but empty (no PDF is open), the navigation pane is unavailable. 1 To open - Adobe 22002484 | User Guide - Page 31
contain other buttons that affect the items in the panel. Again, these vary among the different panels, and some panels have none. Viewing PDF pages Open a PDF You can open a PDF from within the Acrobat application, from the desktop, or from within certain other applications. Last updated 9/30/2011 - Adobe 22002484 | User Guide - Page 32
in your file system. Note: In Mac OS, you may not be able to open a PDF created in Windows by double-clicking the icon. Instead, choose File > Open With > Acrobat. Opening pages in a PDF Depending on the PDF you open, you may need to move forward through multiple pages, see different parts of the - Adobe 22002484 | User Guide - Page 33
of 18). You can turn off logical page numbers in the Page Display preferences. See "Renumber pages" on page 120 (Acrobat only) and "Preferences for viewing PDFs" on page 33. Jump to bookmarked pages Bookmarks provide a table of contents and usually represent the chapters and sections in a document - Adobe 22002484 | User Guide - Page 34
USING ACROBAT 9 STANDARD 29 Workspace B A C Bookmarks panel A. Bookmarks button B. Click to display click its thumbnail. Automatically scroll through a document Automatic scrolling advances your view of the PDF at a steady rate, moving vertically down the document. If you interrupt the process - Adobe 22002484 | User Guide - Page 35
media clips, you must have the appropriate hardware and software installed. The person who created the PDF document determines what links look like in the PDF. Note: Unless a link was created in Acrobat using the Link tool, you must have the Create Links From URLs option selected in the General - Adobe 22002484 | User Guide - Page 36
USING ACROBAT 9 STANDARD 31 Workspace More Help topics "Open, save, or delete Screen mode If the Full Screen navigation bar is not shown, you can use keyboard shortcuts to navigate through a PDF. Note: If you have two monitors installed, the Full Screen mode of a page sometimes appears on only one - Adobe 22002484 | User Guide - Page 37
toolbar.) Note: Having multiple versions of Acrobat or Adobe Reader installed on the same computer can prevent you from viewing PDFs in a web browser. Examples include Acrobat 8 with Adobe Reader 9, or Acrobat 7 with Reader 8, and so on. Try deselecting the Display PDF In Browser option in Internet - Adobe 22002484 | User Guide - Page 38
9 STANDARD 33 Workspace Note: You cannot open the Articles panel if you are viewing the PDF inside a browser. You must open the PDF in Acrobat. 3 Double-click the article icon to go to the beginning of that article. The icon changes to the follow-article pointer . Note: If the Articles - Adobe 22002484 | User Guide - Page 39
Acrobat automatically saves changes to an open document. Save As Optimizes For Fast Web View Restructures a PDF document for page-at-a-time downloading from web servers. PDF/A View Mode View Documents In PDF Back One Page Lets you page through an Adobe PDF document by clicking the mouse. You can also - Adobe 22002484 | User Guide - Page 40
URLs Specifies whether links that weren't created with Acrobat are automatically identified in the PDF document and become clickable links. Make Hand to function as the Select tool when it hovers over text in an Adobe PDF. Make Hand Tool Read Articles Changes the appearance of the Hand tool pointer - Adobe 22002484 | User Guide - Page 41
Adobe-certified third-party plug-ins are loaded. The notation Currently in Certified Mode indicates either Yes or No depending on its status. Check 2D Graphics Accelerator (Windows only) (Appears only if your computer hardware supports any font not embedded in the PDF. If a font cannot be substituted - Adobe 22002484 | User Guide - Page 42
USING ACROBAT 9 the Number Pages command for matching the position of the page in the PDF to the number printed on the page. A page number, followed by of ink aliasing in the printed output. For example, a printer or service provider could create an ink alias if a document contains two similar spot - Adobe 22002484 | User Guide - Page 43
ACROBAT 9 STANDARD 38 Workspace • Actual Size displays the page at 100% magnification. • Fit Width adjusts the magnification so that the PDF of the page. • The Loupe Tool window displays a magnified portion of the PDF that matches the area in an adjustable rectangle on the document pane. Resize a - Adobe 22002484 | User Guide - Page 44
USING ACROBAT 9 STANDARD 39 Workspace • Enter a value in the zoom text box, or click the plus or minus buttons to increase or decrease the magnification by preset - Adobe 22002484 | User Guide - Page 45
USING ACROBAT 9 STANDARD 40 Workspace A page-view box in a page thumbnail indicates and drag to move the page, as if moving a piece of paper on a table. More Help topics "About PDF layers" on page 296 Set the page layout and orientation Changing the page layout is especially useful when you want - Adobe 22002484 | User Guide - Page 46
be sure to save and close the document for the change to take effect. Acrobat users can change the initial view, unless security settings prevent changes. Reader users cannot change the initial view. More Help topics "Opening PDFs" on page 19 "View document properties" on page 292 Last updated 9/30 - Adobe 22002484 | User Guide - Page 47
USING ACROBAT 9 STANDARD 42 Workspace Use split-window view You can view a PDF with the document pane divided into two panes the same page and on top of the original window. When you open a new window, Acrobat adds the suffix 1 to the original filename and assigns the suffix 2 to the new window. - Adobe 22002484 | User Guide - Page 48
USING ACROBAT 9 STANDARD 43 Workspace Display PDFs in Line Weights view The Line Weights view displays lines with the weights defined in the PDF. You cannot turn off Line Weights view when viewing PDFs within a web browser. Grids, guides, and measurements View grids Use grids to accurately line - Adobe 22002484 | User Guide - Page 49
tools to measure certain areas of a document before sending it to a professional printer. The measuring tools are available to Reader users only if the PDF creator enables measuring functionality. When you use a measuring tool, the Measurement Info panel shows information about the measurement, such - Adobe 22002484 | User Guide - Page 50
(2D) preferences. Measuring preferences Change the 2D Measuring preferences to determine how 2D data is measured. Note: In Reader, Measuring preferences apply to PDFs that have commenting enabled. Use Scales And Units From Document (When Present) When enabled, measurements based on the units - Adobe 22002484 | User Guide - Page 51
USING ACROBAT 9 STANDARD 46 1 In the Preferences dialog box under Categories, select Units & Guides. 2 Choose a different unit of measurement from the Page & Ruler can also use Organizer to quickly browse, find, and sort PDFs that you recently viewed. The Organizer and Organizer-related commands are - Adobe 22002484 | User Guide - Page 52
you've opened during a specified period of time. You can't change the subcategory names or manually add PDFs to the History, which is updated each time you open a PDF and as time passes. You can, however, clear the entire history by using the Clear History button in the files pane. You can also - Adobe 22002484 | User Guide - Page 53
USING ACROBAT 9 STANDARD 48 Workspace Files pane The files pane in the Organizer window lists the PDFs that are within the subcategory or folder selected in the categories pane; each PDF listing shows the filename, modification date, page number, file size, location, and a thumbnail image of the - Adobe 22002484 | User Guide - Page 54
a collection by using the Open button in the Organizer window or by choosing the PDF filename from a submenu directly in Acrobat. To open a PDF from a collection in Acrobat, choose Collections > [collection name] > [PDF filename] from either the File > Organizer submenu or the Organizer menu in the - Adobe 22002484 | User Guide - Page 55
files, use the buttons above the files pane. • To start combining PDF files into a single PDF file, click the Combine Files button and follow the instructions in the wizard. • To start a review, select the PDF and choose Send For Review > Send For Shared Review or Send For Review > Attach For Email - Adobe 22002484 | User Guide - Page 56
USING ACROBAT 9 STANDARD 51 Workspace Manually update the software ❖ Choose Help > Check For Updates, and follow any on-screen instructions. Change updating preferences 1 In the Preferences dialog box under Categories, select Updater. 2 In the Check For Updates section, select an option for - Adobe 22002484 | User Guide - Page 57
Support options under Create Adobe PDF and View Adobe PDF. PDFMaker and the Adobe PDF printer automatically embed most Asian fonts in your file when creating PDF prompts you to download and install the necessary fonts. Hebrew, Arabic, Thai, and Vietnamese language PDFs Acrobat supports the entry and - Adobe 22002484 | User Guide - Page 58
dialog box To open the Preferences dialog box in Mac OS, choose Acrobat > Preferences. Expand a nested list Items such as bookmarks sometimes appear you can still create PDFs from many business applications using the File > Print command. In the Print dialog box, choose Adobe PDF from the Printer - Adobe 22002484 | User Guide - Page 59
. If a file is open in its authoring application (such as a spreadsheet that is open in Microsoft Excel), you can usually convert the file to PDF without opening Adobe® Acrobat® 9 Standard. Similarly, if Acrobat is already open, you don't have to open the authoring application to convert a file to - Adobe 22002484 | User Guide - Page 60
(Windows only) Within Internet Explorer or when editing in a web-authoring application that supports PDFMaker, such as Word. Also, in the Acrobat PDFMaker toolbar and on the Adobe PDF menu. Adobe PDF printer Within Internet Explorer or when editing in a web-authoring application, such as Word - Adobe 22002484 | User Guide - Page 61
, or use your own custom scanning settings. More Help topics "Adobe PDF conversion settings" on page 87 Creating simple PDFs with Acrobat Convert a file to PDF using Acrobat 1 In Acrobat, do one of the following: • Choose File > Create PDF > From File. • In the toolbar, click the Create button and - Adobe 22002484 | User Guide - Page 62
Acrobat, choose File > Create PDF PDF (Mac OS) In Mac OS, you can create PDFs from screen captures. ❖ Do one of the following: • In Acrobat choose File > Create PDF start Acrobat and choose File > Create PDF PDF from a blank page With the PDF Editor feature, you can create a PDF small PDFs of up - Adobe 22002484 | User Guide - Page 63
is especially important with large documents that can take a long time to download from a server. Check with your webmaster to make sure that the web server software you use supports page-at-a-time downloading. To ensure that the PDF documents on your website appear in older browsers, you can also - Adobe 22002484 | User Guide - Page 64
drivers that support Hide Scanner's Native Interface mode. The scanning presets are not available in Mac OS. In Windows, if a WIA driver is installed for your scanner, you can use the Scan button on your scanner to create a PDF. Press the Scan button, and then in Windows, choose Adobe Acrobat from - Adobe 22002484 | User Guide - Page 65
Pages or Scan Is Complete, and click OK. Scan a paper document to PDF without presets 1 In Acrobat, do one of the following: • (Windows) Choose File > Create PDF > From Scanner > Custom Scan. • (Mac OS) Choose File > Create PDF > From Scanner. 2 Select scanning options in the Scan dialog box, as - Adobe 22002484 | User Guide - Page 66
dialog box. This method produces a PDF with all pages in the proper sequence. Color Mode (Windows only) Select a basic color mode (Color, Black and White, or Grayscale) supported by your scanner. This option is enabled if your Scanner Options are set to use the Acrobat scanning dialog box instead of - Adobe 22002484 | User Guide - Page 67
Color/Grayscale settings.) • CCITT Group 4 Applies CCITT Group 4 compression to black-and-white input page images. This fast, lossless compression method is compatible with Acrobat 3.0 (PDF 1.2) and later. Deskew Rotates any page that is not square with the sides of the scanner bed, to make the - Adobe 22002484 | User Guide - Page 68
contrast and brightness to clarify the scan. • If your scanner has a manual brightness control, adjust it so that characters are clean and well formed. You can use Acrobat to recognize text in previously scanned documents that have already been converted to PDF. Optical character recognition - Adobe 22002484 | User Guide - Page 69
9 STANDARD 64 Creating PDFs 3 In the Recognize Text dialog box, select an option under Pages. 4 Optionally, click Edit to open the Recognize Text - Settings dialog box, and specify the options as needed. Recognize text in multiple documents 1 In Acrobat, choose Document > OCR Text Recognition - Adobe 22002484 | User Guide - Page 70
Your source document is converted to PostScript and fed directly to Distiller for conversion to PDF, without manually starting Distiller. The current Distiller preference settings and Adobe PDF settings are used to convert the file. If you're working with nonstandard page sizes, create a custom page - Adobe 22002484 | User Guide - Page 71
. View Adobe PDF Results Automatically starts Acrobat and displays the converted document immediately. Add Document Information Includes information such as the filename and date and time of creation. Rely On System Fonts Only; Do Not Use Document Fonts Deselect this option to download fonts when - Adobe 22002484 | User Guide - Page 72
ACROBAT 9 STANDARD 67 Creating PDFs Set Adobe PDF printer properties (Windows) In Windows, you can usually leave the Adobe PDF remote or network folders are supported, they have limited user access and security issues. Delete a folder and reassign the Adobe PDF printer to the default port - Adobe 22002484 | User Guide - Page 73
Adobe PDF Settings menu if you want to override default settings. Default settings are the settings currently defined in Distiller. • Specify whether to open the converted files in Acrobat in the After PDF capable of producing very large print areas, Acrobat supports pages as large as 15,000,000 in - Adobe 22002484 | User Guide - Page 74
