Konica Minolta bizhub C550 bizhub C451/C550 Security Operations User Manual
Konica Minolta bizhub C550 Manual
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- Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 1
User's Guide [Security Operations] 2007. 9 Ver. 1.02 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 2
Auto Reset Function ...2-24 Setting the System Auto Reset function 2-24 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 3
priv-password 2-87 ...2-87 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 4
Web Connection 3-35 Sending S/MIME box files...3-37 ...3-37 4 Application Software 4.1 4.1.1 PageScope Data Administrator ...4-2 Gaining access from PageScope Data Administrator 4-2 ...4-2 4.1.2 4.1.3 Setting the user authentication method 4-4 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 5
...4-21 ...4-21 PageScope Job Spooler ...4-22 Accessing the User Box ...4-23 ...4-23 HDD TWAIN driver ...4-27 Accessing from the HDD TWAIN driver 4-27 ...4-27 PageScope Direct Print ...4-29 Printing through PageScope Direct Print 4-29 ...4-29 HDD - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 6
1 Security Security Chapter 1 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 7
Administrator of the machine should keep this manual for ready reference. The manual should be of great help in finding solutions to operating problems and questions. This User's Guide (Ver. 1.02) describes bizhub C550/bizhub C451/ineo+ 550/ineo+ 451 Multi Function Peripheral Control Software (MFP - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 8
. Check that the Firmware version (MFP Controller, CheckSum) indicated in the Service Manual matches the values shown in the Firmware Version screen. If there is a mismatch in the Firmware version number, explain to the Administrator of the machine that upgrading of the Firmware is necessary and - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 9
authentication function. Access control is then provided through password authentication for any access to the Administrator Settings, User Authentication Password is successful. - Release of Prohibited Functions When Authentication Error is executed. - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 10
leased machine is terminated at the end of the leasing contract, the machine is to be discarded, or when the HDD is stolen. - Image files stored by Secure Print - Image as image files - Temporary data files generated during print image file processing - Destination recipient data (e-mail address, - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 11
users who implement Account Track of the new Account Password. - If the Administrator Password has been changed by the Service Engineer, the Administrator should change the Administrator Password as soon as possible. - The Administrator should have users ensure that the User Authentication, Secure - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 12
also set either the HDD Lock Password or Encryption Key, or both. Machine Maintenance Control The Administrator of the machine should perform the following maintenance control activities. - Provide adequate control over the machine to ensure that only the Service Engineer is able to perform physical - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 13
partly limited. Precautions for Use of Various Types of Applications When PageScope Web Connection or an application of various other types is used, the password control function of the application stores the password browser. Do not therefore change the setting manually to SSL v2. 1-8 C550/C451 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 14
with Windows Vista the certificate of this machine as that issued by a reliable party for the computer account. First, register Host Name and IP address of this machine in the DNS server in advance. Then, in TCP/IP Settings of PageScope Web Connection, set the DNS Host Name and DNS Default Domain - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 15
set password, resetting it to the factory setting (MAC address) Deletes all account track-related data that has been registered Deletes the currently set S/MIME certificate Deletes the currently set SSL certificate Clears the currently set network settings (DNS Server setting, IP Address setting - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 16
2 Administrator Operations Administrator Operations Chapter 2 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 17
the Admin Mode using PageScope Web Connection, any operations from the machine's control panel are disabled. When accessing the Administrator Settings from the control panel, if you have already logged on to the Administrator Settings using PageScope Web Connection, the machine displays a message - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 18
Chapter 2 Administrator Operations 2 1 Press the [Utility/Counter] key. 2 Touch [Administrator Settings]. ? Is it possible to gain access to the Administrator Settings while a job is being executed? % The machine does not accept access to the Administrator Settings while - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 19
Administrator Passwords because of unauthorized access for any subsequent entry of the Administrator Password. The machine is then set into an access lock state. To cancel the access lock state, settings must be made by the Service ] key to log off from the Administrator Settings. 2-4 C550/C451 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 20
Service Engineer. Contact your Service Representative. Do not leave the machine with the User Mode setting screen left shown on the display. If it is absolutely necessary to leave the machine, be sure first to log off from the User Mode. 1 Touch [User Name]. 2 Type "admin - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 21
Administrator Passwords because of unauthorized access for any subsequent entry of the Administrator Password. The machine is then set into an access lock state. To cancel the access lock state, settings must be made by the Service Press the [Access] key to log off from the User Mode. 2-6 C550/C451 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 22
Web browser. 2 Enter the IP address of the machine in the address bar. 3 Press the [Enter] key to start PageScope Web Connection. 4 Click the Administrator radio button and [Login]. Administrator Operations Chapter 2 5 Select "Administrator (Admin Mode)" or "Administrator (User Mode)" and enter - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 23
power switch ? What if you fail to log on to the Admin Mode? % If you have already logged on to the Admin Mode from the control panel or using PageScope Web Connection, the machine displays a message that tells that another administrator has previously logged on and rejects any attempt to log on to - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 24
executed by the Service Engineer, set the Administrator Password and turn [ON] the Enhanced Security Mode again. Settings to be Made in Advance Administrator Password User Authentication HDD Lock Password, Encryption Key Release Time Settings Certificate for SSL Image Controller Setting Management - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 25
Administrator Operations Function Name SNMP v3 Security Level and auth/priv-password Print Data Capture Network Setting Clear Registering and Changing Addresses Secure Print User Box Preview Factory Setting auth/priv-password data including e-mail addresses and telephone numbers 2-10 C550/C451 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 26
from the control panel> 0 For the procedure to call the Administrator Settings to the display, see "Accessing the Administrator Settings" on page 2-2. 1 Call the Administrator Settings to the screen from the control panel. 2 Touch [Security Settings]. 3 Touch [Enhanced Security Mode]. C550/C451 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 27
