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Brother International DCP-7040 Software Users Manual - English - Page 57

Using ScanSoft™ PaperPort™ 11SE with OCR by NUANCE™, Viewing items - ocr software

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Scanning Using ScanSoft™ PaperPort™ 11SE with OCR by NUANCE™ 2 Note ScanSoft™ PaperPort™ 11SE supports Windows® 2000 (SP4 or greater), XP (SP2 or greater), XP 2 Professional x64 Edition and Windows Vista® only. ScanSoft™ PaperPort™ 11SE for Brother is a document management application. You can use PaperPort™ 11SE to view scanned documents. PaperPort™ 11SE has a sophisticated, yet easy-to-use filing system that will help you organize your graphics and text documents. It allows you to mix or 'stack' documents of different formats for printing, faxing or filing. This chapter only introduces the basic functions of the software. For more details, see the ScanSoft™ Getting Started Guide. To view the complete ScanSoft™ PaperPort™ 11SE Getting Started Guide, choose Help from PaperPort™ 11SE menu bar and click Getting Started Guide. When you install MFL-Pro Suite, ScanSoft™ PaperPort™ 11SE for Brother is installed automatically. You can access ScanSoft™ PaperPort™ 11SE through the ScanSoft™ PaperPort™ SE program group located in Start/All Programs/ScanSoft PaperPort 11 on your PC. Viewing items 2 ScanSoft™ PaperPort™ 11SE gives several ways to view items: Desktop View displays the item in the chosen folder with a thumbnail (a small graphic that shows each item in a desktop or folder) or an icon. You can see both PaperPort™ 11SE items (MAX files) and non-PaperPort™ 11SE items (files created using other applications). All graphical files (PaperPort™ 11SE's *.max and other files) will be displayed and include an icon that indicates the application that the specific file type is associated or created with. Non-graphical files are indicated by a small rectangular thumbnail and are not displayed as actual images. 50

