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Ricoh 3200SF User Guide - Page 67

Sending new toner notification, Printing continuously when the Toner Empty message appears

UPC - 026649028830

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Sending new toner notification You can set your machine to automatically send a fax to your service company or dealer to notify them that your machine requires a new toner cartridge when the toner cartridge needs to be replaced. The fax number needs to be set by your dealer prior to using this feature, otherwise the machine cannot send a notification even though you turn this service on. 1 Press Menu until System Setup appears on the bottom line of the display and press OK. 2 Press the Scroll buttons until Maintenance appears and press OK. 3 Press the Scroll buttons until Remote Service appears and press OK. 4 Enter a password and press OK. 5 Re-enter the password and press OK. 6 Press the Scroll buttons to select On and press OK. 7 Press Stop/Clear to return to Standby mode. Once this feature has been enabled, you need to enter the password each time you disable or enable it. Printing continuously when the Toner Empty message appears When the toner cartridge is nearly empty, the machine shows the Toner Empty message and stops printing. You can set the machine to disregard this message when it appears and to continue printing, even though print quality is not optimal. 1 Press Menu until System Setup appears on the bottom line of the display and press OK. 2 Press the Scroll buttons until Maintenance appears and press OK. 3 Press the Scroll buttons until Ignore Toner appears and press OK. 4 Press the Scroll buttons until the desired status appears and press OK. If you select off, the received fax cannot be printed until you install a new toner cartridge. However, faxes can be received into memory as long as it allows 5 Press Stop/Clear to return to Standby mode. Clearing the Toner Empty Replace Toner message When the Toner Empty Replace Toner message appears you can configure not to see this message again not to disturb you. 1 Press Menu until System Setup appears on the bottom line of the display and press OK. 2 Press the Scroll buttons until Maintenance appears and press OK. 3 Press the Scroll buttons until CLR Empty Msg. appears and press OK. 4 Select On and press OK. 5 Now the Toner Empty Replace Toner message does not appear but the Replace Toner message will remain for reminding you that the new cartridge needs to be installed for quality. Note Once you have selected On, this setting will be permanently written to the memory of the toner cartridge, and this menu will be disappeared from the Maintenance menu. Managing your machine from the website If you have connected your machine to a network and set up TCP/IP network parameters correctly, you can manage the machine via Web Image Monitor Type 104, an embedded web server. Use Web Image Monitor Type 104 to: • View the machine's device information and check its current status. • Change TCP/IP parameters and set up other network parameters. • Change the printer properties. • Set the machine to send email notifications to let you know the machine's status. • Get support for using the machine. To access Web Image Monitor Type 104: 1 Start a web browser, such as Internet Explorer, from Windows. 2 Enter the machine IP address (http://xxx.xxx.xxx.xxx) in the address field and press the Enter key or click Go. Your machine's embedded website opens. Checking the machine's serial number When you call for service, the machine's serial number may be required. You can check the serial number by taking the following steps: 1 Press Menu until System Setup appears on the bottom line of the display and press OK. 2 Press the Scroll buttons until Maintenance appears and press OK. 3 Press the Scroll buttons until Serial Number appears and press OK. 4 Check your machine's serial number. 5 Press Stop/Clear to return to Standby mode. 13.6

