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Oki B2520MFP B2520 MFP/B2540 MFP User's Guide (Amer Eng) - Page 24

Printing rerouted documents, Rerouting fax messages to a USB memory key, Activating rerouting

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B2520 / B2540 Printing rerouted documents Transmission waiting queue 393 - FAX / REROUTING / COPY 1 Using the keys and within the navigator, select the COPY option (local printout of the information relayed to your device) either WITH or WITHOUT. 2 Confirm with OK. 3 Quit this menu by pressing the button. Rerouting fax messages to a USB memory key This function allows you to reroute received fax messages to a USB memory key connected to your terminal. The USB memory key then becomes the terminal reception memory. Fax messages that are rerouted are therefore saved on the USB memory key with format Tiff and are named as follows : "FAXYYMMDDHHMMSS" where YYMMDDHHMMSS corresponds to the fax reception date and time. You can also print fax messages rerouted to your USB memory key automatically by activating menu 052 PRINT. Activating rerouting Before activating this function, connect the USB memory key to the terminal. 051 - MEDIA / FAX ARCHIVING / ACTIVATION 1 Using the keys and within the navigator, select option WITH and confirm your choice with OK. This function lets you obtain a recap of all documents queuing, for transmission, including those in deposit or in delayed transmission, etc. It allows you to: • Consult or modify the waiting queue. In this waiting queue the documents are coded the following way: Order number in the queue / document status / subscriber's telephone number. Documents may have the following status: - TX: transmission - REL: relay - DOC: in deposit - POL: polling - MBX: send to mailbox - PMB: mailbox polling - TR: ongoing commands - SMS: SMS transmission • Immediately perform a transmission from the waiting queue, • Print a document in storage, waiting to be transmitted or in deposit, • Print the waiting queue, in order to get the status of each document in the queue, by either: - queue order number, - document name or number, - scheduled transmission time (fax), - operation type regarding the document: transmission from memory, delayed transmission, deposit, - number of pages of the document, - document size (percentage of space stored in memory) • Cancel a transmission request in the waiting queue. 2 Quit this menu by pressing the button. Printing rerouted documents Performing immediate transmission from the waiting queue 61 - COMMANDS / PERFORM The printing is not possible on A5 paper format. 052 - MEDIA / FAX ARCHIVING / IMPRIMER 1 Select the document in the waiting queue and confirm your choice with OK or to immediately perform the selected transmission. 1 Using the keys and , select the copy option WITH to print all rerouted documents automatically. 2 Confirm your choice with OK. Consulting or modifying the waiting queue 62 - COMMANDS / MODIFY 3 Quit this menu by pressing the button. 1 In the waiting queue select the required document and confirm your choice with OK. 2 You may now modify the parameters of the given document then confirm your modifications by pressing . - 24 -

