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Ricoh Aficio SP 3200SF User's Guide - Page 2

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Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, incidental or consequential damages as a result of handling or operating the machine. Copyright © 2007. • Centronics is a trademark of Centronics Data Computer Corporation. • PCL and PCL 6 are trademarks of Hewlett-Packard company. • Microsoft, Windows, Windows 98, Windows Me, Windows 2000, Windows NT 4.0, Windows XP, Windows 2003, and Windows Vista are registered trademarks of Microsoft Corporation. • PostScript 3 is a trademark of Adobe System, Inc. • UFST® and MicroType™ are registered trademarks of Monotype Imaging Inc. • TrueType, LaserWriter and Macintosh are trademarks of Apple Computer, Inc. • All other brand or product names are trademarks of their respective companies or organizations.

Section	Page
User’s Guide	1
Contents	3
Introduction	11
Special features	11
Printer overview	12
Front view	12
Rear view	12
Control panel overview	13
Understanding the Status LED	14
Finding more information	14
Selecting a location	15
System setup	16
Menu overview	16
Changing the display language	17
Setting the date and time	17
Changing the clock mode	17
Changing the default mode	17
Setting sounds	18
Speaker, ringer, key sound, and alarm sound	18
Speaker volume	18
Entering characters using the number keypad	18
Entering alphanumeric characters	18
Keypad letters and numbers	18
Correcting numbers or names	19
Inserting a pause	19
Using the save modes	19
Toner Save mode	19
Power Save mode	19
Scan Power Save mode	19
Setting print job timeout	19
Software overview	20
Supplied software	20
Printer driver features	21
System requirements	21
Network setup	22
Introduction	22
Via network administration programs	22
Via the control panel	22
Supported operating systems	22
Configuring TCP/IP	22
Static addressing	22
Dynamic addressing (BOOTP/DHCP)	23
Configuring EtherTalk	23
Setting Ethernet speed	23
Restoring the network configuration	23
Printing a network configuration page	23
Loading originals and print media	24
Loading originals	24
On the scanner glass	24
In the ADF	24
Selecting print media	25
Supported print media types and sizes	26
Media sizes supported in each mode	27
Guidelines for selecting and storing print media	27
Loading paper	28
In the tray 1	28
In the multi-purpose tray	30
Setting the paper size and type	31
Selecting an output location	31
Printing to the output tray	31
Printing to the rear cover	32
Copying	33
Selecting the paper tray	33
Copying	33
Changing the settings for each copy	33
Darkness	33
Original Type	33
Reduced or enlarged copy	34
Changing the default copy settings	34
Using special copy features	34
Collation	34
2-up or 4-up copying	34
ID card copying	35
Poster copying	35
Clone copying	36
Erasing background images	36
Copying on both sides of paper	36
Setting copy timeout	36
Basic printing	37
Printing a document	37
Canceling a print job	37
Scanning	38
Scanning basics	38
Scanning to an application using a local connection	38
Scanning using a network connection	39
Preparing for network scanning	39
Scanning to a network client	40
Scanning to Email	41
Scanning to an FTP server	41
Scanning to an SMB server	42
Changing the settings for each scan job	42
Changing the default scan settings	42
Setting up Address Book	42
Registering speed email numbers	42
Configuring group email numbers	43
Using Address Book entries	43
Searching Address Book for an entry	43
Printing Address Book	43
Faxing	44
Setting the fax header	44
Adjusting the document settings	44
Resolution	44
Darkness	45
Sending a fax automatically	45
Sending a fax manually	45
Confirming a transmission	46
Automatic redialing	46
Redialing the last number	46
Selecting the paper tray	46
Changing receiving modes	46
Receiving automatically in Fax mode	47
Receiving manually in Tel mode	47
Receiving manually using an extension telephone	47
Receiving automatically in Ans/Fax mode	47
Receiving faxes using DRPD mode	47
Receiving in secure receiving mode	48
Activating secure receiving mode	48
Printing received faxes	48
Deactivating secure receiving mode	48
Receiving faxes in memory	48
Printing received faxes on both sides of paper	49
Sending a fax to multiple destinations	49
Sending a delayed fax	50
Adding pages to a delayed fax	50
Canceling a delayed fax	50
Sending a priority fax	50
Forwarding faxes	51
Forwarding sent faxes to another fax machine	51
Forwarding sent faxes to email address	51
Forwarding received faxes to another fax machine	51
Forwarding received faxes to email address	51
Fax setup	52
Changing the fax setup options	52
Sending options	52
Receiving options	52
Changing the default document settings	53
Printing sent fax report automatically	53
Change the dial tone detection settings	53
Setting up Phone Book	54
Speed buttons	54
Speed dial numbers	54
Group dial numbers	55
Searching Phone Book for an entry	55