are available from the Acrobat ribbon. Note: If you don't see the PDF toolbar buttons in an application, you must show or activate the PDF toolbar. For other troubleshooting issues, see the TechNote http://kb2.adobe.com/cps/333/333235.html. More Help topics "Customize Adobe PDF settings" on page 89 - Adobe 22002484 | User Guide - Page 75
, and Access, click the Create PDF button on the Acrobat ribbon. 3 Enter a filename and location for the PDF, and click Save. Create a PDF as an email attachment 1 Open the file in the application used to create it. 2 Choose Adobe PDF > Convert To Adobe PDF And Email. For Microsoft Office 2007 - Adobe 22002484 | User Guide - Page 76
1 Open the file in the application used to create it. 2 Click the Convert To Adobe PDF And Send For Review button on the Acrobat PDFMaker toolbar, or (if available) choose Adobe PDF > Convert To Adobe PDF And Send For Review. For Microsoft Office 2007 applications such as Word, Excel, PowerPoint - Adobe 22002484 | User Guide - Page 77
PDF. Enable Text Access For Screen Reader Devices For The Visually Impaired Prevents or allows screen reader Acrobat PDFMaker dialog box. Any changes you make to the conversion options apply to the current conversion only. For tips on converting Word documents to PDFs, see Troubleshooting PDF - Adobe 22002484 | User Guide - Page 78
Word) or slides (PowerPoint), as needed. 3 Do one of the following: • (Office 2003 or earlier) From the Adobe PDF menu, select one of the Convert To Adobe PDF options. • (Office 2007) From the Acrobat ribbon, select Create PDF, Create And Attach to Email, or Create And Send For Review. 4 In the Save - Adobe 22002484 | User Guide - Page 79
filename.) When the conversion is complete and the Creating Adobe PDF dialog box closes, the new archive opens in Acrobat. • Click No to cancel the process. Note: For PDF Portfolios of email converted or migrated in Acrobat 8 or later, only new messages-that is, messages that are not already part - Adobe 22002484 | User Guide - Page 80
or earlier, you must create an archive and append the selected messages to the new archive. A wizard guides you through the process. 1 Open Outlook. 2 Choose Adobe PDF > Upgrade Acrobat 7 PDF Archive. 3 If a message appears, click Yes to continue the migration process. 4 Locate and select the old - Adobe 22002484 | User Guide - Page 81
. 2 Do one of the following: • Choose Adobe PDF > Mail Merge To Adobe PDF. • Click the Mail Merge To Adobe PDF button on the Mail Merge toolbar (View > Toolbars > Mail Merge). • (Word 2007) From the Acrobat ribbon, click Mail Merge. 3 In the Acrobat PDFMaker - Mail Merge dialog box, select the - Adobe 22002484 | User Guide - Page 82
must select the object in the Access file to be created as a PDF before using the PDFMaker button or command. • You can choose Adobe PDF > Convert Multiple Reports To Single Adobe PDF. For Access 2007, click Acrobat and then click Convert Multiple Reports. You can select individual reports that you - Adobe 22002484 | User Guide - Page 83
includes Publisher headings as bookmarks in the PDF. PDFMaker does not support the conversion of Publisher 2002 bookmarks, links Adobe PDF Embeds tags in the PDF. Excel-specific options on the Settings tab Convert Comments Converts user-created Excel comments to notes and lists them in the Acrobat - Adobe 22002484 | User Guide - Page 84
/troubleshooting-pdf-creation-issues-microsoft-word. Bookmarks tab settings (Microsoft Word) The options you specify on this tab determine which items are converted into PDF bookmarks in the PDF. Important: To include bookmarks in the conversion process, the Add Bookmarks To Adobe PDF option - Adobe 22002484 | User Guide - Page 85
language support files while installing Acrobat. Also, it is preferable to select an appropriate encoding from the HTML conversion settings. Convert web pages to PDF in Internet Explorer (Windows) When you install Acrobat, Internet Explorer (version 6.0 and later) gains an Adobe PDF toolbar. Using - Adobe 22002484 | User Guide - Page 86
USING ACROBAT 9 STANDARD 81 Creating PDFs A menu on the PDF toolbar provides easy conversion and print capabilities. More Help topics "Web page conversion options" on page 83 Convert a web page to PDF 1 In Internet Explorer, go to the web page. 2 Using the Convert menu on the Adobe PDF toolbar, - Adobe 22002484 | User Guide - Page 87
also includes the options Append To Existing PDF and Convert To Adobe PDF. If you select either of these options, the currently open web page, not the selected link, is converted. Convert web pages to PDF in Acrobat Although you can convert an open web page to PDF from Internet Explorer, you get - Adobe 22002484 | User Guide - Page 88
pages to add. Click Properties to set the download options, as needed, and then click Download. • Choose Advanced > Web Capture > Append All PDFs. 1 Do one of the following: • From Internet Explorer, in the Adobe PDF toolbar, choose Convert > Preferences. • From Acrobat, choose File > Create PDF - Adobe 22002484 | User Guide - Page 89
USING ACROBAT 9 STANDARD 84 Creating PDFs General tab Conversion Settings Specifies the conversion settings path. Footers show the web page URL or file path, and the date and time of the download. Page Layout tab The Page Layout options specify a selection of page sizes and options for width, - Adobe 22002484 | User Guide - Page 90
, security options, and font information. You also use the Acrobat Distiller window to monitor the jobs you've lined up for PDF conversion. A B C D E F Acrobat Distiller main window (Windows) A. Menus B. Adobe PDF settings files C. Files in job queue D. Failed job E. Context menu F. Status window - Adobe 22002484 | User Guide - Page 91
are, right-click the job queue and choose Explore. • (Windows only) To open the selected PDF in Acrobat, a browser, or Reader, right-click the job queue and choose View. Or, double-click the PDF to open it in Acrobat. Save a history of the job queue (Windows) ❖ Right-click the job queue, and choose - Adobe 22002484 | User Guide - Page 92
are designed to balance file size with quality, depending on how the PDF are used. Most predefined presets are shared across Adobe Creative Suite applications, including InDesign, Illustrator, Photoshop, and Acrobat. You can also create and share custom presets for your unique output requirements - Adobe 22002484 | User Guide - Page 93
with Creative Suite 3 applications (Illustrator, InDesign, and Photoshop). In Acrobat 9, use the Preflight feature to convert PDFs to PDF/X-4 DRAFT. PDF files created with PDF/X-4 compliance can be opened in Acrobat 7.0 and Reader 7.0 and later. Press Quality Creates PDF files for high-quality print - Adobe 22002484 | User Guide - Page 94
Adobe Acrobat Distiller-based conversions) does not embed fonts. It also optimizes files for byte serving. These PDF files can be opened in Acrobat and Reader 6.0 and later. Standard Creates PDF files. Note: If the PDF is intended for high-end printing, ask your service provider for their custom . - Adobe 22002484 | User Guide - Page 95
Adobe/Adobe PDF/Settings, or (Mac OS) Users/[user name]/Library/Application Support/Adobe/PDF/Settings. Delete custom Adobe PDF settings files 1 In Acrobat Distiller, choose Settings > Remove Adobe PDF neither visible or usable in Acrobat 5.0 or Reader 5.0. Tags Only compresses structural - Adobe 22002484 | User Guide - Page 96
Acrobat 5.0 and later will view and print the PDF; these versions generate thumbnails dynamically each time you click the Pages panel of a PDF. Optimize For Fast Web View Restructures the file for faster access (page-at-a-time downloading convert the file again. This problem is most likely to occur - Adobe 22002484 | User Guide - Page 97
If you select a font that has a license restriction, the nature of the restriction is described in the Adobe PDF Options dialog box. Note: When you combine PDF files that have the same font subset, Acrobat attempts to combine the font subsets. Embed All Fonts Embeds all fonts used in the file. Font - Adobe 22002484 | User Guide - Page 98
font with a license restriction, the nature of the restriction is described in the Adobe PDF Options dialog box. Add Name If the font you want is not in a text from undergoing any color shift when distilling Acrobat 4.0 (PDF 1.3) compatible PDFs. Converts device-dependent color spaces in images ( - Adobe 22002484 | User Guide - Page 99
Acrobat also includes a rendering intent called Preserve, which indicates that the intent is specified in the output device rather than in the PDF The default ICC profile for gray images is Adobe Gray - 20% Dot Gain. Choose None as ones provided by your print service bureau) by placing them in the - Adobe 22002484 | User Guide - Page 100
Acrobat 4.0 and later, improving quality and reducing file size of PDFs. Distiller converts gradients from Adobe Illustrator, Adobe InDesign, Adobe /Adobe/Adobe PDF/Distiller/Data, (Vista) /Users/All Users/Adobe/Adobe PDF/Distiller/Data, or (Mac OS)/Library/Application Support/Adobe/Adobe PDF/ - Adobe 22002484 | User Guide - Page 101
with the standard you select, and if not, what problems were encountered. The .log file appears at the bottom of the dialog box. Note: PDFs that complied with both PDF/X-1a and PDF/X-3 standards in Acrobat 6.0 default to PDF/X-1a in Acrobat 9. When Not Compliant Specifies whether to create the - Adobe 22002484 | User Guide - Page 102
of live transparency in artwork. (The Acrobat Distiller feature flattens transparency.) Layers are not supported. Layers are not supported. Preserves layers when creating PDFs from applications that support the generation of layered PDF documents, such as Illustrator CS and later or InDesign CS - Adobe 22002484 | User Guide - Page 103
9 STANDARD 98 Creating PDFs • In Acrobat Distiller, choose Settings > Add Adobe PDF Settings, browse to the copied . pixels and are created with applications like Adobe Photoshop or by scanning. Monochrome images include most black-and-white illustrations made by paint programs and any images - Adobe 22002484 | User Guide - Page 104
ACROBAT 9 STANDARD 99 Creating PDFs and-white images that contain repeating patterns. Acrobat supports only 8-bit ZIP compression, which is lossless ; that is, data is not removed to reduce file size, so image quality is not affected. Note: Adobe - Adobe 22002484 | User Guide - Page 105
, first check if the problem font is embedded (File > Properties > Font tab). For an embedded font, try changing the point where the font is embedded, rather than sending it inside the PostScript file. Distill the PDF without embedding that font. Then open the PDF in Acrobat and embed the font using - Adobe 22002484 | User Guide - Page 106
choose Complete when you install Acrobat, or choose Custom and select the Asian Language Support option. In Mac OS, these Acrobat displays an error message. Find PostScript font names If you need to enter a font name manually on the Fonts panel of the Adobe PDF Settings dialog box, you can use a PDF - Adobe 22002484 | User Guide - Page 107
component files in the PDF Portfolio. Create a PDF Portfolio by using the File > Create PDF Portfolio command. In Windows, the Acrobat PDFMaker in Outlook and Lotus Notes can create PDF Portfolios when you convert email messages. Note: Adobe Reader® users cannot create PDF Portfolios or edit the - Adobe 22002484 | User Guide - Page 108
its components. Reuse Include the same file in multiple PDF Portfolios. Note: PDF Portfolios are different from collections that you create in the Acrobat Organizer. Organizer collections are simply tools that help you find related PDFs, regardless of where they are stored in the folder - Adobe 22002484 | User Guide - Page 109
that you install the native application on your computer. PDF Portfolios created in Acrobat 9 can be opened in Acrobat 8 and Reader 8. However, the following PDF Portfolio features are not available in Acrobat 8 and Reader 8: • Welcome page • Header • Layouts • Color schemes • Custom columns in - Adobe 22002484 | User Guide - Page 110
USING ACROBAT 9 STANDARD 105 PDF Portfolios and combined PDFs View file details When you open a PDF Portfolio, the component files are arranged in a layout specified by the PDF Portfolio author. To view a detailed list of the component files, in the PDF Portfolio toolbar, click the File Details - Adobe 22002484 | User Guide - Page 111
USING ACROBAT 9 STANDARD 106 PDF Portfolios and combined PDFs • From previewing mode, click the Open PDFs" on page 73 "Save a PDF" on page 122 "Adobe PDF conversion settings" on page 87 Create a PDF Portfolio ❖ Choose File > Create PDF Portfolio. Add files to a PDF Portfolio ❖ From an open PDF - Adobe 22002484 | User Guide - Page 112
and download the file. Acrobat uploads the files you specified on Acrobat.com, and send the recipients an email with a link to the files. Other functions enabled in PDF Portfolios These commands are available for component files in PDF Portfolios: Extend Forms Fill-In & Save In Adobe Reader Enables - Adobe 22002484 | User Guide - Page 113
files that Acrobat does not support for PDF conversion, those files are not added. • To Preview, review and select pages, as needed, following the instructions in the dialog box, which vary according to file Convert email messages to PDFs" on page 73 "Adobe PDF conversion settings" on - Adobe 22002484 | User Guide - Page 114
for the merged PDF. Placing PDFs as linked files in other documents You can incorporate PDFs into other types of files that support Object Linking and PDF. ❖ Do one of the following: • Choose the OLE container application's Insert Object command or Insert Hyperlink command. • (Windows) In Acrobat - Adobe 22002484 | User Guide - Page 115
USING ACROBAT 9 STANDARD 110 PDF Portfolios and combined PDFs You can vary the headers and footers within a PDF. For results in the Preview area, using the Preview Page option to see different pages of the PDF. 6 (Optional) To save these header and footer settings for future use, click Save - Adobe 22002484 | User Guide - Page 116
filename preferences. Note: This process applies only to headers and footers added in Acrobat 7.0 or later. Add and edit backgrounds A background appears behind text or pages or page ranges in one or more PDFs. A PDF supports only one background per page, but the backgrounds can vary from page to page. - Adobe 22002484 | User Guide - Page 117
