Sharp FO DC535 FO-DC535 FO-DC635 Operation Manual
Sharp FO DC535 - B/W Laser - Fax Manual
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- Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 1
MODEL FO-DC535/FO-DC635 DOCUMENT COMMUNICATION SYSTEM OPERATION MANUAL 1. Installation 2. Sending and Receiving Documents 3. Network Scanner Option 4. Network Printer Option 5. Making Copies 6. Special Functions 7. Optional Settings 8. Printing Lists and Reports 9. Maintenance 10. Troubleshooting - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 2
to part 15 manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user machine, please refer to the appropriate instructions in the operation manual." As an ENERGY STAR® partner, SHARP - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 3
a SHARP FO-DC535/635 Document Communication System. The features and specifications of the system are shown below. Automatic dialing Memory size* Modem speed Transmission time* Toner cartridge yield** (continuous printing, 4% page coverage, letter paper) Drum cartridge yield** (continuous printing - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 4
) 64 levels Automatic document feeder Letter paper (20 lb): Max. 50 pages Legal paper: Max. 20 pages (Note: 11" x 17" paper must be loaded one page at a time.) Paper capacity 750 sheets (20 lb) (FO-DC635: 500-sheet cassette available as option) Compression scheme MMR, MR, MH, Sharp (H2 - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 5
Dimensions Weight FO-DC535 FO-DC635 Standby: 9 W 9 W Standby (all options installed): 16 W 16W Maximum: 760 W 800 W Width: 21.5" (546 mm) Depth: 16.2" (412 mm) Height: 17.0" (431 mm) (Not including paper tray or attachments) Approx. 48.5 lbs. (22.0 kg) (Not including supplies, paper tray - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 6
for use on a line which has call waiting, call forwarding, or certain other special services offered by your telephone company. If you attempt to use the machine in conjunction with any of these services, you may experience errors during transmission and reception of facsimile messages. • This - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 7
Contents 5 A Look at the Operation Panel 8 1. Installation 14 Unpacking Checklist 14 Connections 15 Installing the Print Cartridges 18 Loading Printing Paper 22 Entering Your Name and Fax Number 25 Setting the Date and Time 27 Administrator Password 30 Volume Adjustment 33 2. Sending - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 8
100 Fax Transfer 107 Using an LDAP Server: Searching for Destinations and User Authorization 112 4. Network Printer Option 123 Installing the Printer Driver 124 Setting Up Status and Alert Messages 140 Printing from a Computer 142 Opening the Printer Driver 144 Printer Driver Settings - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 9
The Housing 218 Replacing the Verification Stamp 219 10. Troubleshooting 220 Problems and Solutions 220 Messages and Signals 227 Clearing Paper Jams 230 FCC Regulatory Information 233 QUICK REFERENCE GUIDE 237 GUÍA DE REFERENCIA RÁPIDA 238 GUIDE DE RÉFÉRENCE RAPIDE 239 Index 240 7 - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 10
drum cartridge is near or at the end of its life. This lights steadily when all paper sources are empty, the print compartment cover is open, or a paper jam has occurred. A message will appear in the display to indicate the problem. 4 LINE IN USE light (FO-DC535 only) This lights when the machine - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 11
this light is on, the machine can receive data (print jobs) over the network. The light is turned on or off with the ON LINE key. (Only available when the network printer option is installed). 7 FAX1 / FAX 2 lights (FO-DC635 only) When the dual line option is installed, FAX 1 lights when Line 1 is - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 12
- 09 O / ) 19 K / ] 29 @ 38 . / , 10 P / = 20 L / + 30 .com 39 DEL (FO-DC635 only) 12 13 14 15 16 17 18 19 20 21 22 40 Q / ! 50 SYMBOL 41 W / " 51 A / | 42 keys to dial a fax number automatically, or document. 15 CONFIDENTIAL key Press this key to send or print out a confidential document. 10 - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 13
, to check the total number of pages printed STOP by the machine. (Press to return to the date and time display.) 19 MEM. STATUS key Press this key to check the status of fax transmission jobs, copy jobs, and fax receptions. This key can also be used to cancel a job. 20 REPORT key Press this key - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 14
for each line. If the network printer option is installed, the NETWORK PRINT STATUS screen showing information on current printer activity will appear following the FAX STATUS screen (note that "IDLE" will appear if a print job has been executed but is not yet being printed). To move through each of - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 15
key when faxing a document by Normal Dialing to listen to the line and verify the response of the receiving fax machine. 35 START/ENTER key Press this key to begin fax transmission when using for "Global Address Book".) 37 STOP key Press this key to cancel an operation before it is completed. 13 - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 16
are missing, contact your dealer. Power cord Telephone line cord Toner cartridge Drum cartridge ADF exit tray Received Rapid Key document tray labels Paper size labels Operation manual Points to keep in mind when setting up Do not place the machine in direct sunlight. Do not place the - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 17
Connections Connections Connecting the power cord Connect the female end of the power cord to the machine as shown. Insert the male end into a 120 V, 60 Hz, grounded (3-prong) AC outlet. Important! The machine requires its own dedicated power outlet. The power outlet must not be shared with any - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 18
line cord Insert one end of the line cord into the jack on the back of the machine marked TEL. LINE. Insert the other end into a standard (RJ11C) single-line wall telephone jack. Note: The machine is set for touch-tone dialing. If you are on a pulse dial (rotary) line, you must - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 19
into the hole on the left side of the ADF exit tray ➋. Pull out the tray extension ➌. 1 2 3 Attaching the received document tray Slide the received document tray into the machine as shown. When it stops, lift the end slightly and push in so that the tray locks into place. Important! The received - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 20
toner and drum cartridges. ♦ The initial starter toner cartridge included with the machine can print approximately 3000 letter-size pages (4% coverage of each page; continuous printing). ♦ The replacement toner cartridge (FO-50ND) can print approximately 6000 letter-size pages. ♦ The drum cartridge - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 21
the drum cartridge into the print compartment. • Caution! Excessive exposure to light will damage the drum cartridge. Install the cartridge promptly after removing it from its packaging. • Make sure the drum cartridge is inserted in as far as it will go. 5 If you are installing a new toner cartridge - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 22
the Rapid Key overlay), or until DRUM COUNTER CLEAR is selected in the display, and then START/ ENTER twice. • Note: The toner counter automatically resets each time you replace the toner cartridge. There is normally no need to reset the toner counter manually. Should you find it necessary to - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 23
replacement toner cartridge: Sharp FO-50ND toner cartridge Hint: When the toner cartridge nears empty, try taking it out of the machine and shaking it. This may increase the number of pages that can be printed before the toner runs out. When to replace the drum cartridge When the drum cartridge - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 24
Printing Paper You can load up to 250 sheets of letter or legal paper (max. 20 lbs.) in the paper tray. Depending on the model, a paper cassette is also included as a standard feature or available as an option. Up to 500 sheets of letter or legal paper can be loaded in the paper cassette. FO-DC535 - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 25
Installation Loading Printing Paper 3 Squeeze the paper guide and move it to match the length of the paper you are loading. Attach a letter or legal label here to indicate the paper size 4 Replace the received document tray. • The received document tray must be attached for the machine to operate - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 26
Place a stack of paper in the cassette, print side up. • Make sure the stack of paper is not higher than the two tabs on the paper guide and the two metal tabs. If it is, remove some of the paper. • If you find it difficult to load the paper, remove the cassette from the machine. (Pull the cassette - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 27
in the following section to have the machine include this information automatically at the top of your fax messages. Note: If you have installed SET SENDER'S NUMBER ♦ Note: On the FO-DC635, perform Steps 6 and 7 first and then Steps 4 and 5. 4 Enter your fax number (max. of 20 digits) by pressing - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 28
Fax Number 5 Press START/ ENTER . 6 Flip the Rapid Key overlay down (if it is up), and enter your name by pressing the appropriate letter keys as shown below. (Max. of 24 characters.) Example: SHARP , press DEL . • To enter a number as part of a name, press the appropriate numeric key. To - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 29
1. Installation Setting the Date and Time Setting the Date and Time The date and time appear in the display, in reports, and at the top of each page you transmit. Set the date and time by pressing the keys on the operation panel as shown below. 1 Press MENU and then or until ENTRY MODE is - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 30
Setting the Date and Time 6 Enter the year (four digits). Example: 2006 2 0 0 64 7 Enter a two-digit number for the hour ("01" to "12") and a two-digit number for the minute ("00" to "59"). Example: 9:25 0 9 2 5 8 Press to select A.M. - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 31
1. Installation Setting the Date and Time Daylight Saving Time If desired, you can set the clock to move forward and backward automatically at the beginning and end of Daylight Saving Time. 1 Press MENU and then or until ENTRY MODE is selected in the display. Display: MENU MODE 1:RECEIVE MODE - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 32