Section	Page
Copyright Information	2
Document Information	2
Disclaimer	2
Trademark Information	2
Regulatory Information	2
Dear customer	3
Consumables	3
Security	7
Security directives	7
Positions of Safety labels on the machine	8
Symbols for the main power switch	8
Installation	9
Location conditions	9
Cautions of use	9
Paper recommendations	10
Loading paper in the main unit tray	10
Handling of paper	10
Humidity control	10
Use of envelopes	10
EP Cartridge recommendations	10
Terminal description	11
Command panel	12
Accessing terminal menus	12
Packaging contents	13
Device installation	13
Installing the document feeder	13
Feed cassette paper insertion	13
Cartridge installation	14
Paper delivery stop	15
Starting your device	15
Device connection	15
Paper insertion in the manual input tray	16
Copy	17
Simple copy	17
ECO mode copy	17
Advanced copying	17
Special setup for the copying	18
Resolution setup	18
Zoom setup	18
Assembled copy setup	18
Analysis origin setup	18
Contrast setup	19
Brightness setup	19
Paper type setup	19
Paper tray selection	19
Sheet-feed analysis margins setup	19
Analysis margins setup	19
Left and right printing margins setup	20
Top and bottom printing margins setup	20
Format paper setup	20
Fax	21
Fax transmission	21
Immediate transmission	21
Delayed transmission	21
Transmission with auto redial	21
Fax reception	21
Relay broadcast	22
Fax answering machine	22
Saving an access code	23
Activating / Deactivating the answering machine	23
Printing fax messages stored in the memory	23
Fax rerouting	23
Activating rerouting	23
Setting the re-direction contact	23
Printing rerouted documents	24
Rerouting fax messages to a USB memory key	24
Activating rerouting	24
Printing rerouted documents	24
Transmission waiting queue	24
Performing immediate transmission from the waiting queue	24
Consulting or modifying the waiting queue	24
Deleting a transmission on hold	25
Printing a document in waiting or in deposit	25
Printing the waiting queue	25
Cancelling a transmission in progress	25
MailBoxes (MBX Fax)	25
Creating an MBX	25
Modifying the features of a MBX	25
Printing the contents of a MBX	26
Deleting a MBX	26
Printing the MBX list	26
MBX deposit in your fax	26
MBX deposit in a remote fax	26
MBX polling from a remote fax	26
Deposit and Polling	26
Placing a document in deposit	27
Polling a deposited document	27
Parameters/ Setup	28
Date/Time	28
Your fax number/Your name	28
Type of network	28
Geographical settings	28
Country	28
Network	28
Language	29
Local prefix	29
Prefix	29
Transmission report	29
Document feed type	29
Economy period	30
Reception Mode	30
Reception without paper	30
Number of copies	30
Fax or PC reception (depending on model)	30
Received faxes reduction mode	31
Technical Parameters	31
Printing the functions guide	34
Printing the logs	34
Print the list of setups	34
Font printing	34
Lock the machine	34
Lock the keyboard	34
Lock the numbers	35
Read the counters	35
Sent pages counter	35
Received pages counter	35
Scanned pages counter	35
Printed pages counter	35
Display the consumables status	35
Calibrate your scanner	35
Directory	36
Creating subscribers record	36
Creating subscribers list	36
Modifying a record	36
Deleting a record or a list	37
Printing the directory	37
Local network settings	38
Selecting the type of your local network	38
Ethernet network settings (Model B2540)	38
Automatic configuration	38
Manual configuration	38
IP address	38
Sub-network mask	38
Gateway address	38
IEEE Address (or Ethernet address) or MAC address	38
NetBIOS names	38
Server Names	38
WLAN network	39
Type of radio network	39
Radio infrastructure network	39
Radio ad-hoc network	39
Radio networks (WLAN)	39
Connect your WLAN adaptor	40
Configure your network	40
Creating or rejoining a network	40
Referring to or changing your network parameters	40
An example of how an AD-HOC network may be set up	42
Setting up a multifunction machine	42
Setting up the PC	42
Message service (Model B2540)	43
Information required to set up message service	43
Configuring initialization parameters	43
Access to servers parameters	43
Access to SMTP authentification parameters	43
Sending an E-Mail	43
Sending an E-mail text	44
Scan to FTP	44
Simply put the file in an FTP server	44
Connection configuration	44
Standard settings	44
Selecting the connection type	44
Selecting the transmission type	45
Modifying the connection period (Periodic type)	45
Modifying the connection time(s) (Set Times type)	45
Selecting the print mode for the deposit notice	45
Printing the Internet settings	45
Mail sorting	45
F@X Only mode	45
PC Only mode	45
Share PC mode	45
USB memory key	46
Use of the USB memory key	46
Print your documents	46
Print the list of files located in the key	46
Print the files located in the key	46
Delete your files located in the key	47
Analyze the USB memory key content	48
Save a document on a USB memory key	48
PC Features	49
Introduction	49
Configuration requirements	49
Installation	49
Install the software on your PC	49
Connections	51
USB Connection	51
Test the driver installation.	51
Network connection	52
Uninstall the software from your PC	53
Multifunction Terminal's Supervision	53
Checking the connection between the PC and the multifunction machine	53
MF Director	54
Graphical presentation	54
Utilities and applications activation	54
MF Monitor	54
Graphical presentation	54
Display the consumable status	55
Scan To	55
Companion Suite Pro LL functions	55
Document analysis	55
Analysis with Scan To	55
Analysis from a TWAIN compatible software	56
Character recognition software (OCR)	56
Printing	56
Printing with the multifunction machine	56
Address book	56
Add a contact to the terminal address book	57
Add a group to the terminal address book	57
Manage the address book	58
Modify the information related to a contact	58
Modify a group	58
Delete a contact or a group from the address book	58
Print the address book	58
Import or export a directory	58
Import a directory	58
Save your address book	58
Fax communications	58
Presentation of the Fax window	59
Send a fax	59
Send a fax from the hard disk or the terminal	59
Send a fax from application	60
Receive a fax	60
Follow-up of fax communications	60
The outbox	60
The send memory (items sent)	61
The outbox log	61
The inbox log	61
Fax parameters	61
Access to fax parameters	61
Description of the tab Log and Report	61
Description of the tab Fax Parameters	62
Cover sheet	62
Creating a cover sheet	62
Description of the tab Cover page	63
Creating a cover page template	63
Consumables	72
Toner Cartridge Part Number: 56120401	72
Toner cartridge characteristics:	72
Service and Support	73