by the Administrator of the Service Representative. ? What is the factory setting for the Enhanced Security Mode? % The Enhanced Security Mode is factory-set to [OFF]. Be sure to turn [ON] the Enhanced Security Mode so as to enable the security function of the machine. 5 Touch [OK]. 2-12 C550 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 28
Operations Chapter 2 Administrator Operations 2 6 Make sure that a message appears prompting you to turn OFF and then ON the main power switch. Now, turn icon appears at the center of the User Authentication screen, indicating that the machine is in the Enhanced Security Mode. C550/C451 2-13 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 29
Operations Preventing Unauthorized Access When access by the Administrator of the machine through the Administrator Settings via the control panel is authenticated, the machine enables setting of the operation of Prohibited Functions When Authentication Error. The machine then takes a count of the - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 30
menu to the display, see steps 1 and 2 of "Setting the Enhanced Security Mode" on page 2-11. 1 Call the Security Settings to the screen from the control panel. 2 Touch [Security Details]. Administrator Operations Chapter 2 3 Touch [Prohibited Functions When Authentication Error]. 4 Touch [Mode - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 31
2 Administrator Operations 6 Press the [C] key and, from the keypad, enter the time, after the lapse of which the access lock state of the Administrator Settings is canceled. 7 Touch [OK]. 2-16 C550/C451 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 32
be sure first to log off from the Administrator Settings. 0 For the procedure to call the Security Details menu to the display, see steps 1 and 2 of "Setting Prohibited Functions When Authentication Error" on page 2-14. 1 Call the Security Details to - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 33
2 3 Touch [Release]. Administrator Operations 4 Select the function, for which Prohibit Function as a result of unauthorized access is to be released. 5 Touch [OK]. This clears the unauthorized access check count of the specific function selected in step 4. 2-18 C550/C451 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 34
be made only from the control panel> 0 For the procedure to call the Administrator Settings to the display, see "Accessing the Administrator Settings" on page 2-2. 1 Call the Administrator Settings to the screen from the control panel. 2 Touch [User Authentication/Account Track]. C550/C451 2-19 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 35
2 3 Touch [General Settings]. Administrator Operations 4 Select [User Authentication] and touch [ON (MFP)] or [ON (External Server)]. ? What steps must be performed to use the External Server? % To Track] and touch [ON]. - If the Account Track is not to be used, go to step 7. 2-20 C550/C451 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 36
Administrator Operations 2 6 Select [Synchronize User Authentication & Account Track] and touch [Synchronize]. - To separate the User Authentication from Account Track authentication screens, select [Do not Synchronize]. 7 Touch [OK]. 8 A message appears that prompts you to clear the use control - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 37
, see steps 1 and 2 of "Setting the Authentication Method" on page 2-19. 1 Call the User Authentication/Account Track screen to the display from the control panel. 2 Touch [External Sever Settings]. 3 Touch the specific Sever Registration key, in which no sever has been registered. 4 Touch [New - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 38
Operations 2 6 Touch [Active Directory]. Administrator Operations Chapter 2 7 From the keyboard and keypad, enter the Domain Name and touch [OK]. 8 Touch [OK]. 9 Make % If two or more External Servers have been registered, select any desired server and touch [Set as Default]. C550/C451 2-23 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 39
only from the control panel> 0 For the procedure to call the Administrator Settings to the display, see "Accessing the Administrator Settings" on page 2-2. 1 Call the Administrator Settings to the screen from the control panel. 2 Touch [System Settings]. 3 Touch [Reset Settings]. 2-24 C550/C451 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 40
Operations Chapter 2 Administrator Operations 2 4 Touch [System Auto Reset]. 5 Press the [C] key and enter the period of time (1 min. to 9 min.) after which System Auto Reset is activated from the keypad. - The time for System Auto Reset can be set to a value between 1 min. and 9 min - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 41
a User Password from the control panel. To register or change a user, make the settings on the server side. If PageScope Data Administrator is used be alike. If the user authentication method is changed between [ON (MFP)] and [ON (External Server)], the user information registered under the previous - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 42
Panel> 0 For the procedure to call the Administrator Settings to the display, see "Accessing the Administrator Settings" on page 2-2. 1 Call the Administrator Settings to the screen from the control panel. 2 Touch [User Authentication/Account Track]. 3 Touch [User Authentication Settings]. C550 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 43
2 4 Touch [User Registration]. Administrator Operations 5 Select a specific User Registration key, in which no user has been registered, and touch [Edit]. ? What steps should be taken to delete a previously registered user or change a User Password? % To delete a previously registered user or - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 44
enter a new User Password that may consist of 8 or more digits. Administrator Operations Chapter 2 - Password entered cannot be used. Enter the correct User Password. For details of Password Rules, see "Password Rules" on page 1-8. 9 To prevent entry of a wrong password, enter the User Password - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 45
2 11 Touch [Account Name]. Administrator Operations ? What happens if Account Track has not been set function is valid only through operation from the control panel of the machine. In operation from PageScope Web Connection or application software, if Account Name is not registered, User - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 46
of Password Rules, however, no access can be made to the Public User Box, to which that specific box was changed. In this case, the Administrator must first newly set a password that meets the requirements of the Password Rules. For details of Password Rules, see "Password Rules" on page 1-8. C550 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 47
the procedure to access the Admin Mode, see "Accessing the Administrator Settings" on page 2-2. 1 Start PageScope Web Connection and access the Admin Mode. 2 Click the [Security] tab and the [User Registration] menu. 3 Click the [New Registration]. - To change a User Password, click the [Edit] and - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 48
of Password Rules, however, no access can be made to the Public User Box, to which that specific box was changed. In this case, the Administrator must first newly set a password that meets the requirements of the Password Rules. For details of Password Rules, see "Password Rules" on page 1-8. C550 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 49