Section	Page
SOFTWARE USER'S GUIDE MFC-7840W MFC-7440N MFC-7340 MFC-7345N DCP-7040 DCP-7030	1
Table of Contents	3
Section I Windows®	8
1 Printing	9
Using the Brother printer driver	9
Printing a document	10
Duplex printing	11
Guidelines for printing on both sides of the paper	11
Manual duplex printing	11
Simultaneous scanning, printing and faxing	11
Printer operation keys	12
Job Cancel	12
Secure Key	12
Printer Emulation Support (MFC-7840W only)	13
Setting the Emulation mode	13
Printing the Internal Font List (MFC-7840W only)	14
Printing the Print Configuration List (MFC-7840W only)	14
Test Print (MFC-7840W only)	14
Restoring default printer settings (MFC-7840W only)	15
Status Monitor	16
Monitoring the machine’s status	16
Printer driver settings	17
Features in the Windows® printer driver	18
Basic tab	18
Paper Size	18
Multiple Page	19
Page Order	19
Border Line	19
Orientation	19
Copies	19
Collate	19
Media Type	20
Paper Source	20
Advanced tab	21
Print Quality	22
Duplex Printing	23
Watermark	24
Transparent	24
In Outline Text	24
Print Watermark	24
Watermark Setting	25
Page Setting	26
Scaling	26
Device Options	27
Support tab	29
Tray Settings	30
Features in the BR-Script (PostScript® 3 ™ language emulation) printer driver (MFC-7840W only)	32
Printing Preferences	32
Advanced options	34
Ports tab	36
2 Scanning	37
Scanning a document using the TWAIN driver	37
Scanning a document into the PC	37
Pre-Scanning to crop a portion you want to scan	39
Settings in the Scanner Setup dialog box	40
Image Type	40
Resolution	41
Scan Type	41
Brightness	42
Contrast	42
Document Size	42
Scanning a document using the WIA driver (For Windows® XP/ Windows Vista®)	44
WIA compliant	44
Scanning a document into the PC	44
Pre-Scanning to crop a portion you want to scan using the scanner glass	46
Brother Scanner Utility	48
Scanning a document using the WIA driver (For Windows Photo Gallery and Windows Fax and Scan users)	50
Scanning a document into the PC	50
Pre-Scanning to crop a portion you want to scan using the scanner glass	52
Using the Scan key (For USB users)	54
Scan to E-mail	54
Scan to Image	54
Scan to OCR	55
Scan to File	55
Using ScanSoft™ PaperPort™ 11SE with OCR by NUANCE™	57
Viewing items	57
Organizing your items in folders	58
Quick links to other applications	59
ScanSoft™ PaperPort™ 11SE with OCR lets you convert image text into text you can edit	59
Importing items from other applications	59
Exporting items into other formats	60
Exporting an image file	60
Uninstalling ScanSoft™ PaperPort™ 11SE with OCR	60
For Windows® 2000 Professional	60
For Windows® XP	60
For Windows Vista®	60
3 ControlCenter3	61
Using ControlCenter3	61
Switching the user interface	63
Turning the Auto Load feature off	63
SCAN	64
File type	65
Image (example: Microsoft® Paint)	65
OCR (Word Processing program)	67
E-mail	68
File	69
CUSTOM SCAN	70
File type	71
Customizing a user-defined button	71
Scan to Image	71
Scan to OCR	72
Scan to E-mail	73
Scan to File	74
COPY	76
PC-FAX (MFC models only)	78
Send	79
Receive/View Received	79
Address Book	80
Setup	80
DEVICE SETTING	81
Remote Setup (MFC models only)	82
Quick-Dial (MFC models only)	83
Status Monitor	83
User’s Guide	84
4 Network Scanning (For models with built-in network)	85
Before using Network Scanning	85
Network license	85
Configuring Network Scanning	85
Using the Scan key	89
Scan to E-mail	89
Scan to Image	89
Scan to OCR	90
Scan to File	91
Scan to FTP (MFC-7440N and MFC-7840W only)	92
Creating a User Defined File Name	93
Scan to FTP using FTP Server Profiles	94
Scan to FTP Manual Method	95
5 Remote Setup (MFC models only)	97
Remote Setup	97
6 Brother PC-FAX Software (MFC models only)	99
PC-FAX sending	99
Setting up user information	99
Sending setup	100
Setting up a cover page	101
Entering cover page information	102
Sending a file as a PC-FAX using the Facsimile style user interface	102
Sending a file as a PC-FAX using the Simple style user interface	103
Address Book	105
Brother Address Book	106
Setting up a member in the Address Book	106
Speed Dial setup	107
Setting up a group for broadcasting	108
Editing member information	109
Deleting a member or group	109
Exporting the Address Book	109
Exporting Address Book entries	109
Importing to the Address Book	111
Importing an ASCII text file	111
PC-FAX receiving	112
Enabling PC-FAX Receiving software on your machine	113
Running the PC-FAX Receiving software on your PC	113
Setting up your PC	114
Configuring the Network PC-FAX Receiving Settings	115
Viewing new PC-FAX messages	116
7 Firewall settings (For Network users)	117
Before using the Brother software	117
For Windows® XP SP2 users	117
For Windows Vista® users	119
Section II Apple® Macintosh®	122
8 Printing and Faxing	123
Printer operation key	123
Job Cancel	123
Secure Key	123
Printer Emulation Support (MFC-7840W only)	124
Setting the Emulation mode	124
Printing the Internal Font List (MFC-7840W only)	125
Printing the Print Configuration List (MFC-7840W only)	125
Test Print (MFC-7840W only)	125
Restoring default printer settings (MFC-7840W only)	126
Status Monitor	127
Updating the machine’s status	127
Hiding or showing the window	127
Quitting the window	127
Web Based Management (Network Connection Only)	127
Features in the printer driver (For Macintosh®)	128
Page Setup	128
Choosing page setup options	128
Cover Page (For Mac OS® X 10.4 or greater)	130
Layout	130
Duplex Printing	131
Secure Print	131
Print Settings	132
Removing the Printer driver for Macintosh®	136
Using the BR-Script3 Driver (MFC-7840W only) (Post Script® 3 ™ language emulation printer driver)	137
Features in the BR-Script (PostScript® 3 ™ language emulation) printer driver (MFC-7840W only)	143
Page Setup	143
Choosing page setup options	143
Cover Page (For Mac OS® X 10.4)	145
Layout	145
Duplex Printing	146
Printer Features	146
Sending a fax (MFC models only)	149
For Macintosh®	149
Drag a Vcard from the Mac OS® X Address Book application (For Mac OS®X 10.2.x to 10.4.x)	152
Using Mac OS®X 10.5 Addresses panel	154
9 Scanning	156
Scanning from a Macintosh®	156
Scanning an image into your Macintosh®	157
Scanning a whole page	157
Pre-Scanning an image	157
Settings in the Scanner window	158
Resolution	158
Scan Type	158
Document size	159
Adjusting the Image	160
Using the Scan key (For USB cable users)	161
Scan to E-mail	161
Scan to Image	162
Scan to OCR	162
Scan to File	163
Using Presto!® PageManager®	164
Features	164
System requirements for Presto!® PageManager®	164
NewSoft Technical Support	164
10 ControlCenter2	167
Using ControlCenter2	167
Turning the AutoLoad feature off	168
SCAN	169
File types	170
Image (example: Apple® Preview)	170
OCR (word processing application)	172
E-mail	173
File	174
CUSTOM SCAN	175
File types	176
User-defined button	176
Scan to Image	177
Scan to OCR	178
Scan to E-mail	179
Scan to File	180
COPY / PC-FAX (PC-FAX is MFC models only)	182
DEVICE SETTINGS	184
Remote Setup (MFC models only)	184
Quick-Dial (MFC models only)	185
Status Monitor	185
11 Network Scanning	186
Before using Network Scanning	186
Configuring network scanning	186
Using the Scan key	188
Scan to E-mail	188
Scan to Image	188
Scan to OCR	189
Scan to File	190
Scan to FTP (MFC-7440N and MFC-7840W only)	190
Creating a user defined File Name	192
Scan to FTP using FTP Server Profiles	193
Scan to FTP Manual Method	194
12 Remote Setup	196
Remote Setup (MFC models only)	196
Index	198

