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Utilizing Stored Documents

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1. What You Can Do with This Machine Utilizing Stored Documents You can store files scanned in copier, facsimile, printer, or scanner mode on the machine's hard disk. Web Image Monitor allows you to use your computer to search for, view, print, delete, and send stored files via the network. You can also change print settings and print multiple documents (Document Server). CJQ603 • You can retrieve stored documents scanned in scanner mode to your computer. • Using the file format converter, you can download documents stored in copier, Document Server, or printer mode to your computer. • For details about how to use the Document Server, see "Document Server", Copy/ Document Server . • For details about the Document Server in copier mode, see "Storing Data in the Document Server", Copy/ Document Server . • For details about the Document Server in printer mode, see "Saving and Printing Using the Document Server", Print . • For details about the Document Server in fax mode, see "Storing a Document", Fax . • For details about the Document Server in scanner mode, see "Storing and Saving the Scanned Documents", Scan . 16

Section	Page
<User Guide>	1
TABLE OF CONTENTS	3
How to Read the Manuals	8
Symbols Used in the Manuals	8
Model-Specific Information	9
Names of Major Features	10
1. What You Can Do with This Machine	11
Saving Paper	11
Converting Documents to Electronic Formats Easily	12
Registering Destinations	13
Operating the Machine More Effectively	14
Customizing the [Home] Screen	15
Making Copies Using Various Functions	16
Printing Data Using Various Functions	17
Utilizing Stored Documents	18
Sending and Receiving Faxes without Paper	19
Sending and Receiving Faxes via the Internet	21
Sending and Receiving Faxes by Using the Machine without Fax Unit Installed	23
Using the Facsimile and the Scanner in a Network Environment	24
Preventing Information Leakage (Security Functions)	25
Monitoring and Setting the Machine Using a Computer	26
Preventing Unauthorized Copying	27
2. Getting Started	29
Guide to Names and Functions of Components	29
Guide to Components (mainly Europe and Asia)	29
Guide to Components (mainly North America)	31
Guide to Functions of the Machine's Options	34
Guide to Functions of the Machine's External Options (mainly Europe and Asia)	34
Guide to Functions of the Machine's External Options (mainly North America)	35
Guide to the Names and Functions of the Machine's Control Panel	36
Changing the Display Language	39
How to Use the [Home] Screen	40
Adding Icons to the [Home] Screen	41
Adding icons to the [Home] screen using Web Image Monitor	42
Adding icons to the [Home] screen using the User Tools	42
Registering Functions in a Program	46
Example of Programs	48
Turning On/Off the Power	51
Turning On the Main Power	51
Turning Off the Main Power	51
When the Authentication Screen Is Displayed	53
User Code Authentication Using the Control Panel	53
Logging In Using the Control Panel	53
Logging Out Using the Control Panel	54
Placing Originals	55
Placing Originals on the Exposure Glass (mainly Europe and Asia)	55
Placing Originals on the Exposure Glass (mainly North America)	55
Placing Originals in the Auto Document Feeder	56
3. Copy	59
Basic Procedure	59
Reducing or Enlarging Originals	61
Preset Reduce/Enlarge	61
Zoom	62
Auto Reduce/Enlarge	63
Duplex Copying	65
Specifying the Original and Copy Orientation	66
Combined Copying	68
One-Sided Combine	69
Two-Sided Combine	70
Copying onto Custom Size Paper from the Bypass Tray	73
Copying onto Envelopes	74
Sort	76
Changing the Number of Sets	77
Storing Data in the Document Server	78
4. Fax	79
Basic Procedure for Transmissions (Memory Transmission)	79
Sending Originals Using the Exposure Glass (Memory Transmission)	80
Registering a Fax Destination	81
Deleting a Fax Destination	82
Transmitting while Checking Connection to Destination (Immediate Transmission)	84
Sending Originals Using the Exposure Glass (Immediate Transmission)	85
Canceling a Transmission	86
Canceling a Transmission Before the Original Is Scanned	86
Canceling a Transmission While the Original Is Being Scanned	86
Canceling a Transmission After the Original Is Scanned (While a Transmission Is in Progress)	87