Section	Page
User's Guide	1
Contents	3
Introduction	11
Special features	11
Printer overview	12
Front view	12
Rear view	12
Control panel overview	13
Understanding the Status LED	14
Finding more information	14
Selecting a location	15
System setup	16
Menu overview	16
Changing the display language	17
Setting the date and time	17
Changing the clock mode	17
Changing the default mode	17
Setting sounds	18
Speaker, ringer, key sound, and alarm sound	18
Speaker volume	18
Entering characters using the number keypad	18
Entering alphanumeric characters	18
Keypad letters and numbers	18
Correcting numbers or names	19
Inserting a pause	19
Using the save modes	19
Toner Save mode	19
Power Save mode	19
Scan Power Save mode	19
Setting print job timeout	19
Software overview	20
Supplied software	20
Printer driver features	21
System requirements	21
Network setup	22
Introduction	22
Via network administration programs	22
Via the control panel	22
Supported operating systems	22
Configuring TCP/IP	22
Static addressing	23
Dynamic addressing (BOOTP/DHCP)	23
Configuring EtherTalk	23
Setting Ethernet speed	23
Restoring the network configuration	23
Printing a network configuration page	23
Loading originals and print media	24
Loading originals	24
On the scanner glass	24
In the ADF	24
Selecting print media	25
Supported print media types and sizes	26
Media sizes supported in each mode	27
Guidelines for selecting and storing print media	27
Loading paper	28
In the tray 1	28
In the multi-purpose tray	30
Setting the paper size and type	31
Selecting an output location	31
Printing to the output tray	31
Printing to the rear cover	32
Copying	33
Selecting the paper tray	33
Copying	33
Changing the settings for each copy	33
Darkness	33
Original Type	33
Reduced or enlarged copy	34
Changing the default copy settings	34
Using special copy features	34
Collation	34
2-up or 4-up copying	34
ID card copying	35
Poster copying	35
Clone copying	36
Erasing background images	36
Copying on both sides of paper	36
Setting copy timeout	36
Basic printing	37
Printing a document	37
Canceling a print job	37
Scanning	38
Scanning basics	38
Scanning to an application using a local connection	38
Scanning using a network connection	39
Preparing for network scanning	39
Scanning to a network client	40
Scanning to Email	41
Scanning to an FTP server	41
Scanning to an SMB server	42
Changing the settings for each scan job	42
Changing the default scan settings	42
Setting up Address Book	42
Registering speed email numbers	42
Configuring group email numbers	43
Using Address Book entries	43
Searching Address Book for an entry	43
Printing Address Book	43
Faxing	44
Setting the fax header	44
Adjusting the document settings	44
Resolution	44
Darkness	45
Sending a fax automatically	45
Sending a fax manually	45
Confirming a transmission	46
Automatic redialing	46
Redialing the last number	46
Selecting the paper tray	46
Changing receiving modes	46
Receiving automatically in Fax mode	47
Receiving manually in Tel mode	47
Receiving manually using an extension telephone	47
Receiving automatically in Ans/Fax mode	47
Receiving faxes using DRPD mode	47
Receiving in secure receiving mode	48
Activating secure receiving mode	48
Printing received faxes	48
Deactivating secure receiving mode	48
Receiving faxes in memory	48
Printing received faxes on both sides of paper	49
Sending a fax to multiple destinations	49
Sending a delayed fax	50
Adding pages to a delayed fax	50
Canceling a delayed fax	50
Sending a priority fax	50
Forwarding faxes	51
Forwarding sent faxes to another fax machine	51
Forwarding sent faxes to email address	51
Forwarding received faxes to another fax machine	51
Forwarding received faxes to email address	51
Fax setup	52
Changing the fax setup options	52
Sending options	52
Receiving options	52
Changing the default document settings	53
Printing sent fax report automatically	53
Change the dial tone detection settings	53
Setting up Phone Book	54
Speed buttons	54
Speed dial numbers	54
Group dial numbers	55
Searching Phone Book for an entry	55
Deleting a Phone Book entry	55
Printing Phone Book	56
Using USB flash memory	57
About USB memory	57
Plugging in a USB memory device	57
Scanning to a USB memory device	57
Scanning	57
Customizing Scan to USB	58
Printing from a USB memory device	58
Printing on both sides of paper	59
Backing up data	59
Backing up data	59
Restoring data	59
Managing USB memory	59
Deleting an image file	59
Formatting a USB memory device	60
Viewing the USB memory status	60
Supplies and accessories	61
Toner cartridges	61
Accessories	61
Maintenance	62
Printing reports	62
Printing a report	62
Other available reports	62
Clearing memory	63