Password Administrator Password The administrator of the machine can set a password to protect the : ADMIN PASSWORD 1:PASSWORD SET 2:PASSWORD PROTECTION • This is a hidden operation, and therefore error beeps may sound and the display may not respond normally when you press several of the above - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 33
password. • If you are setting the password for the first time, enter "Sharp" (this is the initial factory-set password). • Each character/digit that you / ENTER . • The machine will print out the password for your records. Take care not to forget the password or lose the print-out. In the event - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 34
following sequence of keys: MENU , COPY , , , 1 , START/ ENTER . Display: ADMIN PASSWORD 1:PASSWORD SET 2:PASSWORD PROTECTION • This is a hidden operation, and therefore error beeps may sound and the display may not respond normally when you press several of the above keys. Disregard the - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 35
1. Installation Volume Adjustment Volume Adjustment You can adjust the volume of the speaker and ringer using Speaker and . 1 SPEAKER Press . 2 Press or to select the desired volume level. Display: ONHOOK DIAL MODE SPEAKER VOLUME HIGH ONHOOK DIAL MODE SPEAKER VOLUME MIDDLE ONHOOK DIAL - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 36
Volume Adjustment Ringer 1 Press the or to select the desired volume level. (Make sure SPEAKER has not been pressed.) Display: RINGER VOLUME HIGH • The ringer will ring once at the selected level, and then the date and time will reappear in the display. RINGER VOLUME MIDDLE RINGER VOLUME - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 37
Size and weight The size and weight of documents that you can load in the document feeder depend on whether you load one page at a time or several pages 14.3" (364 mm) Minimum weight 14 lbs. (52 g/m²) Maximum weight 20 lbs. (80 g/m²) Note: 11" x 17" paper must be loaded one page at a time. 35 - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 38
must be dry before they pass through the document feeder. ♦ All clips, staples, and pins must be removed from documents before loading in the feeder. If these are not removed, they may damage the machine. ♦ Documents which are patched, taped, torn, smaller than the minimum size, carbon backed - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 39
while it feeds into the scanner to prevent skewing. 1 Adjust the document guides to the width of your document. 2 Place the document face down and push it gently into the document feeder. The top edge of the document should enter the machine first. • SEND READY will appear in the display. Note: When - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 40
HALF TONE for photographs and illustrations. The original will be reproduced in 64 shades of gray. The default resolution setting is STANDARD. If you don't adjust the resolution before sending a document, the machine will automatically use STANDARD resolution. ♦ In order to transmit in FINE, SUPER - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 41
HALF TONE STANDARD FINE SUPER FINE ULTRA FINE Contrast The machine has three contrast settings. The default setting is AUTO. AUTO DARK LIGHT Use AUTO for normal documents. Use DARK for faint documents. Use LIGHT for documents with a dark background. CONTRAST To adjust the contrast, press until - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 42
through the phone before sending a fax. SPEAKER Note: If you press to dial, you will not be able to speak using an extension phone connected to the machine in the event that a person answers. 1 Load the document(s). (Note: If desired, you can load the document after dialing in Step 3, below - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 43
/Receive Documents Sending a Fax by Normal Dialing • If Option Setting 26 (TEL. BILLING CODE, page 208) has been set to ON REDIAL and BILLING CODE DIAL has been set to AFTER, press after dialing. 4 Wait for the connection. When you hear a fax tone, press START/ ENTER on the machine. • If - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 44
programmed for shared use on the FO-DC535. Up to 200 Speed Dial numbers can be programmed for shared use on the FO-DC635. You can also create personal store fax numbers using the operation panel of the machine. If the network scanner option is installed, you can also conveniently store fax numbers - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 45
("1" to "100" on the FO-DC535, or "1" to "200" on the FO-DC635). (If you enter less auto-dial number, see page 93.) 7 Enter the fax number by pressing the numeric keys (maximum of 60 required between any of the digits to access a special service REDIAL or an outside line, press (two seconds - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 46
entry keys (max. of 20 characters). (Make sure the Rapid Key overlay is flipped down.) Example: SHARP = Caps Lock S H / } A/ | R/$ P/= 01 Q / ! 11 SYMBOL 02 W press DEL . • To enter a number as part of a name, press the appropriate numeric key. is an area code or access code to be used - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 47
2. Send/Receive Documents Programming Auto-Dial Numbers 12 If the dual-line option is the number as a Chain Dialing number. After you dial an area code or access code using a Rapid Key or Speed Dial number set for Chain Dialing, the machine will wait for you to dial the remainder of the number (you - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 48
in a Group Key. First clear the number from the operation or group, then perform the following clearing procedure. To check where the number is used, print out the Program/Group List or the Timer List as explained on page 212. 1 Press MENU and then or until ENTRY MODE is selected in - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 49
2. Send/Receive Documents Programming Auto-Dial Numbers 5 To clear a Rapid Key, press the Rapid Key. To clear a Speed Dial number, press SPEED DIAL and then enter the number - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 50
, you can press DOCUMENT M/? after loading the document. Your machine will call the receiving fax machine immediately after the current job is finished (ahead of any previously stored jobs in memory), and the document will be scanned as soon as the connection is established. ♦ The FO-DC535 can hold - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 51
2. Send/Receive Documents Sending a Fax by Automatic Dialing Rapid Key Dialing If the number you want to dial has been programmed in a Rapid Key, you can dial it by pressing the Rapid Key. 1 Load the document(s). SEND READY will appear in the display. • Press RESOLUTION and/or CONTRAST to set the - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 52
Sending a Fax by Automatic Dialing Speed Dialing If the number you want to dial has been programmed in a Speed Dial number, SPEED DIAL you can dial it by pressing and then entering the Speed Dial number. 1 Load the document(s). SEND READY will appear in the display. • Press RESOLUTION and/or - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 53
from the feeder (not through memory), press DOCUMENT M/? . (Flip up the Rapid Key overlay if it is down.) 2 Enter the number of the receiving machine by pressing the numeric keys. • If a pause is required between any of the digits to access a special service or an outside line, press REDIAL (two - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 54
Rapid Key or Speed Dial number in which you have programmed a particular fax number, you can search for the number by following the steps below. you have found the number, you can dial it and transmit the loaded document by simply pressing START/ ENTER . ♦ You can also use this procedure to - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 55
select the desired fax number (or e-mail address). 5 Press START/ ENTER . The document will be automatically transmitted once the connection is established. Chain Dialing An auto-dial number set for Chain Dialing can be combined with another autodial number or digits entered manually with the - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 56
times as needed. (If the network printer option is installed, the NETWORK PRINT STATUS screen showing current printer activity will also appear.) To cancel a fax transmission or reception To cancel a fax transmission or reception that is currently in progress, press JOB STATUS so that the status of - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 57
Documents Sending a Fax by Automatic Dialing 3 Press or to scroll through the list of jobs. To cancel a job, press or to select the job, print out a list of the jobs waiting in memory for transmission, press MEM.STATUS B , or to select REPORT PRINT, and then START/ ENTER . Canceling - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 58
and the line is busy, the machine will automatically redial the number. The machine is set at the factory to make 2 redialing attempts at intervals of 5 minutes. To cancel automatic redialing, cancel the job as explained in Checking and canceling stored transmission jobs on page 54. If desired, you - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 59
personal use. Up to 20 books can be created in the FO-DC535, or 40 books in the FO-DC635. ♦ Up to 59 Rapid Key numbers and 16 Speed Dial the display. ENTRY MODE 04:DATE&TIME SET 05:DAY LIGHT SAVING 06:STORE JUNK FAX # 07:DEPT. PASSCODE 08:BOOK ENTRY MODE 3 Press START/ ENTER . Make sure that - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 60
digit number from 01 to 20 (FO-DC535) or 01 to 40 (FO-DC635). • This number will identify the personal book. 6 Enter a name for the personal book by pressing the letter entry keys. (Make sure the Rapid Key overlay is down.) Example: SHARP = Caps Lock S H / } A/ | R/$ P/= • For more information - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 61
Documents Creating and Using Personal Books • If you store your login name in the book, user authentication (entering your login name and password) will be required each time you open the book; however, user name, the default sender name programmed in the machine (page 88) and your e-mail address - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 62
name and address entered in the procedure on page 88. These are used whenever a sender's name and e-mail address are not entered manually when sending a document to an e-mail recipient. 17 Press START/ ENTER . 18 Press the letter keys to enter your e-mail address (sender e-mail address). 19 - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 63