USING ACROBAT 9 STANDARD 112 PDF Portfolios and combined PDFs Before and after adding a background Add, replace, To select a specific image in a multipage file, enter it in Page Number. Note: Only PDF, JPEG, and BMP files can be used as background images. 4 Adjust the appearance and position of - Adobe 22002484 | User Guide - Page 118
and then click OK. Note: This process applies only to backgrounds added in Acrobat 7.0 or later. Remove a background from selected pages 1 Open a single PDF, or select one or more component PDFs in a PDF Portfolio. 2 Choose Document > Background > Add/Replace. 3 Click Page Range Options, and then - Adobe 22002484 | User Guide - Page 119
USING ACROBAT 9 STANDARD 114 PDF Portfolios and combined PDFs Before and after adding a watermark Add or replace a watermark, If the file has multiple pages with images, specify the Page Number you want. Note: Only PDF, JPEG, and BMP images can be used as watermarks. 4 To change the size of an - Adobe 22002484 | User Guide - Page 120
USING ACROBAT 9 STANDARD 115 PDF Portfolios and combined PDFs 6 (Optional) Click Appearance Options and specify the following options: • To specify when the watermark appears, select or deselect Show When Printing and Show When Displaying On Screen. • To control variations in a PDF with pages of - Adobe 22002484 | User Guide - Page 121
USING ACROBAT 9 STANDARD 116 PDF Portfolios and combined PDFs Cropping does not reduce file size because Selection Reverts to the crop margin selected with the Crop tool. Undo cropping Cropping a PDF does not reduce file size because information is merely hidden, not discarded. By resetting the - Adobe 22002484 | User Guide - Page 122
-pasting or copying-and-pasting, but on the page level. Note: Any bookmarks or article threading associated with pages are not extracted. 1 Open the PDF in Acrobat and choose Document > Extract Pages. 2 Specify the range of pages to extract. 3 In the Extract Pages dialog box, do one or more of the - Adobe 22002484 | User Guide - Page 123
USING ACROBAT 9 STANDARD 118 PDF Portfolios and combined PDFs Split one or more PDFs, with an open document 1 Open the PDF and choose Open Files. Select the files or folder, and then click OK. Split one or more PDFs, with no document open 1 Choose Document > Split Document. 2 Click Add Files, and - Adobe 22002484 | User Guide - Page 124
USING ACROBAT 9 STANDARD 119 PDF Portfolios and combined PDFs Delete or replace a page You can replace an entire PDF page with another PDF page. Only the text and images on the original page are replaced. Any interactive elements associated with the original page, such as links and bookmarks, - Adobe 22002484 | User Guide - Page 125
USING ACROBAT 9 STANDARD 120 PDF Portfolios and combined PDFs Replace the contents of a page 1 Open the PDF that contains the pages you want thumbnails on the Pages panel. You can physically add new page numbers to a PDF using the headers and footers feature. 1 Click the Pages button to open the - Adobe 22002484 | User Guide - Page 126
USING ACROBAT 9 STANDARD 121 PDF Portfolios and combined PDFs 2 Specify a page range. (Selected refers to pages selected in the Pages panel.) 3 Select one of the following, and then click OK: Begin New Section Starts a - Adobe 22002484 | User Guide - Page 127
File > Save. • To save a copy of a PDF, choose File > Save As. • In Reader, choose File > Save A Copy or Save As Text. • To save a copy of a PDF Portfolio, choose File > Save Portfolio As. If you are viewing a PDF in a web browser, the Adobe® Acrobat® 9 Standard File menu is not available. Use the - Adobe 22002484 | User Guide - Page 128
your work if a problem occurs. Frequent automatic saving you restart Acrobat. When you close, save manually, or revert to the last-saved version of a file, the autosave file is deleted. Note: If you use assistive technology, such as a screen reader from a larger PDF (Document > support - Adobe 22002484 | User Guide - Page 129
in other applications. The available formats include both text and image formats. To make a PDF compatible with earlier versions of Adobe Acrobat and Reader, you can resave the PDF to an earlier PDF version. When you save a PDF in an image format, each page is saved as a separate file. Note: You - Adobe 22002484 | User Guide - Page 130
other advanced information preserved by Adobe Acrobat Distiller®. You can also create an EPS file from any PDF for placement or opening in of PostScript compatibility. Use Language Level 3 only if the target output device supports it. Language Level 2 is suitable for EPS files that will be placed - Adobe 22002484 | User Guide - Page 131
tags for files that are not already tagged, such as PDFs created using Acrobat 4.0 or earlier. If this option is not selected, supported by all web browsers. • Progressive (3 scans-5 scans) Downloads the image first as a low-resolution image, with incremental quality improvements as downloading - Adobe 22002484 | User Guide - Page 132
PDFs Colorspace/Resolution Specifies a color space and resolution for the output file. You can let Acrobat is downloading. Adam7 can make downloading time seem shorter and assures viewers that downloading is TIFF is a flexible bitmap image format supported by virtually all paint, image-editing, - Adobe 22002484 | User Guide - Page 133
more text boxes. Regenerate Tags To Optimize Layout If The Document Is Already Tagged When saving a PDF to Word or RTF, Acrobat uses any existing tags to generate the output layout. If the tags in a PDF do not represent the logical structure of the document, the resulting layout is not necessarily - Adobe 22002484 | User Guide - Page 134
USING ACROBAT 9 STANDARD 129 Saving and exporting PDFs 3 Click Settings. 4 In the Export All Images As following: • If you're unable to select text, the text may be part of an image. In Acrobat, to export image text to text that can be selected, choose Document > OCR Text Recognition > Recognize - Adobe 22002484 | User Guide - Page 135
USING ACROBAT 9 STANDARD 130 Saving and exporting PDFs Note: If you choose any other page layout, all the target application. Copy images Use the Select tool to copy and paste individual images from a PDF to the clipboard (Windows only), to another application, or to a file. If you cannot select - Adobe 22002484 | User Guide - Page 136
USING ACROBAT 9 STANDARD 131 Saving and exporting PDFs 2 Copy the image: • Choose Edit > Copy, and then choose Edit > Paste to paste directly into the target document. You can save all the images from a PDF. See "Export images to another format" on page 128. This feature isn't available in - Adobe 22002484 | User Guide - Page 137
other reviewers. From Adobe® Acrobat® 9 Standard, you can create your own user account on Acrobat.com. Use Acrobat.com to upload and share most document types, and to share PDFs or your desktop in online meetings. The Acrobat.com services are available directly from Acrobat. Note: Acrobat.com is not - Adobe 22002484 | User Guide - Page 138
document. Acrobat 9 is required to initiate a Collaborate Live session. Acrobat 9 or Adobe Reader® 9 Acrobat.com, choose an option from the Access Level menu to specify who can download one of the following: • If the email contains a PDF attachment, double-click the attachment. • If the email contains - Adobe 22002484 | User Guide - Page 139
in the meeting room, choose Help > Adobe ConnectNow Help. Acrobat.com preferences To change your Acrobat.com account settings, open the Preferences dialog are both selected, you are connected automatically when you open a PDF enabled for live collaboration. If this option is unselected, you are - Adobe 22002484 | User Guide - Page 140
Pro Extended is required to enable commenting for Reader users in managed reviews. Acrobat includes two types of managed reviews: shared and email-based reviews. Each type of review has a wizard that helps you distribute a PDF with special tools and instructions to reviewers. The Tracker tracks all - Adobe 22002484 | User Guide - Page 141
and how you want to receive comments or form data. Acrobat.com Acrobat.com is a free, secure web service that works with Acrobat. Participants download a file from Acrobat.com, and add comments or forms data using Acrobat. When finished, participants publish comments or submit secure form responses - Adobe 22002484 | User Guide - Page 142
that isn't listed in the Default Email Reader menu, Acrobat may not support it. Specify a server If you distribute a PDF using your own server location, you can specify a network folder, a Windows server running Microsoft SharePoint Services, or a web server folder. Participants must have - Adobe 22002484 | User Guide - Page 143
Adobe PDF > Convert To Adobe PDF And Send For Review. For Office 2007 applications, choose Acrobat > Create And Send For Review. 2 If prompted, specify a PDF. 3 Choose a delivery and collection method: you can use Acrobat Level (Acrobat.com only) Specifies who can download the file from Acrobat.com. - Adobe 22002484 | User Guide - Page 144
with the same PDF. Start the review Before you start an email-based review, make sure that your email application is configured to work with Acrobat. (See " of the PDF is sent to the reviewers as an attachment. When this PDF attachment is opened, it presents commenting tools and instructions. Merge - Adobe 22002484 | User Guide - Page 145
PDF in Acrobat. PDFs in a review have special features, including commenting tools and a document message bar with instructions. Use the commenting tools to add comments to the PDF copy of the PDF and aren't visible to other reviewers. If you review a PDF using Acrobat 8 or earlier, or Reader 8 or - Adobe 22002484 | User Guide - Page 146
Archive Copy saves a copy of the PDF that is no longer connected to the review manually trigger the synchronization process. To view new comments in a shared review, you must have access to Acrobat problem. ❖ Do one of the following: • In Acrobat, choose Comments > Check For New Comments. • In Reader - Adobe 22002484 | User Guide - Page 147
that you've saved appear in the Tracker. 1 Do one of the following: • In Acrobat, choose Comments > Track Reviews. • In Reader, choose View > Tracker. 2 In the Tracker, double-click the PDF. 3 Add new comments or edit existing comments. If you need to delete a comment, select it, and press Delete - Adobe 22002484 | User Guide - Page 148
PDF reviews Tracker overview Use the Tracker to manage document reviews and distributed forms, view the status of review and form servers, and manage web broadcast subscriptions (known as RSS feeds). To open the Tracker from Acrobat, choose Comments > Track Reviews. To open the Tracker from Reader - Adobe 22002484 | User Guide - Page 149
from the network, has problems writing data to the disk, or has some other problem. Contact your network PDFs 1 In the Tracker, expand the appropriate folder: Sent Lists PDFs in reviews that you initiated. (Not available in Reader.) Joined Contains PDFs in reviews that you've received. PDFs - Adobe 22002484 | User Guide - Page 150
ACROBAT 9 STANDARD 145 Collaboration • For an email-based review, choose File > Save As to save a new copy of the PDF. This most recently saved version is now the tracked PDF of their approaching deadline. 1 In the Tracker, select the PDF, and click Email All Reviewers. 2 In the email message, - Adobe 22002484 | User Guide - Page 151
address, and click OK. Subscribe to web broadcast services 1 Click the RSS button on the left side appear in Tracker, open the Preferences dialog box in Acrobat and select Tracker. Select Enable RSS Feeds In Tracker Reader, commenting tools are available only in PDFs that have commenting enabled. PDFs - Adobe 22002484 | User Guide - Page 152
tools, see these resources: • Commenting tools: www.layersmagazine.com/acrobat-comments.html • Collaboration and Commenting forum: acrobatusers.com/forums/aucbb/ • Video on using commenting tools: www.adobe.com/go/lrvid4202_a9 • Annotating a PDF File: www.uwec.edu/Help/acrobat8.htm Last updated - Adobe 22002484 | User Guide - Page 153
USING ACROBAT 9 STANDARD 148 Collaboration More Help topics "Show and hide toolbar elements" on page 24 "Comment on 3D designs" on page 324 Show the Comment & Markup toolbar The Comment & Markup toolbar doesn't appear by default, except when you open a PDF in a managed review workflow. ❖ Choose - Adobe 22002484 | User Guide - Page 154
USING ACROBAT 9 STANDARD 149 Collaboration Ensure That Pop-ups Are Visible As The Document Is Scrolled As you scroll a PDF, the pop-up look of your comments Note: In Reader, commenting tools are available only in PDFs that have commenting enabled. PDFs in a review workflow typically include - Adobe 22002484 | User Guide - Page 155
a sticky note Note: In Reader, commenting tools are available only in PDFs that have commenting enabled. PDFs in a review workflow typically include comment 1 Do one of the following: • In Acrobat, choose Comments > Add Sticky Note. • In Reader, choose Document > Comments > Add Sticky Note. Last - Adobe 22002484 | User Guide - Page 156
available in Reader. When you PDF. Before you export your text edits, make sure that insertion comments use the exact text, including spaces and paragraph returns, that you want to add. If you add extra instructional words (such as "Add the following:"), these words will have to be deleted manually - Adobe 22002484 | User Guide - Page 157
USING ACROBAT 9 STANDARD 152 Collaboration A B Replace Text option A. Selected text is struck out. B. New text is added to a linked pop-up note. More Help topics "Export comments - Adobe 22002484 | User Guide - Page 158
USING ACROBAT 9 STANDARD 153 Collaboration 2 Select the text, and then press Delete. Highlight, cross out, or underline text Note: In Reader, commenting tools are available only in PDFs that have commenting enabled. PDFs in a review workflow typically include commenting rights. You can use - Adobe 22002484 | User Guide - Page 159
USING ACROBAT 9 STANDARD 154 Collaboration A B C D Stamp tool categories A. Dynamic stamp B. Sign Here stamp C. Standard Business stamp D. Custom stamp Open the Stamps palette ❖ Do one of the following: • - Adobe 22002484 | User Guide - Page 160
USING ACROBAT 9 STANDARD 155 Collaboration Create a custom stamp You can create custom stamps from a number of different formats, including (but not limited to) PDF, JPEG, bitmap, Adobe® Illustrator® (AI), Adobe® Photoshop® (PSD), and Autodesk AutoCAD (DWT, DWG) files. In Reader, create Custom - Adobe 22002484 | User Guide - Page 161