Cleaning your machine	63
Cleaning the outside	63
Cleaning the inside	63
Cleaning the scan unit	64
Maintaining the toner cartridge	64
Redistributing toner	65
Replacing the toner cartridge	66
Cleaning the drum	66
Sending new toner notification	67
Printing continuously when the Toner Empty message appears	67
Clearing the Toner Empty Replace Toner message	67
Managing your machine from the website	67
Checking the machine’s serial number	67
Troubleshooting	68
Clearing document jams	68
Roller misfeed	69
Clearing paper jams	69
In the tray 1	69
In the optional tray 2	70
In the multi-purpose tray	70
In the fuser area or around the toner cartridge	70
In the paper exit area	71
In the duplex unit area	72
Tips for avoiding paper jams	73
Understanding display messages	74
Toner cartridge-related messages	77
Solving other problems	78
Paper feeding problems	78
Printing problems	78
Printing quality problems	80
Copying problems	82
Scanning problems	83
ScanClair problems	84
Fax problems	84
Common Windows problems	85
Common PostScript problems	85
Common Macintosh problems	85
Installing accessories	86
Precautions when installing accessories	86
Installing a memory DIMM	86
Activating the added memory in the PS printer properties	87
Specifications	88
General specifications	88
Printer specifications	88
Scanner and copier specifications	89
Facsimile specifications	89
Index	90
Software section	93
Software section Contents	94
Installing Printer Software in Windows	97
Installing Printer Software	97
Installing Software for Local Printing	97
Installing Software for Network Printing	100
Reinstalling Printer Software	103
Removing Printer Software	104
Basic Printing	105
Printing a Document	105
Printing to a file (PRN)	106
Printer Settings	106
Layout Tab	107
Paper Tab	107
Graphics Tab	108
Extras Tab	109
About Tab	110
Printer Tab	110
Using a Favorite Setting	110
Using Help	110
Advanced Printing	111
Printing Multiple Pages on One Sheet of Paper (N-Up Printing)	111
Printing Posters	112
Printing Booklets	112
Printing on Both Sides of Paper	113
Printing a Reduced or Enlarged Document	113
Fitting Your Document to a Selected Paper Size	113
Using Watermarks	114
Using an Existing Watermark	114
Creating a Watermark	114
Editing a Watermark	114
Deleting a Watermark	114
Using Overlays	115
What is an Overlay?	115
Creating a New Page Overlay	115
Using a Page Overlay	115
Deleting a Page Overlay	115
Using Windows PostScript Driver	116
Printer Settings	116
Advanced	116
Using Help	116
Sharing the Printer Locally	117
Setting Up a Host Computer	117
Setting Up a Client Computer	117
Using Utility Applications	118
Using Printer Settings Utility	118
Using Onscreen Help File	118
Opening the Troubleshooting Guide	118
Changing the Status Monitor Program Settings	118
Scanning	119
Scanning Using SmarThru	119
Uninstalling SmarThru	119
Using SmarThru	120
Using Onscreen Help File	121
Scanning Process with TWAIN- enabled Software	121
Scanning Using the WIA Driver	121
Using Your Printer with a Macintosh	122
Installing Software for Macintosh	122
Printer driver	122
Scan driver	123
Setting Up the Printer	123
For a Network-connected Macintosh	123
For a USB-connected Macintosh	123
Printing	124
Printing a Document	124
Changing Printer Settings	124
Printing Multiple Pages on One Sheet of Paper	125
Duplex Printing	126
Scanning	126
Software section Index	127
Network Printer User’s Guide	131
Contents	133
Getting started	134
Introduction	134
Supported network environments	134
Network Printer Card	134
System requirements	134
Connecting your Network Printer Card	134
Programs supplied on the CD	135
System requirements	135
Installing software	135
Uninstalling software	135
IP address setup	135
TCP/IP environment	137
Management protocols	137
DHCP/BOOTP	137
HTTP	137
SNMP	137
SLP	138
Dynamic DNS (DDNS)	138
WINS	138
Bonjour	139
UPnP	139
Printing protocols	140
Standard TCP/IP port	140
LPR port	140
Printer Port	141
IPP port	141
Additional functions	142
EtherTalk environment	144
EtherTalk printing	144
Configuring EtherTalk	144
Configuring the printer	144
TCP/IP printing	145
Bonjour printer	145
Appendix	146
Specifications	146
OpenSSL Statements	146
OpenSSL License	146
Index	148
LDAP User's Guide	150
Contents	152
LDAP Feature Overview	153
Global Address Book Search	154
Start Global Address Book (LDAP Search) Using Address Book Button	154
Search Global Address Book During Scan To Email Input	154
LDAP Server Configuration	155
LDAP Server Setup in EWS	155
IP Address or Host Name	156
LDAP Server	156
LDAP Server Port	156
Search Directory Root	156
Login Name	156
Login Password	156
Maximum Number of Search Results	157
Search Timeout	157
LDAP Referrals	157

