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Brother International MFC-8950DW Advanced User's Guide - English - Page 53

Options for Setting Up Groups, Signed PDF, Administrator

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Dialing and storing numbers Options for Setting Up Groups 5 The following chart shows the selections for setting up Group numbers. When you store numbers, the LCD instructs you to choose from the options shown in the following steps. Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Enter Enter Group Group Location Name Enter Group Number Select Registration Type (Dial Type) Add Stored One Touch and Speed Dial Numbers to the Group Select Resolution Select File Type One (Name) (1 to 20) Fax/IFAX Fax Number or Standard, Fine, - Touch Press OK E-mail S.Fine 1, Photo or Speed Dial E-Mail B&W PDF Address E-mail Address 5 300 dpi, 200 dpi, PDF, PDF/A, 200 x 100 dpi Secure PDF, Signed PDF E-Mail B&W TIFF 300 dpi, 200 dpi, 200 x 100 dpi E-Mail Color PDF 100 dpi, 200 dpi, PDF, PDF/A, 300 dpi, 600 dpi, Secure PDF, Auto Signed PDF E-Mail Color JPEG 100 dpi, 200 dpi, 300 dpi, 600 dpi, Auto E-Mail Color XPS 100 dpi, 200 dpi, 300 dpi, 600 dpi, Auto E-Mail Gray PDF 100 dpi, 200 dpi, PDF, PDF/A, 300 dpi, Auto Secure PDF, Signed PDF E-Mail Gray JPEG 100 dpi, 200 dpi, 300 dpi, Auto E-Mail Gray XPS 100 dpi, 200 dpi, 300 dpi, Auto 1 S.Fine does not appear if you add an E-mail address in step 5. Note • PDF/A is a PDF file format intended for long-term archiving. This format contains all the necessary information to be able to reproduce the document after long-term storage. • Secure PDF is a PDF file format that has been password-protected. • Signed PDF is a PDF file format that helps prevent data tampering and the impersonation of an author by including a digital certificate within the document. If you choose Signed PDF, you must install a certificate on your machine using Web Based Management. Choose Signed PDF from Administrator in Web Based Management. (See How to install a certificate uu Network User's Guide.) 47

Section	Page
Advanced User’s Guide MFC-8950DW/MFC-8950DWT	1
User's Guides and where do I find them?	2
Table of Contents	4
1 General Setup	7
IMPORTANT NOTE	7
Memory storage	7
Volume settings	7
Ring volume	7
Beeper volume	8
Speaker volume	8
Automatic Daylight Saving Time	9
Ecology features	9
Toner Save	9
Sleep Time	10
Deep Sleep mode	10
Quiet mode feature	11
Quiet mode	11
LCD screen	11
Setting the backlight brightness	11
Setting the Dim Timer for the backlight	11
Dial Prefix	12
Setting up the prefix number	12
Changing the prefix number	12
2 Security features	13
Secure Function Lock 2.0	13
Setting and changing the Administrator Password	14
Setting up the password	14
Changing the password	14
Setting up and changing the Public user mode	15
Setting up and changing restricted users	15
Setting up restricted users	15
Changing user name, password or settings for restricted users	16
Reset existing restricted users	16
Turning Secure Function Lock on/off	17
Switching Users	18
Setting Lock	19
Setting up the password	19
Changing your Setting Lock password	20
Turning Setting Lock on/off	20
Restricting dialing	21
Dial pad restriction	21
One Touch restriction	21
Speed Dial restriction	21
LDAP server restriction	22
3 Sending a fax	23
Additional sending options	23
Sending faxes using multiple settings	23
Changing a 2-sided fax layout	24
Contrast	24
Changing Fax Resolution	25
Additional sending operations	25
Sending a fax manually	25
Manual transmission	25
Sending a fax at the end of a conversation	26
Dual access	26
Broadcasting	27
Before you begin the broadcast	27
How to broadcast a fax	27
Canceling a Broadcast in progress	28
Real Time Transmission	28
Overseas Mode	29
Delayed Fax	29
Delayed batch transmission	30
Checking and canceling waiting jobs	30
Setting your changes as the new default	31
Restoring all fax settings to the factory settings	31
Electronic cover page	32
Composing your own comments	32
Send a cover page for all faxes	33
Using a printed cover page	33
Destination Display	34
Polling overview	35
Polled transmit	35
Setup for polled transmit	35
4 Receiving a fax	36
Remote Fax Options	36
Fax Forwarding	36
Paging	37
Fax Storage	38
Changing Remote Fax Options	38
Turning off Remote Fax Options	39
Remote retrieval	39
Setting a Remote Access Code	39
Using your Remote Access Code	40
Retrieving fax messages	40
Changing the Fax Forwarding number	41
Remote fax commands	42
Additional receiving operations	43
Printing a reduced incoming fax	43
Duplex (2-sided) printing for Fax mode	43
Setting the Fax Receive Stamp	44
Receiving a fax at the end of a conversation	44
Setting the Print Density	45
Printing a fax from the memory	45
Receiving faxes into memory when the paper tray is empty	45
Polling overview	46
Polling receive	46
Sequential polling	46
Stop Polling	46
Canceling a Sequential Polling Job	47
5 Dialing and storing numbers	48
Telephone line services	48
Tone or Pulse (Canada only)	48
For Fax/Tel mode only	48
Special line considerations	48
Roll over telephone lines	48
Two-line telephone system	48
Converting telephone wall outlets	49
Installing machine, external two-line TAD and two-line telephone	49
Additional dialing operations	50
Dialing access codes and credit card numbers	50
Additional ways to store numbers	51
Setting up Groups for Broadcasting	51
Options for Setting Up Groups	53
Changing Group numbers	54
Deleting Group numbers	55
6 Printing reports	56
Fax reports	56
Transmission Verification Report	56
Fax Journal (Activity Report)	56
Reports	57
How to print a report	57
7 Making copies	58
Copy settings	58
Stop copying	58
Improving copy quality	58
Enlarging or reducing the image copied	59
Duplex (2-sided) Copying	60
Tray selection	61
Adjusting Brightness and Contrast	62
Brightness	62
Contrast	62
Sorting copies	62
Making N in 1 copies (page layout)	63
If you are copying from the ADF:	63
If you are copying from the scanner glass:	64
2 in 1 ID Copy	65
Setting your changes as the new default	66
Restoring all copy settings to the factory settings	66
Setting your favorites	66
Retrieving your favorite setting	66
Rename your favorite setting	67
A Routine maintenance	68
Cleaning and checking the machine	68
Cleaning the outside of the machine	69
Cleaning the scanner	70
Cleaning the corona wire	71
Cleaning the drum unit	73
Cleaning the paper pick-up rollers	77
Checking the Page Counters	79
Checking the remaining life of parts	79
Replacing periodic maintenance parts	80
Packing and shipping the machine	81
B Options	84
Options	84
Optional paper tray (LT-5400)	85
Memory board	85
SO-DIMM Types	85
Installing extra memory	86
C Glossary	88

