HP PageWide Managed P57750dw User Guide - Page 104
To scan a document to editable text (Windows), Save as Editable Text OCR
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Smudges or dust on the scanner glass or document feeder window can prevent the software from converting the document to editable text. ● Make sure the document is loaded correctly. Make sure the original is properly loaded and that the document is not skewed. ● Make sure the text on the document is clear. To successfully convert the document to editable text, the original must be clear and of high quality. The following conditions can cause the software to not convert the document successfully: - The text on the original is faint or wrinkled. - The text is too small. - The structure of the document is too complex. - The text is tightly spaced. For example, if the text that the software converts has missing or combined characters, "rn" might appear as "m." - The text is on a colored background. Colored backgrounds can cause images in the foreground to blend too much. ● Choose the correct profile. Be sure to select a shortcut or preset that allows scanning as editable text. These options use scan settings designed to maximize the quality of your scan: - Windows: Use the Editable Text (OCR) or Save as PDF shortcuts. - OS X: Use the Documents preset. ● Save your file in the correct format. - If you want to extract just the text from the document, without any of the formatting of the original, select a plain text format, such as Text (.txt) or TXT. - If you want to extract the text, as well as some of the formatting of the original, select RTF or PDF Searchable. To scan a document to editable text (Windows) 1. Load your original print-side down on the scanner glass or print-side up in the automatic document feeder. For more information, see Load the scanner or Load the automatic document feeder. 2. Open the printer software. For more information, see Open the printer software (Windows). 3. Select Save as Editable Text (OCR), and click Scan. NOTE: ● Click the More link in the top-right corner of the Scan dialog box to review and modify settings for any scan. ● If Show Viewer After Scan is selected, you can make adjustments to the scanned image in the preview screen. 88 Chapter 7 Copy and scan ENWW