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Konica Minolta bizhub C3850FS bizhub C3850FS/C3850/C3350 Network Fax Functions - Page 25

Receiving a fax automatically, Receiving a fax manually

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4 4 How to Receive a Fax Receiving a fax automatically The machine automatically inquires the mail server for fax reception status at a predetermined interval (default: 15 minutes). If any fax is received successfully, the machine receives and prints the message. Tips - You cannot transfer an original that exceeds the A4 or letter width (216 mm / 8.5 inches). If the received data exceeds the A4 or letter width, it results in an error, and an error report is printed out. - If color or gray scale data is received, they will be discarded. dReference You can skip printing and forcibly save the received fax to the memory of this machine. This prevents fax data from being stolen or lost after being printed, and only the necessary fax(es) will be printed. For details, refer to page 5-4. Received faxes can be forwarded to a pre-specified destination. They can be converted to computer-compatible files for management. For details, refer to page 5-3. Receiving a fax manually The user manually inquires the mail server for fax reception status. Tap [E-mail RX] to request information from the mail server, and receive and print a fax receipt message, if any. Tips - You cannot transfer an original that exceeds the A4 or letter width (216 mm / 8.5 inches). If the received data exceeds the A4 or letter width, it results in an error, and an error report is printed out. - If color or gray scale data is received, they will be discarded. dReference To configure a setting for receiving an Internet fax, use Web Connection. For details, refer to [E-mail RX (POP)] of Chapter 1 "Using Web Connection" in [User's Guide: Applied Functions]. [Network Fax Functions] 4-2

Section	Page
Table of contents	2
1 Internet Fax Function	5
2 Preparation for Internet Fax (For Administrators)	7
2.1 Preparation flow	7
2.2 Operations required to use this function	8
Checking a LAN cable for connection	8
Checking the network settings	8
Configuring the Internet fax environment	8
Registering sender information	8
Setting the date and time for the machine	8
2.3 Option settings	9
Registering a frequently used destination	9
Using an LDAP server to specify addresses	9
Registering a subject and text of the successfully received E-mail message	9
Using SMTP authentication	9
Using POP before SMTP authentication	9
Using an SSL/TLS communication	9
Checking fax reception	9
3 How to Send	11
3.1 Sending (basic operation flow)	11
3.2 Recalling a program for sending	14
Program	14
Registering a program	14
Recalling a program for sending	15
3.3 Specifying a destination	17
Selecting a destination from Favorites	17
Selecting a destination from Address Book	17
Directly entering data	18
Selecting a destination from the history	19
Searching for an E-mail address from the LDAP server	19
3.4 Option settings for fax TX	20
3.4.1 Basic option settings	20
Specifying the size of the original to be scanned ([Scan Size])	20
Specifying the resolution to scan the original ([Resolution])	20
Scanning both sides of an original ([Simplex/Duplex])	20
Changing the file name ([File Name/Subject Name/Other])	20
3.4.2 Specifying the method to scan the original	21
Scanning a long original ([Long Original])	21
Specifying a binding position ([Binding Position])	21
Scanning a number of originals in several batches ([Separate Scan])	21
3.4.3 Adjusting quality/density	22
Selecting the appropriate image quality level for the contents of the original ([Original Type])	22
Adjusting the density of the original to be scanned ([Density])	22
Adjusting the background density of the original to be scanned ([Background Removal])	22
Erasing text or shadows in the margins of an original ([Frame Erase])	22
Sharpening the border between texts ([Sharpness])	22
3.4.4 Viewing the current settings	23
4 How to Receive a Fax	25
Receiving a fax automatically	25
Receiving a fax manually	25
5 Receiving Options	27
5.1 Adding the received date and time for printing ([Footer Position])	27
Reception information	27
Operations required to use this function (for administrators)	27
5.2 Forwarding a received fax to another destination (Forward TX)	28
Forward TX	28
Operations required to use this function (for administrators)	28
5.3 Saving a received fax to memory without printing (Memory RX)	29
Memory RX	29
Operations required to use this function (for administrators)	29
Printing or deleting a received fax	29
Downloading a received fax	30
5.4 Stopping fax printing at night (Night RX)	31
Night RX	31
Operations required to use this function (for administrators)	31
5.5 Printing a fax on both sides ([Duplex Print (RX)])	32
Duplex Print (RX)	32
Operations required to use this function (for administrators)	32
5.6 Configuring the fax print settings (for administrators)	33
Default print settings	33
Fixing the print paper size ([Print Paper Size])	33
Fixing the print paper tray ([Tray Selection for RX Print])	33
Splitting a custom size (portrait) fax for printing ([Print Separate Fax Pages])	33
6 Printing a Fax Report	35
7 Registering Frequently Used Destinations (Address Book)	37
7.1 Address Book	37
7.2 Registering an Internet fax destination	38
7.2.1 Registering a destination in Utility	38
7.2.2 Registering a destination from the main screen in Fax mode	38
7.3 Registering directly entered destinations in Address Book	39

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[Network Fax Functions]

4-2

How to Receive a Fax

Receiving a fax automatically

The machine automatically inquires the mail server for fax reception status at a predetermined interval (de-

fault: 15 minutes). If any fax is received successfully, the machine receives and prints the message.

Tips

You cannot transfer an original that exceeds the A4 or letter width (216 mm / 8.5 inches). If the received

data exceeds the A4 or letter width, it results in an error, and an error report is printed out.

If color or gray scale data is received, they will be discarded.

Reference

You can skip printing and forcibly save the received fax to the memory of this machine. This prevents fax data

from being stolen or lost after being printed, and only the necessary fax(es) will be printed. For details, refer

to page 5-4.

Received faxes can be forwarded to a pre-specified destination. They can be converted to computer-com-

patible files for management. For details, refer to page 5-3.

Receiving a fax manually

The user manually inquires the mail server for fax reception status.

Tap [E-mail RX] to request information from the mail server, and receive and print a fax receipt message, if

any.

Tips

You cannot transfer an original that exceeds the A4 or letter width (216 mm / 8.5 inches). If the received

data exceeds the A4 or letter width, it results in an error, and an error report is printed out.

If color or gray scale data is received, they will be discarded.

Reference

To configure a setting for receiving an Internet fax, use

Web Connection

. For details, refer to [E-mail RX

(POP)] of Chapter 1 "Using Web Connection" in [User's Guide: Applied Functions].