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Ricoh Aficio MP 2500 Facsimile Reference - Page 184

Programming new destinations, Address Book

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Fax via Computer Programming new destinations A On the [Start] menu, point to [Programs], [LAN-Fax Utilities], and then click [Ad- dress Book]. The [Address Book] dialog box appears. If LAN-Fax Driver has already started up, click [Edit Address Book...]. B Click [New/Browse...], and then select the CSV file containing the address list to be edited. C Enter the destination and name. You can enter a contact name, company name, department name, fax number, e-mail address, and IP-Fax address. The name and destination (Fax Number, E-mail address or IP-Fax address) cannot be omitted. D Click [Add]. 5 The destination is added to the destination list. E Click [Close]. F If you made changes to a destination, a confirmation message appears. To save the changes, click [Yes]. If you do not want to save the changes and want to quit editing, click [No]. To return to the editing display, click [Cancel]. The confirmation dialog box does not appear when you have not made any changes after starting Address Book. Note ❒ To program the contents of the destination list of this machine to the Address Book, select the [Use device address] check box, then enter the destination list's registration number in the [Device Address:] field. ❒ For [Line:] under [Fax Number:], the following line types are selectable; G3, G3-2, G3-3, G4, G3 Dir. Auto, G3 PABX Auto, or I-G3. However, this machine supports G3 only. ❒ For [Protocol:] under [IP-Fax address:], select [H.323] or [SIP]. ❒ To bypass the SMTP server, under the [E-mail address:] box, select the [Do not use SMTP server] check box. 174

Section	Page
FAX Option Type 2500 Operating Instructions Facsimile Reference	1
Introduction	2
Important	2
Notes:	2
Caution:	2
Manuals for This Machine	3
TABLE OF CONTENTS	5
NOTICE	11
Important Safety Instructions	14
Caution	14
How to Read This Manual	15
Symbols	15
Name of Major Option	15
Names of Major Functions	15
Reading the Display	16
Reading the Display Panel and Using Keys	17
Function List	19
1. Transmission	23
Transmission Modes	23
Selecting Type of Transmission	24
Memory Transmission	25
Sending multiple originals using the exposure glass (Memory Transmission)	27
Parallel Memory Transmission	28
Automatic Redial	28
Dual Access	29
Simultaneous Broadcast	29
If memory runs out while storing an original	30
ECM (Error Correction Mode)	30
Immediate Transmission	30
Sending multiple originals using the exposure glass (Immediate Transmission)	32
IP-Fax Functions	33
Terminology	35
Notes on Using IP-Fax	36
Functions Not Available for IP-Fax Transmission	36
Internet Fax Functions	37
Notes on Using Internet Fax	39
Functions Not Available for E-mail Transmission	40
Functions Not Available for E-mail Reception	40
E-mail Subject	40
T.37 Full Mode	41
Placing Originals	42
Acceptable Original Sizes	44
Paper Size and Scanned Area	45
If the Machine Cannot Detect the Size of Your Original	47
Original Sizes Difficult to Detect	48
Transmission with Image Rotation	49
Stamp	49
Detecting Blank Sheet	51
Scan Settings	52
Original Type	52
JBIG Transmission	53
Resolution	53
Image Density (Contrast)	54
Mixing Scan Settings for a Multiple Page Original	55
Specifying a Destination	56
Sending Over a Fax Line	56
Entering a pause	57
Entering a tone	57
Sending by IP-Fax	58
Regarding IP-Fax destinations	61
Sending to an E-mail Address	62
Bypassing the SMTP server	65
Using the Quick Dial Keys	67
Specifying a destination using the Quick Dial key	68
Specifying a group of destinations using the Quick Dial key	69
Checking the Specified Destination	71
Redial	72
Programming Destinations in the Address Book	74
Programming Destinations from Check Destination Screen	75
Programming Destinations from Redial Screen	76
Searching for a Destination in the Address Book	77
Search by Name	77
Search by Destination List	79
Search by Registration Number	81
Search by Fax Number	83
Search by E-mail Address	85
Search by IP-Fax Destination	87
Search by LDAP Server	89
On Hook Dial	93
Manual Dial	95
Memory Storage Report	96
Canceling a Transmission	97
Before the Original Is Scanned	97
While the Original Is Being Scanned	97
While the Original Is Being Transmitted	98
Before the Transmission Is Started	99
2. Send Settings	101
Sending at a Specific Time (Send Later)	101
Sender Settings	103
PIN Code Transmission	106
E-mail Options	108
Entering the Subject	108
Requesting a Reception Notice	110
Fax Header Print	112
Label Insertion	114
Setting SUB Codes for Transmission	116
Setting a Password	118
Setting SEP Codes for Reception	119
Entering a Password	121
SEP Code RX Reserve Report	121
SEP Code RX Result Report	122
Two-Sided Transmission (Double-Sided Transmission)	123
3. Reception	127
Types of Reception	127
Immediate Reception	127
Memory Reception	128
Substitute Reception	129
Receiving documents unconditionally	129
Receiving documents according to parameter-specified settings	130
Reception Modes	131
Manual Reception	131
Auto Reception	131
Switching the Reception Mode	132
Receiving Internet Fax Documents	133
Auto E-mail Reception	133
Manual E-mail Reception	134
Received Images	135
Reception Functions	137
Forwarding Received Documents	137
SMTP Reception Using Internet Fax	138
Routing e-mail received via SMTP	139
JBIG Reception	140
Auto Fax Reception Power-Up	141
Printing Options	142
Print Completion Beep	142
Checkered Mark	142
Center Mark	143
Reception Time	143
Image Rotation	144
Page Separation and Length Reduction	144
Page Reduction	145
TSI Print (Transmitting Subscriber Identification Print)	146
If There Is No Paper of the Correct Size	146
Setting priority trays	147
Just size printing	147
4. Changing/Confirming Communication Information	149
Printing a List of Files in Memory (Print TX Standby File List)	149
Printing a File from Memory	151
Checking the Transmission Result (TX File Status)	153
Confirming on Display	153
Confirming by Report	154
Confirming by E-mail	155
Confirming by Report and E-mail	155
Communication Result Report (Memory Transmission)	156
Immediate TX Result Report (Immediate Transmission)	156
Communication Failure Report	157
Checking the Reception Result (RX File Status)	158
Confirming on Display	158
Confirming by Report	159
Journal	159
Printing the Journal	160
Journal	161
Transmitting Journal by E-mail	163
Journal by e-mail	163
Printing a File Received with Memory Lock	164
5. Fax via Computer	167
Sending Fax Documents from Computers	167
Before Use	168
Using the Software	168
LAN-Fax Driver	169
Address Book	169
LAN-Fax Cover Sheet Editor	170
Auto Run program	170
Installing Individual Applications	171
When installing on Windows Vista	172
Setting LAN-Fax Driver Properties	172
Setting print properties	173
Making settings for option configuration	174
Basic Transmission	175
Specifying a destination using a destination list	176
Specifying a destination using Address Book	177
Specifying a destination by directly entering a fax number, Internet Fax destination, or IP-Fax destination	178
Specifying Options	179
To send a fax document at a specific time	179
To print a sender stamp	179
To attach a cover sheet	179
To display preview	180
Saving as files	180
Checking Transmission Using LAN-Fax Driver	181
Confirming Transmission Results by E-mail	181
LAN-Fax Result Report	182
Printing and Saving	183
Editing Address Book	183
Programming new destinations	184
Editing programmed destinations	185
Deleting programmed destinations	185
Using the Machine's Address Book Data in the Destination List of the LAN-Fax	186
Editing Fax Cover Sheets	186
Creating a cover sheet	186
Attaching a created cover sheet	187
Managing Facsimile Functions Using SmartDeviceMonitor for Admin	188
LAN-Fax Operation Messages	188
Programming Destination Information from Web Browser	189
To Edit Machine Properties Already Programmed	189
To Add New Receiver	190
6. Appendix	191
Programming Frequently Used Functions to User Function Keys	191
Optional Equipment	192
Handset	192
Specifications	193
Specifications Required for the Internet Fax Destination Machines	195
Maximum Values	196