♦ Program any Rapid Key, or a Speed Dial number from 1 to 16, as explained on page 42. ♦ Use a Rapid Key to fax a document as explained on page 49. ♦ Use a Speed Dial number to fax a document as explained on page 50. ♦ Program a Group Key in your book using Rapid Key and Speed Dial numbers from your - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 64
Creating and Using Personal Books ♦ Poll one or more fax machines using Rapid Keys and Speed Dial numbers from your book (see page 164). ♦ Set up a timer operation using a Rapid Key or Speed Dial number from your book (see page 170). ♦ Print out the Destination List, Program/Group List, or Timer - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 65
Send/Receive Documents Clearing a book , the book cannot be cleared until the operation is completed or canceled. 1 Press MENU and then or until ENTRY MODE is selected ENTRY MODE 04:DATE&TIME SET 05:DAY LIGHT SAVING 06:STORE JUNK FAX # 07:DEPT. PASSCODE 08:BOOK ENTRY MODE 3 Press START/ ENTER - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 66
Sheet You can have the machine generate a cover sheet and send it as the last page of your fax transmission. The cover sheet includes Speed Dial number with the name programmed. (Example) 1 Load the document(s). • SEND READY will appear in the display. • Press RESOLUTION CONTRAST and/or - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 67
Send/Receive Documents Cover Sheet 2 COVER SHEET Press C . (Flip up the Rapid Key overlay if it is down.) • The display will briefly show COVER SHEET MODE ENTERED and then revert to SEND READY. • To cancel the cover sheet selection, press STOP . 3 Dial the receiving party and transmit the fax. If - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 68
it in the total number of pages (the number will be adjusted automatically). 4 Dial the receiving machine and transmit the document. ♦ If you need to cancel a batch number entry, remove the document from the STOP feeder or press . ♦ If the number of pages actually transmitted does not coincide - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 69
Receiving Faxes 2. Send/Receive Documents Receiving Faxes The machine has two modes for receiving faxes: AUTO mode: Select this mode when you only want to receive faxes on the line connected to the machine. The machine will answer all calls automatically and receive incoming faxes. MANUAL mode: - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 70
202). ♦ If you pick up an extension phone before the machine answers, you can talk to the other party and/or receive a fax as explained in the following section, Using MANUAL Reception Mode. Using MANUAL Reception Mode 1 When the machine rings, answer the call on an extension phone connected to the - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 71
2. Send/Receive Documents Substitute Reception to Memory Substitute Reception to Memory In situations where printing is not possible, such as when the machine runs out of paper or toner, or a paper jam occurs, incoming faxes will be received to memory. Confidential faxes (see page 160) are also - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 72
network printer option cannot both be installed on the same machine. After your dealer installs the dual line kit, connect your second phone line to the LINE 2 jack. Caution: Do not insert the line into the port on the LAN board (if installed). This will damage the LAN board. LINE 2 ♦ Manual fax - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 73
Documents Dual-line Option (FO and enter your name by pressing the appropriate letter keys as shown below. (Max. of 24 characters.) Example: SHARP = Caps Lock S H / } A/ | R/$ P/= 01 Q / ! 11 SYMBOL 02 W / press DEL . • To enter a number as part of a name, press the appropriate numeric key. To - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 74
FO-DC635 only) 6 Enter the fax number (maximum of 20 digits) of Line 1. • To insert a space between digits, press . • To clear a mistake, press STOP . 7 Press START/ ENTER . OWN PASSCODE SET LINE 2: SENDER'S NUMBER 8 Enter the fax use a particular line to fax a document, press LINE @ one - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 75
2. Send/Receive Documents Dual-line Option (FO-DC635 only) ♦ If you wish to restrict either of the transmission only or reception only. You can also use this procedure to select the reception mode (AUTO or MANUAL) for Line 1 (the reception mode for Line 2 is fixed at AUTO). 1 Press MENU and then - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 76
transmission" and "RX" stands for "reception". "AUTO" and "MANU" indicate AUTO and MANUAL reception modes. Settings for Line 1: LINE 1 SETTING 1=TX AND RX (AUTO) 2=TX document, you can have the machine stamp each document page as it is scanned. After scanning, you can check to see if all documents - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 77
2. Send/Receive Documents PC Fax Function (Requires the FO-LN1 Option) PC Fax Function (Requires the FO-LN1 Option) The PC-Fax function allows you to fax documents directly from your computer. This saves you the trouble of printing a document and then faxing it from the machine. Important: The PC- - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 78
. In the Print window, select "SHARP FO-DC Series FAX" for the printer and then click OK. A window will appear to let you enter the destination fax number (or select it from the address book) and select any other fax settings. When finished, click OK. The document will be sent to the machine, which - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 79
Scanner Option Introduction The FO-NS2 Network Scanner Expansion Kit allows you to scan a document and directly transmit the image to an e-mail address (Scan to E-mail), FTP server (Scan to FTP), or computer desktop on your network (Scan to Desktop). To use this option, the machine must be connected - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 80
with the network scanner kit (see page 100 for installation instructions). User's guides in PDF format for the programs are also included on the machine as explained on page 93. To use a Rapid Key or Speed Dial number to transmit a scanned document, see pages 93 and 95. To transmit a scanned document - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 81
recommended that the DHCP lease time for the IP address be set to unlimited. To check the IP address currently assigned to the machine when DHCP is used, print out the network setting list as explained on page 82. 1 Press MENU and then or until NETWORK SETTING is selected in the display - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 82
take effect. (Before turning off the power, make sure the machine is not in the middle of a job: 1) check whether the machine is printing, and 2) press JOB STATUS and check the display to see if the machine is sending or receiving a fax.) 7 If you are entering a permanent IP address, press START - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 83
(Before turning off the power, make sure the machine is not in the middle of a job: 1) check whether the machine is printing, and 2) press JOB STATUS and check the display to see if the machine is sending or receiving a fax.) Initializing the network interface board Normally the network interface - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 84
lists showing the current network settings and network interface board settings. ♦ To check the IP address of the machine, select PRINT NETWORK SETTINGS in Step 3 below. 1 Press MENU and then or Display: until NETWORK SETTING is selected in MENU MODE the display. 5:PROGRAM/GROUP MODE 6:SERIAL - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 85
the address). If you need to check the IP address of the machine, print out the network settings as explained on page 82. Mail server and server in E-mail Server, the e-mail address of your network administrator in System Administrator Address, the IP address of your DNS server in DNS Server, and - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 86
User name, enter "user" if you are accessing the page as a user, or "admin" if you are accessing the page as an administrator. For more information on setting passwords, click Help subject can also be entered from the operation panel of the machine as explained in Scan to E-mail Setup on page 88). - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 87
COMMON book. ♦ Scan to E-mail can be performed by manually entering the destination e- mail address at the time of transmission, the Web page, or using the operation panel on the machine (to use the operation panel, see page 97). ♦ To the computer. ♦ Fax destinations can also be stored in Rapid Keys - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 88
, click the desired destination type (E-mail, FTP, Fax or Group) under Destination Management in the Web page select a Rapid Key or Speed Dial number, select the Location Assigned Manually checkbox and select a Rapid Key or Speed Dial number from the Help at the bottom of the Web page menu. 86 - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 89
is begun by pressing the Rapid Key or Speed Dial number on the machine that contains your computer as a Scan to Desktop destination. To use Scan and set up the Network Scanner Tool, access the Web page in the machine from your browser on your computer, and click Destination Management in the menu - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 90
.) ♦ The preset subject is "Scanned image from FO-DCXXX" (where "XXX" is "535" on the FO-DC535, and "635" on the FO-DC635), and the preset file format is "TIFF/G4 the Web page as explained on page 84, even if a sender is manually entered at the time of transmission. Note: In the event that your e- - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 91
Scan to E-mail Setup 3. Network Scanner 5 Enter the e-mail subject by pressing the letter entry keys (max. of 60 characters). (Make sure the Rapid Key overlay is flipped down.) 01 Q / ! 11 SYMBOL 02 W / " 12 A / | 03 E / # 13 S 04 R / $ 14 D 05 T / % 15 F 06 Y / & 16 G / { 07 U / ' 17 H / } - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 92
Scan to E-mail Setup 9 Press START/ ENTER . 10 Press the letter keys to enter your e-mail address (see Step 5). 11 Press START/ ENTER . • Make sure that FILE FORMAT is selected. SCAN TO E-MAIL SET-UP 1:E-MAIL SUBJECT 2:E-MAIL SENDER 3:FILE FORMAT 12 Press START/ ENTER . FILE FORMAT - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 93
. This includes setting a default sender as explained in the procedure beginning on page 88 of this manual. ♦ If you need to change the e-mail subject, use the procedure on page 88. 1 Load the document(s). • SEND READY will appear in the display. • Press RESOLUTION and/or CONTRAST to set the - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 94