USING ACROBAT 9 STANDARD 156 Collaboration 2 Draw in the PDF: • To create a cloud or polygon shape, Add comments in a text box or callout Note: In Reader, commenting tools are available only in PDFs that have commenting enabled. PDFs in a review workflow typically include commenting rights. You - Adobe 22002484 | User Guide - Page 162
USING ACROBAT 9 STANDARD 157 Collaboration Another way to add a text box is simply to paste copied text into the PDF. Text font and size are the arrow on the end-point line-which is created when you first click in the PDF. You can modify the color and appearance of the text box and add arrows or - Adobe 22002484 | User Guide - Page 163
by selecting and copying the text in any application, selecting the Hand tool in Acrobat, and choosing Edit > Paste. Add a callout 1 Choose Tools > Comment an audio comment Note: In Reader, commenting tools are available only in PDFs that have commenting enabled. PDFs in a review workflow typically - Adobe 22002484 | User Guide - Page 164
a PDF, so that the reader can Adobe Photoshop and Adobe Illustrator. If you want to add the image to PDFs repeatedly, create a custom stamp of the image. Note: The Paste Clipboard Image As Stamp tool isn't available until you copy an image. 1 Copy an image by doing one of the following: • In Acrobat - Adobe 22002484 | User Guide - Page 165
a PDF, and it provides a toolbar with common options, such as sorting, filtering, deleting, and replying to comments. The Comments button in the navigation pane opens the Comments list. Open the Comments list 1 Do one of the following: • In Acrobat, choose Comments > Show Comments List. • In Reader - Adobe 22002484 | User Guide - Page 166
USING ACROBAT 9 STANDARD 161 Collaboration Show or hide comments You can hide or show Reviewer > All Reviewers. Reply to comments Note: In Reader, commenting features are available only in PDFs that have commenting enabled. PDFs in a review workflow typically include commenting rights. Replies - Adobe 22002484 | User Guide - Page 167
USING ACROBAT 9 STANDARD 162 Collaboration 2 Choose Reply from the Options menu. 3 Type This Reply. Set a status or check mark Note: In Reader, commenting features are available only in PDFs that have commenting enabled. PDFs in a review workflow typically include commenting rights. Statuses and - Adobe 22002484 | User Guide - Page 168
D. Document and comments with sequence numbers By default, Acrobat prints PDFs with any stamps that were applied. For the greatest control only the comments that currently appear. 4 Click Print Comment Summary or Create PDF Of Comments Summary. Find a comment Locate a comment in the Comments list - Adobe 22002484 | User Guide - Page 169
your comments, you can't delete those comments. To delete all of the comments in a PDF, use the Examine Document feature. The Examine Document feature isn't available in Reader. More Help topics "Examine a PDF for hidden content" on page 237 Delete a comment ❖ Do one of the following: • Select - Adobe 22002484 | User Guide - Page 170
In Acrobat, choose Comments > Import Comments. • In Reader, choose and recipient PDF documents are comments you receive. (PDFs in a managed review PDF. Export comments to a data file 1 In the PDF, do one of the following: • In Acrobat, choose Comments > Export Comments To Data File. • In Reader PDF - Adobe 22002484 | User Guide - Page 171
, and then choose Acrobat Comments > Import Comments From Acrobat. For Word 2007, click Acrobat, and then choose Acrobat Comments > Import Comments From Acrobat. 2 Read the instructions, and click OK. 3 In the Import Comments From Adobe Acrobat dialog box, select the PDF and Word files, select - Adobe 22002484 | User Guide - Page 172
provides step-by-step instructions for approving the attached PDF. When you open the PDF, the Stamps palette opens and the document message bar appears at the top of the PDF. If your version of Acrobat is earlier than 7.0, you're prompted to download the latest version of Reader. You can select any - Adobe 22002484 | User Guide - Page 173
USING ACROBAT 9 STANDARD 168 Collaboration PDFs in an approval workflow present instructions and tools. 5 Save the PDF. Important: If you use the Email button in the toolbar to send the PDF, the PDF is no longer part of the workflow, and approval options aren't available to the recipient of that - Adobe 22002484 | User Guide - Page 174
Chapter 7: Forms You can fill in forms using either Adobe® Acrobat® 9 Standard or the free Adobe Reader®. You can create static or interactive forms in Acrobat or Adobe LiveCycle® Designer ES (included with Acrobat Pro or Acrobat Pro Extended for Microsoft® Windows®). Interactive forms streamline - Adobe 22002484 | User Guide - Page 175
a browser. • Integrate PDF forms into existing workflows by binding forms to XML schemas, XML sample data files, databases, and web services. • Use scripting objects. with form fields. Choose Edit > Preferences (Windows) or Acrobat/Adobe Reader > Preferences (Mac OS). In the Preferences dialog box, - Adobe 22002484 | User Guide - Page 176
can also make changes to individual form field properties, making it even easier and more foolproof for users filling in the PDF form. A PDF form created with Acrobat can contain the following types of elements: Barcodes Encode the input from selected fields and display it as a visual pattern that - Adobe 22002484 | User Guide - Page 177
the form. Note: If form recipients are using older versions of Acrobat or Reader, the document message bar may not be visible or may contain name, address, or phone number. D E F G H A B C Adobe Acrobat PDF form A. Digital signature field B. Combo box C. Text fields D. Forms document message - Adobe 22002484 | User Guide - Page 178
Page, and then use the Start Form Wizard to convert the PDF to an Acrobat form. Create online forms using FormsCentral Note: This feature is available in Acrobat 10.0.1 and 9.4.2. Adobe FormsCentral is an online service-accessible through a web browser-for creating and distributing online forms and - Adobe 22002484 | User Guide - Page 179
in the copy you send to them. For troubleshooting tips on Reader-enabling forms, see this TechNote. Limitations on saving filled-in forms locally Acrobat Standard, Acrobat Pro, and Acrobat Pro Extended each allow Adobe Reader 8 or later users to fill in and save PDF forms locally. The use of the - Adobe 22002484 | User Guide - Page 180
dynamic forms, keep in mind that Reader doesn't support some custom JavaScripts, so the form may not function properly when viewed in Reader unless additional usage rights are added to the PDF. You can use the Acrobat Software Development Kit (SDK) to customize Acrobat. For more information on this - Adobe 22002484 | User Guide - Page 181
USING ACROBAT 9 STANDARD 176 Forms Copy a form field You can create copies of a form field on a single page of a PDF form. You can also copy a form field and paste it onto other pages. When you create duplicate form fields, replicas of the original field are - Adobe 22002484 | User Guide - Page 182
ACROBAT are selected. • To select individual form fields in different parts of the PDF page, Ctrl-click each form field. • To select all form fields want to resize. 3 Do any of the following: • To resize the field manually, click to select the form field, and then drag a border handle. Hold Shift - Adobe 22002484 | User Guide - Page 183
USING ACROBAT 9 STANDARD 178 Forms Move individual form fields You can move form fields by simply dragging them. For greater precision in less time, you can use - Adobe 22002484 | User Guide - Page 184
time, eliminate the need for responses to be manually read and recorded, and bypass data-entry errors author enables the form for Reader users (if the author wants to allow Reader users to save their own Adobe Acrobat Capture® to collect TIFF images from the fax server and place them in an Adobe - Adobe 22002484 | User Guide - Page 185
Acrobat-specific JavaScript. For more information, see Developing Acrobat® Applications Using JavaScript™ on www.adobe.com/go/learn_acr_javascript_en (PDF included in the data for existing barcodes. However, you can manually include additional data fields in the barcode. Test a barcode field - Adobe 22002484 | User Guide - Page 186
USING ACROBAT 9 Compress Data Before Encoding To Barcode, but only if you are using an Adobe software decoder (available separately). • In the Value tab, select Tab NACTP) guidelines, used by the United States Internal Revenue Service and state tax agencies, recommend using all uppercase characters - Adobe 22002484 | User Guide - Page 187
can change the page properties to order the tabs by row or column. However, you can't customize the tab order manually. More Help topics "Create forms using Acrobat" on page 173 "Make Adobe PDF forms accessible" on page 266 Set tabbing order in edit mode 1 If you are not in form editing mode, choose - Adobe 22002484 | User Guide - Page 188
series of messages might appear, depending on the conditions Acrobat detects in your form. Respond to the onscreen instructions as needed, and save the form. 3 If you , see these resources: • Complete forms workflow: http://tv.adobe.com/#vi+f1495v1626 • Form Submit/E-mail Demystified: http://www. - Adobe 22002484 | User Guide - Page 189
9 STANDARD 184 Forms More Help topics "Setting action buttons" on page 193 Modify form field properties You can access Acrobat form field properties only when you are in editing mode (by choosing Forms > Add Or Edit Fields). You can change the properties for multiple form - Adobe 22002484 | User Guide - Page 190
ACROBAT 9 STANDARD 185 Forms Fill Color Opens a color picker in which you can select a color swatch for the background behind the field. To leave the field uncolored, select No Color. Note: A Fill Color choice other than No Color will block any images on the PDF are using an Adobe barcode decoder - Adobe 22002484 | User Guide - Page 191
selected unless the user deselects it. For a technique on setting up your source document for automatic checkboxes, see Bill Carberry's How To Have the Acrobat Form Wizard Automatically Create Check Boxes. Combo box and list box For either combo boxes or list boxes, you use the Options tab to create - Adobe 22002484 | User Guide - Page 192
USING ACROBAT 9 STANDARD 187 Forms Radio buttons Create a group of radio buttons if you want the user to select only one choice among a set of choices. All - Adobe 22002484 | User Guide - Page 193
To A 3D/Multimedia View, Go To A Page View; Import Form Data, Multimedia Operation (Acrobat 9 and later), Open A File, Open A Web Link, Play A Sound, Play Media (Acrobat 5 Compatible), Play Media (Acrobat 6 And Later Compatible), Read An Article, Reset A Form, Run A JavaScript, Set Layer Visibility - Adobe 22002484 | User Guide - Page 194
9 STANDARD 189 Forms Acrobat automatically performs all assigned field calculations when you are creating and testing your form fields. For convenience while you work, you can turn off automatic - Adobe 22002484 | User Guide - Page 195
USING ACROBAT 9 STANDARD 190 Forms Time List includes display variations where h stands for the hour on a 12-hour clock, H stands for the hour on a 24-hour clock, - Adobe 22002484 | User Guide - Page 196
opens a dialog box in which you can write and add new scripts. To get the JavaScript for Acrobat API Reference, see the Acrobat Developer Center at www.adobe.com/go/learn_acr_javascript_en (PDF, English only). Validation tab for form field properties The Validation tab appears only in the Text Field - Adobe 22002484 | User Guide - Page 197
USING ACROBAT 9 STANDARD 192 Forms http://www.adobe.com/formscatalog/thisform.pdf A type of barcode, with the URL reference below Manage custom barcode settings You can save, reuse, and share a set of custom settings for barcode parameters, - Adobe 22002484 | User Guide - Page 198
a movie clip. You can select any combination of mouse behaviors for a button and specify any combination of actions for a mouse behavior. Add a button to an Acrobat PDF form 1 Make sure you are in edit mode by selecting Forms > Add Or Edit Fields, and then select Button from the Add New Field list - Adobe 22002484 | User Guide - Page 199
object to grid lines or guides. Add a submit button When you distribute a form, Acrobat automatically checks the form. by the email address. For example, mailto:[email protected]. 5 Select options for Export Format, Field or just the field data. PDF Returns the entire PDF file with the user input. - Adobe 22002484 | User Guide - Page 200
top, icon bottom E. Icon left, label right F. Label left, icon right G. Label over icon You can make button icons from any file format that Acrobat can display, including PDF, JPEG, GIF, and other image formats. For whichever format you select, the entire page is used, so if you want to use only - Adobe 22002484 | User Guide - Page 201
USING ACROBAT 9 STANDARD 196 Forms Push Specifies appearances for the Up, Down, and any time to revert to the default placement setting. 8 Click OK, and then click Close. Hide an Acrobat button except during rollover In some cases, you may want the button area to be invisible until the pointer - Adobe 22002484 | User Guide - Page 202
. Important: CGI scripts must be built outside Acrobat, and their creation is not covered by the Adobe Acrobat product. Add submit functionality Use the Submit A rest of the form data when you click the Submit button. If your PDF form contains an email-based submit button, you can use the Distribute - Adobe 22002484 | User Guide - Page 203
digital signatures. Note: If the users that fill in the PDF form are using Adobe Reader, you must choose either FDF or XFDF for the Export Format > Clear Form feature, which is available to you when you create and edit Acrobat forms. However, you can set up your reset button so that it clears only - Adobe 22002484 | User Guide - Page 204
Data action searches the Acrobat or Adobe Reader folder, the current folder, the System folder, the Windows folder, My Documents\Adobe\Acrobat, and the folders "Manage form data files" on page 201 "Add a button to an Acrobat PDF form" on page 193 CGI export values An export value is the information - Adobe 22002484 | User Guide - Page 205
the data from the selected forms is added to the response file. Each returned form appears as a component file of a PDF Portfolio. Add user data to an existing response file 1 In Acrobat, open the response file. 2 In the left navigation panel, click Add. 3 In the Add Returned Forms dialog box, click - Adobe 22002484 | User Guide - Page 206