Canceling a Transmission After the Original Is Scanned (Before a Transmission Is Started)	87
Sending at a Specific Time (Send Later)	89
Storing a Document	90
Sending Stored Documents	91
Printing the Journal Manually	93
5. Print	95
Quick Install	95
Displaying the Printer Driver Properties	96
Standard Printing	97
When Using the PCL 6 Printer Driver	97
Locked Print	98
Sending a Locked Print File	98
Printing a Locked Print File Using the Control Panel	98
Hold Print	100
Sending a Hold Print File	100
Printing a Hold Print File Using the Control Panel	100
Stored Print	102
Sending a Stored Print File	102
Printing a Stored Print File Using the Control Panel	103
6. Scan	105
Basic Procedure When Using Scan to Folder	105
Creating a Shared Folder on a Computer Running Windows/Confirming a Computer's Information	106
Step 1: Confirming the user name and computer name	106
Step 2: Creating a shared folder on a computer running Microsoft Windows	106
Step 3: Specifying access privileges for the created shared folder	107
Registering an SMB Folder	108
Locating the SMB folder manually	110
Locating the SMB folder using Browse Network	110
Deleting an SMB Registered Folder	111
Entering the Path to the Destination Manually	112
Basic Procedure for Sending Scan Files by E-mail	113
Registering an E-mail Destination	114
Deleting an E-mail Destination	115
Entering an E-mail Address Manually	116
Basic Procedure for Storing Scan Files	117
Checking a Stored File Selected from the List	118
Specifying the File Type	119
Specifying Send Settings	120
7. Document Server	121
Storing Data	121
Printing Stored Documents	123
8. Web Image Monitor	125
Displaying Top Page	125
Viewing Received Fax Documents Using Web Image Monitor	127
9. Adding Paper and Toner	129
Loading Paper into Paper Trays	129
Loading Paper into the Bypass Tray	131
Printing from the Bypass Tray Using the Printer Function	132
Specifying regular sizes using the control panel	133
Specifying a custom size paper using the control panel	134
Specifying thick paper or OHP transparencies for paper type using the control panel	134
Loading Orientation-fixed Paper or Two-sided Paper	137
Recommended Paper Sizes and Types	140
Thick Paper	146
Envelopes	147
Adding Toner	151
Sending Faxes or Scanned Documents When Toner Has Run Out	153
Disposing of Used Toner	153
10. Troubleshooting	155
Indicators	155
When an Indicator for the [Check Status] Key Is Lit	156
Panel Tone	158
When You Have Problems Operating the Machine	159
When Messages Are Displayed on the Control Panel	166
Messages Displayed When Using the Copy/Document Server Function	166
When the memory becomes full while using the copy/document server function	169
Messages Displayed When Using the Facsimile Function	169
When the memory becomes full while using the facsimile function	185
Messages Displayed When Using the Printer Function	185
Status messages	185
Messages displayed on the control panel when using the printer function	186
Other messages	190
Messages Displayed When Using the Scanner Function	198
When Messages Are Displayed on Your Computer Screen	213
Messages Displayed When Using the Scanner Function	213
11. Appendix	219
Trademarks	219

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Utilizing Stored Documents

You can store files scanned in copier, facsimile, printer, or scanner mode on the machine's hard disk.

Web Image Monitor allows you to use your computer to search for, view, print, delete, and send stored

files via the network. You can also change print settings and print multiple documents (Document Server).

CJQ603

•

You can retrieve stored documents scanned in scanner mode to your computer.

•

Using the file format converter, you can download documents stored in copier, Document Server,

or printer mode to your computer.

•

For details about how to use the Document Server, see "Document Server", Copy/ Document

Server

•

For details about the Document Server in copier mode, see "Storing Data in the Document Server",

Copy/ Document Server

•

For details about the Document Server in printer mode, see "Saving and Printing Using the

Document Server", Print

•

For details about the Document Server in fax mode, see "Storing a Document", Fax

•

For details about the Document Server in scanner mode, see "Storing and Saving the Scanned

Documents", Scan

1. What You Can Do with This Machine