Deleting a Phone Book entry	55
Printing Phone Book	56
Using USB flash memory	57
About USB memory	57
Plugging in a USB memory device	57
Scanning to a USB memory device	57
Scanning	57
Customizing Scan to USB	58
Printing from a USB memory device	58
Printing on both sides of paper	59
Backing up data	59
Backing up data	59
Restoring data	59
Managing USB memory	59
Deleting an image file	59
Formatting a USB memory device	60
Viewing the USB memory status	60
Supplies and accessories	61
Toner cartridges	61
Accessories	61
Maintenance	62
Printing reports	62
Printing a report	62
Other available reports	62
Clearing memory	63
Cleaning your machine	63
Cleaning the outside	63
Cleaning the inside	63
Cleaning the scan unit	64
Maintaining the toner cartridge	64
Redistributing toner	65
Replacing the toner cartridge	66
Cleaning the drum	66
Printing continuously when the Toner Empty message appears	67
Clearing the Toner Empty Replace Toner message	67
Managing your machine from the website	67
Checking the machine’s serial number	67
Troubleshooting	68
Clearing document jams	68
Roller misfeed	69
Clearing paper jams	69
In the tray 1	69
In the optional tray 2	70
In the multi-purpose tray	70
In the fuser area or around the toner cartridge	70
In the paper exit area	71
In the duplex unit area	72
Tips for avoiding paper jams	73
Understanding display messages	74
Toner cartridge-related messages	77
Solving other problems	78
Paper feeding problems	78
Printing problems	78
Printing quality problems	80
Copying problems	82
Scanning problems	83
ScanClair problems	84
Fax problems	84
Common Windows problems	85
Common PostScript problems	85
Common Macintosh problems	85
Installing accessories	86
Precautions when installing accessories	86
Installing a memory DIMM	86
Activating the added memory in the PS printer properties	87
Specifications	88
General specifications	88
Printer specifications	88
Scanner and copier specifications	89
Facsimile specifications	89
Index	90
Software section	92
Software section Contents	93
Installing Printer Software in Windows	96
Installing Printer Software	96
Installing Software for Local Printing	96
Installing Software for Network Printing	99
Reinstalling Printer Software	102
Removing Printer Software	103
Basic Printing	104
Printing a Document	104
Printing to a file (PRN)	105
Printer Settings	105
Layout Tab	106
Paper Tab	106
Graphics Tab	107
Extras Tab	108
About Tab	109
Printer Tab	109
Using a Favorite Setting	109
Using Help	109
Advanced Printing	110
Printing Multiple Pages on One Sheet of Paper (N-Up Printing)	110
Printing Posters	111
Printing Booklets	111
Printing on Both Sides of Paper	112
Printing a Reduced or Enlarged Document	112
Fitting Your Document to a Selected Paper Size	112
Using Watermarks	113
Using an Existing Watermark	113
Creating a Watermark	113
Editing a Watermark	113
Deleting a Watermark	113
Using Overlays	114
What is an Overlay?	114
Creating a New Page Overlay	114
Using a Page Overlay	114
Deleting a Page Overlay	114
Using Windows PostScript Driver	115
Printer Settings	115
Advanced	115
Using Help	115
Sharing the Printer Locally	116
Setting Up a Host Computer	116
Setting Up a Client Computer	116
Using Utility Applications	117
Using Printer Settings Utility	117
Using Onscreen Help File	117
Opening the Troubleshooting Guide	117
Changing the Status Monitor Program Settings	117
Scanning	118
Scanning Using SmarThru	118
Uninstalling SmarThru	118
Using SmarThru	119
Using Onscreen Help File	120
Scanning Process with TWAIN- enabled Software	120
Scanning Using the WIA Driver	120
Windows XP	120
Windows Vista	120
Using Your Printer with a Macintosh	122
Installing Software for Macintosh	122
Printer driver	122
Scan driver	123
Setting Up the Printer	123
For a Network-connected	123
For a USB-connected	123
Printing	124
Printing a Document	124
Changing Printer Settings	124
Printing Multiple Pages on One Sheet of Paper	125
Duplex Printing	126
Scanning	126
Software section Index	127
A	127
B	127
C	127
D	127
E	127
F	127
G	127
H	127
I	127
L	127
M	127
N	127
O	127
P	127
S	127
T	128
U	128

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Contents of this manual are subject to change without prior notice. In no event will the company be liable for direct, indirect, incidental or consequential

damages as a result of handling or operating the machine.

•

Centronics is a trademark of Centronics Data Computer Corporation.

•

PCL and PCL 6 are trademarks of Hewlett-Packard company.

•

Microsoft, Windows, Windows 98, Windows Me, Windows 2000, Windows NT 4.0, Windows XP, Windows 2003, and Windows Vista are registered

trademarks of Microsoft Corporation.

•

PostScript 3 is a trademark of Adobe System, Inc.

•

UFST® and MicroType™ are registered trademarks of Monotype Imaging Inc.

•

TrueType, LaserWriter and Macintosh are trademarks of Apple Computer, Inc.

•

All other brand or product names are trademarks of their respective companies or organizations.