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My Address function, 10.1 Overview, 10.1.1 Classification of address books, Public address book,

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10.1 Overview 10 10 My Address function 10.1 Overview The My Address function allows the user to centrally manage the personal address book (My Address Book) on the server, and to obtain My Address Book on the MFP selected by the user. Using My Address Book allows you to use the same address book on multiple MFPs in your network environment without registering addresses individually on each MFP. d Reference This function is used in connection with the PageScope My Panel Manager. For details on enabling the function, refer to the PageScope My Panel Manager manual. You can also add entries to My Address Book using PageScope My Panel Manager. For details, refer to the PageScope My Panel Manager manual. 10.1.1 Classification of address books When the My Address function is available, you can use the following two kinds of address books. Public address book Public address book refers to an address book accessible to anyone registered in the main unit of the MFP selected by the user. The public address book is provided with the following features. - In the public address book. one-touch destinations, groups, and programs can be registered. - Since the public address book is registered in the main unit of the MFP, available destinations depend on the selected MFP. - The user or administrator can register, edit, or delete the public address book. - If registration and editing of destinations by a user is restricted by the administrator, registration or editing of the public address book is not possible. My Address Book My Address Book refers to a server-managed address book accessible only to the user. My Address Book is provided with the following features. - In My Address Book, one-touch destinations and groups can be registered. - Since the My Address function is obtained from the server on the MFP selected by the user, it is available on any MFP in which the My Address function is available. - Only the specified user can register, edit or delete My Panel. 10.1.2 My Address Book acquisition procedure Perform user authentication on the selected MFP. If the user authentication is succeeded, the MFP automatically accesses the server to obtain My Address Book of the user who is logged in. The user can use My Address Book while logged in to the MFP. My Address Book is not available after the user logs out. bizhub C652/C652DS/C552/C552DS/C452 10-2

