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Ricoh SP 311SFNw User Guide - Page 133

Configuring the Machine Using the Control Panel, Basic Operation

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7. Configuring the Machine Using the Control Panel Basic Operation There are two main ways to access the machine settings: • Press the [User Tools] key to access the System or Network settings. • Press the [ ] or [ ] key to access the Copy, Scan, or Fax settings. To check which category the function you want to configure belongs to, see page 133 "Menu Chart". 1. If you want to configure the machine's system settings, press the [User Tools] key. cvw104 Otherwise, press the [ ] or [ ] key while "Ready" is displayed on the initial screen of the Copy, Scan, and Fax settings. CVW117 2. Press the [ ] or [ ] key to select the settings you want to use. For a list of available items, see page 133 "Menu Chart". 131

Section	Page
Operating Instructions <User Guide >	1
TABLE OF CONTENTS	3
How to Read This Manual	10
Introduction	10
Legal Prohibition	10
Disclaimer	10
Note to Administrator	11
Password	11
About IP Address	11
Differences in Performance/Functions between Different Models	11
Model-Specific Information	12
Important Safety Instructions	13
User Information on Electrical & Electronic Equipment	13
Users in the countries where this symbol shown in this section has been specified in national law on collection and treatment of E-waste	13
All Other Users	13
For Users in India	13
Environmental Advice for Users	14
Users in the EU, Switzerland and Norway	14
Note for the Battery and/or Accumulator Symbol (For EU countries only)	15
Notes to Users of Facsimile Unit	15
NOTICE TO USERS (NEW ZEALAND)	15
Important Safety Instructions	17
Notes to Users in the State of California	17
ENERGY STAR Program	18
Saving Energy	18
1. Guide to the Machine	21
Guide to Components	21
Exterior	21
Interior	23
Control Panel	23
Installing the Printer	26
Where to Put the Printer	26
Installing the Driver and Software	30
Quick Install for USB	30
Quick Install for Network	30
Upgrading or Deleting the Printer Driver	31
Upgrading the printer driver	31
Deleting the printer driver	31
About Operation Tools	32
Initial Setup	33
Initial Setup	33
Changing Operation Modes	34
Multi-access	34
2. Loading Paper	37
Supported Paper	37
Non-Recommended Paper Types	39
Print Area	40
Loading Paper	43
Loading Paper into Tray 1	43
Extending the Tray 1 to load paper	45
Loading Paper into Bypass Tray	46
Loading Envelopes	47
Specifying Paper Type and Paper Size Using Control Panel	50
Specifying the paper type	50
Specifying the standard paper size	51
Specifying a custom paper size	51
Placing Originals	53
About Originals	53
Recommended size of originals	53
Types of originals not supported by the Auto Document Feeder	53
Unscannable image area	54
Placing Originals on the Exposure Glass	55
Placing Originals in the Auto Document Feeder	55
3. Printing Documents	57
Basic Operation	57
Canceling a Print Job	57
Canceling a print job before printing has started	58
Canceling a print job while printing	58
If a Paper Mismatch Occurs	59
Continuing Printing Using Mismatched Paper	59
Resetting the Print Job	60
Using Various Print Functions	61
Print Quality Functions	61
Print Output Functions	62
4. Copying Originals	65
Copier Mode Screen	65
Basic Operation	66
Canceling a Copy	67
Making Enlarged or Reduced Copies	69
Specifying Reduce/Enlarge	69
Making Combined/2-sided Copies	71
Specifying Combined and 2-sided Copies	74
Copying Both Sides of an ID Card onto One Side of Paper	76
Copying an ID Card	77
Specifying the Scan Settings	80
Adjusting Image Density	80
Selecting the Document Type According to Original	80
Specifying the Original Type	81
5. Scanning Originals	83
Scanner Mode Screen	83
Registering Scan Destinations	84
Modifying Scan Destinations	89
Deleting Scan Destinations	90
Basic Operation	91
Scan to E-mail/FTP/Folder	91
Specifying the scan destination using the One Touch buttons or [Pause/Redial] key	93
Specifying the Scan Settings	95
Specifying the Scanning Size According to the Size of the Original	95
Adjusting Image Density	96
Specifying Resolution	96
Scanning from a Computer	98
TWAIN Scanning	98
Settings you can configure in the TWAIN dialog box	98
Basic Operation for WIA Scanning	100
6. Sending and Receiving a Fax	101
Fax Mode Screen	101
Setting the Date and Time	102
Entering Characters	103
Registering Fax Destinations	105
Registering Fax Destinations Using the Control Panel	105
Modifying or deleting fax destinations	106
