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Setting the Authentication Method

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Administrator Operations Chapter 2 Administrator Operations 2 2.5 2.5.1 Setting the Authentication Method When access to the Administrator of the machine by the Administrator Settings via the control panel is authenticated, the machine enables setting of the authentication method for User Authentication and for Account Track. The User Authentication method may be [ON (MFP)] that uses the authentication system the machine has, [ON (External Server)] that uses a user information control system of the external server, or [OFF]. If the Enhanced Security Mode is set to [ON], the authentication method should be operated by either [ON (MFP)] or [ON (External Server)] (Active Directory). The Account Track authentication method may be set to [ON] or [OFF]. If [ON] is selected, two or more users may be classified into different groups for control. It is also possible to synchronize User Authentication with Account Track. Selecting "Synchronize" for "Synchronize User Authentication & Account Track" allows the machine to be used only through User Authentication. ! Detail Changing the Account Track setting erases all user and account information data that has previously been registered. This changes all Personal User Boxes owned by the users who are deleted and all Group User Boxes owned by the accounts that are deleted to Public User Boxes. If the password set for a particular box before this change does not meet the requirements of Password Rules, however, no access can be made to the Public User Box, to which that specific box was changed. In this case, the Administrator must first newly set a password that meets the requirements of the Password Rules. For details of Password Rules, see "Password Rules" on page 1-8. 2 Note If [ON (External Server)] is selected for the authentication method, be sure to select [Active Directory] in the External Server Settings. Setting the Authentication Method 2 Note Do not leave the machine with the setting screen of Administrator Settings left shown on the display. If it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Settings. 0 For the procedure to call the Administrator Settings to the display, see "Accessing the Administrator Settings" on page 2-2. 1 Call the Administrator Settings to the screen from the control panel. 2 Touch [User Authentication/Account Track]. C550/C451 2-19