. Then locate and select that file, and click Select. Note: Some formats are available only for specific types of PDF forms, depending on the application used to create the form, such as Acrobat or Designer ES. Data you import from a text file (.txt) must be formatted in tab-delimited rows that form - Adobe 22002484 | User Guide - Page 207
USING ACROBAT 9 STANDARD 202 Forms Note: When returned forms are in a response file, the most efficient way to export the information into a spreadsheet is to use the Export Data button in the left navigation panel for the PDF Portfolio response file. About Forms Tracker Use Tracker to manage the - Adobe 22002484 | User Guide - Page 208
fill in the form online. Save the form and open it directly in Acrobat. Then use the Typewriter tool to fill in the form. Interactive fillable , and appears in the Comments list (Comments > Show Comments List). Note: Reader users can use the Typewriter tool only if the creator of the form enabled - Adobe 22002484 | User Guide - Page 209
PDF to your computer. (Click the Save icon in the upper-left corner of the PDF form.) Open the PDF form in Acrobat, and choose Tools > Typewriter > Typewriter. Note: Reader or in the form content. For troubleshooting tips on completing forms, see Troubleshooting forms. Options for moving among form - Adobe 22002484 | User Guide - Page 210
-Complete option 1 Choose Edit > Preferences (Windows) or Acrobat/Adobe Reader > Preferences (Mac OS). 2 Select Forms on the Acrobat, Reader does not provide the Typewriter tool unless you explicitly enable it in the PDF. Acrobat users can always use the Typewriter tool to fill in flat forms. Reader - Adobe 22002484 | User Guide - Page 211
To enable the Typewriter tool, choose Tools > Typewriter > Enable Typewriter Tool In Adobe Reader. This option displays the Typewriter toolbar in a purple message bar when the form is opened in either Acrobat or Reader. If the form is opened in a browser, the Typewriter toolbar appears instead. The - Adobe 22002484 | User Guide - Page 212
USING ACROBAT 9 STANDARD 207 Forms More Help topics "Forms preferences" on page 170 "Add text using the Typewriter tool" on page 287 "Create forms using Acrobat" on page 173 "Enable Reader users to save form data" on page 174 "Export form data" on page 201 Last updated 9/30/2011 - Adobe 22002484 | User Guide - Page 213
Adobe PDFs. You can use a certificate to encrypt PDFs so that only an approved list of users can open them. If you want to save security settings for later use, you can create a security policy that stores security settings. Opening secured documents Security alerts Acrobat® and Reader® alert - Adobe 22002484 | User Guide - Page 214
APIs from running in their environment. If a PDF tries to access a blacklisted JavaScript, a message appears in the yellow document message bar below the toolbar area. The type of message depends on your version of Acrobat or Reader, recent updates from Adobe, and any fine-tuning by enterprise - Adobe 22002484 | User Guide - Page 215
version of Acrobat or Reader. (See "Security alerts" on page 208.) Important: Acrobat and Reader 9.3 and 8.2 enable enhanced security by default. Adobe recommends locations and files in several ways, depending on the action the PDF is attempting to complete. • Use the privileged locations feature in - Adobe 22002484 | User Guide - Page 216
you can enter www.adobe.com, but not www.adobe.com/products. To only allow higher privileges for files accessed from secure connections, select the option for Secure Connections Only (https:). 2 Click OK to complete the task. Restrict URLs and attachments in PDFs Acrobat and Reader warn you any time - Adobe 22002484 | User Guide - Page 217
Note: If you open a protected PDF and receive a prompt to allow or block a URL, select Remember My Action For This Site. This reply adds the URL to this list. Load Trusted Root Certificates From An Adobe Server Allows Acrobat to automatically download trust settings from an Adobe server. Ask Before - Adobe 22002484 | User Guide - Page 218
USING ACROBAT 9 STANDARD 213 Security Sign a document When a document is sent to you that requires your signature, you can sign it with an existing digital ID. Or, - Adobe 22002484 | User Guide - Page 219
the required password, a digital ID, or access to Adobe LiveCycle® Rights Management ES. Acrobat provides different security methods with which to specify document You can secure multiple documents by embedding them in a PDF envelope. Envelopes can be encrypted to prevent unauthorized users - Adobe 22002484 | User Guide - Page 220
either public key certificates or Adobe LiveCycle Rights Management ES. FIPS mode is configured in the Windows registry by a system administrator. For more information, see Document Security User Guide For Adobe Acrobat and Adobe Reader (PDF) at www.adobe.com/go/learn_acr_security_en. Last updated - Adobe 22002484 | User Guide - Page 221
Adobe products enforce the restrictions set by the permissions password. However, if third-party products do not support than the recipients' version of Acrobat or Reader. 4 Select the document of access. 6 To allow recipients to copy PDF content to another document, select Enable Copying Of - Adobe 22002484 | User Guide - Page 222
The Document Restricts access to the PDF file's security settings. If the file is opened in Acrobat, the user can view the file but must enter the specified Permissions password to change the security and permissions settings. If the file is opened in Illustrator®, Photoshop®, or InDesign®, the user - Adobe 22002484 | User Guide - Page 223
USING ACROBAT 9 STANDARD 218 Security • Filling In Form Fields And Signing Existing select and copy the contents of a PDF. Enable Text Access For Screen Reader Devices For The Visually Impaired Lets visually impaired users read the document with screen readers, but doesn't allow users to copy or - Adobe 22002484 | User Guide - Page 224
7.0 or later to open the document. • If you select 256-bit AES, Adobe Acrobat 9 or later or Adobe Reader 9 or later is required to open the document. 6 Create a recipient list for the encrypted PDF. Always include your own certificate in the recipient list so that you are later able to open the - Adobe 22002484 | User Guide - Page 225
issued by different certification authorities. For complete information on sharing certificates, see Document Security User Guide For Adobe Acrobat and Adobe Reader (PDF) at www.adobe.com/go/learn_acr_security_en. Note: Third-party security providers usually validate identities by using proprietary - Adobe 22002484 | User Guide - Page 226
USING ACROBAT 9 STANDARD 221 Security • In Reader, choose Document > Manage Trusted Identities. 2 Click a certificate that is already in your file system, you can import it into Acrobat for use with PDF files. To import certificates, find out where they are stored (the filename and path). - Adobe 22002484 | User Guide - Page 227
-click the certificate file and choose Install PFX. 2 Follow the onscreen instructions to add the certificate to the Windows certificate store. 3 If you to exchange encrypted PDFs. 1 Do one of the following: • In Acrobat, choose Advanced > Manage Trusted Identities. • In Reader, choose Document > - Adobe 22002484 | User Guide - Page 228
or for ID files that you import. For more information about verifying certificates, see Digital Signature User Guide for Adobe Acrobat and Adobe Reader (PDF) at www.adobe.com/go/learn_acr_security_en. The Certificate Viewer dialog box provides the following information: • The certificate validation - Adobe 22002484 | User Guide - Page 229
service provider. 5 Click OK twice, and then click Close. Delete a certificate from trusted identities 1 Do one of the following: • In Acrobat, choose Advanced > Manage Trusted Identities. • In Reader Signature User Guide for Adobe Acrobat and Adobe Reader (PDF) at www.adobe.com/go/ - Adobe 22002484 | User Guide - Page 230
. 2 Do one of the following: • In Acrobat, choose Advanced > Security Settings. • In Reader, choose Document > Security Settings. 3 Select Directory use PDFs to which a security policy is applied. For information on configuring Adobe LiveCycle Rights Management ES, click Help on the Adobe LiveCycle - Adobe 22002484 | User Guide - Page 231
USING ACROBAT 9 STANDARD 226 Security Connect to Adobe LiveCycle Rights Management ES 1 Choose Advanced > Security Settings. 2 Click Adobe LiveCycle Rights Management useful if you want others to have access to PDFs for a limited time. Adobe LiveCycle Rights Management ES policies are stored on a - Adobe 22002484 | User Guide - Page 232
in Acrobat 9 (or Reader 9), they must authenticate their identities. If the user is granted access to the PDF, the PDF is decrypted and opens with whatever permissions are specified in the policy. Administer events and modify access By logging in to an Adobe LiveCycle Rights Management ES account - Adobe 22002484 | User Guide - Page 233
encryption algorithm from the menu that is compatible with the recipients' version of Acrobat, and click Next. 7 Do one of the following: • If you selected when saved. For example, when you send confidential documents, including non-PDF files, you only want the recipient to view the documents. You - Adobe 22002484 | User Guide - Page 234
USING ACROBAT 9 STANDARD 229 Security Embed file attachments in security envelopes for secure to the Adobe LiveCycle Rights Management ES web page. 1 Do one of the following: • For a single PDF or a component PDF in a PDF Portfolio, open the PDF. • For a PDF Portfolio, open the PDF Portfolio and - Adobe 22002484 | User Guide - Page 235
to attachments in Outlook You can send different types of files as secure PDF attachments in Microsoft Outlook. This option is available only if Adobe LiveCycle Rights Management ES is set up and available in Acrobat. 1 In Outlook, choose File > New > Mail Message. 2 In the toolbar, click the Attach - Adobe 22002484 | User Guide - Page 236
USING ACROBAT 9 STANDARD 231 Security 2 Select Advanced > Security > Remove Security. Export a single PDF or a component PDF in a PDF Portfolio, open the PDF and log in to Adobe LiveCycle Rights Management ES. • For a PDF Portfolio, open the PDF Portfolio, log in to Adobe LiveCycle Rights - Adobe 22002484 | User Guide - Page 237
digital ID to sign, certify, and apply certificate encryption to PDFs. You can get a digital ID from a third-party Internet. See the Adobe website for information about Adobe security partners that or on a signing server (for roaming IDs). Acrobat includes a default signature handler that can access - Adobe 22002484 | User Guide - Page 238
one of the following: • In Acrobat, choose Advanced > Security Settings. • In Reader, choose Document > Security Settings. 5 Click Next, and follow the onscreen instructions to register your digital ID. Create a for extended characters, select Enable Unicode Support, and then specify Unicode values - Adobe 22002484 | User Guide - Page 239
is a digital ID that is stored on a server and can be downloaded-at the subscriber's request-to the roaming subscriber's location. You must have certify a PDF, you can select a default digital ID. 1 Do one of the following: • In Acrobat, choose Advanced > Security Settings. • In Reader, choose - Adobe 22002484 | User Guide - Page 240
date, you can use the ID to open, but not sign or encrypt, a document. 1 Do one of the following: • In Acrobat, choose Advanced > Security Settings. • In Reader, choose Document > Security Settings. 2 Expand Digital IDs on the left, select Digital ID Files, and then select a digital ID on the - Adobe 22002484 | User Guide - Page 241
USING ACROBAT 9 STANDARD 236 Security More Help topics "Delete a certificate from trusted to you. Such information may be hidden or not immediately apparent. For example, if you created the PDF, the document metadata likely lists your name as the author. You may also want to remove content - Adobe 22002484 | User Guide - Page 242
document: digital signatures; document information added by third-party plug-ins and applications; and special features that enable Adobe Reader users to review, sign, and fill in PDF documents. 4 Choose File > Save, and specify a filename and location. If you don't want to overwrite the original - Adobe 22002484 | User Guide - Page 243
in PDF and Acrobat: www.acrobatusers.com/tutorials/digital-signatures-pdf-acrobat • Migrating and Sharing Security Settings: www.adobe.com/devnet/acrobat/pdfs/sharing_security_settings_90.pdf • Adobe Acrobat 9 Digital Signatures, Changes, and Improvements (PDF): www.adobe.com/devnet/reader/articles - Adobe 22002484 | User Guide - Page 244
only available if you selected them using the Advanced Preferences section of the Preferences dialog box (Security > Advanced Preferences > Creation tab). For more information, see Adobe Acrobat 9 Digital Signature Appearances (PDF) at www.adobe.com/go/learn_acr_security_en. Last updated 9/30/2011 - Adobe 22002484 | User Guide - Page 245
USING ACROBAT 9 STANDARD 240 Digital signatures More Help topics "Enable right-to-left . From this menu, you can select the option that best describes your reason for signing the PDF. Show Location And Contact Information When Signing Adds your location information to the signature field. Contact - Adobe 22002484 | User Guide - Page 246
(CIC), provide this capability in an Acrobat supported plug-in. These plug-ins may limit your access of certain encryption features in Acrobat. For more information about third-party providers, visit the Adobe website. Signing PDFs Before you sign a PDF You can expedite the signing process and - Adobe 22002484 | User Guide - Page 247
Advanced > Extend Features in Adobe Reader. Sign a PDF with a digital signature For best results, use Preview Document mode to add your signature. See "Sign in Preview Document mode" on page 244. 1 Click the signature field, or do one of the following: • In Acrobat, choose Advanced > Sign & Certify - Adobe 22002484 | User Guide - Page 248
additional unsigned signature fields or if the document is managed with Adobe LiveCycle® Workflow server. 7 If you selected advanced digital sign a PDF with an ink signature, do one of the following: • In Acrobat, choose Advanced > Sign & Certify > Apply Ink Signature. • In Reader, choose Document - Adobe 22002484 | User Guide - Page 249
