Adobe 38040286 User Guide - Page 217

211 Chapter 13: Managing Users and Roles Adobe® Contribute® CS3 lets you control the extent to which users can alter a website. To do so, you create roles for each website and define permissions for each role. After a website's permissions are defined, Contribute creates a folder labeled _mm at the root of the website and places a shared settings file in this folder. The shared settings file contains all the website settings and permissions for Contribute website connections that you create. All Contribute users who connect to the website automatically inherit the settings defined for their assigned role. • "Understanding roles" on page 211 • "Creating Contribute roles" on page 212 • "Editing a role's settings" on page 214 • "Managing drafts sent for review" on page 228 Understanding roles Contribute lets you define a set of user permissions, ranging from file access to the level of typographic control, as a role. You assign the roles you create to Contribute users, which determines the degree to which a specific user can modify a site's content. Contribute has three default roles that you can assign to users "as-is," or modify further to meet the content editing needs of your website. The default Contribute roles are: Administrator Users with this role are administrators of this website. Publisher Users with this role can create and edit pages as well as publish pages to the website. Writer Users with this role can create and edit pages but cannot publish pages to the website. To publish new pages or page modifications to a site, users in this role must send their updates to a user in the publisher role for review. The publisher can then choose to publish the page to the site or send it back to the writer for additional editing. In most cases you can use the default settings specified for these roles. However, if your website has certain design features that need to be preserved, you can configure Contribute to work with those design considerations. If you are not familiar with such web page design elements as font and paragraph usage, Cascading Style Sheets (CSS) styles, and image file formats and size limitations, consult a web page designer or other web professional who is knowledgeable about your organization's website. About role settings Contribute lets you define the following categories of permissions and website settings in the Role dialog box: General lets you select a starting (home) page that users in the selected role see when they enter the website. For more information, see "Setting general role settings" on page 217. Folder/File Access limits a role's access to the selected folder (or folders) and any subfolders they contain. For more information, see "Setting folder and file access settings" on page 218.