Match case Limit results 1 per page

- 24 -

B2520 / B2540

Printing rerouted documents

393 - FAX / REROUTING / COPY

Using

the

keys

and

within

the

navigator, select the

COPY

option (local

printout of the information relayed to your

device) either

WITH

WITHOUT

Confirm with

Quit this menu by pressing the

button.

Rerouting fax messages to a

USB memory key

This function allows you to reroute received fax

messages to a USB memory key connected to your

terminal. The USB memory key then becomes the

terminal reception memory.

Fax messages that are rerouted are therefore

saved on the USB memory key with format Tiff

and are named as follows :

"FAXYYMMDDHHMMSS" where YYMMDDHHMMSS

corresponds to the fax reception date and time.

You can also print fax messages rerouted

to your

USB memory key automatically by activating

menu 052 PRINT.

Activating rerouting

051 - MEDIA / FAX ARCHIVING / ACTIVATION

Using

the

keys

and

within

the

navigator, select option

WITH

and confirm

your choice with

Quit this menu by pressing the

button

Printing rerouted documents

052 - MEDIA / FAX ARCHIVING / IMPRIMER

Using the keys

and

, select the copy

option

WITH

to print all rerouted documents

automatically.

Confirm your choice with

Quit this menu by pressing the

button

Transmission waiting queue

This function lets you obtain a recap of all

documents queuing, for transmission, including

those in deposit or in delayed transmission, etc.

It allows you to:

•

Consult

modify

the waiting queue. In this

waiting queue the documents are coded the

following way:

Order number in the queue / document status

/ subscriber’s telephone number.

Documents may have the following status:

: transmission

REL

: relay

DOC

: in deposit

POL

: polling

MBX

: send to mailbox

PMB

: mailbox polling

: ongoing commands

SMS

: SMS transmission

•

Immediately perform

a transmission from

the waiting queue,

•

Print a document

in storage, waiting to be

transmitted or in deposit,

•

Print the waiting queue

, in order to get the

status of each document in the queue, by

either:

- queue order number,

- document name or number,

- scheduled transmission time (fax),

- operation type regarding the

document: transmission from memory,

delayed transmission, deposit,

- number of pages of the document,

- document size (percentage of space stored in

memory)

•

Cancel

a transmission request in the waiting

queue.

Performing immediate transmission

from the waiting queue

- COMMANDS / PERFORM

Select the document in the waiting queue

and confirm your choice with

immediately

perform

the

selected

transmission.

Consulting or modifying the waiting

queue

- COMMANDS / MODIFY

In the waiting queue select the required

document and confirm your choice with

You may now modify the parameters of the

given document then confirm your

modifications by pressing

Before activating this function, connect

the USB memory key to the terminal.

The printing is not possible on A5

paper format.