USING ACROBAT the report, you can contact the author of the document about the problems listed in the report. You can also use Preview Document mode outside item in the list to show details. When you're done, close the PDF Signature Report dialog box. 5 If you're satisfied with the compliance status - Adobe 22002484 | User Guide - Page 250
instructions to select a digital ID, if prompted. Specify a default ID to avoid being prompted each time you sign a PDF for signing it installed. To delete the signature field in Acrobat, choose Tools > Advanced Editing > Select Object Tool, Guide (PDF) available at www.adobe.com/go/learn_acr_security_en. Last - Adobe 22002484 | User Guide - Page 251
USING ACROBAT 9 STANDARD 246 manually to determine the problem and possible solution. If the signature status is invalid, contact the signer about the problem. For more information about signature warnings and valid and invalid signatures, see the Digital Signature User Guide (PDF) at www.adobe - Adobe 22002484 | User Guide - Page 252
Acrobat and Reader can embed all the required elements, as long as the elements are available. The PDF creator must enable usage rights for Reader users (Advanced > Extend Features In Adobe Reader a contract using a laptop while traveling by air. The computer cannot communicate with the Internet to - Adobe 22002484 | User Guide - Page 253
USING ACROBAT 9 STANDARD 248 Digital signatures 2 To automatically validate all signatures in a PDF when you open the document, select Verify Signatures When The Document Is Opened. This option is selected by default. 3 Click Advanced Preferences, and then click - Adobe 22002484 | User Guide - Page 254
ACROBAT establish a trust relationship using the following instruction, but first you need to make sure unverified, and you must validate the timestamp manually. 1 Click the Signatures button in option menu . The previous version opens in a new PDF, with the version information and the name of the - Adobe 22002484 | User Guide - Page 255
USING ACROBAT 9 STANDARD 250 Digital signatures Compare versions of a signed document After a document is signed, you can display a list of the changes made to the document after - Adobe 22002484 | User Guide - Page 256
, and low vision. Accessibility features in Adobe Acrobat, Adobe Reader®, and Adobe Portable Document Format (PDF) enable people with disabilities to use PDF documents, with or without screen readers, screen magnifiers, and braille printers. Making PDFs accessible tends to benefit all users. For - Adobe 22002484 | User Guide - Page 257
all of the characters to text for purposes other than displaying text on the screen. Acrobat extracts characters to Unicode text when you read a PDF with a screen reader or the Read Out Loud feature. Acrobat also extracts characters to Unicode when you save as text for a braille printer. This - Adobe 22002484 | User Guide - Page 258
to attempt to use the document with the tools that your readers will use. However, even if you don't have a screen reader or braille printer, you can still use any of several methods provided by Acrobat for checking the accessibility of a PDF. • Use Quick Check to check for document structure tags - Adobe 22002484 | User Guide - Page 259
Adobe doesn't warrant that documents comply with any specific guidelines or regulations. More Help topics "Reading a PDF with a screen reader" on page 260 "Reflow a PDF" on page 259 "Read a PDF in Acrobat (such readers. To check for other types of accessibility problems that may be present in the PDF - Adobe 22002484 | User Guide - Page 260
-impaired users. These preferences control how PDFs appear on the screen and how they are read by a screen reader. Most preferences related to accessibility are available through the Accessibility Setup Assistant, which provides onscreen instructions for setting these preferences. Some preferences - Adobe 22002484 | User Guide - Page 261
to from web pages to open in the web browser instead of a separate Acrobat window. Deselect this preference for greater control when navigating a document in a screen reader. This preference corresponds to the Display PDF Documents In The Web Browser option in the Accessibility Setup Assistant - Adobe 22002484 | User Guide - Page 262
only when you encounter problems in poorly tagged PDFs. This preference corresponds to . For instructions on setting the default page layout to Single Page, see "Preferences for viewing PDFs" on if you use a screen reader with long or complex PDFs. It allows Acrobat to deliver an entire small - Adobe 22002484 | User Guide - Page 263
Acrobat or are available only after you shift the focus to the PDF. For information about accessibility features, see www.adobe.com/accessibility. More Help topics "Keys for navigating a PDF Access Tools. Note: Some screen readers do not work with Acrobat single-key accelerators. Scroll automatically - Adobe 22002484 | User Guide - Page 264
. In Acrobat, if you are saving the file for further braille processing, you can also choose .doc or .rtf. Reflow a PDF You can reflow a PDF to temporarily PDFs for reflow by tagging them yourself. Tagging ensures that text blocks reflow and that content follows the appropriate sequences, so readers - Adobe 22002484 | User Guide - Page 265
Reading a PDF with a screen reader Acrobat supports assistive software and devices-such as screen readers and screen instructions for using this software or device with Acrobat. For more information about using screen readers, see www.adobe.com/accessibility/pdfs/accessing-pdf-sr.pdf. Read a PDF - Adobe 22002484 | User Guide - Page 266
Read Out Loud > Read To End Of Document. Read PDF form fields out loud 1 In the Reading panel of the this step until the form is completed. Acrobat reads the state of selected check boxes keystrokes. To hear what you have typed, use a screen reader. Interrupt reading out loud ❖ Do one of the following - Adobe 22002484 | User Guide - Page 267
PDF. 4 Tag the PDF. 5 Evaluate the PDF and repair tagging problems PDFs, see these online resources: • Guide to creating accessible PDFs, General Services Administration: www.section508.gov/docs/PDFGuidanceForGovernment.pdf • Acrobat plug-in for creating Section 508-compliant PDFs Screen readers read - Adobe 22002484 | User Guide - Page 268
Adobe FrameMaker®, Adobe InDesign®, Microsoft Word, or OpenOffice Writer. If you do not have access to an authoring application that can generate a tagged PDF, you can tag a PDF any time by using Acrobat. Tagging during conversion to PDF requires an authoring application that supports tagging in PDF - Adobe 22002484 | User Guide - Page 269
(if any) for the replaced pages. • When you delete pages from a PDF, Acrobat retains the tags (if any) of the deleted pages. Pages whose tags are out of order in the logical structure tree can cause problems for screen readers. Screen readers read tags in sequence down the tree, and possibly do not - Adobe 22002484 | User Guide - Page 270
the text labels for all the fields can run together into a single line. Screen readers can't interpret these fields as individual labels. Such reading order problems can require time-consuming work in Acrobat Pro or Acrobat Pro Extended to split the labels apart. In this case, producing an untagged - Adobe 22002484 | User Guide - Page 271
to select options or list items 3. Tag the PDF form and correct tagging issues. If the PDF form is already tagged, use the TouchUp Reading Order tool in Acrobat to tag each form field. This tool also enables you to fix any reading order problems of the text labels for the form fields. For - Adobe 22002484 | User Guide - Page 272
to the content. If your assistive technology product is registered with Adobe as a Trusted Agent, you can read PDFs that might be inaccessible to another assistive technology product. Acrobat recognizes when a screen reader or other product is a Trusted Agent and overrides security settings that - Adobe 22002484 | User Guide - Page 273
a PDF as a snapshot of your original file. Use Adobe® Acrobat® 9 In Adobe Reader®, when you move a page thumbnail, you move the corresponding page. In Acrobat, when Acrobat does not create them automatically. Note: Acrobat no longer supports embedding and unembedding page thumbnails. However, Acrobat - Adobe 22002484 | User Guide - Page 274
USING ACROBAT 9 STANDARD 269 Editing PDFs More Help topics "PostScript options" on page 356 Create page the intention of the authoring application. If the document was created in an earlier version of Acrobat, the tab order is Unspecified by default. With this setting, form fields are tabbed - Adobe 22002484 | User Guide - Page 275
see these online resources: • Creating bookmarks in Adobe Acrobat: http://www.sokolconsulting.com/swf/abt_bkmks/index.htm • Bookmarks and initial view options in Acrobat 9: http://www.sokolconsulting.com/pdfs/tips/abt9_bkmrks.pdf • Bookmarks in Acrobat: www.adobepress.com/articles/index.asp?st=41891 - Adobe 22002484 | User Guide - Page 276
9 STANDARD 271 Editing PDFs 4 Choose New Bookmark from the options menu . 5 Type or edit the name of the new bookmark. Edit a bookmark In Acrobat, you can change a bookmark's attributes at any time. More Help topics "Action types" on page 279 Rename a bookmark ❖ Select the bookmark in the - Adobe 22002484 | User Guide - Page 277
USING ACROBAT 9 STANDARD 272 Editing PDFs Create a bookmark hierarchy You can nest a list of bookmarks to show a relationship between topics. Nesting creates a parent/child relationship. You can expand and collapse this - Adobe 22002484 | User Guide - Page 278
Adobe InDesign® and Microsoft Word, create structured documents. When you convert these documents to PDF, the structure is converted to tags, which support . You can use links to initiate actions or to ensure that your reader has immediate access to related information. You can also add actions to - Adobe 22002484 | User Guide - Page 279
USING ACROBAT 9 STANDARD 274 Editing PDFs Custom Link Click Next to open the Link Properties dialog box. In . 4 Select Invisible Rectangle for Link Type if you don't want users to see the link in the PDF. An invisible link is useful if the link is over an image. 5 Select the Locked option if - Adobe 22002484 | User Guide - Page 280
USING ACROBAT 9 STANDARD 275 Editing PDFs Edit a link action 1 Select the Link tool and double- Linked documents may be stored in different locations; file attachments are always saved with the PDF. 1 Open a PDF that contains a PDF file attachment. 2 Go to where you want to create a link. If that - Adobe 22002484 | User Guide - Page 281
USING ACROBAT 9 STANDARD 276 Editing PDFs View and manage destinations Manage destinations from the Destinations panel in the navigation pane. View destinations ❖ Choose View > Navigation Panels > Destinations. All destinations are automatically - Adobe 22002484 | User Guide - Page 282
. Any changes you make are not applied to the attachment. Instead, save changes to the file, and then reattach it to the PDF document. Note: Acrobat does not open EXE, VBS, and ZIP file formats because these formats are associated with malicious programs, macros, and viruses that can damage - Adobe 22002484 | User Guide - Page 283
ACROBAT 9 STANDARD 278 Editing PDFs Delete an attachment ❖ In the Attachments panel, select an attachment, and then choose Delete Attachment from the options menu . Search in attachments When searching for specific words or phrases, you can include attached PDFs also be downloaded from product - Adobe 22002484 | User Guide - Page 284
another file, and places it in the active form. Multimedia Operation (Acrobat 9 And Later) Executes a specified action for a multimedia object in and opens a file. If you are distributing a PDF file with a link to another file, the reader needs the native application of that linked file to open - Adobe 22002484 | User Guide - Page 285
settings. Show/Hide A Field Toggles between showing and hiding a field in a PDF document. This option is especially useful in form fields. For example, if you to create JavaScript scripts, download the JavaScript manuals from the Adobe website. Developing Acrobat® Applications Using JavaScript™ - Adobe 22002484 | User Guide - Page 286
ACROBAT 9 STANDARD 281 Editing PDFs When you first create a PDF a dialog box with the current page's URL, title, date and time downloaded, and other information. ❖ Choose Advanced > Web Capture > Page Info. feature enables you to guide readers through material presented in multiple columns and across a - Adobe 22002484 | User Guide - Page 287
USING ACROBAT 9 STANDARD 282 Editing PDFs A C A B A 1 2 3 The flow of an article thread. The user reads publishing programs allow you to generate article threads automatically as you convert the files to Adobe PDF. If the file you're viewing has articles, you can show the names of - Adobe 22002484 | User Guide - Page 288
USING ACROBAT 9 STANDARD 283 Editing PDFs 2 To read an article, double-click it, or select the article and choose Read Article from the options menu in the Articles panel. The first - Adobe 22002484 | User Guide - Page 289
USING ACROBAT 9 STANDARD 284 Editing PDFs 2 Right-click the box, and choose Properties. 3 piece are renumbered automatically. Editing text and objects Choosing a tool A common misconception about PDF documents is that they should behave like any other document that contains images and text, - Adobe 22002484 | User Guide - Page 290
to deselect it and start over. Replace custom fonts with local fonts Documents scanned to PDF using the ClearScan option in Acrobat can't be edited until you replace the fonts. During the conversion to PDF, ClearScan converts the fonts in the document to custom fonts. To edit the scanned text - Adobe 22002484 | User Guide - Page 291
USING ACROBAT 9 STANDARD 286 Editing PDFs A B Replace custom fonts (A) with local fonts (B). 4 In the Font Size font you specify. You can select any font installed on your system or fully embedded in the PDF document. Document fonts are listed at the top; system fonts are listed below. Font Size - Adobe 22002484 | User Guide - Page 292
USING ACROBAT 9 STANDARD 287 Editing PDFs 2 Ctrl-click where you want to add text. 3 In a different set of default properties. Note: Reader users can use the Typewriter tool if the document author enables use of the Typewriter tool for that PDF. 1 Choose Tools > Typewriter > Show Typewriter - Adobe 22002484 | User Guide - Page 293