E-mail Key 4 Press START/ ENTER . 5 If you wish to enter a message, your name, or your return e-mail address, or select the file format for the document, press . (If you wish to use the default settings you entered on page 88 and do not need to enter a message, go directly to 1:START - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 95
image using a Rapid Key Use this procedure to scan a document and send the image to an E-mail, FTP, or in the procedure beginning on page 88 of this manual. ♦ If you are sending the image to an e- that STANDARD and SUPER FINE are primarily for faxing and are not recommended for scanning. 2 Press - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 96
a message, or change the sender name or e-mail address, or select the file format for the document, press WITHIN 5 SECONDS after pressing the Rapid Key in Step 2. (After 5 seconds, the document will be scanned and transmitted using the settings that were stored in the Rapid Key.) 1:START SCANNING - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 97
in the procedure beginning on page 88 of this manual. ♦ If you are sending the image to an e- , use the procedure on page 88. 1 Load the document(s). • SEND READY will appear in the display. • Note that STANDARD and SUPER FINE are primarily for faxing and are not recommended for scanning. 2 SPEED - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 98
destination is an e-mail destination and you wish to enter a message, your name, or your return email address, or select the file format for the document, press . (If the destination is an FTP or Desktop destination, or if you wish to use the e- mail settings that were stored in the Speed - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 99
how to store e-mail addresses in Rapid Key and Speed Dial numbers using the operation panel of the machine. This will allow you to send documents to e-mail recipients without having to manually enter the email address each time. ♦ This procedure cannot be used to store an FTP or Desktop destination - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 100
DC535, or "1" to "200" on the FO-DC635). (If you enter less than three digits, press START/ ENTER to complete the entry.) DESTINATION SET SELECT DESTINATION TYPE 1=FAX 2=E-MAIL 6 Press to select E-MAIL. DESTINATION SET SELECT DESTINATION TYPE 1=FAX 2=E-MAIL 7 Press START/ ENTER . 8 Enter - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 101
PDF-G4 5=PDF-G3 12 Press or to select the file format (TIFF or PDF) and compression method (G3, G4, or NO COMPRESSION) for the document that will be sent as an e-mail attachment. (Note: You can override this setting during the transmission procedure.) 13 Press START/ ENTER . 14 STOP Return - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 102
Sharp dealer. Software Programs For detailed information on each of the software programs, please refer to the user's guides on the CD-ROM. Sharpdesk (Desktop Document let you read paper documents into your computer using document for OCR conversion. Network Scanner Tool This is a utility that helps - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 103
User's Guides for Software Programs The Manual folder in the CD-ROM contains user's guides (in PDF format) for each of the software programs. ♦ Sharpdesk User's Guide ♦ Network Scanner Tool User's Guide If the Sharpdesk installation window appears, click Cancel to close the window. 3 Double-click - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 104
software programs from the CD-ROM: ♦ The FO-DC535 or FO-DC635 is referred to as the FO-DC500 or FO-DC600 in the installation windows. ♦ Be sure to check the system requirements for installation of each of the software programs in the user's guides and on the information screen during installation - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 105
means "FO-DC535" or "FO-DC635". In addition, some windows of the setup wizard refer to the FO-DC535/635 as "Copier". 1 When the Sharp Network Scanner Tool Setup Wizard appears, click OK after confirming that the FO-DC535/635 is connected to the network. Follow the on-screen instructions to complete - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 106
on the FO-DC535/635, however, an entry is necessary). 3 Select the Process Definitions that you wish to use and click Next. Each process that you select will be assigned a Rapid Key or Speed Dial number on the machine. • Network Scanner Tool is shipped with 3 pre-defined sets of instructions called - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 107
name: Sharp-OCR) Converts a scanned file to an editable document. - Send Email (Rapid Key or Speed Dial name: Sharp-Email) was not set, "FO-DC500(600)" (or a higher number if there are multiple FO-DC535/635 machines on the network) will Help or the Network Scanner Tool User's Guide in the CD-ROM. 105 - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 108
to Programs (All Programs in Windows XP), Sharpdesk, and then Uninstall. Follow the instructions on the screen. If an additional FO-DC535/635 machine is installed on the network If an additional FO-DC535/635 machine is installed on your network after you have installed Sharpdesk and the Network - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 109
received faxes to an administrator for centralized document storage. Transfer groups (groups of sender's numbers and forwarding e-mail addresses) To use the Fax machine checks each activated group and forwards the fax as appropriate. ♦ You can also configure one group to have all received faxes - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 110
Fax Transfer Storing transfer groups Transfer groups are stored in the machine's Web page. To store a transfer group, click Fax Transfer under Setup in the menu at the left of the Web page. The Fax Transfer Setup page will appear. 108 - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 111
to specify in the TSI Number box and click Add. Repeat for any additional senders that you wish to add. To delete a sender, select the fax number and click Delete. When you have finished entering senders, click Submit. You will return to the Transfer Group Setting Screen. 109 - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 112
Transfer Next, specify the e-mail address or addresses to which you wish the faxes to be forwarded in E-mail Destination List 1. You can directly enter e-mail addresses in the Addresses box, or select the common book or a personal book - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 113
Fax Transfer Printing forwarded faxes The machine is initially set to print all faxes that are forwarded. If desired, you can change this setting to have the machine print only faxes that are not successfully forwarded. See Option Setting 37 on page 210. File format The file format when a fax - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 114
. LDAP server settings To use an LDAP server to search for destinations and for user authorization, you must first configure your LDAP server settings in the Web page of the machine. Open the Web page in your browser on your computer (see page 83) and click LDAP under Setup in the menu - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 115
Number, Timeout, User Name, Password, and Authentication Type (types supported are Anonymous, SIMPLE search for a destination on the LDAP server when faxing or sending an image by Scan to E-mail. below to search for the destination. 1 Load the document(s). SEND READY will appear in the display. • - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 116
Using an LDAP Server: Searching for Destinations and User Authorization 3 Press the letter entry keys to try a different keyword. • If the machine was unable to establish communication with the LDAP server, an error message will appear. Follow the instructions in the message (you may need to - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 117
3. Network Scanner Using an LDAP Server: Searching for Destinations and User Authorization 6 Press or until the desired name is selected in the display. • To check the e-mail address and/or fax number that is listed for a name, press after selecting the name. (Press to return when finished.) - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 118
Using an LDAP Server: Searching for Destinations and User Authorization 9 Complete the operation as follows: • E-mail: 10 through 12. If you do not press the operation. , this completes • Fax: Transmission will begin immediately. This completes the operation. • Broadcast transmission: You - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 119
Using an LDAP Server: Searching for Destinations and User Authorization 11 When you have finished changing the options when using the operation panel of the machine.) In the E-mail Destination Control or Fax Destination Control page (click Email or Fax under Destination Management in the Web page - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 120
close and the selected destination will be entered in the E-mail Destination Control or Fax Destination Control page. Enabling user authentication You can use the LDAP server to restrict use of the machine to authorized users. When this is done, a valid login name and password (and an e-mail address - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 121
Using an LDAP Server: Searching for Destinations and User Authorization 3. Network Scanner ♦ When a Global Address Book ♦ When START/ ENTER is pressed to send a fax after answering a call on an extension phone connected to the same line as the machine. Follow the steps below to log in. 1 When - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 122
password is entered three times in a row, "USER LOCK OUT" will appear and it will not be possible to operate the machine for 1 minute. • If the machine was unable to establish communication with the LDAP server, an error message will appear. Follow the instructions in the message (you may need to - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 123
password is entered three times in a row, "USER LOCK OUT" will appear and it will not be possible to operate the machine for 1 minute. • If the machine was unable to establish communication with the LDAP server, an error message will appear. Follow the instructions in the message (you may need to - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 124
Server: Searching for Destinations and User Authorization Storing your login name in a personal book To store your login name when using the operation panel of the machine to create a personal book, see the procedure on page 57. To store your login name when using the machine's Web page to create - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 125