Registering Fax Destinations Using Web Image Monitor	107
Modifying fax destinations	108
Sending a Fax	110
Selecting Transmission Mode	110
Basic Operation for Sending a Fax	111
Canceling a fax	113
Specifying the Fax Destination	114
Specifying the destination using the One Touch buttons	114
Specifying the destination using Speed Dial	115
Specifying the destination using the broadcast function	116
Specifying the destination using the redial function	117
Useful Sending Functions	118
Sending a fax using On Hook Dial	118
Sending a fax after a conversation	120
Specifying the Scan Settings	120
Adjusting image density	120
Specifying the resolution	121
Using the Fax Function from a Computer (LAN-Fax)	123
Basic Operation for Sending Faxes from a Computer	123
Canceling a fax	124
Configuring Transmission Settings	125
Configuring the LAN-Fax Address Book	125
Opening the LAN-Fax address book	125
Registering destinations	126
Modifying destinations	126
Registering groups	126
Modifying groups	126
Deleting individual destinations or groups	127
Exporting/Importing LAN-Fax Address Book data	127
Editing a Fax Cover Sheet	128
Receiving a Fax	129
Selecting Reception Mode	129
Receiving a fax in FAX/TEL Manual mode	130
Receiving a fax in Fax Only mode	131
Receiving a fax in FAX/TAD mode	131
Lists/Reports Related to Fax	132
7. Configuring the Machine Using the Control Panel	133
Basic Operation	133
Menu Chart	135
Copier Features Settings	136
Scanner Features Settings	140
Fax Transmission Features Settings	142
Fax Features Settings	144
Address Book Settings	148
System Settings	149
Printing Lists/Reports	155
Printing the Configuration Page	155
Types of Lists/Reports	155
Printer Features Settings	157
Network Settings	161
Wireless LAN Setup (Type 2 model only)	164
Infrastructure mode	164
Ad Hoc mode	165
IPv6 Automatic Settings	166
IPv6 Manual Settings	166
Administrator Settings	168
8. Configuring the Machine Using Utilities	173
Using Web Image Monitor	173
Displaying Top Page	174
Changing the Interface Language	175
Checking the System Information	176
Status Tab	176
Counter Tab	177
Machine Information Tab	178
Configuring the System Settings	179
Sound Volume Adjustment Tab	179
Tray Paper Settings Tab	179
Copier Tab	181
Fax Tab	181
Priority Tray Tab	182
Toner Management Tab	182
I/O Timeout Tab	183
Shortcut to Function Tab	183
Registering Destinations	184
Configuring the Network Settings	185
Network Status Tab	185
IPv6 Configuration Tab	186
Network Application Tab	186
DNS Tab	187
Auto E-mail Notification Tab	188
SNMP Tab	189
SMTP Tab	190
POP3 Tab	191
Wireless Tab (Type 2 model only)	191
Configuring the IPsec Settings	194
IPsec Global Settings Tab	194
IPsec Policy List Tab	194
Printing Lists/Reports	198
Configuring the Administrator Settings	199
Administrator Tab	199
Rest Settings Tab	199
Backup Setting Tab	200
Restore Setting Tab	201
Set Date/Time Tab	201
Energy Saver Mode Tab	202
9. Maintaining the Machine	203
Replacing the Print Cartridge	203
Cautions When Cleaning	207
Cleaning the Friction Pad and Paper Feed Roller	208
Cleaning the Exposure Glass and ADF	210
Cleaning the Exposure Glass	210
Cleaning the ADF	210
10. Troubleshooting	211
Common Problems	211
Paper Feed Problems	213
Removing Printing Jams	215
Removing Jammed Paper from Tray 1	215
Removing Jammed Paper from the Bypass Tray	217
Removing Jammed Paper from the standard tray or duplex unit	219
Removing Scanning Jams	223
Print Quality Problems	225
Checking the Condition of the Machine	225
Printer Problems	226
Print Positions Do Not Match Display Positions	227
Copier Problems	228
Scanner Problems	230
Fax Problems	231
Error and Status Messages on the Screen	234
11. Appendix	243
Functions and Network Settings Available in an IPv6 Environment	243
Available Functions	243
Transmission Using IPsec	244
Encryption and Authentication by IPsec	244
Security Association	245
Encryption Key Exchange Settings Configuration Flow	245
Specifying Encryption Key Exchange Settings	246
Specifying IPsec Settings on the Computer	246
Enabling and Disabling IPsec Using the Control Panel	249
Notes About the Toner	250
Moving and Transporting the Machine	251
Disposal	251
Where to Inquire	252
Consumables	253
Print Cartridge	253
Specifications of the Machine	254
General Function Specifications	254
Printer Function Specifications	256
Copier Function Specifications	256
Scanner Function Specifications	257
Fax Function Specifications	258
Copyright Information about Installed Applications	259
expat	259
JPEG LIBRARY	259
OpenLDAP 2.1	259
OpenSSL 0.9.8g	260
Trademarks	263