Panel> 0 For the procedure to call the Administrator Settings to the display, see "Accessing the Administrator Settings" on page 2-2. 1 Call the Administrator Settings to the screen from the control panel. 2 Touch [User Authentication/Account Track]. 3 Touch [Account Track Settings]. 2-34 C550 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 50
Operations Chapter 2 Administrator Operations 2 4 Touch [Account Track Registration]. 5 Select a specific Account Registration key, in which no account has been registered, and touch [Edit]. ? What steps should be taken to delete a previously registered account or change a Account Password? % To - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 51
2 Administrator Operations 7 From the keyboard and keypad, enter a new Account Password that may consist of 8 digits. - Press the [C] key to clear all characters. - Touch [Delete] to delete the last character entered. - Touch [Shift] to show the - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 52
of Password Rules, however, no access can be made to the Public User Box, to which that specific box was changed. In this case, the Administrator must first newly set a password that meets the requirements of the Password Rules. For details of Password Rules, see "Password Rules" on page 1-8. C550 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 53
to access the Admin Mode, see "Accessing the Administrator Settings" on page 2-2. 1 Start PageScope Web Connection and access the Admin Mode. 2 Click the [Security] tab and the [Account Track Registration] menu. 3 Click the [New Registration]. - To change a Account Password, click the [Edit - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 54
of Password Rules, however, no access can be made to the Public User Box, to which that specific box was changed. In this case, the Administrator must first newly set a password that meets the requirements of the Password Rules. For details of Password Rules, see "Password Rules" on page 1-8. C550 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 55
Settings left shown on the display. If it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Settings. 0 For the procedure to access the Administrator Settings, see "Accessing the Administrator Settings" on page 2-2. 1 Call the - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 56
Administrator Operations Chapter 2 Administrator Operations 2 3 Touch [Create User Box]. 4 Touch [Public/Personal User Box]. 5 Touch [New]. C550/C451 2-41 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 57
2 Administrator Operations - To change the setting of a User Box, touch the corresponding User Box key. ? What steps should be taken to delete a previously registered User Box or change a User Box Password, user attributes and account attributes? % To change the User Box Password, user attributes - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 58
the correct User Box Password. For details of Password Rules, see "Password Rules" on page 1-8. 9 To prevent entry of a wrong password, enter the 8-digit User Box Password again. Administrator Operations Chapter 2 - cannot be touched. Be sure to register the Name. 12 Touch [OK]. C550/C451 2-43 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 59
Operations 0 For the procedure to access the Admin Mode, see "Accessing the Administrator Settings" on page 2-2. 1 Start PageScope Web Connection and access the Admin Mode. 2 Click the [Box] tab and the [Create User Box] menu. 3 Make the necessary settings - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 60
the procedure to change the user attributes, account attributes and User Box Password, see "Changing the user attributes and account attributes" on page 2-46. 5 Check the message that tells that the setting has been completed. Then, click [OK]. Administrator Operations Chapter 2 C550/C451 2-45 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 61
. If it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Settings. 0 For the procedure to call the User Box setting screen to the display, see steps 1 through 4 of "Setting the User Box" on page 2-40. 1 Call the User Box setting - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 62
Operations Chapter 2 Administrator Operations 2 - [Change Owner] appears been changed to [Public], set a User Box Password that meets the requirements of the Password Rules. For details of Password Rules, see "Password Rules" on page 1-8. ? What happens if the box type is [Group]. C550/C451 2-47 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 63
2 5 For [Change Owner], select the desired user. Administrator Operations - For [Change Account Name], select the desired user. 6 Touch [OK]. 7 Touch [Password]. 8 Enter the new 8-digit User Box Password from the keyboard and keypad. - Press the [C] key to clear all characters. - Touch [Delete] - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 64
Operations Chapter 2 Administrator Operations 2 9 Touch [OK]. ? What happens if the User Box Password entered does not meet the requirements of Password Rules when [Public] is set for the box type? % If the User Box Password entered does not comply with the Password Rules with [Public - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 65
PageScope Web Connection> 0 For the procedure to access the Admin Mode, see "Accessing the Administrator Settings" on page 2-2. 1 Start PageScope Web Connection and access the Admin Mode. 2 Click the [Box] tab and the [ can definitely be deleted. Click [OK] to delete the specified User Box. C550/C451 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 66
box. Administrator Operations Password that meets the requirements of the Password Rules in the "New Password" box. For details of Password Rules, see "Password Rules" on page 1-8. % In the "Retype New Password" box, enter the same User Box Password as that entered in the "New Password" box. C550 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 67
Administrator Operations 7 Click the [OK]. ? What happens if the User Box Password entered does not meet the requirements of Password Rules when Public is set for User Box Type? % If the User Box Password entered does not meet the requirements of the Password 3 through 7 once again. 2-52 C550/C451 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 68
from the control panel by the Administrator Settings is authenticated, the machine enables the operation of changing the Administrator Password required for accessing the Administrator Settings. The Administrator Password entered for the authentication purpose appears as "*" on the display. Changing - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 69
Password Rules? % If the Administrator Password entered does not comply with the Password Rules, a message appears that tells that the Administrator Password entered cannot be used. Enter the correct Administrator Password. For details of Password Rules, see "Password Rules" on page 1-8. 2-54 C550 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 70
Settings screen. 8 Touch [OK]. ? What happens if there is a mismatch in the Administrator Passwords? % If there is a mismatch in the Administrator Passwords, a message appears that tells that there is a mismatch in the Administrator Passwords. Perform steps 5 through 8 once again. C550/C451 2-55 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 71
Make sure that nobody but the Administrator of the machine comes to know the HDD Lock Password or Encryption Key. If only the Encryption Key is to be set while the machine is being used without setting the HDD Lock Password or Encryption Key, the Service Engineer must perform some setting procedures - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 72
the Security Settings menu to the display, see steps 1 and 2 of "Setting the Enhanced Security Mode" on page 2-11. 1 Call the Security Settings to the screen from the control panel. 2 Touch [HDD Settings]. Administrator Operations Chapter 2 3 Touch [HDD Lock Password]. 4 Enter the 20-digit HDD - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 73