Network Printer Option The FO-NP1 Printer Expansion Kit allows the FO-DC535/635 Document Communication System to be used as a network printer. The features of the printer include: ♦ Print speeds of up to 16 pages per minute. ♦ Printing multiple sets of documents. ♦ Printing multiple document pages - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 126
NT 4.0 / Windows Me / Windows 2000: 64 MB or higher • Windows XP: 128 MB or higher • Windows Server 2003: 512 MB or higher Printing out the IP address of the printer In some cases it is necessary to enter the IP address of the machine when installing the printer driver. To check the IP address - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 127
where you print through a server. Follow the appropriate instructions below for your operating system and your network type to install the printer driver. Client-server network: Installing the printer driver on the server To use the printer on a client-server network, the printer driver must first - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 128
" will appear. Click Next. 6 Enter the IP address of the printer (the port name is filled in automatically). • If you need to check the IP address, follow the procedure in Printing out the Network Settings on page 82. Make sure that the printer has been turned on and has been configured for network - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 129
4. Network Printer Installing the Printer Driver 7 Select Custom and then click the Settings button. 8 The "Configure Standard TCP/IP Port Monitor" window will appear. Select LPR for the protocol, and enter any name for the queue name. Click OK. 127 - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 130
CD-ROM drive. If the "Language Selection" window appears, click Cancel to close the window. 13 Enter the path Q:\Option\English\2kxp_pclxl (substitute the letter of your CD-ROM drive for "Q") and click the OK button. 14 The printer driver name will appear in the Add Printer Wizard. Click Next. 128 - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 131
less to allow sharing with Windows 98/Me computers). Click Next. 16 Enter a location and comment if desired, click Next, and then follow the instructions on your screen to finish installing the printer driver. • If the following window appears at any time, click Yes to continue the installation. 129 - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 132
Installing the Printer Driver Windows NT Server 1 The first step is to install Microsoft TCP/IP Printing. Click the Windows Start button, point to Settings, and then click on Control Panel. 2 In the Control Panel window, double-click Network to open the Network window. Click the Services tab. If " - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 133
instructions on your screen to install the component. When finished, restart Windows. 6 The next step is to install the printer driver using the Add Printer Port button. 10 The "Add LPR compatible printer" window will appear. Enter the IP address of the printer and any queue name you wish, and click - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 134
CD-ROM drive. If the "Language Selection" window appears, click Cancel to close the window. 15 Enter the path Q:\Option\English\Nt_pclxl (substitute the letter of your CD-ROM drive for "Q") and click the OK button. 16 The printer driver name will appear in the Add Printer Wizard. Click Next. 132 - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 135
computers). Click Next. 18 Follow the instructions on your screen to finish installing the printer driver. Client-Server Network: Installing the Printer Driver on a Client Computer Note: "FO-DC500" or "FO-DC600" in the installation windows means "FODC535" or "FO-DC635". There are two ways to install - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 136
DC535, select "FO-DC500 ser. (Tray + Cassette)", for the FO-DC635, select "FO-DC600 ser. (Tray + Cassette)"). 9 Follow the instructions on the screen. When the following window appears, click Browse and select "SHARPFO-DC500(600)" (or the name that was entered for the printer when the printer driver - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 137
the name that was entered for the printer when the printer driver was installed in the server). 5 Follow the instructions on your screen. • If the "Language Selection" window appears when you insert the PRINTER UTILITIES CD-ROM into your CD-ROM drive, click Cancel to close the window. • When you - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 138
", click Next, and then follow the instructions on your screen to finish installing the printer driver. During the procedure you will need to enter the IP address of the printer. To check the IP address, see "Printing out the IP address of the printer" on page "Printing out the IP address of the - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 139
-to-Peer Redirector and then the printer driver. 1 Insert the FO-LN1 network interface CD-ROM into your CD drive. 2 Click the Start button and select Run. 3 Type in Q:\IP-P2P\SETUP.EXE (substitute the letter of your CD-ROM drive for "Q"), and click OK. 4 Follow the instructions in the Setup program - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 140
Next. 16 Follow the instructions on your screen to finish installing the printer driver. Printer Status Monitor and Printer Administration Utility The Printer Status Monitor allows you to monitor the status of print jobs that you send to the printer. The Printer Administration Utility provide tools - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 141
the CD-ROM will appear. Click Start. 8 Follow the instructions on your screen to complete the installation. Printing a Test Page from Your Computer You can print a test page to make sure that the printer and your computer are communicating correctly. 1 From the Windows desktop, click on the Start - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 142
for copying and for network printing (the print count includes received faxes and lists printed from the operation panel of the machine). ♦ Alert messages alert you to problems in the machine that affect printing, such as paper jams, out of paper, and out of toner. You can select the conditions - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 143
4. Network Printer Setting Up Status and Alert Messages To set up status and alert messaging, first click Status & Alert E-mail in the menu at the left of the Web page. Enter a name for the machine, and a machine code (if desired) and location. For more information on the settings, click Help at - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 144
to switch the machine to the online state. 1 When you are ready to print a document from an application on your computer, select Print from the File menu. The Print dialog box appears. 2 If you need to adjust any of the print settings, select Properties, Setup, or Printer from the Print dialog box - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 145
4. Network Printer Printing from a Computer Canceling a print job Follow the steps below to cancel a print job. ♦ If there is a problem with a print job that is sent to the machine (for example, the machine does not have the paper size specified for the job) the ALARM light on the machine will come - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 146
may vary depending on your operating system). 2 Right-click the Sharp printer driver icon and select Properties (Windows NT: Document Defaults, Windows 2000/XP: Printing Preferences) from the sidebar menu. 3 The properties of the SHARP FO-DC Series printer driver will appear. 4 Select the desired - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 147
Printer Driver Settings Printer Driver Settings The print settings that can be selected in the Paper, Page Layout, Quality, and Options tabs of the printer driver are described below. Paper tab 4. Network Printer Paper Size Select the paper size to be used for printing. If the paper size set in - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 148
Printer Driver Settings Paper Source Select the paper source to be used. When Auto Select is selected, the source which contains the same size of paper as the paper size setting is automatically selected. If a specific source is selected, paper is drawn from that source regardless of the paper - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 149
Page Layout tab Printer Driver Settings 4. Network Printer N-up N-up allows multiple document pages (where N is the number of pages) to be printed on a single sheet of paper by reducing each page. Selections are Off, 2-up, 4-up, 9-up and 16-up. Limitation: When any of the following settings are - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 150
Printer Driver Settings First Page Only Select this checkbox to print the Watermark on the first paper. Use the up and down arrows to select amount of the shift in the X and Y directions (from -10 to 10). Quality tab Resolution The resolution is fixed at 600 dpi. All Raster Select On to print - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 151
printer. When this checkbox is not selected, printing will take place using fonts downloaded from the computer. Limitation: When the All Raster setting is selected, this function cannot be used. Options tab Input Option Use this setting to specify the paper sources that are installed in the machine - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 152
can perform all steps of a copy job even when the machine is busy printing other copy jobs, or when it is printing a received fax after the line has been disconnected. Your copy job will be automatically stored in memory and then printed when all previous printing jobs are completed. ♦ The default - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 153
and canceling copy jobs in memory You can display the status of copy jobs in memory by following the steps below. You can also cancel a copy job with / ENTER . Number of stored copy jobs • The copy jobs appear. COPY STATUS (004) • To print out the list of jobs, press 001:M#133 COPY 10:36 AM - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 154
Making Copies 3 Press or to scroll through the list of jobs. To cancel a job, press or to select the job, press DEL , and then press START/ ENTER . 4 STOP When you have finished checking the list, press twice to return to the date and time display. 152 - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 155
fax to as many as 179 destinations on the FO-DC535, or 279 destinations on the FO-DC635, in a single operation. First load the document, then enter the numbers of the receiving machines. The document a Rapid Key or Speed Dial number. 1 Load the document (s). • SEND READY will appear in the display. - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 156