Match case Limit results 1 per page

Scanning

Using ScanSoft™ PaperPort™ 11SE with OCR by NUANCE™

Note

ScanSoft™ PaperPort™ 11SE supports Windows

2000 (SP4 or greater), XP (SP2 or greater), XP

Professional x64 Edition and Windows Vista

only.

ScanSoft™ PaperPort™ 11SE for Brother is a document management application. You can use PaperPort™

11SE to view scanned documents.

PaperPort™ 11SE has a sophisticated, yet easy-to-use filing system that will help you organize your graphics

and text documents. It allows you to mix or ‘stack’ documents of different formats for printing, faxing or filing.

This chapter only introduces the basic functions of the software. For more details, see the ScanSoft™

Getting Started Guide

. To view the complete ScanSoft™ PaperPort™ 11SE

Getting Started Guide

choose

Help

from PaperPort™ 11SE menu bar and click

Getting Started Guide

. When you install MFL-Pro

Suite, ScanSoft™ PaperPort™ 11SE for Brother is installed automatically. You can access ScanSoft™

PaperPort™ 11SE through the ScanSoft™ PaperPort™ SE program group located in

Start

All Programs

ScanSoft PaperPort 11

on your PC.

Viewing items

ScanSoft™ PaperPort™ 11SE gives several ways to view items:

Desktop View

displays the item in the chosen folder with a thumbnail (a small graphic that shows each item

in a desktop or folder) or an icon.

You can see both PaperPort™ 11SE items (MAX files) and non-PaperPort™ 11SE items (files created using

other applications).

All graphical files (PaperPort™ 11SE's *.max and other files) will be displayed and include an icon that

indicates the application that the specific file type is associated or created with.

Non-graphical files are

indicated by a small rectangular thumbnail and are not displayed as actual images.