2 Administrator Operations 5 Touch [OK]. ? What happens if the HDD Lock Password entered does not meet the requirements of Password Rules? % If the HDD Lock Password entered does not comply with the Password Rules, a message appears that tells that the HDD Lock Password entered cannot be used. - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 74
the Administrator Settings. 0 To call the HDD Lock Password entry screen to the display, see steps 1 through 3 of "Setting the HDD Lock Password" on page 2-56. 1 Call the HDD Lock Password entry screen to the display from the control panel. 2 Enter - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 75
2 Administrator Operations 4 Enter the 20-digit HDD Lock Password from the keyboard and Password entered cannot be used. Enter the correct HDD Lock Password. For details of Password Rules, see "Password Rules" on page 1-8. 6 To prevent entry of a wrong password, enter the 20-digit HDD Lock Password - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 76
Chapter 2 Administrator Operations 2 8 Make sure that a message appears prompting you to turn OFF and then ON the main power switch. Now, turn OFF and then turn ON the main power switch. 2 Note NEVER forget the HDD Lock Password set through the above procedure. The HDD Lock Password must be - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 77
to leave the machine, be sure first to log off from the Administrator Settings. 0 For the procedure to call the HDD Settings menu to the display, see steps 1 and 2 of "Setting the HDD Lock Password" on page 2-56. 1 Call the HDD Settings to the screen - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 78
new 20-digit Encryption Key from the keyboard and keypad. Administrator Operations Chapter 2 - Press the [C] key to clear be used. Enter the correct Encryption Key. For details of Password Rules, see "Password Rules" on page 1-8. % To change the Encryption Key, 7 once again. C550/C451 2-63 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 79
screen appears after the machine has been restarted. 10 Call the Administrator Settings to the screen from the control panel. - For the procedure to call the Administrator Settings to the screen, see "Accessing the Administrator Settings" on page 2-2. 11 Touch [HDD Format]. 2-64 C550/C451 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 80
the [Yes] and touch [OK]. Administrator Operations Chapter 2 ? What happens when default setting. 14 Call the HDD Settings menu to the screen from the control panel. - For the procedure to call the HDD Settings menu to the screen, see step 1 of "Setting the HDD Lock Password" on page 2-56. C550 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 81
2 15 Touch [Overwrite Temporary Data]. Administrator Operations 16 Touch [Encryption Priority] or [Overwrite a backup medium in advance. Execution of HDD Format will also reset the setting values of different functions to the default values. Set the Enhanced Security Mode to [ON] again. For - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 82
Administrator Operations 2 19 Make sure that a message appears prompting you to turn OFF and then ON the main power switch. Now, turn OFF and then turn ON the main power switch. Administrator Operations Chapter 2 C550/C451 2-67 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 83
sure first to log off from the Administrator Settings. 0 For the procedure to call the Encryption Key entry screen to the display, see steps 1 through 3 of " in the Encryption Keys. Enter the correct Encryption Key once again. 2-68 C550/C451 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 84
new 20-digit Encryption Key from the keyboard and keypad. Administrator Operations Chapter 2 - Press the [C] key to clear be used. Enter the correct Encryption Key. For details of Password Rules, see "Password Rules" on page 1-8. 6 To prevent entry of a wrong through 7 once again. C550/C451 2-69 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 85
2 Administrator Operations 8 Make sure that a message appears prompting you to turn OFF and then ON the main power switch. Now, turn OFF and then turn ON the main power switch. 2-70 C550/C451 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 86
to the Administrator Settings by the Administrator of the machine via the control panel is leased machine is terminated at the end of the leasing contract, the Overwrite All Data function overwrites and erases all data stored in all spaces of the HDD. The function also resets all passwords - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 87
2 Administrator Operations 0 For the procedure to call the HDD Settings menu to the display, see steps 1 and 2 of "Setting the HDD Lock Password" on page 2-56. 1 Call the HDD Settings to the screen from the control panel. 2 Touch [Overwrite All - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 88
2 Administrator Operations 2 5 Make sure that a message appears prompting you to turn OFF and then ON the main power switch. Now, turn OFF and then turn ON the main power switch. 2 Note After the main power switch has been turned on, quickly turn it off and give the machine to the Service - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 89
of the machine by the Administrator Settings is authenticated, the machine enables the setting of encryption of image data transmitted and received between the PC and the machine. Setting the SSL 2 Note Do not leave the machine with the Admin Mode setting screen left shown on the display. If it is - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 90
Administrator Operations Chapter 2 Administrator Operations 2 4 Select [Create a self-signed Certificate] and click [OK]. 5 Select the Encryption Strength. 6 Select "Admin. Mode and User Mode" for "Mode using SSL/TLS." C550/C451 2-75 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 91
2 7 Make the necessary settings. Administrator Operations ? What if data entered for each item does not meet the requirements? % If data entered for each item does not meet . - The key length set for the public key of the server generated in SSL certificate setting is 1024 bits. 2-76 C550/C451 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 92
Operations Chapter 2 Administrator Operations 2 2.13.2 Changing the Encryption Strength Setting 2 Note Do not leave the machine with the Admin Mode setting screen left shown on the display. If it is absolutely necessary to leave the machine, be sure first to log off from the Admin Mode. For - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 93
2 2.13.3 Administrator Operations Changing the Mode Using SSL 2 Note Do not leave the machine with the Admin Mode setting screen left shown on the display. If it is absolutely necessary to leave the machine, be sure first to log off from the Admin Mode. Select "Admin. Mode and User Mode" for "Mode - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 94
Administrator Operations 2 2.13.4 Removing a Certificate 2 Note Do not leave the machine with the Admin Mode setting screen left shown on the display. If it is absolutely necessary to leave the machine, be sure first to log off from the Admin /TLS Setting menu to the display. 2 Select [Remove a - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 95
192bit AES- 256 : AES : 256bit 0 For the procedure to call the Administrator Settings to the display, see "Accessing the Administrator Settings" on page 2-2. 1 Call the Administrator Settings to the screen from the control panel. 2 Touch [Network Settings]. 2-80 C550/C451 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 96
Administrator Operations Chapter 2 Administrator Operations 2 3 Touch [E-Mail Settings]. 4 Touch [S/MIME Communication Settings]. 5 Select [ON] and [E-Mail Text Encryption Method]. C550/C451 2-81 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 97