START/ ENTER . 5 RESOLUTION CONTRAST If desired, press and/or to set the resolution and contrast. 6 If you are sending the document to only fax destinations, press START/ ENTER twice. Transmission will begin. If e-mail recipients are included in the destinations, press START/ ENTER once - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 157
When broadcasting to fax destinations, a Transaction Report is automatically printed out after broadcasting is completed. Check the "Note" column of the report to see if any of the fax destinations are marked "Busy" or have a communication error code. If so, send the document to those destinations - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 158
. ♦ Up to 158 numbers can be stored in one Group Key on the FO-DC535, or 258 numbers on the FO-DC635. ♦ If the network scanner option is installed, e-mail addresses can also be stored in a Group Key. ♦ To store a fax number or e-mail address in a Group Key, it must be previously stored in - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 159
Broadcasting 4 Make sure that "SET" is selected and then press START/ ENTER . (To clear a Group Key, select CLEAR and then press START/ ENTER .) GROUP SET PRESS GROUP KEY 5 Press any Rapid Key not already programmed to select it as a Group Key. (If you are clearing a Group Key, press it - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 160
Broadcasting 9 Press START/ ENTER . 10 STOP Return to Step 5 to program another Group Key, or press repeatedly until you return to the date and time display. Editing a group If necessary, you can add numbers to or delete numbers from a group by repeating the programming procedure for the Group - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 161
document is printed out. ♦ Confidential transmission is only possible when the receiving machine is a Sharp model with confidential reception capability. ♦ To use this function, your name and fax TX 2:CONFIDENTIAL DATA PRINT 3:CONFIDENTIAL CODE SET 4:CONFIDENTIAL CODE CLEAR 6. Special Functions - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 162
is established. Confidential reception When another machine sends you a document by confidential transmission, your machine holds it in memory instead of immediately printing it out. The document cannot be printed out until you enter the correct passcode. Your fax has 10 "mailboxes" in which - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 163
document send you confidential faxes. 1 CONFIDENTIAL Press CODE SET is selected in the display. 2:CONFIDENTIAL DATA PRINT 3:CONFIDENTIAL CODE SET 4:CONFIDENTIAL CODE the letter entry keys (make sure the Rapid Key overlay is down). Example: SHARP = Caps Lock S H / } A/ | R/$ P/= • For more - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 164
Confidential Operations 7 Press START/ ENTER . Note: After entering the passcode, the machine will print it out for your records. If you forget the passcode and have kept no record, contact your Sharp dealer. Clearing a passcode 1 CONFIDENTIAL Press Z/< (flip up the Rapid Key Display: - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 165
selected in the display. 2:CONFIDENTIAL DATA PRINT 3:CONFIDENTIAL CODE SET 4:CONFIDENTIAL CODE CLEAR 2 Press START/ ENTER . 3 Enter your mailbox number. 4 Enter your confidential passcode. 5 Press START/ ENTER . • Printing will begin. After printing, the document will be erased from memory - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 166
. ♦ If desired, you can dial more than one fax number to receive documents consecutively from a group of fax machines (this is called "Serial Polling"; a maximum of 179 fax machines can be polled in one operation on the FODC535, or 279 fax machines on the FO-DC635). 1 Press MENU and then or until - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 167
the Group Key. Being polled (Memory polling) To let another fax machine poll your machine, you must first store the document(s) in memory using the following procedure. Transmission will take place when the other fax machine calls your machine and activates polling. You can choose whether to allow - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 168
press START/ ENTER . Display when no other memory polling documents are stored: MEMORY POLLED SET 1=1 TIME 2=REPEAT Display when another document is already stored: MEMORY POLLED SET 1=APPEND 2=CANCEL 6 If no other memory polling documents have been stored, select "1 TIME" to allow polling only - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 169
if desired, and then press START/ ENTER . 8 Press START/ ENTER . • The document will be scanned into memory, and your fax will go on polling standby. Clearing a document To clear a memory poll document (or documents) from memory, follow the steps below: 1 Press MENU and then or until - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 170
function is activated, polling will only take place when the fax number of the polling fax machine has been stored in your machine's list of permitted fax numbers (called "passcode numbers"). The polling fax machine must also have its fax number programmed in itself, as explained in Entering Your - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 171
number you will enter in the next step. Clearing: Enter the 2-digit number which identifies the fax number you want to clear, and go to Step 7. 6 Enter the fax number (max. 20 digits) by pressing the numeric keys. 7 Press START/ ENTER . 8 STOP Return to Step 3 to enter (or clear) another number - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 172
a fax job to be performed automatically at a specified time. Up to 59 timer jobs can DOCUMENT key cannot be used for a timer transmission. Initial procedure To store a timer job, first perform the following procedure. After you have completed this procedure, go to the procedure for the specific job - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 173
hours, select "WITHIN A DAY".) 7 Press START/ ENTER and go to the specific procedure for your operation (see the following pages). Transmission (SEND MODE) (Continued from Initial procedure.) 8 Dial the receiving machine using one of the following methods: • Press a Rapid Key. • Press SPEED - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 174
than 3 digits for the number, press START/ ENTER to complete the entry.) • Enter a full fax number with the numeric keys and then press START/ ENTER . • Press a Group Key. Note / ENTER . 11 Load the document and then press START/ ENTER . • The document will be scanned into memory. 172 - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 175
START/ ENTER . 10 Dial the receiving machine using one of the following methods: • Press a Rapid Key. . • Press SPEED DIAL and enter a Speed Dial number (if you enter less than 3 digits, press START/ ENTER to complete the entry). • Enter a full fax number with the numeric keys. 11 Press - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 176
(if you enter less than 3 digits, press START/ ENTER to complete the entry). • Enter a full fax number with the numeric keys. 9 Press START/ ENTER . Serial Polling (Continued from Initial procedure.) 8 Dial the machines to be polled using one or more of the following methods: • Press one or - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 177
the steps below. ♦ You will need to know the number assigned to the operation in order to cancel it. If you don't remember the number (it appears in the display when you set the operation), print out the Timer List. (See page 212.) 1 Press TIMER (flip up the Rapid Key X/> overlay if - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 178
Batch Transmission Batch Transmission Batch transmission allows you to store multiple fax jobs in memory for automatic transmission to one destination at a set time. If you often send faxes to a particular destination, this function helps reduce telephone costs by allowing you to conveniently send - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 179
at the designated time along with any other jobs stored under the same key. After transmission, all jobs in the batch will be cleared from memory. Canceling a document stored for batch transmission If necessary, you can cancel a document stored for a batch transmission before transmission takes - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 180
Initial procedure To program a Program Key, first perform the following procedure. After you have completed this procedure, go to the procedure for the specific operation you want to program (see the following pages). 1 Press MENU and then or until PROGRAM/GROUP MODE is selected in the display - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 181
Entering and Using Programs 5 Select a Program Key by pressing any Rapid Key that has not yet been programmed. 01 Q / ! 11 SYMBOL 02 W / " 12 A / | 03 E / # 13 S 04 R / $ 14 D 05 T / % 15 F 06 Y / & 16 G / { 07 U / ' 17 H / } 08 I / ( 18 J / [ 09 O / ) 19 K / ] 10 P / = 20 L / + 21 Caps - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 182
specific procedure for your operation (see the following pages). Transmission (SEND MODE) (Continued from Initial procedure.) 14 Dial the receiving machine the document to be sent through memory, press START/ ENTER . If you want the document to be sent directly from the feeder, press DOCUMENT - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 183
Press START/ ENTER . 16 Dial the receiving machine using one of the following methods: • Press a Rapid Key. • Press SPEED DIAL and enter a Speed Dial number (if you enter less than 3 digits, press START/ ENTER to complete the entry). • Enter a full fax number with the numeric keys. 17 Press - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 184
3 digits, press START/ ENTER to complete the entry). • Enter a full fax number with the numeric keys. 15 Press START/ ENTER . 16 STOP Press time display. Serial Polling (Continued from Initial procedure.) 14 Dial the machines to be polled using one or more of the following methods: • - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 185
DIAL and enter a Speed Dial number. (If you enter less than 3 digits for the number, press START/ ENTER to complete the entry.) • Enter a full fax number with the numeric keys and then press START/ ENTER . • Press a Group Key. • Press e-mail , enter an e-mail address, and then press START - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 186
display. Batch transmission (Continued from Initial procedure.) 14 Dial the receiving machine using one of the following methods: • Press a Rapid Key. digits, press START/ ENTER to complete the entry). • Enter a full fax number with the numeric keys. 15 Press START/ ENTER . 16 RESOLUTION - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 187