Match case Limit results 1 per page

Dialing and storing numbers

Options for Setting Up Groups

The following chart shows the selections for setting up Group numbers.

When you store numbers, the LCD instructs you to choose from the options shown in the following

steps.

S.Fine does not appear if you add an E-mail address in step 5.

Note

•

PDF/A is a PDF file format intended for long-term archiving. This format contains all the

necessary information to be able to reproduce the document after long-term storage.

•

Secure PDF is a PDF file format that has been password-protected.

•

Signed PDF is a PDF file format that helps prevent data tampering and the impersonation of

an author by including a digital certificate within the document. If you choose Signed PDF, you

must install a certificate on your machine using Web Based Management.

Choose

Signed PDF

from

Administrator

in Web Based Management. (See How to install a

certificate

Network User's Guide.)

Step 1

Enter

Group

Location

Step 2

Enter

Group

Name

Step 3

Enter

Group

Number

Step 4

Select

Registration

Type

(Dial Type)

Step 5

Add Stored

One Touch

and Speed

Dial Numbers

to the Group

Step 6

Select Resolution

Step 7

Select File

Type

One

Touch

Speed

Dial

(Name)

Press

(1 to 20)

Fax/IFAX

Fax Number or

E-mail

Address

Standard

Fine

S.Fine

Photo

E-Mail B&W

PDF

E-mail

Address

300 dpi

200 dpi

200 x 100 dpi

PDF

PDF/A

Secure PDF

Signed PDF

E-Mail B&W

TIFF

300 dpi

200 dpi

200 x 100 dpi

E-Mail

Color PDF

100 dpi

200 dpi

300 dpi

600 dpi

Auto

PDF

PDF/A

Secure PDF

Signed PDF

E-Mail

Color JPEG

100 dpi

200 dpi

300 dpi

600 dpi

Auto

E-Mail

Color XPS

100 dpi

200 dpi

300 dpi

600 dpi

Auto

E-Mail Gray

PDF

100 dpi

200 dpi

300 dpi

Auto

PDF

PDF/A

Secure PDF

Signed PDF

E-Mail Gray

JPEG

100 dpi

200 dpi

300 dpi

Auto

E-Mail Gray

XPS

100 dpi

200 dpi

300 dpi

Auto