Section	Page
Table of contents	2
1 Introduction	7
1.1 Welcome	7
1.1.1 User's guides	7
1.1.2 User's Guide	8
1.2 Use conditions	8
1.3 Conventions used in this manual	9
1.3.1 Symbols used in this manual	9
To use this machine safely	9
Procedural instruction	9
Key symbols	10
1.3.2 Original and paper indications	10
Original and paper sizes	10
Original and paper indications	10
2 Overview	12
2.1 Overview of each function	12
2.1.1 Supported function table	12
2.1.2 Key layout after the function is expanded	12
2.1.3 Functions available with expanded functions	13
3 Assigning Application Keys	15
3.1 Overview	15
3.1.1 Key layout after the function is expanded	15
3.1.2 Application Menu	16
3.2 Customizing the application keys 1 and 2	17
3.2.1 Application Key Settings	17
4 Web Browser Function	20
4.1 Overview	20
4.1.1 Available operations with the Web Browser function	20
4.1.2 Specifications	21
Specifications for Web Browser	21
Restrictions on Flash Player	21
4.2 Displaying Web Browser	22
4.3 Configuring settings to enable use of the Web browser	23
4.3.1 Restricting the use of the Web browser in the MFP	23
Web Browser Setting	23
4.3.2 Restricting the use of Web browser for each user	24
Function Permission	24
4.3.3 Restricting the use of local contents	25
Web browser contents access	25
4.4 Basic operation	26
4.4.1 Screen components	26
4.4.2 Operating instructions	27
Operation using the Touch Panel	27
Operation using the Keypad	27
4.4.3 How to enter text	27
Entering text	27
4.4.4 Screen display mode	28
Normal	28
Just-Fit Rendering	28
Smart-Fit Rendering	28
4.4.5 Specifying speaker volume	28
4.5 Toolbar	29
4.5.1 Description of the toolbar	29
4.5.2 Favorites - List	30
List of favorites	30
4.5.3 Favorites - Add	30
4.5.4 Address	31
4.5.5 History	31
Display History	31
4.5.6 Print	32
4.5.7 Menu	32
4.6 Configuring the Web Browser settings	33
4.6.1 Page Operation	33
4.6.2 Display	33
4.6.3 Manage windows	34
4.6.4 Settings	34
4.7 Printing, displaying, or saving a document file	35
4.7.1 Printing a document file	35
4.7.2 Displaying a document file	36
4.7.3 Saving a document file	37
4.8 Uploading a document file	38
4.8.1 Restrictions	38
4.8.2 Uploading a scanned document file	38
4.8.3 Uploading a document file in a User Box	39
5 PageScope Web Connection (Web Browser Function)	42
5.1 Using PageScope Web Connection	42
5.1.1 Prior check	42
5.1.2 How to access	42
5.2 Screen components	43
5.3 Logging in and logging out	44
5.3.1 Login	44
5.3.2 Logout	44
5.4 Using the User Box function	45
5.4.1 Open User Box	45
Open User Box	45
File List	46
5.4.2 Document operations	47
Printing a document	47
Deleting a document	49
6 Image Panel	52
6.1 Overview	52
Features	52
6.2 Displaying the Image Panel	53
6.3 Operating Image Panel	54
6.3.1 Screen components	54
6.3.2 General operation	55
6.3.3 Reading a document	57
Scanning a document	57
Retrieving from User Box	58
Retrieving a document from an external memory	59
Using data saved in a cellular phone or PDA	60
6.3.4 Editing the document	61
Preview	61
Document/Page - Edit Document	61
Document/Page - Combine Documents	62
Document/Page - Document Settings	63
Return to Scan Dest.	63
6.3.5 Specifying a destination	64
Printing	64
Specifying destinations	65
Saving a document in an external memory	65
6.3.6 Checking the send tray	66
Send Tray	66
Check TX Tray	66
6.3.7 Sending data from a cellular phone or PDA	67
6.4 Registering a photo in the address book	68
6.4.1 Specifications of photo data	68
6.4.2 Registering photo data	69
6.5 Customizing Image Panel	71
6.5.1 Customizing the Read Data area	71
6.5.2 Customizing the Document Destination area	72
6.5.3 Deleting a registered shortcut icon	73
7 PDF Processing Function	75
7.1 Overview	75
Available operations with the PDF processing function	75
7.2 PDF document properties	76
7.3 Encrypting PDF document and adding digital signature	77
7.3.1 Password-based encryption	77
7.3.2 Digital ID-based encryption	78
7.4 Direct Print	80
8 Searchable PDF function	82
8.1 Overview	82
Precautions when creating searchable PDF files	82
Recognizable character size	82
8.2 Configuring the OCR operation setting	83
OCR Operation Setting	83
8.3 Configuring the searchable PDF setting	84
9 My Panel Function	86
9.1 Overview	86
9.1.1 Available operations with My Panel	86
Customizable items	86
Functions available by linking to the Web browser	86
Functions available with Image Panel	87
9.1.2 My Panel acquisition procedure	87
9.1.3 Restrictions on using the My Panel function	87
9.2 Displaying My Panel	88
9.2.1 Main Menu	88
9.2.2 Displaying Main Menu	88
9.3 Customizing My Panel	89
9.3.1 My Panel Settings	89
9.3.2 Displaying [My Panel Settings]	89
9.3.3 Language Setting	90
9.3.4 Measurement Unit Settings	90
9.3.5 Copier Settings	91
Default Tab	91
Shortcut Key 1 - Shortcut Key 2	91
Quick Settings 1 - Quick Settings 4	92
Default Tab Density Settings	92
9.3.6 Scan/Fax Settings	93
Default Tab	93
Address Book Index Default	93
Shortcut Key 1 - Shortcut Key 2	94
Default Address Book	94
Default Address Type	94
9.3.7 User Box Settings	95
Default Tab	95
Shortcut Key 1 - Shortcut Key 2	95
9.3.8 Color Selection Settings	96
9.3.9 Main Menu Settings	96
Main menu button	96
Registering a main menu button	96
9.3.10 Initial Screen Settings	97
10 My Address function	99
10.1 Overview	99
10.1.1 Classification of address books	99
Public address book	99
My Address Book	99
10.1.2 My Address Book acquisition procedure	99
10.1.3 Restrictions on using the My Address function	100
10.2 Registering and editing a destination	101
10.2.1 Address Book	101
10.2.2 Group	102
10.3 Copying destinations between address books	104
10.3.1 Copying destinations from the public address book to My Address Book	104
10.3.2 Copying destinations from My Address Book to the public address book	105
10.4 Using My Address Book when sending a document	106
10.4.1 Specifying destinations	106
10.4.2 Searching for destinations	106
11 Index	108
11.1 Index by item	108
A to W	108
11.2 Index by button	109

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bizhub C652/C652DS/C552/C552DS/C452

10-2

10.1

Overview

My Address function

10.1

Overview

The My Address function allows the user to centrally manage the personal address book (My Address Book)

on the server, and to obtain My Address Book on the MFP selected by the user.

Using My Address Book allows you to use the same address book on multiple MFPs in your network envi-

ronment without registering addresses individually on each MFP.

Reference

This function is used in connection with the PageScope My Panel Manager. For details on enabling the func-

tion, refer to the PageScope My Panel Manager manual.

You can also add entries to My Address Book using PageScope My Panel Manager. For details, refer to the

PageScope My Panel Manager manual.

10.1.1

Classification of address books

When the My Address function is available, you can use the following two kinds of address books.

Public address book

Public address book refers to an address book accessible to anyone registered in the main unit of the MFP

selected by the user.

The public address book is provided with the following features.

In the public address book. one-touch destinations, groups, and programs can be registered.

Since the public address book is registered in the main unit of the MFP, available destinations depend

on the selected MFP.

The user or administrator can register, edit, or delete the public address book.

If registration and editing of destinations by a user is restricted by the administrator, registration or ed-

iting of the public address book is not possible.

My Address Book

My Address Book refers to a server-managed address book accessible only to the user.

My Address Book is provided with the following features.

In My Address Book, one-touch destinations and groups can be registered.

Since the My Address function is obtained from the server on the MFP selected by the user, it is avail-

able on any MFP in which the My Address function is available.

Only the specified user can register, edit or delete My Panel.

10.1.2

My Address Book acquisition procedure

Perform user authentication on the selected MFP. If the user authentication is succeeded, the MFP automat-

ically accesses the server to obtain My Address Book of the user who is logged in.

The user can use My Address Book while logged in to the MFP. My Address Book is not available after the

user logs out.