Entering and Using Programs Being Polled (Memory polling) (Continued from Initial procedure.) 14 Press 1 to allow polling only once, or 2 to allow polling an unlimited number of times. 15 Press START/ ENTER . 16 RESOLUTION CONTRAST Press and/or to adjust the resolution and contrast if - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 188
Entering and Using Programs 3 Press START/ ENTER and then or PROGRAM ENTRY MODE to 1=SET select CLEAR. 2=CLEAR 4 Press START/ ENTER . PROGRAM CLEAR PRESS PROGRAM KEY 5 Press the Program Key that you want to clear. 01 Q / ! 11 SYMBOL 02 W / " 12 A / | 03 E / # 13 S 04 R / $ 14 D 05 - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 189
operation before it is performed, follow the steps below. Note: This procedure will not work for a document stored for a batch transmission. To cancel a batch transmission operation, see Canceling a document stored for batch transmission on page 177. 1 Press the Program Key. 2 Press START/ ENTER - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 190
be included when scanning the pages (if the number of pages is not equal each time the machine scans the stack, an error will result). The blank sides will not, however, be printed out. 1 Load the document (s). • Make sure the page(s) are front face down, with the first page on the bottom. • SEND - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 191
/ ENTER . 4 Press the numeric keys to enter the desired Print Hold code (4 digits). 5 Press START/ ENTER . • The machine will print out the Print Hold code for your records. • In the event that you forget the code and have kept no record, contact your Sharp dealer. 6. Special Functions 189 - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 192
. • Make sure that PRINT HOLD DATA PRINT is selected in the display. PRINT HOLD 1:PRINT HOLD DATA PRINT 2:PRINT HOLD CODE SET 3:PRINT HOLD CODE CLEAR 3 Press START/ ENTER . 4 Press the numeric keys to enter the Print Hold code. 5 Press START/ ENTER . • The received fax will print out. 190 - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 193
/ ENTER and then . • Make sure that PRINT HOLD CODE CLEAR is selected in the display. PRINT HOLD 1:PRINT HOLD DATA PRINT 2:PRINT HOLD CODE SET 3:PRINT HOLD CODE CLEAR 3 Press START/ ENTER . 4 Press the numeric keys to enter the Print Hold code. 5 Press START/ ENTER . 6. Special Functions - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 194
use of the machine to authorized users. When it is activated, a department code must be entered before an operation can be performed. ♦ Department Control can only be activated by your Sharp dealer. If 04:DATE&TIME SET 05:DAY LIGHT SAVING 06:STORE JUNK FAX # 07:DEPT. PASSCODE 08:BOOK ENTRY MODE 192 - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 195
want to clear. Note:It is not possible to clear the Department Code that you are currently using to access the machine. It is also not possible clear a Department Code if only one code is programmed. 6 Programming: Enter a Department Code (4 digits or the number of digits set by Option Setting 27 as - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 196
. ♦ If you do not begin the operation within one minute after entering the code, the machine will return to controlled access mode. Note: You do not need to enter a Department Code to receive faxes manually (by picking up an extension phone connected to the same line and pressing START/ ENTER - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 197
Blocking Reception of Unwanted Faxes Blocking Reception of Unwanted Faxes The Anti Junk Fax function allows you to block reception of faxes from parties that you specify. This saves paper by not printing out unwanted "junk" faxes. To use this function, first turn it on by setting Option Setting 20 - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 198
in the next step. Clearing: Enter the 2-digit number that identifies the fax number you want to clear, and go to Step 7. 6 Enter the fax number. 7 Press START/ ENTER . 8 STOP Return to Step 5 to enter (or clear) another fax number, or press repeatedly to return to the date and time display. 196 - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 199
ON as explained on page 208. Note: The billing code should be assigned by your PBX administrator. Billing codes are not programmed into the machine. Users should enter their billing code as follows when performing an operation on the machine. The code need only be entered when calling outside of the - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 200
again. • Note: The code will appear as asterisks in the display and will not appear in the Activity List or Transaction Report. 4 RESOLUTION CONTRAST Press and/or to adjust the resolution and contrast if desired. 5 Dial the other party by the desired method and transmit the document. 198 - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 201
normal number. If you subscribe to a distinctive ring service, you can set the machine to automatically answer when your second number is called. This allows you to use the second number as an exclusive fax number. To have your fax - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 202
Distinctive Ring RING PATTERN 1 RING PATTERN 2 RING PATTERN 3 STANDARD RING OFF SETTING Two short rings One short, one long, and one short ring Two short rings and one long ring Your standard (normal) ring pattern Turn distinctive ring off 4 Press START/ ENTER . 5 STOP Press repeatedly to - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 203
The optional settings allow you to customize the machine to better suit your needs. An initial setting OPTIONAL SETTING 2 Press START/ ENTER . OPTIONAL SETTING MODE 01:DEFAULT FAX RESOLUTION 02:# OF RINGS AUTO RX 03:# OF RINGS MANUAL RX 04:AUTO LISTING 3 Press the numeric keys to enter the - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 204
number of rings in MANUAL reception mode. To turn on this function, enter the desired number of rings (any number from 1 to 9 ). To turn off the function, enter 0 . ♦ Initial setting: 0 (off) Setting 04: AUTO LISTING Select YES to have the machine automatically print an Activity Report once - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 205
A report will be printed after each transmission, reception, or error A report will never be printed. ERROR ONLY A report will be printed only after an error occurs ♦ Initial setting: ERROR ONLY Setting 06: RECALL TIMES This sets the maximum number of times your fax will automatically redial if - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 206
Setting 10: AUTO COVER SHEET Select YES to have the fax automatically generate a cover sheet and send it as the last machine will copy documents that are longer than the printing paper. Select CONTINUE to have the remainder of the document printed on a second page, or CUT-OFF to cut off (not print - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 207
the size of each page received or copied. (If a document consists of multiple pages of different sizes, each page will be printed on the paper that best matches its size.) AUTO SELECTION 2: The machine automatically selects the printing paper source (tray or cassette) according to the size of the - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 208
19: POWER SAVE MODE To conserve power, you can have the laser printer heater in the machine turn off when not in use. When this is done, the heater will turn on automatically when you receive a document (there will be a slight delay before printing while the heater warms up) and turn off when - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 209
ON-LINE When you transmit a multi-page document, this setting determines whether the machine will dial the receiving party and begin transmitting name associated with the department code entered by an operator to access the fax) appear at the top of each transmitted document. This will appear in - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 210
PBX manual or consult your PBX adminstrator for this information.) Note: If you select AFTER for the BILLING CODE DIAL CODE DIGITS Use this setting if you are using Telephone Billing and need to change the number of digits of Department Codes to accord with your PBX's telephone billing system - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 211
Setting 31: SEPARATE MODE If desired, you can have the machine draw a sheet of paper from one of the paper sources after each fax reception (and after each print job if the network printer option is installed). By loading colored (or large) paper in that source, each colored sheet drawn will act as - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 212
that the function will turn off automatically if the selected paper source runs out of paper.) ♦ Initial setting: NO Note: If you turn PRINT if you wish to have the machine print all faxes that are forwarded by the Fax Transfer function. Select PRINT ERROR ONLY to have the machine only print faxes - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 213
to select NO, press START/ ENTER , enter the 4-digit Print Hold code, and press START/ ENTER . (Note: NO cannot be selected if a received fax is being held in memory by the Print Hold function. First print the fax and then turn off Print Hold.) ♦ Initial setting: NO 7. Optional Settings 211 - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 214
machine. You can also print out reports on recent activity and individual operations after they are completed. The lists and reports are described on the following pages. To print can select the order in which the destinations (the fax numbers programmed for automatic dialing) appear. Select NUMBER - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 215
the report is not printed manually for 30 operations, the information on the oldest operation will be overwritten each time a new operation is performed. Explanation of headings SENDER/ RECEIVER START TX/RX TIME PAGES TYPE The name or fax number of the other machine involved in the transaction - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 216
The printing paper or document jammed, preventing the transaction. BUSY - The fax was not sent because the line was busy. COM.E-0 to COM.E-31 - A telephone line error prevented the transaction. See Line Error in Problems and Solutions in Chapter 9. CE-01 to CE-05 - An error occurred when the machine - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 217