Match case Limit results 1 per page

Maintenance>

Sending new toner notification

You can set your machine to automatically send a fax to your service

company or dealer to notify them that your machine requires a new toner

cartridge when the toner cartridge needs to be replaced. The fax number

needs to be set by your dealer prior to using this feature, otherwise the

machine cannot send a notification even though you turn this service on.

Press

until

System Setup

appears on the bottom line of the

display and press

Press the

Scroll

buttons until

Maintenance

appears and press

Press the

Scroll

buttons until

Remote Service

appears and press

Enter a password and press

Re-enter the password and press

Press the

Scroll

buttons to select

and press

Press

Stop/Clear

to return to Standby mode.

Once this feature has been enabled, you need to enter the password

each time you disable or enable it.

Printing continuously when the Toner Empty

message appears

When the toner cartridge is nearly empty, the machine shows the

Toner

Empty

message and stops printing. You can set the machine to disregard

this message when it appears and to continue printing, even though print

quality is not optimal.

Press

until

System Setup

appears on the bottom line of the

display and press

Press the

Scroll

buttons until

Maintenance

appears and press

Press the

Scroll

buttons until

Ignore Toner

appears and press

Press the

Scroll

buttons until the desired status appears and press

If you select off, the received fax cannot be printed until you install a

new toner cartridge. However, faxes can be received into memory

as long as it allows

Press

Stop/Clear

to return to Standby mode.

Clearing the Toner Empty Replace Toner message

When the

Toner Empty

Replace Toner

message appears you can

configure not to see this message again not to disturb you.

Press

until

System Setup

appears on the bottom line of the

display and press

Press the

Scroll

buttons until

Maintenance

appears and press

Press the

Scroll

buttons until

CLR Empty Msg.

appears and press

Select

and press

Now the

Toner Empty

Replace Toner

message does not appear

but the

Replace Toner

message will remain for reminding you that

the new cartridge needs to be installed for quality.

Note

Once you have selected

, this setting will be permanently

written to the memory of the toner cartridge, and this menu will

be disappeared from the

Maintenance

menu.

Managing your machine from the website

If you have connected your machine to a network and set up TCP/IP

network parameters correctly, you can manage the machine via

Web

Image Monitor Type 104

, an embedded web server. Use

Web Image

Monitor Type 104

to:

•

View the machine’s device information and check its current status.

•

Change TCP/IP parameters and set up other network parameters.

•

Change the printer properties.

•

Set the machine to send email notifications to let you know the

machine’s status.

•

Get support for using the machine.

To access

Web Image Monitor Type 104

Start a web browser, such as Internet Explorer, from Windows.

Enter the machine IP address (http://xxx.xxx.xxx.xxx) in the address

field and press the

Enter

key or click

Your machine’s embedded website opens.

Checking the machine’s serial number

When you call for service, the machine’s serial number may be required.

You can check the serial number by taking the following steps:

Press

until

System Setup

appears on the bottom line of the

display and press

Press the

Scroll

buttons until

Maintenance

appears and press

Press the

Scroll

buttons until

Serial Number

appears and press

Check your machine’s serial number.

Press

Stop/Clear

to return to Standby mode.