Match case Limit results 1 per page

Fax via Computer

174

Programming new destinations

On the

[

Start

]

menu, point to

[

Programs

]

[

LAN-Fax Utilities

]

, and then click

[

Ad-

dress Book

]

The

[

Address Book

]

dialog box appears.

If LAN-Fax Driver has already started up, click

[

Edit Address Book...

]

Click

[

New/Browse...

]

, and then select the CSV file containing the address list

to be edited.

Enter the destination and name.

You can enter a contact name, company name, department name, fax num-

ber, e-mail address, and IP-Fax address. The name and destination (Fax Num-

ber, E-mail address or IP-Fax address) cannot be omitted.

Click

[

Add

]

The destination is added to the destination list.

Click

[

]

If you made changes to a destination, a confirmation message appears. To

save the changes, click

[

Yes

]

If you do not want to save the changes and want to quit editing, click

[

]

To return to the editing display, click

[

Cancel

]

The confirmation dialog box does not appear when you have not made any

changes after starting Address Book.

Note

❒

To program the contents of the destination list of this machine to the Ad-

dress Book, select the

[

Use device address

]

check box, then enter the destina-

tion list's registration number in the

[

Device Address:

]

field.

❒

For

[

Line:

]

under

[

Fax Number:

]

, the following line types are selectable; G3,

G3-2, G3-3, G4, G3 Dir. Auto, G3 PABX Auto, or I-G3. However, this ma-

chine supports G3 only.

❒

For

[

Protocol:

]

under

[

IP-Fax address:

]

, select

[

H.323

]

[

SIP

]

❒

To bypass the SMTP server, under the

[

E-mail address:

]

box, select the

[

not use SMTP server

]

check box.