number as programmed in the machine, and a sample of the header printed at the top of every page you fax (HEADER PRINT). Optional Setting List (List 05) This list shows the current status of the option settings. Program and Group List (List 06) The top part of this list shows the programs that have - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 218
If confidentiality is required, you can prevent printing of the first page of the document by setting Option Setting 15 (Image Memory Print) to NO. Printing the Scan/Print Counter List The machine keeps counts of the number of pages scanned for fax transmission and copying (and network scanning if - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 219
Lists 1 Press the following sequence of keys: MENU , COPY , , , 9 , START/ ENTER . Display: SCAN/PRINT COUNTER MODE 1:SCAN/PRINT COUNTER LIST 2:COUNTER CLEAR • This is a hidden operation, and therefore error beeps may sound and the display may not respond normally when you press several - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 220
vertical lines on transmitted images and copies. (If necessary, wipe with denatured alcohol.) White backplate Scanning glass Rollers The Housing Wipe the external parts and surface of the machine with a dry cloth. Caution! Do not use benzene or thinner. These solvents may damage or discolor the - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 221
on original documents becomes faint). A new ink cartridge can be obtained from your dealer. 1 Remove the ADF exit tray. 9. Maintenance 2 Press down on the protruding tab of the green ink cartridge and pull the cartridge out with your fingers. 3 Insert the new ink cartridge into the machine (make - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 222
10. Troubleshooting Problems and Solutions Line error Problem Solution LINE ERROR appears in the display, and/or a transaction report is printed out with COM. Eand a number from 0 to 31 in the NOTE column. Try the transaction again. If the error persists, check the following: • Check the hookup - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 223
not be possible. • If the receiving machine is not a Sharp model, make sure it is G3 compatible. • Check the display for error messages. • Press the SPEAKER key and check for a dial tone. Nothing is printed at the receiving end. • Make sure that the document for transmission is placed face down - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 224
contrast documents. If the contrast is still too low, your machine may need service. Make a copy or print a report to check your machine's printing ability. • The toner cartridge may need replacement. The printed image appears dirty and/or the paper jams frequently. • Have a service technician - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 225
the drum cartridge. The printing paper comes out blank when you try to receive a document. • Make sure that the document is loaded properly in the feeder of the transmitting machine. Make a copy or print a report to confirm the printing ability of your machine. General problems Problem Solution - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 226
been shut down. The amber light blinks. • Turn the machine power off, wait briefly, and then turn it back on. If the problem persists, print out the "NIC INFORMATION" as explained on page 82. If there is a problem in the NIC information, reset the network interface board as explained on page 81 - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 227
orientation setting in the Paper tab of the printer driver is the same as the orientation of the original document. Printing stops in the middle of a print job. • Check the display of the machine to see if a message appears. Correct the problem indicated by the message. The paper specified in the - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 228
not successful, check to see if an unsuccessful delivery message was sent to your specified sender's e-mail address. This may provide details on the problem. • To use Scan to Desktop, the Network Scanner Tool must be installed. Scan to E-mail is not successful. • The image might have exceeded the - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 229
to only print forwarded faxes when an error occurs, so that normally no received faxes are printed. FAX RCVD IN MEMORY A fax has been received in memory because the toner cartridge needs replacement, you have run out of printing paper, or the paper is jammed. The fax will automatically print out - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 230
ONHOOK DIAL MODE OUTPUT TRAY OFF PAPER JAM RCVD CONF. FAX REMOVE ORIGINAL(S) SIZE ERROR REPLACE TONER CARTRIDGE 228 The memory is full (this message appears when Option Setting 23, Quick On-line, is set to NO). Press the STOP key to clear the message and cancel the transmission. The MENU key has - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 231
example, after several pages are transmitted). Network scanner communication errors If a communication error occurs during transmission of a scanned image, the following error message will appear with an error code. 10. Troubleshooting NET-SCAN ERROR CE-XX Error Code CE-01 CE-02 CE-03 CE-04 CE - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 232
Clearing Paper Jams Clearing Paper Jams Clearing a jammed document If the original document doesn't feed properly during transmission or copying, or REMOVE ORIGINAL(S) appears in the display, first try pressing START/ ENTER . If the document doesn't feed out, open the operation panel and - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 233
. • Caution! The fusing unit inside the print compartment becomes very hot during operation. Be careful not to touch the inside of the compartment. 2 Remove the toner cartridge and place it on a sheet of paper. 3 Remove the drum cartridge. 4 Remove the jammed paper. • Make sure no torn pieces of - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 234
Clearing Paper Jams OR 5 Replace the drum cartridge. • Make sure the drum cartridge is inserted in as far as it will go. 6 Replace the toner cartridge and then close the print compartment cover. 7 If you have a paper cassette and the display still indicates that paper is jammed, pull out the - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 235
instructions product is part of the service. If trouble is experienced with this equipment, or for repair or warranty information, please contact your authorized Sharp problem is resolved. This equipment may not be used on coin service provided by the telephone company. Connection to party line service - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 236
MSDS No. B-1020 Section 1. Product and Company Identification Product Name: Toner Cartridge of FO-50ND / DUNT-455BSCZZ Supplier Identification: Sharp . For others: None Specific hazards: Dust explosion . DO NOT attempt to manually remove anything stuck to the : Wipe off with paper or cloth. DO NOT - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 237
2002 Date Issued :May. 28, 1998 MATERIAL SAFETY DATA SHEET (2/3) MSDS No. B-1020 Section 8. Exposure Control/Personal Protection Engineering Measures Ventilation: intended in Sharp equipment. For use other than normal customer-operating procedures (such as in bulk toner processing facilities), - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 238
: This information relates only to the specific material designated as supplied by the manufacturer. This information is supplied to us by the manufacturer and Sharp offers no warranties as to its accuracy and accepts no responsibilities for any typographical errors which may appear on these sheets - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 239
GUIDE SENDING FAXES Place the document (up to 50 letter-size pages) face down in the document feeder. (Note: For Normal Dialing and Direct Keypad Dialing, you can also load the document press and enter a number from 1 to 100 (FO- DC535) or 200 (FO-DC635) (press START/ ENTER if you entered less - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 240
de su equipo). 4. Pulse START/ ENTER . MEMORIZACIÓN DE NÚMEROS DE FAX DE MARCACIÓN AUTOMÁTICA 1. Pulse MENU y después o hasta que aparezca DIAL abreviada, pulse e introduzca un número del 1 al 100 (FO-DC535) o al 200 (FO-DC635) (pulse START/ ENTER si ha introducido menos de 3 dígitos - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 241
SPEED DIAL et entrez un numéro compris entre 1 et 100 (FO-DC535) ou 200 (FO-DC635) (pressez la touche START/ ENTER si vous entrez moins de est installée, SELECT DESTINATION TYPE apparaîtra à l'écran. Assurez-vous que FAX est sélectionné et pressez la touche START/ ENTER . 7. Entrez le - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 242
settings, 83 Document feeder, 37 Document guides, 37 Document restrictions, 36 Document sizes, 35 Document, maximum scanning area, 36 Drum cartridge Installing and replacing, 18-21 Duplex Scanning, 188 E Error Correction Mode (ECM), 204 F Fax status, 54 Fax Transfer, 107, 210 Fax Transfer List - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 243
Power Save mode, 206 Print Hold, 189, 211 Print job, canceling, 143 Printer driver settings, 145-149 Printer driver, installing, 124-138 Program and Group List, 215 Programs, 178-187 M Mail server settings, 83 Manual reception mode, 67, 68 Memory Checking documents in, 54, 69 Sending faxes from, 48 - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 244
, connecting, 16 Time, setting, 27 Timer, 170 Timer List, 214 Toner cartridge Installing and replacing, 18-21 Toner cartridge indicator, 21 Transaction Report, 216 Print Selection, 203 U User authentication, 118 V Verification Stamp, 74, 209 Replacing, 219 W Web page in machine, accessing, 83 242 - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 245
- Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 246
- Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 247
or warranties on behalf of Sharp. Specifically, SHARP DOES NOT EXTEND TO YOU, THE END-USER, ANY EXPRESS WARRANTY OR ANY IMPLIED WARRANTY OF MERCHANTABILITY, FITNESS FOR USE OR FITNESS FOR ANY PARTICULAR PURPOSE IN CONNECTION WITH THE HARDWARE, SOFTWARE OR FIRMWARE EMBODIED IN, OR USED IN - Sharp FO DC535 | FO-DC535 | FO-DC635 Operation Manual - Page 248
CANADA LTD. 335 Britannia Road East, Mississauga, Ontario L4Z 1W9 http://www.sharp.ca SHARP CORPORATION FOR YOUR RECORDS Please record the model number and serial number below, . Model Number Serial Number Date of Purchase Place of Purchase FO-DC535/FO-DC635 PRINTED IN THAILAND (TINSE4515XHTZ)
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MODEL
FO-DC535/FO-DC635
DOCUMENT COMMUNICATION SYSTEM
OPERATION MANUAL
1. Installation
2. Sending and Receiving Documents
3. Network Scanner Option
4. Network Printer Option
5. Making Copies
6. Special Functions
7. Optional Settings
8. Printing Lists and Reports
9. Maintenance
10. Troubleshooting