2 6 Select encryption strength and touch [OK]. Administrator Operations 7 Touch [OK]. 8 Select [Automatically Obtain Certificates]. 9 Select [NO] and touch [OK]. 2 Note To Obtain Certificates]. For registration of certificates, see "Registering the certificate" on page 2-85. 2-82 C550/C451 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 98
Operations 2 0 For the procedure to call the Admin Mode to the display, see "Accessing the Administrator Settings" on page 2-2. 1 Start PageScope Web Connection and access the Admin Mode. 2 Click the [Network] tab. 3 Click the [S/MIME] of the [E-mail Setting - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 99
2 6 Click the [OK]. Administrator Operations 2-84 C550/C451 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 100
Web Connection> 0 For the procedure to call the Admin Mode to the display, see "Accessing the Administrator Settings" on page 2-2. 1 Start PageScope Web Connection and access the Admin Mode. 2 Click the [Address Book] menu of the [Store Address] tab. 3 Click the [New Registration]. - To change the - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 101
Select the [E-mail] and click the [OK]. Administrator Operations 5 Click to select [Registration of Certification Information be registered. % If Name and E-mail Address have not been registered, a message appears that tells that Name and E-mail Address are yet to be entered. Enter the correct - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 102
display. Changing the auth-password and priv-password 2 Note Do not leave the machine with the setting screen of Administrator Settings left shown on the display. If it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Settings. - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 103
2 4 Touch [Forward¡] to show the [2/3] SNMP v3 Settings screen. Administrator Operations 5 Touch [Forward¡] to show the [4/4] SNMPv3/Write Settings screen. 6 Select [auth-password] or [auth-password/priv-password] of Security Level and touch [Password Setting]. 2-88 C550/C451 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 104
of Password Rules? % If the auth-password entered does not comply with the Password Rules, a message appears that tells that the auth-password entered cannot be used. Enter the correct auth-password. For details of Password Rules, see "Password Rules" on page 1-8. 10 Touch [Write priv]. C550/C451 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 105
the requirements of Password Rules? % If the priv-password entered does not comply with the Password Rules, a message appears that tells that the priv-password entered cannot be used. Enter the correct priv-password. For details of Password Rules, see "Password Rules" on page 1-8. 2-90 C550/C451 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 106
call the Admin Mode to the display, see "Accessing the Administrator Settings" on page 2-2. 1 Start PageScope Web Connection and access the Admin Mode. 2 Click the [Network] tab. Administrator Operations Chapter 2 3 Click the [SNMP Setting] menu. 4 Enter the auth-password and priv-password in the - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 107
machine. Operation of the network setting function and the SNMP password change function of the security control functions that can be used over the network using SNMP is granted to the Administrator who is identified by a matching SNMP password for the Write User Name. The entry of a wrong SNMP - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 108
Administrator who has been authenticated through SNMP access authentication from the PC is allowed to operate the network setting function. To change the setting, specify the corresponding object ID. See the table below for the setting items. Setting Item IP address setting IP Address C550/C451 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 109
menu to the display, see steps 1 and 2 of "Changing the auth-password and priv-password" on page 2-87. 1 Call the Network Settings to the screen from the control panel. 2 Touch [TCP/IP Settings]. 3 Touch [IP Settings]. 4 Touch [Manual Input]. 5 Select [IP Address] and set the IP Address. - If [Auto - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 110
to log off from the Administrator Settings. 0 For the procedure to call the TCP/IP settings screen to the display, see steps 1 through 3 of "Setting the IP Address" on page 2-94. 1 Call the TCP/IP settings screen to the display from the control panel. 2 Make the various - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 111
leave the machine, be sure first to log off from the Administrator Settings. 0 For the procedure to call the Network Settings menu to the display, see steps 1 and 2 of "Changing the auth-password and priv-password" on page 2-87. 1 Call the Network Settings to the screen from - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 112
leave the machine, be sure first to log off from the Administrator Settings. 0 For the procedure to call the Network Settings menu to the display, see steps 1 and 2 of "Changing the auth-password and priv-password" on page 2-87. 1 Call the Network Settings to the screen from - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 113
to leave the machine, be sure first to log off from the Administrator Settings. 0 For the procedure to call the Network Settings menu to the display, see steps 1 and 2 of "Changing the auth-password and priv-password" on page 2-87". 1 Call the Network Settings to the screen - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 114
leave the machine, be sure first to log off from the Administrator Settings. 0 For the procedure to call the Network Settings menu to the display, see steps 1 and 2 of "Changing the auth-password and priv-password" on page 2-87. 1 Call the Network Settings to the screen from - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 115
2 Administrator Operations 2-100 C550/C451 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 116
3 User Operations User Operations Chapter 3 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 117
as "*" or "●" on the display. When the Enhanced Security Mode is set to [ON], the number of times in which authentication fails is counted. 2 Note Before operating the machine, the user him/herself should change the User Password from that registered by the Administrator of the machine. For details - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 118
the Control Panel> 1 Touch [User Name]. 2 Enter the User Name from the keyboard and keypad. - Press [C] or touch [Undo] to clear the value entered. - Touch [Delete] to delete the last character entered. - Touch [Shift] to show the upper case/symbol screen. 3 Touch [OK]. 4 Touch [Password]. C550 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 119
User Name or User Password is entered? % If a mismatch of User Password relative to the registered Password is counted as unauthorized access. If a wrong User Password for the corresponding User Name entered is entered a predetermined number of times (once to three times) set by the Administrator - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 120
8-digit Account Password from the keyboard or keypad. - Press the [C] key to clear all characters. - Touch [Delete] to delete the last character entered. - Touch [Shift] to show the upper case/symbol screen. - Touch [Cancel] to go back to the screen shown in step 11. 13 Touch [OK]. C550/C451 3-5 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 121
set to [ON], the entry of a wrong Account Password is counted as unauthorized access. If a wrong Account Password for the corresponding Account Name entered is entered a predetermined number of times (once to three times) set by the Administrator of the machine or more, a message appears that tells - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 122