Section	Page
Contents	2
1 Security	6
1.1 Introduction	7
Compliance with the ISO15408 Standard	7
Operating Precautions	7
INSTALLATION CHECKLIST	8
1.2 Security Functions	9
1.2.1 Check Count Clear Conditions	9
1.3 Data to be Protected	10
1.4 Precautions for Operation Control	11
Roles and Requirements of the Administrator	11
Password Usage Requirements	11
Network Connection Requirements for the Machine	12
User information control server control requirements	12
Security function operation setting operating requirements	12
Operation and control of the machine	12
Machine Maintenance Control	12
1.5 Miscellaneous	13
Password Rules	13
Precautions for Use of Various Types of Applications	13
Encrypting communications	13
IPP printing	14
Types of Data Cleared by Overwrite All Data Function	15
2 Administrator Operations	16
2.1 Accessing the Administrator Settings	17
2.1.1 Accessing the Administrator Settings	17
<From the Control Panel>	18
2.1.2 Accessing the User Mode	20
<From the Control Panel>	20
<From PageScope Web Connection>	22
2.2 Enhancing the Security Function	24
2.2.1 Items cleared by HDD Format	25
2.2.2 Setting the Enhanced Security Mode	26
<Setting can be made only from the control panel>	26
2.3 Preventing Unauthorized Access	29
2.3.1 Setting Prohibited Functions When Authentication Error	29
<Setting can be made only from the control panel>	30
2.4 Canceling the Operation Prohibited State	32
2.4.1 Performing Release Setting	32
<Setting can be made only from the control panel>	32
2.5 Setting the Authentication Method	34
2.5.1 Setting the Authentication Method	34
<Setting can be made only from the control panel>	34
2.5.2 Setting the External Server	37
<Setting can be made only from the control panel>	37
2.6 System Auto Reset Function	39
2.6.1 Setting the System Auto Reset function	39
<Setting can be made only from the control panel>	39
2.7 User Setting Function	41
2.7.1 Making user setting	42
<From the Control Panel>	42
<From PageScope Web Connection>	47
2.8 Account Track Setting Function	49
2.8.1 Making account setting	49
<From the Control Panel>	49
<From PageScope Web Connection>	53
2.9 User Box Function	55
2.9.1 Setting the User Box	55
<From the Control Panel>	55
<From PageScope Web Connection>	59
2.9.2 Changing the user attributes and account attributes	61
<From the Control Panel>	61
<From PageScope Web Connection>	65
2.10 Changing the Administrator Password	68
2.10.1 Changing the Administrator Password	68
<Setting can be made only from the control panel>	68
2.11 Protecting Data in the HDD	71
2.11.1 Setting the HDD Lock Password	71
<Setting can be made only from the control panel>	72
2.11.2 Changing the HDD Lock Password	74
<Setting can be made only from the control panel>	74
2.11.3 Setting the Encryption Key (encryption word)	77
<Setting can be made only from the control panel>	77
2.11.4 Changing the Encryption Key	83
<Setting can be made only from the control panel>	83
2.12 Overwrite All Data Function	86
2.12.1 Setting the Overwrite All Data function	86
<Setting can be made only from the control panel>	87
2.13 SSL Setting Function	89
2.13.1 Setting the SSL	89
<Setting can be made only from PageScope Web Connection>	89
2.13.2 Changing the Encryption Strength Setting	92
<Setting can be made only from PageScope Web Connection>	92
2.13.3 Changing the Mode Using SSL	93
<Setting can be made only from PageScope Web Connection>	93
2.13.4 Removing a Certificate	94
<Setting can be made only from PageScope Web Connection>	94
2.14 S/MIME Communication Setting Function	95
2.14.1 Setting the S/MIME Communication	95
<From the Control Panel>	95
<From PageScope Web Connection>	98
2.14.2 Registering the certificate	100
<From PageScope Web Connection>	100
2.15 SNMP Setting Function	102
2.15.1 Changing the auth-password and priv-password	102
<From the Control Panel>	102
<From PageScope Web Connection>	106
2.15.2 SNMP access authentication function	107
2.15.3 SNMP v3 setting function	107
2.15.4 SNMP network setting function	108
2.16 TCP/IP Setting Function	109
2.16.1 Setting the IP Address	109
<From the Control Panel>	109
<From PageScope Web Connection>	109
2.16.2 Registering the DNS Server	110
<From the Control Panel>	110
<From PageScope Web Connection>	110
2.17 NetWare Setting Function	111
2.17.1 Making the NetWare Setting	111
<From the Control Panel>	111
<From PageScope Web Connection>	111
2.18 SMB Setting Function	112
2.18.1 Setting the NetBIOS Name	112
<From the Control Panel>	112
<From PageScope Web Connection>	112
2.19 AppleTalk Setting Function	113
2.19.1 Making the AppleTalk Setting	113
<From the Control Panel>	113
<From PageScope Web Connection>	113
2.20 E-Mail Setting Function	114
2.20.1 Setting the SMTP Server (E-Mail Server)	114
<From the Control Panel>	114
<From PageScope Web Connection>	114
3 User Operations	116
3.1 User Authentication Function	117
3.1.1 Performing user authentication	117
<From the Control Panel>	118
<From PageScope Web Connection>	122
3.2 Change Password Function	124
3.2.1 Performing Change Password	124
<From the Control Panel>	124
<From PageScope Web Connection>	127
3.3 Secure Print Document Function	128
3.3.1 Accessing the Secure Print Document	128
<Setting can be made only from the control panel>	129
3.4 User Box Function	132
3.4.1 Setting the User Box	132
<From the Control Panel>	132
<From PageScope Web Connection>	136
3.4.2 Changing the User Box Password and user attributes and account attributes	138
<From the Control Panel>	138
<From PageScope Web Connection>	143
3.4.3 Accessing the User Box and User Box file	147
<From the Control Panel>	148
<From PageScope Web Connection>	150
3.4.4 Sending S/MIME box files	152
<From the Control Panel>	152
4 Application Software	154
4.1 PageScope Data Administrator	155
4.1.1 Gaining access from PageScope Data Administrator	155
<From the PC>	155
4.1.2 Setting the user authentication method	157
<From the PC>	157
4.1.3 Changing the authentication mode	159
<From the PC>	159
4.1.4 Making the user settings	162
<From the PC>	162
4.1.5 Making the account settings	164
<From the PC>	164
4.1.6 Registering the certificate	166
<From the PC>	166
4.2 PageScope Box Operator	168
4.2.1 Accessing User Box	168
<From the PC>	168
4.2.2 Creating a User Box	170
<From the PC>	170
4.2.3 Changing User Box properties (user attributes, account attributes)	172
<From the PC>	172
4.2.4 Accessing the User Box file	174
<From the PC>	174
4.3 PageScope Job Spooler	175
4.3.1 Accessing the User Box	176
<From the PC>	176
4.4 HDD TWAIN driver	180
4.4.1 Accessing from the HDD TWAIN driver	180
<From the PC>	180
4.5 PageScope Direct Print	182
4.5.1 Printing through PageScope Direct Print	182
<From the PC>	182
4.6 HDD Backup Utility	184
4.6.1 Backup	184
<From the PC>	184
4.6.2 Restore	188

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C550/C451

2-19

Administrator Operations

Chapter 2

2.5

Setting the Authentication Method

When access to the Administrator of the machine by the Administrator Settings via the control panel is

authenticated, the machine enables setting of the authentication method for User Authentication and for

Account Track.

The User Authentication method may be [ON (MFP)] that uses the authentication system the machine has,

[ON (External Server)] that uses a user information control system of the external server, or [OFF].

If the Enhanced Security Mode is set to [ON], the authentication method should be operated by either [ON

(MFP)] or [ON (External Server)] (Active Directory).

The Account Track authentication method may be set to [ON] or [OFF]. If [ON] is selected, two or more users

may be classified into different groups for control.

It is also possible to synchronize User Authentication with Account Track. Selecting "Synchronize" for

"Synchronize User Authentication & Account Track" allows the machine to be used only through User

Authentication.

Detail

Changing the Account Track setting erases all user and account information data that has previously

been registered. This changes all Personal User Boxes owned by the users who are deleted and all

Group User Boxes owned by the accounts that are deleted to Public User Boxes. If the password set

for a particular box before this change does not meet the requirements of Password Rules, however,

no access can be made to the Public User Box, to which that specific box was changed. In this case,

the Administrator must first newly set a password that meets the requirements of the Password Rules.

For details of Password Rules, see "Password Rules" on page 1-8.

Note

If [ON (External Server)] is selected for the authentication method, be sure to select [Active Directory] in

the External Server Settings.

2.5.1

Setting the Authentication Method

Note

Do not leave the machine with the setting screen of Administrator Settings left shown on the display. If

it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Settings.

For the procedure to call the Administrator Settings to the display, see "Accessing the Administrator

Settings" on page 2-2.

Call the Administrator Settings to the screen from the control panel.

Touch [User Authentication/Account Track].