USING ACROBAT 9 STANDARD 288 Editing PDFs 4 In the TouchUp Properties dialog box, click the Text tab Available Both the Embed and Subset options are unavailable. Note: Editing and saving a digitally signed PDF invalidates the signature. More Help topics "Fonts" on page 100 Move or edit an object - Adobe 22002484 | User Guide - Page 294
a presentation Defining initial view as Full Screen mode Full Screen mode is a property you can set for PDFs used for presentations. In Full Screen mode, PDF pages fill the entire screen, and the Acrobat menu bar, toolbar, and window controls are hidden. You can also set other opening views, so that - Adobe 22002484 | User Guide - Page 295
sequences to change default settings for multiple documents. After you define the initial view of the PDF, you can add page transitions to selected pages or the entire document. Acrobat supports page transitions and bullet fly-ins from PowerPoint. More Help topics "View document properties" on page - Adobe 22002484 | User Guide - Page 296
USING ACROBAT 9 STANDARD 291 Editing PDFs • Set Open To Page to the page on which you want to start the presentation. 4 Select Open In Full Screen Mode to open the document - Adobe 22002484 | User Guide - Page 297
USING ACROBAT 9 STANDARD 292 Editing PDFs 2 In the Set Transitions dialog box, choose a transition information is set by the person who created the document, and some is generated automatically. In Acrobat, you can change any information that can be set by the document creator, unless the file - Adobe 22002484 | User Guide - Page 298
can also set reading options that determine how the PDF is read by a screen reader or other assistive device. Add a description to Document custom property with the name you want. Edit document metadata PDF documents created in Acrobat 5.0 or later contain document metadata in XML format. Metadata - Adobe 22002484 | User Guide - Page 299
USING ACROBAT 9 STANDARD 294 Editing PDFs The Extensible Metadata Platform (XMP) provides Adobe applications with a common a file in XMP format. (To use the saved metadata in another PDF, open the document and use these instructions to replace or append metadata in the document.) • To save the - Adobe 22002484 | User Guide - Page 300
USING ACROBAT 9 STANDARD 295 Editing PDFs Use the Object Data tool to view object grouping and object data. More Help topics "Find text in multiple PDFs" on page 303 View and edit Visio object metadata 1 Choose Tools > Analysis > Object Data Tool. 2 Double-click an object on the page to show its - Adobe 22002484 | User Guide - Page 301
USING ACROBAT 9 STANDARD 296 Editing PDFs Layers About PDF layers You can view, navigate, and print layered content in PDFs created from , see www.adobe.com/go/lrvid4082_a9. Show or hide layers Information can be stored on different layers of a PDF. The layers that appear in the PDF are based on - Adobe 22002484 | User Guide - Page 302
ACROBAT 9 STANDARD 297 Editing PDFs Apply Export Overrides Displays layers according to the Export settings in the Layer Properties dialog box (Exports When Visible, Never Exports, Always Exports). Apply Layer Overrides Displays all layers. This option affects all optional content in the PDF PDF - Adobe 22002484 | User Guide - Page 303
and clicking the link. Editing layered content You can select or copy content in a layered PDF document using the Select tool or the Snapshot tool. (In Reader, the PDF must include usage rights.) In Acrobat, you can edit content using a touchup tool. These tools recognize and select any content that - Adobe 22002484 | User Guide - Page 304
USING ACROBAT 9 STANDARD 299 Editing PDFs Interact with geospatial PDFs When you open a geospatially enabled PDF, you can find locations, measure distances, and add location markers. You can also copy coordinates to the clipboard for use with a web mapping service. View the geospatial measuring - Adobe 22002484 | User Guide - Page 305
to the clipboard for use with a web mapping service After you find a location on a geospatial PDF, you can copy the coordinates to the clipboard. Acrobat copies the data in this format: latitude then longitude, separated by a space. Paste the data into the address bar of a web mapping service that - Adobe 22002484 | User Guide - Page 306
USING ACROBAT 9 STANDARD 301 Editing PDFs Display Value As Determines how latitude and longitude values are coordinate positions can be different from current standards used in GPS devices and web mapping services. Use Default Distance Unit Select the measurement unit to use. Use Default Area Unit - Adobe 22002484 | User Guide - Page 307
control and lots of possibilities for running effective and efficient searches in Adobe® Acrobat® 9 Standard. A search can be broad or narrow, including many different kinds of data and covering multiple Adobe PDFs. Searching PDFs Search features overview You run searches to find specific items in - Adobe 22002484 | User Guide - Page 308
the PDF window. Arrange the PDF document window and Search window ❖ In the Search window, click Arrange Windows. Acrobat resizes and However, documents encrypted as Adobe Digital Editions are an exception and can be searched as part of a multiple-document search. 1 Open Acrobat on your desktop (not - Adobe 22002484 | User Guide - Page 309
. IFilters are typically installed with their applications, but can also be downloaded from product websites. 1 Open the PDF Portfolio in Acrobat on your desktop (not in a web browser). 2 In the Search box on the PDF Portfolio toolbar, type the search text. 3 To specify additional search criteria - Adobe 22002484 | User Guide - Page 310
USING ACROBAT 9 STANDARD 305 Searching and indexing Icons shown with search results you want to make it visible. Attachment icon Opens a file that is attached to the searched parent PDF and shows the highlighted instances of the search terms. Advanced Search Options By default, the Search window - Adobe 22002484 | User Guide - Page 311
9 STANDARD 306 Searching and indexing the current PDF, a folder, or an index created with Acrobat 6.0 or later. Wildcard characters (*, ?) aren't permitted in stemming searches. Stemming isn't available if either Whole Words Only or Case-Sensitive is selected. • Include Bookmarks Searches - Adobe 22002484 | User Guide - Page 312
307 Searching and indexing Search index files of cataloged PDFs A full-text index is created when someone uses Acrobat to define a catalog of PDFs. You can search that index rather than running a full-text search of each individual PDF in the catalog. An index search produces a results list - Adobe 22002484 | User Guide - Page 313
the Fast Find option's entire temporary cache of search information. Creating PDF indexes Create and manage an index in a PDF You can reduce the time required to search a long PDF by embedding an index of the words in the document. Acrobat can search the index much faster than it can search the - Adobe 22002484 | User Guide - Page 314
which the media can be activated. The play area typically appears on the PDF page as an image or a rectangle, but can also be invisible. Any computer that has Adobe Reader® can play these files. • Media files created in Flash (FLV format) • Media files that comply with the H.264 standard for video - Adobe 22002484 | User Guide - Page 315
USING ACROBAT 9 STANDARD 310 Multimedia and 3D models Multimedia Trust preferences Multimedia files within PDFs sometimes need additional resources to play. For example, some files require resources from the Internet, such as a multimedia player. You can set trust settings to determine whether - Adobe 22002484 | User Guide - Page 316
plays any animation. A B C Selected 3D object A. Model Tree B. 3D toolbar C. 3D object Note: Creating and editing PDFs from 3D models requires Acrobat Pro Extended. Acrobat Pro users can add 3D models to PDFs. 3D toolbar overview The 3D toolbar appears after you click the 3D model with the Hand - Adobe 22002484 | User Guide - Page 317
ACROBAT 9 STANDARD 312 Multimedia and 3D models Note: You can hide the toolbar by right-clicking the 3D model and choosing Tools > Hide Toolbar. To show the toolbar, choose Show Toolbar from the same context menu. This option isn't available in Adobe Reader an illustrated guide, see "Examples of - Adobe 22002484 | User Guide - Page 318
USING ACROBAT 9 STANDARD 313 Multimedia and 3D models Enable Extra Lighting modes The model rendering modes include combinations of factors that affect the appearance of the 3D object. The illustration below shows a simple object rendered in each of the available modes. A B C D E F G H - Adobe 22002484 | User Guide - Page 319
the 3D toolbar. Or, right-click the 3D model and choose Show Model Tree. Note: Using the Model Tree requires version 7.0.7 or later of either Acrobat or Adobe Reader. Users with earlier versions can interact with 3D models but not with the Model Tree. The Model Tree has three panes, each of which - Adobe 22002484 | User Guide - Page 320
is not available for Adobe Reader. Object Data pane The lower pane displays other information, including properties and metadata, if any, about the object or part. You cannot edit this information for 3D objects in Acrobat menu. The author of the PDF can set up a 3D model - Adobe 22002484 | User Guide - Page 321
USING ACROBAT 9 STANDARD 316 Multimedia and 3D models A B C D Manipulating parts A. Selected part B. Hidden The View pane hides views related to the assembly or other parts, including custom views created in Acrobat. You can add parts to the view by selecting them in the Model Tree. You can - Adobe 22002484 | User Guide - Page 322
USING ACROBAT 9 STANDARD a selected node. The file can be opened in any program that supports CSV formatting, such as Microsoft Excel. Note: If the 3D model includes Product dialog box remains on top if you focus or interact with the underlying PDF. To close it, click the Close button in the upper-right - Adobe 22002484 | User Guide - Page 323
USING ACROBAT 9 STANDARD 318 Multimedia and 3D models Align To 3 Points the pointer over the 3D model, specific points and edges are highlighted. The 3D Measurement Tool supports four types of measurements: perpendicular distance between two straight edges, linear distance between two points, - Adobe 22002484 | User Guide - Page 324
USING ACROBAT 9 STANDARD 319 Multimedia and 3D models 3D measurement display 1 Click a 3D model in a PDF to enable it. 2 Click the 3D Measurement Tool icon on the 3D toolbar. (If the 3D toolbar view is set for consolidated tools, select the - Adobe 22002484 | User Guide - Page 325
how 3D data is measured. These options appear in the Measuring (3D) panel of the Preferences dialog box. Note: In Adobe Reader, these preferences apply to PDFs that have commenting enabled. Use Scales And Units From Model (When Present) Displays measurements based on the model units, if present - Adobe 22002484 | User Guide - Page 326
USING ACROBAT 9 STANDARD 321 Multimedia and 3D models 3D Snap Settings Turns on snap and specifies whether points, arcs, edges, silhouette edges, or faces are snapped to. - Adobe 22002484 | User Guide - Page 327
USING ACROBAT 9 STANDARD 322 Multimedia and 3D models Set 3D views The default view of toolbar and in the View pane of the Model Tree. You can also create additional views of the 3D model in Acrobat that let you quickly navigate the 3D content as you want (such as top, bottom, left, right, inside, - Adobe 22002484 | User Guide - Page 328
USING ACROBAT 9 STANDARD 323 Multimedia and 3D models 3 From the Select Action menu, choose Go To Legacy Video Cards Forces the use of a hardware accelerator for even video adapters that do not support a pixel shader. Enable Double-Sided Rendering Some model parts have two sides. To save time and - Adobe 22002484 | User Guide - Page 329
use whichever setting the author used when adding the 3D model to the PDF. Enable Selection For The Hand Tool Lets the user select and highlight : Adding comments to 3D model views requires version 7.0.7 or later of Acrobat or Reader. When the view of a 3D object is changed, any comment associated - Adobe 22002484 | User Guide - Page 330
USING ACROBAT 9 STANDARD 325 Multimedia and 3D models If you don't want a view is created in the Model Tree called CommentView. Note: Adobe Reader users can add comments to a PDF if the document author enables commenting for that PDF. 1 Display the Comment & Markup toolbar (Tools > Comment - Adobe 22002484 | User Guide - Page 331
USING ACROBAT 9 STANDARD 326 Multimedia and 3D models • Click the Comments button or added. Run a JavaScript If a separate JavaScript file is associated with the 3D model PDF, you can activate it. 1 Open the PDF in Acrobat. 2 Click the 3D model with the Hand tool to enable it, and then right - Adobe 22002484 | User Guide - Page 332
) C. Devices What is a color management system? Color-matching problems result from various devices and software using different color spaces. One tells a color management system how your scanner "sees" colors. Adobe color management uses ICC profiles, a format defined by the International Color - Adobe 22002484 | User Guide - Page 333
ACROBAT was saved with tonal or color balance problems. It provides an environment where you can . For example, you or your print service provider can tailor CMYK images and specify different output devices and media without having to manually adjust colors in documents or original graphics. This - Adobe 22002484 | User Guide - Page 334
USING ACROBAT 9 STANDARD 329 Color management • Remove colorful background patterns on your monitor for contract proofs in your country. Keeping colors consistent About color management in Adobe applications Adobe color management helps you maintain the appearance of colors as you bring images - Adobe 22002484 | User Guide - Page 335
ACROBAT . If your document will be commercially printed, contact your service provider to determine the profile for the printing device or Install a color profile" on page 340.) 4. Set up color management in Adobe applications. The default color settings are sufficient for most users. However, you - Adobe 22002484 | User Guide - Page 336
Browse. To open Bridge directly, either choose Adobe Bridge from the Start menu (Windows) or double-click the Adobe Bridge icon (Mac OS). 2 Choose Edit Acrobat color settings are a subset of those used in InDesign, Illustrator, and Photoshop. In certain situations, such as if your service provider - Adobe 22002484 | User Guide - Page 337