PageScope Web Connection> 1 Start the Web browser. 2 Enter the IP address of the machine in the address bar. 3 Press the [Enter] key to start PageScope Web Connection. 4 Click the Registered User radio button and enter the User Name and User Password. - If Account Track has been set, enter the User - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 123
to [ON], the entry of a wrong User/Account Password is counted as unauthorized access. If a wrong User/Account Password for the corresponding User/Account Name entered is entered a predetermined number of times (once to three times) set by the Administrator of the machine or more, a message appears - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 124
Password. The User Password entered is displayed as "*" or "●." Performing Change Password 2 Note Do not leave the machine while you are in the user operation mode. If it is absolutely necessary to leave the machine, be sure first to log off from the user operation mode. - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 125
, rejecting any more logon attempts. To cancel the access lock state, the Administrator of the machine must perform the Release Setting. Contact the Administrator of the machine. 7 From the keyboard or keypad, enter the new User Password that can consist of 8 to 64 digits. - Press the [C] key to - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 126
3 User Operations 3 9 To prevent entry of a wrong password, enter the 8-to-64-digit User Password again. - Press the [C] key to clear all characters a mismatch in the User Passwords? % If there is a mismatch in the User Passwords, a message appears that tells that there is a mismatch in the - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 127
New Password? % If there is a mismatch in the password between that entered in the "New Password" box and that entered in the "Retype New Password" box, a message appears that tells that there is a mismatch in the User Password. Enter the correct User Password. 5 Click the [OK]. 3-12 C550/C451 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 128
control panel or PageScope Web Connection. To cancel the access lock state, the Administrator of the machine must perform the Release Setting. Contact the Administrator of the machine. Enter the Secure Print ID and password through the printer driver on the PC side. The password entered is displayed - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 129
0 For the logon procedure, see "Performing user authentication" on page 3-2. 1 Log on to the user operation mode through User Authentication from the control panel. 2 Press the [Box] key. 3 Touch [Use Document]. 4 Touch [System User Box] tab. 5 Select [Secure Print User Box] and touch [OK]. 3-14 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 130
[OK]. 8 Select the desired Secure Print Document and touch [Enter Password]. - Two or more Secure Print Documents can be selected at the same having the same ID shown in the list. 9 Enter the 8-digit Secure Print Password from the keyboard and keypad. - Press the [C] key to clear all characters. - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 131
then prohibits entry of the Secure Print Password for 5 sec. Enter the correct Secure Print Password. % If two or more Secure Print Password is counted as unauthorized access. If a wrong Secure Print Password is entered a predetermined number of times (once to three times) set by the Administrator - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 132
Box Password once again. 0 For the logon procedure, see "Performing user authentication" on page 3-2. 1 Log on to the user operation mode through User Authentication from the control panel. 2 Press the [Utility/Counter] key. 3 Touch [One-Touch/User Box Registration]. C550 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 133
]. ? What steps should be performed to change the User Box setting? % For the procedure to change the User Box setting, see "Changing the User Box Password and user attributes and account attributes" on page 3-23. 3-18 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 134
. Then, select the owner user. % When [Group] is selected, [Change Account Name] is displayed. Then, select the owner user. 8 Touch [Password]. 9 Enter the new 8-digit User Box Password from the keyboard and keypad. - Press the [C] key to clear all characters. - Touch [Delete] to delete the - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 135
be used. Enter the correct User Box Password. For details of Password Rules, see "Password Rules" on page 1-8. 11 To prevent entry of a wrong password, enter the 8-digit User Box Password again. - Press the [C] key to cannot be touched. Be sure to register the Name. 14 Touch [OK]. 3-20 C550/C451 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 136
used when making settings? % Be sure to enter the User Box Number, User Box Name, User Box Password, and Retype User Box Password. % A User Box Number that has been registered cannot be registered anew. % If [Personal] is selected the owner of the User Box in the "Account Name" box. C550/C451 3-21 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 137
Passwords? % If there is a mismatch in the password between that entered in the "User Box Password" box and that entered in the "Retype User Box Password" procedure to change the User Box setting, see "Changing the User Box Password and user attributes and account attributes" on page 3-23. 5 Check - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 138
the Control Panel> 0 For the procedure to call the User Box screen to the display, display from the control panel. 2 Select the target User Box and touch [Edit]. User Operations Chapter 3 3 Enter the currently set 8-digit User Box Password Password has been changed, go to step 9. - To change - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 139
entry of a wrong User Box Password is counted as unauthorized access. If a wrong User Box Password is entered a predetermined number of times (once to three times) set by the Administrator of the machine, the screen of to [Group]. Select the desired account name of the owner. 3-24 C550/C451 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 140
see "Password Rules" on page 1-8. 6 Touch [Change Owner] if the box type is [Personal] and touch [Change Account Name] if the box type is [Group]. User Operations Chapter 3 7 For [Change Owner], select the desired user. - For [Change Account Name], select the desired user. 8 Touch [OK]. C550/C451 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 141
Enhanced Security Mode is set to [ON], entry of a wrong User Box Password is counted as unauthorized access. If a wrong User Box Password is entered a predetermined number of times (once to three times) set by the Administrator of the machine, the screen of step 2 reappears and the machine is set - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 142
User Box Password entered does not meet the requirements of Password Rules with [Public] Password entered cannot be used. Enter the correct User Box Password. For details of Password Rules, see "Password Rules" on page 1-8. 14 To prevent entry of a wrong password, enter the 8-digit User Box Password - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 143
and User Box Password of the target User Box and Password? % If there is a mismatch between the User Box Number and User Box Password Password is counted as unauthorized access. If a wrong User Box Password is entered a predetermined number of times (once to three times) set by the Administrator - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 144
changed. - Click [Account List] to select a specific user from the registered User List. - An account name may be directly entered in the Account Name box. C550/C451 3-29 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 145
New User Box Password? % If there is a mismatch in the password between that entered in the "New Password" box and that entered in the "Retype New Password" box, a message appears that tells that there is a mismatch in the User Box Password. Enter the correct User Box Password. 3-30 C550/C451 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 146
the box is illegal. Click [OK] to go back to the screen of step 3. Perform steps 3 through 7 once again. 8 Click the [OK]. User Operations Chapter 3 C550/C451 3-31 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 147
be performed. Operation Menu Type be performed. File Type Copy job , Download to PC Print, Move/Copy, Delete, Send to other device, Download to [Fax TX] from the control panel, always check that the destination control panel, always check that the - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 148
the user operation mode through User Authentication from the control panel. 2 Press the [BOX] key. 3 Select the operation menu. 4 Select the any arbitrary User Box and touch [OK]. User Operations Chapter 3 5 Enter the 8-digit User Box Password from the keyboard and keypad. - Press the [C] key to - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 149
3 7 Select any arbitrary file. User Operations 8 Select the target function. - Selecting [Delete] will delete the specified file. 9 Press the [Start] key or touch [Start]. 3-34 C550/C451 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 150
and User Box Password of the target User Box and Password? % If there is a mismatch between the User Box Number and the User Box Password Password is counted as unauthorized access. If a wrong User Box Password is entered a predetermined number of times (once to three times) set by the Administrator - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 151
3 User Operations 4 Select the desired operation from the pull-down menu and click [Changes the display]. - Selecting the [Delete] in step 4 will cause a message to appear that confirms whether the specified file can be deleted or not. Click [OK] to delete - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 152
the S/MIME settings in advance. To select the destination, the Administrator of the machine must register the certificate with the destination in advance. 0 For the procedure to call the Use Document screen to the display, see steps 1 through 6 of "Accessing the User Box and - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 153
set destination is canceled, making it necessary to set the destination once again. 5 Select the destination and touch [Start] or press the Start key. 3-38 C550/C451 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 154
4 Application Software Application Software Chapter 4 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 155
Note Make sure that none of the general users of the machine will know the Administrator Password. If the Administrator Password is forgotten, it must be set again by the Service Engineer. Contact your Service Representative. Do not leave the site while you are gaining access to the machine through - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 156
power switch → Turn on the main power switch → Turn on the sub power switch 5 Check the data displayed on the SSL certificate check screen and click [Yes]. 2 Reminder If the "Save" check box has been selected, the Administrator Password entered is stored in the PC being used. If you do not want the - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 157
4 4.1.2 Application Software Setting the user authentication method 2 Reminder To change the user steps 1 through 5 of "Gaining access from PageScope Data Administrator" on page 4-2. 1 Access the machine through PageScope Data Administrator. 2 Click the [Authentication settings]. 3 Click the [User - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 158
2 Note If you have already logged on to the Administrator Settings via the control panel or using PageScope Web Connection, the machine displays a message that tells that the write operation has not been successful because of a device lock error. Click [OK] and wait for some while before attempting - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 159
Software Password Rules, see "Password Rules" on page 1-8. If you have already logged on to the Administrator Settings via the control panel or using PageScope Web Connection, the machine displays a message that tells that the write operation has not been successful because of a device lock error - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 160
Application Software Chapter 4 Application Software 4 5 Select the specific [Authentication mode] to be changed and click [Next]. - If [User Authentication and Account of the number of Accounts]. 6 Verify the new authentication mode and click [Write]. 7 Click the [Finished]. C550/C451 4-7 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 161
4 Application Software - If [User Authentication and Account Track] has been selected in step 5, [Synchronize] is set for "Synchronize user authentication and track, click to deselect [Synchronize user authentication and account track] and execute [Export to the device] once again. 4-8 C550/C451 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 162
the machine, see steps 1 through 5 of "Gaining access from PageScope Data Administrator" on page 4-2. 1 Access the machine through PageScope Data Administrator. 2 Click the [Authentication settings]. Application Software Chapter 4 3 Click the plus sign to expand [Authentication settings]. 4 Click - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 163
Software 7 Click the [Export to the device]. 2 Note If you have already logged on to the Administrator Settings via the control panel or using PageScope Web Connection, the machine displays a message that tells that the write operation has not been successful because of a device lock error - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 164
the machine, see steps 1 through 5 of "Gaining access from PageScope Data Administrator" on page 4-2. 1 Access the machine through PageScope Data Administrator. 2 Click the [Authentication settings]. Application Software Chapter 4 3 Click the plus sign to expand [Authentication settings]. 4 Click - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 165
Software 7 Click the [Export to the device]. 2 Note If you have already logged on to the Administrator Settings via the control panel or using PageScope Web Connection, the machine displays a message that tells that the write operation has not been successful because of a device lock error - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 166
have not been entered, an input error message appears. Then, click [OK] and enter the abbreviated name and E-mail address. 0 For the procedure to access the machine, see steps 1 through 5 of "Gaining access from PageScope Data Administrator" on page 4-2. 1 Access the machine through - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 167
2 Note If you have already logged on to the Administrator Settings via the control panel or using PageScope Web Connection, the machine displays a message that tells that the write operation has not been successful because of a device lock error. Click [OK] and wait for some while before attempting - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 168
4 4.2 4.2.1 PageScope Box Operator PageScope Box Operator is application software used exclusively for changing the name of scan or fax data stored in a User Box, downloading or deleting such scan or fax data, creating a User Box, changing the properties (user attributes) of a User Box, and - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 169