Adobe applications come with several standard color libraries, which you can load using the Swatches panel menu. • (Acrobat, Illustrator, Illustrator or InDesign, use CMYK equivalent values instead. For instructions on switching between Lab values and CMYK values for spot colors, search Illustrator - Adobe 22002484 | User Guide - Page 338
in Adobe applications: • Embed an ICC-compliant profile when you save the file. The file formats that support embedded profiles are JPEG, PDF, PSD (Photoshop), AI (Illustrator), INDD (InDesign), Photoshop EPS, Note: You can also view or change profiles for objects in Acrobat. Last updated 9/30/2011 - Adobe 22002484 | User Guide - Page 339
the sRGB color space. sRGB is the default working space for most Adobe color settings, but you can verify that sRGB is selected in the Color Settings dialog box (Photoshop, Illustrator, InDesign) or the Color Management preferences (Acrobat). With the working space set to sRGB, any RGB graphics you - Adobe 22002484 | User Guide - Page 340
USING ACROBAT 9 STANDARD 335 Color management You can approximate how colors will preset that corresponds to the output condition you want to simulate. • Choose Custom (Photoshop and InDesign) or Customize (Illustrator) to create a custom proof setup for a specific output condition. This option is - Adobe 22002484 | User Guide - Page 341
ACROBAT 9 STANDARD 336 Color management Macintosh RGB or Windows RGB (Photoshop and Illustrator according to the proof profile. Not all profiles support this option. Simulate Black Ink Simulates the for printing color-managed documents depend on the Adobe application you use, as well as the output - Adobe 22002484 | User Guide - Page 342
ACROBAT 9 STANDARD 337 Color management • Let the application determine colors. • (Photoshop in your printer driver. Search Help for additional instructions. If you select a PostScript printer, you workflows require an output device that supports PostScript color management using PostScript Level - Adobe 22002484 | User Guide - Page 343
ACROBAT 9 STANDARD 338 Color management • Tweak a profile created using one of the previous methods with profile-editing software. This software can be complex to use, but it lets you correct problems display differently. But when tagged with the Adobe RGB color space, these numbers specify an - Adobe 22002484 | User Guide - Page 344
USING ACROBAT 9 STANDARD 339 Color management A B C D Managing color with profiles A. Profiles describe the color spaces of the input device and the document. B. Using the profiles' descriptions, the - Adobe 22002484 | User Guide - Page 345
instructions on how to manually assign Illustrator, InDesign, or Photoshop, you must save or export the document in a format that supports ICC profiles. 1 Save or export the document in one of the following file formats: Adobe PDF, PSD (Photoshop), AI (Illustrator), INDD (InDesign), JPEG, Photoshop - Adobe 22002484 | User Guide - Page 346
Adobe Help for additional instructions. Embed a color profile (Acrobat) You can embed a color profile in an object or an entire PDF. Acrobat . The only times you should manually change a color profile are when Assign or remove a color profile (Illustrator, Photoshop) 1 Choose Edit > Assign Profile. - Adobe 22002484 | User Guide - Page 347
USING ACROBAT 9 STANDARD images (InDesign)" on page 333 Convert document colors to another profile (Photoshop) 1 Choose Edit > Convert To Profile. 2 Under Destination Space, use a preset color setting that has been tested by Adobe Systems. Changing specific options is recommended only if you are - Adobe 22002484 | User Guide - Page 348
Acrobat, you must create the file in InDesign, Illustrator, or Photoshop, and then save it in the default Settings folder. It will then be available in the Color Management category of the Preferences dialog box. You can also add settings manually it's best to choose Adobe RGB or sRGB, rather than - Adobe 22002484 | User Guide - Page 349
, see Acrobat Help. Adobe applications ship with a standard set of working space profiles that have been recommended and tested by Adobe Systems for . For more information, see the Photoshop support knowledgebase at www.adobe.com/support/products/photoshop.html. About missing and mismatched color - Adobe 22002484 | User Guide - Page 350
but still allows you to use color management to view colors accurately in Adobe applications. Select this option if you want to use a safe CMYK workflow Settings, and select Advanced Mode (Illustrator and InDesign) or More Options (Photoshop). In Acrobat, select the Color Management category of - Adobe 22002484 | User Guide - Page 351
USING ACROBAT 9 STANDARD 346 Color management Intent (Photoshop, Illustrator, InDesign) Specifies the rendering intent the default rendering intent for the selected color setting, which has been tested by Adobe Systems to meet industry standards. For example, if you choose a color setting for - Adobe 22002484 | User Guide - Page 352
USING ACROBAT 9 STANDARD 347 Color management that of the monitor. However, this causes a mismatch between the monitor display and the output Blend RGB Colors Using Gamma, layered documents will look different when displayed in other applications than they do in Photoshop. Last updated 9/30/2011 - Adobe 22002484 | User Guide - Page 353
document to an outside service provider, or print a computer you wish to print an Adobe® PDF from must be connected either to troubleshoot printing problems, click the Printing Tips button at the bottom of the Print dialog box. Options in the Print dialog box Most of the options in the Adobe Acrobat - Adobe 22002484 | User Guide - Page 354
current view. Pages Specifies the range of pages to print in the open PDF. Separate numbers in a range by using a hyphen, and separate multiple pages when folded. The printer must support duplex printing (printing on both sides of the sheet). Acrobat automatically enables duplex printing, if - Adobe 22002484 | User Guide - Page 355
command isn't available in Adobe Reader®. Note: You don't need to have a PostScript printer to create a PostScript file. Printing Tips If you're connected to the Internet, this option connects to the Adobe website for information on how to troubleshoot printing problems. Advanced Opens one or - Adobe 22002484 | User Guide - Page 356
ACROBAT 9 STANDARD 351 Printing View how layers print 1 Click the Layers icon in the navigation panel. 2 Choose Apply Print Overrides from the Options menu. Note: Depending on the visibility settings specified when the PDF manually setting certain options in printer should support duplex printing - Adobe 22002484 | User Guide - Page 357
ACROBAT 9 STANDARD 352 Printing For example, if pages 1-2 represent instructions from being printed. Other ways to print PDFs About booklets Booklets are documents with multiple find out whether your printer supports duplex printing, check the printer manual, contact the printer manufacturer, or - Adobe 22002484 | User Guide - Page 358
USING ACROBAT 9 STANDARD 353 Printing 4 Choose additional page handling options. The Preview image changes as you specify options. Booklet Subset Determines which sides of the paper print. Choose Both Sides to automatically print both sides of the paper (your printer must support automatic duplex - Adobe 22002484 | User Guide - Page 359
USING ACROBAT 9 STANDARD 354 Printing To rename a file or change the order of files within a PDF portfolio, use the File Details view. See "View and edit components of a PDF Portfolio" on page 104. 1 Open the PDF Portfolio. To print only certain PDFs, select those PDFs. 2 Choose File > Print, and - Adobe 22002484 | User Guide - Page 360
USING ACROBAT 9 STANDARD Page scaling" section of "Printing tips" document on the Adobe website. Advanced print settings About advanced print settings If normal image (PostScript printers only). Or, if a PDF uses fonts that aren't embedded, you must download the fonts to the printer when you print - Adobe 22002484 | User Guide - Page 361
2 Set options for PostScript printers, and then click OK. Note: Acrobat sets the PostScript level automatically, based on the selected printer. PostScript how to handle nonresident printer fonts and whether to download Asian fonts. If a PDF contains device-dependent settings, such as halftones and - Adobe 22002484 | User Guide - Page 362
USING ACROBAT 9 STANDARD 357 Printing If Download Asian Fonts is not selected, the PDF prints correctly only if the referenced fonts are installed on the printer. If the printer has similar fonts, the printer substitutes those. If there are - Adobe 22002484 | User Guide - Page 363
358 Chapter 16: Keyboard shortcuts This section lists common shortcuts for moving around a document. Keyboard shortcuts Keys for selecting tools To enable single-key shortcuts, open the Preferences dialog box, and under General, select the Use Single-Key Accelerators To Access Tools option. - Adobe 22002484 | User Guide - Page 364
USING ACROBAT 9 STANDARD 359 Keyboard shortcuts Result Windows/UNIX Action Sticky Note tool E K U Shift+U D Shift+D X J Shift+J Tab Shift+Tab Return Keys for navigating a PDF Result Previous screen Next screen First page Last page Previous page Next page Previous open document Next open - Adobe 22002484 | User Guide - Page 365
USING ACROBAT 9 STANDARD 360 Keyboard shortcuts Keys for general navigating Result Windows/UNIX Action Mac OS Action Move focus to menus (Windows, UNIX); F10 expand first menu - Adobe 22002484 | User Guide - Page 366
USING ACROBAT 9 STANDARD 361 Keyboard shortcuts Result Windows/UNIX Action Move among the elements of the active Tab navigation panel Move to previous or next navigation Up - Adobe 22002484 | User Guide - Page 367
USING ACROBAT 9 STANDARD 362 Keyboard shortcuts Keys for accessibility Result Windows Action Quick Check tool Shift+Ctrl+6 Change reading settings for the current Shift+Ctrl+5 document Reflow a tagged PDF, and return to unreflowed view Ctrl+4 Activate and deactivate Read Out Loud Shift+ - Adobe 22002484 | User Guide - Page 368
Document 266 Adobe Acrobat comparing versions 96 compatibility with earlier versions 124 version compatibility 78, 90, 124 Adobe Bridge Creative Suite color settings 329, 330 Adobe ConnectNow 134 Adobe Digital Editions 51 Adobe Exchange 3 Adobe PDF conversion settings 87 Adobe PDF options Advanced - Adobe 22002484 | User Guide - Page 369
ACROBAT 9 STANDARD 364 Index embedding 52 printing as bitmap images 52 width only versions 101 Assign Profile command 341 assistive technology, and AutoSave 123 Attach File As Comment tool 159 Attach For Email Review command 139 attaching files to PDFs downloading Bridge. See Adobe Bridge browsers. - Adobe 22002484 | User Guide - Page 370
98 images 126 line art 92 with Adobe Photoshop 98 compression options JPEG 126 methods 98 PNG 127 setting in Acrobat Distiller 90 TIFF 127 connection speed, setting 32 content, protecting 217 continuous-tone images, compressing 99 conversion settings Adobe PDF printer 65 converting web pages 83 - Adobe 22002484 | User Guide - Page 371
updated 9/30/2011 USING ACROBAT 9 STANDARD 366 Index bookmarks for web pages 281 EPS files 125 headers and footers 109 HTML files 125 JPEG files 124 PNG files 127 PostScript files 125 RTF or Word files 128 tagged PDFs 262 TIFF files 127 Creating PDF tutorial 6 creating PDFs Adobe PDF printer 65 by - Adobe 22002484 | User Guide - Page 372
37 Flash movies. See media clips Flash Player 309 floating panels 25 folders searching for fonts 100 font installation 2 font substitution, in copied text 129 fonts See also Asian text Adobe PDF settings 92 changing 286 downloading Asian 52 embedding and substitution, PDFs 100 embedding in PDFs 100 - Adobe 22002484 | User Guide - Page 373
hiding 43 snap to 43 to position form fields 175 guides changing colors of 44 for positioning form fields 175 ruler Acrobat Distiller 92 images conversion settings 92 converting to CalRGB 93 converting to PDF 57 converting web pages to PDF 84 copying and pasting 130 displaying large 33 downloading - Adobe 22002484 | User Guide - Page 374
ACROBAT 9 STANDARD 369 Index Insert Text At Cursor tool 152 inserting text, text edit comments 151 installing Adobe PDFs 52 Japanese text See also Asian text adding comments in 157 JavaScript with 3D content 326 in forms 174 running a JavaScript action 280 support up objects, guides 43 Link tool - Adobe 22002484 | User Guide - Page 375
ACROBAT 9 STANDARD 370 Index create PDFs from 77 PDF settings for Office files 71 Visio 294 Microsoft Office create PDFs from Excel files 72 create PDFs from Outlook files 73 create PDFs from Word or PowerPoint 73 show PDFMaker in 69 Microsoft Word create PDF support -at-a-time downloading 32, 33 - Adobe 22002484 | User Guide - Page 376
performance. See optimization Perimeter tool 44 Permissions password 216 photographs, compressing 99 Photoshop. See Adobe Photoshop plain text compared to accessible text 128 player controls, media files 309 plug-ins in Adobe Store 4 managing 51 PMI rendering mode 323 policies about 226 applying to - Adobe 22002484 | User Guide - Page 377
349 not allowed, security 219 PDF documents 348 PDF Portfolios 353 preferences, Adobe PDF printer 66 properties, Adobe PDF printer 67 process colors color 37 using thumbnails 39 resolution page display 33 setting in Acrobat Distiller 91 restoring files 122 toolbars 24 restricted documents 216 - Adobe 22002484 | User Guide - Page 378
Smallest File Size, Adobe PDF settings 89 smart cards, signing and 234 Snap To Grid command 43 Snapshot tool copying text and images 131 selecting print area 350 soft-proofing about 335 in Photoshop, Illustrator and InDesign 335 software activation 1 downloads 4 registration 1 sorting comments - Adobe 22002484 | User Guide - Page 379
comments 140 form actions 280 subsampling 92 subscribing to web services 144 subsetting fonts specifying a threshold 92 text editing 288 labels 24 tasks 22 USING ACROBAT 9 STANDARD 374 Index tools 3D navigation 311 selecting 19 single-key access 33 tracked PDF documents, review 140 Tracker - Adobe 22002484 | User Guide - Page 380
83 converted to Adobe PDF 280 converting images in 84 converting in Internet Explorer 80 converting to PDF 55 converting to PDF in Acrobat 82 getting information on 281 PDF conversion settings 83 reorganizing converted 281 tags and accessibility 263 wrapping lines 85 web services, subscribing to 144
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 |
 |
USING
ADOBE
ACROBAT
9
STANDARD
®
®