Software Administrator of the machine. 4 Click the [OK]. ? What happens if a wrong User Password is entered? % If the User Password Administrator of the machine must perform the Release Setting. Contact the Administrator Password. Password is entered? % If there is a mismatch in the User Box Password - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 170
]. Or, click . 3 Make the necessary settings. Application Software Chapter 4 - Do not fail to enter data in the "User Box name," "Password," and "Confirm password" boxes. - A Use unused box number that already exists box is illegal. Click [OK] and enter the correct Account Name. C550/C451 4-17 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 171
4 Application Software 2 Reminder For the procedure to change the User Box Password and properties (user attributes, account attributes), see "Changing User Box properties (user attributes, account attributes)" on page 4-19. 4-18 C550/C451 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 172
Box Password stored, clear the "Save box password until Application Software Chapter 4 - To set the User Box Password, perform Password has been set, the password confirmation screen appears. Then, enter the currently set 8-digit User Box Password Password set for the Personal or Group User - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 173
Security Mode is set to [ON], the entry of a wrong User Box Password is counted as unauthorized access. If a wrong User Box Password is entered a predetermined number of times (once to three times) set by the Administrator of the machine or more, a message appears that tells that authentication has - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 174
Software 4 4.2.4 Accessing the User Box file Different functions can be operated depending on the file format. Study the following table for the relationship between the file format and operable functions. File format PDF Compact PDF JPEG TIFF Operable functions Icon display, thumbnail display - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 175
of PageScope Job Spooler version 1.5 or later. PageScope Job Spooler is utility software for providing an integrated control of jobs of MFPs connected to a network. It is a server and client system. The dedicated server software is installed on the server side and a client uses a web browser for - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 176
the User Box 1 Start the Web browser. 2 Type the IP address of the PageScope Job Spooler server and click [Enter]. This starts PageScope Job Spooler. 3 Click [English] of "Language." Application Software Chapter 4 4 Click the [Guest] radio button of "Login." 5 Select [Java Mode] or - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 177
Software 8 Go through the user authentication procedure. - - Check the message that will appear and click [OK]. - Select the Recipient User radio button and enter the User Name and the 8-to-64-digit User Password . For details, ask the Administrator of the machine. 4-24 C550/C451 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 178
Enhanced Security Mode is set to [ON], the entry of a wrong User Password is counted as unauthorized access. If a wrong User Password is entered a predetermined number of times (once to three times) set by the Administrator of the machine or more, a message appears that tells that authentication has - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 179
]. Application Software ? What happens if a wrong User Box Password is entered? % If there is a mismatch in the User Box Password, a Password is counted as unauthorized access. If a wrong User Box Password is entered a predetermined number of times (once to three times) set by the Administrator - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 180
allowing the HDD of this machine to be recognized as a TWAIN device. The HDD TWAIN driver is a utility function for downloading document data stored in the User Box in the scan or fax mode in the image processing application of the PC. When an attempt is made to gain access to the machine - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 181
Enhanced Security Mode is set to [ON], the entry of a wrong User Password is counted as unauthorized access. If a wrong User Password is entered a predetermined number of times (once to three times) set by the Administrator of the machine or more, a message appears that tells that authentication has - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 182
Software Chapter 4 Application Software right-click) menu of Windows, and automatic printing of displayed. 2 Select the "Use User Authentication" check box and the "Recipient User" radio button. 3 Enter the User Name and the 8-to-64-digit User Password that have been registered in the machine. C550 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 183
. For details, ask the Administrator of the machine. 4 To enable Account Track, click the [Use Account Track] check box. ? What if the Hide Password check box is not selected? % If the "Hide Password" check box is not selected, the Account Password entered is displayed as is without being replaced - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 184
machine from the HDD Backup Utility, the user is authenticated to be an authorized Administrator by using an 8-digit Administrator Password. The Administrator Password entered during the authentication procedure is displayed as "*." When the Enhanced Security mode is set to [ON], the number of times - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 185
4 Application Software 5 From the "Device to be backed up" pull-down menu, select this machine and then enter the 8-digit Administrator Password registered in the machine in the "Administrator password" box. 6 Click the [Next]. ? What happens if a wrong Administrator Password is entered? % If a - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 186
in the "Backup folder name" text box and click [Next]. 10 To set a password for the backup file, select the corresponding check box and type a password that consists of one to 64 digits in the "Password for the backup files" and "Confirm the password" boxes and then click [Next]. C550/C451 4-33 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 187
4 11 Check the data that has been set and click [Start]. Application Software 12 Make sure that the backup procedure has been completed. Then, click [Finish]. 2 Reminder In Backup, neither the Administrator Password nor CE Password is backed up. 4-34 C550/C451 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 188
in the PC being used. If you do not want the Administrator Password stored, clear the "Save the administrator password" check box. 1 Start the HDD Backup Utility. 2 Click the [Restore]. Application Software Chapter 4 3 Click the [OK]. 4 Click [Browse] and specify the destination, in - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 189
Software 6 Click the "Device to be restored" pull-down menu and select the machine. 7 Type the 8-digit Administrator Password registered in the machine in the "Administrator Password" box. 8 Click the [Next]. ? What happens if a wrong Administrator Password is entered? % If a wrong Administrator - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 190
Application Software 4 10 Click the [OK]. Make sure that Restore procedure has been completed and then click [Finish]. Application Software Chapter 4 C550/C451 4-37 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 191
4 Application Software 4-38 C550/C451 - Konica Minolta bizhub C550 | bizhub C451/C550 Security Operations User Manual - Page 192
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User’s Guide [Security Operations]
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